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Payments and Receipts Tally
Payments and Receipts Tally
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In TallyPrime, the payments and receipts are recorded using the Payment and Receipt Voucher.
Once recorded, you can see such vouchers in the Payment and Receipt Register. Apart from the
Payment and Receipt Register, TallyPrime provides you with the Receipts and Payments Report,
which you can view as is or also configure as per your requirements.
Contra entries refer to transactions between cash and bank such as cash deposited in the bank, or
cash withdrawn from the bank. In TallyPrime, such Contra entries are recorded using Contra
Vouchers, however, you can record the Contra entries using Payment and Receipt vouchers. You can
settle suppliers’ and customers’ bills by recording payments and receipts against bill numbers. In
TallyPrime, you can adjust those bills after entering the amount received or paid. Alternatively, you
can use the pre-allocation bill option. This option displays outstanding bills and you can select
them before entering the amount. You can record your payments and receipts in the Journal
Voucher as well and view the transactions in the Journal Register.
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In this section
Suppose you want to make payment through Cash for Conveyance and Telephone expenses
incurred in your business. You need to select Cash account under the Account field and under
Particulars select the conveyance and telephone accounts and enter the respective amounts.
Similarly, you can make payments to your suppliers. You have to select your supplier account under
Particulars, and you can record the transaction.
In the below example, let’s record cash payment for Conveyance and Telephone expenses in single
entry mode.
a. Press Alt+G (Go To) > Create Voucher > press F5 (Payment).
b. Under Particulars, select the Conveyance and Telephone ledgers, and enter the
corresponding amounts.
3. Accept the screen. As always, you can press Ctrl+A to save the payment voucher.
Select more than one Transaction Type and allocate the amount to each Transaction Type by
providing the required details. In this case, let us make payment for a Furniture purchased.
2. Press F12 (Configure) and set the option Set Ledger-wise Bank Allocations during voucher
creation to Yes, to view the bank details defined in the party ledgers.
b. Under Particulars, select the Furniture ledger, and enter the corresponding amount.
When you change the Transaction Type from Cheque to any other type in
the voucher creation/alteration screen, the instrument number will be
removed if a cheque range was used. The instrument number entered
without using cheque range, will be retained.
In the case of a Cheque, you can choose the same or different cheque
range. If you choose the same range, the subsequent cheque numbers
automatically get filled in the Inst No. field.
5. Accept the screen. As always, you can press Ctrl+A to save the payment voucher.
You can record all entries in double-entry mode by selecting the ledger to be debited and credited
correctly. In TallyPrime, you can also convert a payment voucher to a Journal Voucher by pressing
F7, and you can see the entry in the double-entry mode under the Journal Voucher as well. In this
example, we are recording payment of regular business expenses through Petty Cash.
a. Press Alt+G (Go To) > Create Voucher > press F5 (Payment).
Alternatively, Gateway of Tally > Vouchers > press F5 (Payment).
b. Credit the Petty cash ledgers, and enter the corresponding amounts.
3. Accept the screen. As always, you can press Ctrl+A to save the payment voucher.
Suppose you are making a payment for wages from a single wage account, and you have debited
the wages account and credited the cash or bank ledger. In this scenario, you cannot understand to
whom you have paid the wage, so you can enable the option of providing narration for each ledger
from the Payment Voucher Type and mention the name of the person to whom you paid the wages
in the narration section of the ledger. This option is available for all the accounting voucher types.
1. In the Voucher Type Alteration screen for Payment, enable Provide narrations for each ledger
in voucher and save.
3. Select the Ledgers. The Narration field appears for each ledger.
4. Enter the required Narration, and the amount for each ledger.
5. Accept the screen. As always, you can press Ctrl+A to save the payment voucher.
In the payment voucher, press Ctrl+P and the Print screen appears.
You can select C (Configure), I (Preview), or P (Print).
Press Ctrl+H (Change View) to see the Payment Register in columns with all the expenses
ledgers as headers and extract the report. You can view related reports such as Post-Dated
Bank Transactions.
You can also press F8 (Columnar) to view the report in columns.
Press Ctrl+J (Exception Reports) to see the Optional Vouchers, Cancelled Vouchers, Post-
Dated Vouchers.
In this section
Suppose you want to record receipts through Cash for Commission. You need to select the Cash
account under the Account field, and under Particulars, select the Commission Received ledger and
enter the respective amount. Similarly, you can record receipts from your customers. You have to
select your customer account under particulars, and you can record the transaction.
a. Press Alt+G (Go To) > Create Voucher > press F6 (Receipt).
Alternatively, Gateway of Tally > Vouchers > press F6 (Receipt).
b. Press Ctrl+H (Change Mode) > select Single Entry.
b. Under Particulars, select the Income ledgers, and enter the corresponding amounts.
c. Accept the screen. As always, you can press Ctrl+A to save the receipt voucher.
a. Press Alt+G (Go To) > Create Voucher > press F6 (Receipt).
Alternatively, go to Gateway of Tally > Vouchers > press F6 (Receipt).
2. Press F12 (Configure) and set the option Set Ledger-wise Bank Allocations during voucher
creation to Yes, to view the bank details defined in the party ledgers.
b. Under Particulars, select the Party ledgers, and enter the corresponding amounts.
When you change the Transaction Type from Cheque to any other type in
the voucher creation/alteration screen, the instrument number gets
removed if a cheque range is used. The instrument number entered without
using cheque range, is retained.
You can configure the Bank Allocation screen, by pressing F12 (Configure).
