Hotel Sales Sample - Company

Volume Guaranteed Rate Letter /

CVGR letter
A Company volume guaranteed rate ( CVGR) letter is offered by
the Hotel to a company to use the hotel services, and also to
offer a special discounted rate for this high volume bookings
agreed by this company.

[ Your Hotel Logo or Letter head]

21st November 2021

To,

Mr. [ Booker Name],

Assistant Vice President,

Setupmyhotel

Address Line 1

Address Line 2

Area / Road, Location – [ PO BOX / PIN NO ]

Dear Mr. [ BOOKER NAME] ,

Greetings from setupmyhotel.com [ Mention your hotel name

here] !
[ Introduction to your hotel ]

Being a Eco friendly hotel, [Your Hotel Name] is an

environmentally conscious hotel that has heralded a new
standard of environmental responsibility in
the hospitality industry.

[ Hotel Features ]

The hotel has cool, open spaces that are perfectly complemented
by its warm and intimate hospitality. It comprises of 300
tastefully decorated rooms and suites, 10 banquethalls, which can
accommodate anywhere from 2000 to 4000 people, a 24 hours
Coffee Shop and an unusual and stylish Lobby Bar. [ Resturant
no 2 ] its roof top resto bar offers a breathtaking view of the
city. [ Resturant no 3 ], on the other hand, is an elegantly
contemporary Thai restaurant that also offers exotic cuisines from
across the orient. The hotel also houses a swimming pool, gym
and health spa located on the Ground level.

All rooms are equipped with modern amenities including LCD TV

with 24hrs cable access, Wi-Fi and data port connectivity. An
exclusive Club Lounge and privilege check in is made available at
the club floor with 20 clubrooms and 5 suites that spell
understated, timeless luxury.

Proposed Corporate Rate: Valid from 21st November-2012

to 31st March 2013

Room Category Published Tariff Corporate Rate

Deluxe King Room
5000.00 4500.00
– Single
Deluxe Room
6000.00 5500.00
– Double
Premier Room –
8000.00 7000.00
Single / Double
Pent house suite -
12000.00 10000.00
Single / Double
Suite Single/Double 15000.00 13000.00
[ Mention Your hotel Taxes, service charges and
policy ]
  Rates are exclusive of 10% Service tax as per the
Government law.
 Check in check out 12:00 Noon
 Rates mentioned are all in Indian Rupee (INR). We do not
have dual tariff and the same will be charged to non-
resident Indians as well as to foreigners.

The facilities offered in the Deluxe Room are as follows:

 Complimentary Buffet breakfast at coffee shop from 07:00

to 9:30 Hrs.
 Fruit Basket on Arrival on request.
 Roof Top Swimming Pool and Gym Complimentary.

The facilities offered in the Premier room are as follows:

 Exclusive in room check-in.

 Welcome drink on arrival.
 Exclusive Complimentary Buffet breakfast .
 Complimentary two-way airport
transfers in Luxury Car.
 Complimentary Wi-Fi Internet usage.
 Complimentary bottle of wine on check-in.

The above special rates are subject to change with prior notice of
one month.

Reservations and billing guidelines [ Mention your Policy

here ]

 Check in and check out time is 1200 noon.

 All reservations will be held till 1600 hrs after which they will
be released, unless intimation of late check in is received or
guaranteed by Credit card for late arrival.
 All amendment and cancellations must be made 24 hours
prior to expected arrival, beyond
which retention charges equivalent to one night’s room
charges will be levied.
 The corporate rates quoted are applicable for reservations
made directly with the hotel reservations or through [Your
hotel name] Sales & Marketing Team. They are not
applicable for reservations through a travel agency or any
other similar intermediary.
  Payments pertaining to the stay of the guest must be settled
directly prior to checkout by cash, or approved credit card.
 In case of a No show, retention charge equivalent of one
days room rent will be applicable.
 The above special rates are not valid for more than five
rooms on any single day.

This letter supersedes any previous rate letter that may

have been issued for the same period

For reservations please contact the hotel reservations

department on telephone or mail
to admin@setupmyhotel.com [Your reservation email id ]

Further details please visit our

website www.setupmyhotel.com.

Look forward to having a fruitful association.

Regards,

Asst.Sales
Manager
Director-Sales & Marketing

ACKNOWLEDGEMENT
This is to acknowledge the receipt of your rate letter for [ Your
Hotel Name] We confirm our acceptance of your rate letter,
dated _____________________

Name of the Company :

Address :

Telephone :

Facsimile :

E-Mail :
Authorized Person :

Signature Stamp of the Company