uph - dr. jose g.

tamayo medical university

sto. niño, biñan, laguna
______________________________________________________________

senior council
college of nursing
___________________________________________________________________
minutes of the general meeting
attendance:
maria ermina manzo, senior council president, section 19
sheena marie joy abitria, senior council secretary, section 4
anna marie monteza, senior council p.r.o. (sec.1-10), section 4
michelle capacete, symposium over-all chairman, section 9
joseph calupitan, symposium co-chairman, section 1
romeo villanueva, class president, section 2
jasmin estrada, class president, section 3
jessica reyes, class president, section 7
ramjean cadutdut, class president, section 8
jezrel arellano, class president, section 10
mark jayson ainza, class president, section 11
renee grace castasus, class president, section 13
kroith lladoc, class president, section 15
christopher lumapas, class president, section 17
melchor arcilla, class president, section 19
rae roselle enrile, class president, section 20
claudine jatico, class vice president, section 13
rica mer saturnino, class treasurer, section 16

a meeting was held last saturday, january 19, 2008 at room 326. the meeting was called to order by
mrs. rizalina d. clanor, to discuss the accomplishments and other materials needed to be done prior to the
symposium.

time started: 1:45 p.m.

time ended: 3:55 p.m.
agenda:
last january 16, 2008, it was stated that the meeting of the organizers will be on friday,
january 18, 2008. unfortunately, due to the conflicting schedule of the students, only the
over-all chairman, michelle capacete, as well as joseph calupitan, co-chairman, together
with melchor arcilla were the only one who meets with rizalina clanor to discuss the
issues for the approaching symposium event since their concerns are the most priority.
therefore, the meeting of all the organizers was held this january 19, 2008. stated below
are the following arrangements for the symposium on tuesday:

a. program, invitation, guest speaker and reactors

through the checklist presented by mrs. rizalina clanor, she learned that the program and
invitation committee was not yet reporting. she stressed out that invitations will be
distributed on monday, taking note that each year level will be given one invitation letter
only. hence, jumping on to another concern, mrs. clanor clarified the list of reactors who
will be present for the symposium. as reported by michelle capacete, they are dr. hangor-
rosales, a registered doctor and a nurse, rae enrile, the section 20 class president who will
be the chosen student reactor, and mr. hugo, a pastor from sta. cruz, laguna and the other
two nurses from uph-dr. jose g. tamayo medical center and global. mrs. clanor is requiring
to have a copy of their resumes on monday which will be needed for introducing the
reactors. moreover, jay de mesa reported that all the reactors had confirmed through text
message that they will be coming for the symposium, asking for the time and the
objective of the event. hon. marco antonio sto. tomas also confirmed to be the guest
speaker for the symposium and would like to travel by himself.

b. plaque, token and certificates

with regards to the plaque of appreciation to be given to the guest speaker, john kristoffer
bitanga, who was not present for this meeting, was in recto getting the plaque he had
ordered. according to mrs. alcantara, the plaque was in plain form and not embossed. she
would like to see the plaque on monday for her approval. on the other hand, ramjean
cadutdut had presented the sample certificate of attendance, taking note of the right
school title “university of perpetual help system laguna”, which was the registered name
at the prc. the target date for printing the certificates will be tomorrow. mrs. alcantara
added that all the certificates should be submitted at the faculty by monday. she also
pointed out that they should prioritize the students’ certificate first. the certificate for the
clinical instructors will follow. for the guests, it would be better if there would be no
name written on it. concerning the tokens, mrs. alcantara assured that she will be in-
charge in buying them for the reactors.

c. registration
moving on, the registration was informed that they will be collecting php100.00 on the
day of the symposium from the 100 students assigned by mrs. rosemelinda edra of the
level iii. on the contrary, the ticket which was supposed to be php250.00 was now set to
php125.00, removing all the unnecessary expenses stated in the budget proposal. this was
agreed upon yesterday (friday, january 18, 2008) during the meeting with the dean of the
college of nursing, mrs. estrella a. san juan and mrs. rizalina d. clanor, level iv
coordinator.

aside from that, the registration was in-charge of all the attendance sheets that will be the
basis for the distribution of the certificates. the class presidents will be in-charge for that
distribution after ramjean cadutdut printed all the certificates with the signature of
michelle capacete, mrs. rizalina clanor and mrs. estrella san juan. as suggested by mrs.
alcantara, the registration personnel will consist of 10 selected students only from
sections 16 and 20. she would like to have a meeting with the registration committee and
rae enrile on monday at 7am. however, the nametags and attendance sheet (time out
included) were not yet printed. rae enrile will be giving the printed forms by monday.
furthermore, rae enrile was planning that the class secretaries will be holding the
attendance sheet during the registration time on their seats and not at the registration
venue. again, it was reminded that the students must be at the venue by 12pm or earlier on
the day of the symposium. announcement of the rules and regulations will be posted at the
bulletin and publicized after the review by the organizers, especially michelle capacete
and joseph calupitan. it was also included that only white jacket are allowed during the
symposium, which was based on the student of handbook for nursing students of uphsl.

d. documentation and physical arrangement

as preparation for the symposium, the documentation committee are advised to know the
protocols in borrowing the following materials needed for the program. mrs. clanor
 stressed out that there should be a letter of request regarding the activity and the venue,
and it should be noted by herself, the dean and dr. concepcion. mrs. alcantara also
informed danny from the avr unit to prepare the video tape for documentation. also, the
physical arrangement are required to settle down their accounts for the chairs and tables
needed on the night of 21st of january, 2008 for arranging the venue. the chairs for the
vips will be covered as reported by jessica reyes and that mr. belan will be in-charge for
the flower arrangement. there should also be a label for the chairs that will serve as a
guide for the audience and the reactors. this will be provided by the registration
committee. jessica reyes also reported that she will bringing four wireless microphones
for the symposium, as well as the glasses for the reactors.

e. food and evaluation

according to mrs. clanor, the food will be served during the intermission number. only the
ushers and usherettes are allowed to stand during the food distribution. in line with that,
the evaluative tool will also be collected by the class secretaries and afterwards, the
attendance sheet for time out will be given.

aside from mrs. alcantara and mrs. clanor, mrs. noriega was also present during the
meeting, discussing the set-up of the ushers and usherettes. the closing and opening remarks
by joseph calupitan and michelle capacete was presented to mrs. clanor and reedited and
practiced with the help of mrs. alcantara. due to conflict of schedules, there will be no
rehearsal this saturday but on monday with the participants of the program.

at 3:25 p.m., melchor arcilla served merienda consisting of goldilocks fancy chiffon
slice and plus. afterwards, a few reminders and suggestions from mrs. alcantara and mrs.
clanor regarding the speech of the chairman and co-chairman were being discussed, as well
as the materials needed to be at the faculty by monday.

with this, the meeting was adjourned.

prepared by:

SHEENA MARIE JOY ABITRIA

senior council secretary
noted by:

MARIA ERMINA MANZO

senior council president