5. Accept the screen. As always, you can press Ctrl+A to save the Voucher.
Suppose you are recording a receipt for an Interest Received. You need to debit the Cash or Bank
ledger with the corresponding amount and credit the Interest Received account. You can record all
entries in double-entry mode by selecting the ledger to be debited or credited correctly. In
TallyPrime, you can also convert a receipt voucher to a Journal Voucher by pressing F7, and you can
see the entry in the double-entry mode under the Journal Voucher as well.
1. Open the Receipt Voucher and select the double entry mode.
a. Press Alt+G (Go To) > Create Voucher > press F6 (Receipt).
a. Credit the Income or Party ledgers and enter the corresponding amounts.
b. Debit the Cash or Bank ledgers, and enter the corresponding amounts.
3. Accept the screen. As always, you can press Ctrl+A to save the receipt voucher.
Printing a Receipt
After recording a receipt voucher, you can print it immediately or print it later. In order to print the
voucher immediately, you can enable the option in the Receipt Voucher Type. You can also print a
formal receipt and hand it to your customer as an acknowledgement of the money received.
In this section
The Print screen appears, and you can select C (Configure), I (Preview), or P (Print).
You can configure your receipt voucher and enter the bank details while printing.
On the Print screen, press C (Configure). The Print Configuration screen appears.
In the Voucher Details section, set the options Show Bank Transaction Details and Show
You can configure your receipt voucher even if you have enabled the option to
print immediately after saving a voucher.
Print the Receipt Voucher as a Formal Receipt
You can print the receipt voucher for your records, and you can also give your customers a formal
receipt to show that you have received the payment for a certain invoice. The formal receipt
includes the amount received along with the party name and also shows the Bank name through
which you received the amount. The formal receipts are issued if the customer asks for them, you
can also issue the formal receipt in the case of an Advance receipt.
1. In the Receipt Voucher Type, enable Print formal receipt after saving.
the voucher.
a. If you want to change the report title, in the Print Configuration screen, type or
select Title > change the Title and Sub-title under Header information.
Receipt Register
In TallyPrime, you can go to the Receipt Register to view the receipt entries recorded. It is a monthly
report and shows the number of transactions recorded per month. You can drill down and view the
transactions recorded and also make changes to the vouchers if required. If you use Journal
Voucher to record your receipt transactions, you can view them in the Journal Register.
Alternatively, go to Gateway of Tally > Display More Reports > Account Books > Receipt
Register.
You can configure the report and view it as per your requirement. You can see the related reports as
well as exception reports.
Press Ctrl+H (Change View) to see the Receipt Register in columns with all the income
ledgers as headers and extract the report. You can also view related reports such as Post-
Press Ctrl+J (Exception Reports) to see the Optional Vouchers, Cancelled Vouchers, Post-
Dated Vouchers.
Once you have selected your creditor for payment, TallyPrime lists out all the outstanding bills you
have to pay to determine the current payment amount. The total immediately appears beneath the
amount column once you’ve chosen the bills you want to pay.
a. Set the option Preallocate bills for Payment/Receipt/Journal Vouchers to Yes, to select
b. Set the options Show list of Bills for selection and Show Final Balances for each
Bill to Yes, to view the list of pending bills with Balance and Final Balance amounts.
c. Set the options Show Bill-wise Details and Show Bill-wise details in multiple
appears.
preallocate-bills
2. On selecting Agst Ref, the list of Pending Bills for the party appears.
3. Select the required bills and record the voucher.
In the Payment Voucher, under Account select the respective bank account.
Under Particulars, select Show More > select Cash from List of Ledger Accounts.
Under Particulars, select Show More > select Bank account from List of Ledger Accounts.
Cash or Bank ledger does not appear for selection by default under List of Ledger
Accounts. You need to either select Show More or start typing Cash to see the
ledger option.
It starts with the opening balance of cash and the bank and ends with the closing balance of
It may be of a capital or revenue nature and relate to the current, previous, or subsequent year,
The Receipts and Payments account displays information based on default primary groups. It is
updated with every cash or bank transaction or voucher entry.
Press Alt+G (Go To) > type or select Receipts and Payments > and press Enter.
The Receipts and Payments report is generated and updated from the opening of books until
2. Select the required group and press Enter to view the Receipts and Payments
Summary reports.
You can further drill down to the Ledger Monthly Summary, Ledger Vouchers, and finally to
the voucher alteration screen.
Apart from the default view of the Receipts and Payments columns along with the details of the
ledgers, you can also customise the report.
Press Ctrl+B (Basis of Values) to view the Nett Balances and you can also change the Scale
Factor.
Press Ctrl+H (Change Views) to view the report vertically and ledger-wise.
Press Alt+N (Auto Column) to compare your data Quarterly, Weekly, Monthly and so on.
In this section
Press Alt+G (Go To) > type or select Receipts and Payments > and press Enter.
Press F12 (Configure) to set the options as needed. Set Show Transactions as Yes and Show
Closing Balance as No.
By default, the options Show Opening Balances and Show Closing Balances are
set to Yes.
The Cash/Bank Opening Summary screen appears as shown below.
Select the required primary group from the Receipts and Payments report (for example,
Current Liabilities). The Receipts and Payments Summary screen of the selected group
appears as shown below.
This report displays all the receipt and payment transactions of the groups/sub-groups and
ledgers of the selected primary groups for the period.
You can select the required group/sub-group or ledger and drill down to view the Ledger
Monthly Summary.
1. Select the required ledger from the Receipts and Payments Summary report. The Ledger
Monthly Summary screen of the selected ledger appears as shown below.
This report displays the selected ledger’s monthly receipt and payment transactions summary.
3. Select the required month to view the Ledger Vouchers screen, as shown below.
There are various reports in TallyPrime that provide insights about your payments and receipts. You
can view them along with other necessary details depending on your business needs to analyse and
make informed decisions.
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