THE GOOGLE

WORKSPACE
BIBLE

14 in 1

The Ultimate All-in-One Guide from Beginner

to Advanced | Including Gmail, Drive, Docs,
Sheets, and Every Other App from the Suite

Robert G. Pascall
 © Copyright 2023 - All rights reserved.

The content contained within this book may not be reproduced,

duplicated or transmitted without direct written permission from the
author or the publisher.

Under no circumstances will any blame or legal responsibility be held

against the publisher, or author, for any damages, reparation, or
monetary loss due to the information contained within this book.
Either directly or indirectly.

Legal Notice:

This book is copyright protected. This book is only for personal use.
You cannot amend, distribute, sell, use, quote or paraphrase any part,
or the content within this book, without the consent of the author or
publisher.

Disclaimer Notice:

By reading this document, the reader agrees that under no

circumstances is the author responsible for any losses, direct or
indirect, which are incurred as a result of the use of information
contained within this document, including, but not limited to, —
errors, omissions, or inaccuracies.
 Table of Contents
INTRODUCTION

What is Google Workspace?

Sign Up for Google Workspace
Steps to Getting Started with Google Workspace
What You Need to Use Google Workspace
Using Google Workspace for the First Time
Using Google Workspace on Mobile Devices
How to Change Your Google Profile Picture
How to Manage Your Google Privacy and Security Settings

BOOK 1: GMAIL

INTRODUCTION
What Exactly is Gmail?
Comparison with Other Mail Services
CHAPTER 1: HOW TO CREATE AND SETUP A GMAIL ACCOUNT
Signing Up for a Gmail Account
Signing In to Gmail
CHAPTER 2: EMAIL SENDING AND ADVANCE FEATURES
Sending Emails
Carbon Copy (Cc) or Blind Carbon Copy (Bcc)
 Archive
Email Scheduling
Confidential Mode
CHAPTER 3: GOOGLE CONTACTS
Organizing Your Contacts
How to Connect Google Contacts to Other Apps
Importing and Exporting Via CSV Files
CHAPTER 4: SPAM-MAILS MANAGEMENT
Reporting a Message as Spam
Removing a Legitimate Message from Your Spam List
Permanently Deleting Messages from Spam List
CHAPTER 5: CANCEL AN EMAIL SUBSCRIPTION
From the Desktop
From the Mobile App
Navigation Tips
CHAPTER 6: GMAIL ON MOBILE AND DESKTOP
Mobile App
How to Enable Gmail Keyboard Shortcuts
Gmail Navigation
Text Formatting
Working in an Email Message

BOOK 2 :GOOGLE MEET

INTRODUCTION
How Much Does Google Meet Cost?
Features
CHAPTER 1: HOW TO JOIN A MEETING
Joining by Email Invitation
The Basics of Video Calls
CHAPTER 2: HOW TO HOST A MEETING
Scheduling a Video Call
Using Google Calendar
Instantly Starting a Video Call
The Video Tile Features
The "More Choices" Menu
CHAPTER 3: PRESENTING UTILIZING GOOGLE SLIDES
Getting Started
Presenting at the Beginning
Presenting Later On
CHAPTER 4: GOOGLE MEET ON DESKTOP AND MOBILE
Keyboard Shortcut
Mobile App
Ways to Host a Meeting
People and Info Tabs
Camera and Audio Icons
Basic Video Call Features
BOOK 3: CHAT

INTRODUCTION
CHAPTER 1: CONVERSATIONS ON GOOGLE CHAT
Google Chat Search
Share Google Sheets, Docs, Slides, and Drive files in Google Chat
Notifications on Google Chat
CHAPTER 2: GOOGLE CHAT'S HIDDEN FEATURES
Format Google Chat Messages
Add Bots to Google Chat Rooms
CHAPTER 3: MANAGE GOOGLE CHAT ROOMS
Google Chat on Gmail
Keyboard Shortcut

BOOK 4: CALENDAR

INTRODUCTION
Google Calendar Updates
CHAPTER 1: GETTING STARTED
Change Your Google Calendar View
Modify the View Settings
Navigate Calendar
Show Shared Calendars
CHAPTER 2: CREATING AND MANAGING EVENTS IN GOOGLE
CALENDAR
 How to Create an Event
Add Rooms, Locations, or Conferencing
Add an Event Description and Attachments
Choose an Event Color, Calendar, and Default Visibility
Set Up Notifications
Save Your Event
CHAPTER 3: CREATING AND MANAGING TASKS IN GOOGLE
CALENDAR
How To Create Tasks
View Tasks
Hide Tasks
Edit Tasks
Mark Tasks Complete
Delete Tasks
Find and Edit Pending Tasks
CHAPTER 4: CREATING AND MANAGING REMINDERS IN GOOGLE
CALENDAR
How to Create a Reminder
View Your Reminders
Hide Reminders
Edit Reminders
Mark Reminders Done
Delete Reminders
 CHAPTER 5: HOW TO VIEW AND SHARE YOUR GOOGLE CALENDAR
Calendar Sharing and Viewing
Import and Export Calendars and Events
Use Calendar's Other Tools
CHAPTER 6: KEYBOARD SHORTCUTS
Enable Keyboard Shortcuts
Move Around the Calendar
Make Changes To an Event
View Tasks & Keep
Change Your Calendar View

BOOK 5: DRIVE

INTRODUCTION
All About Google Drive
CHAPTER 1: GOOGLE DRIVE WEB INTERFACE OVERVIEW
Search Bar
File Action Buttons
Sort
New
Folders
Views
View Pane
CHAPTER 2: GOOGLE DRIVE ON DESKTOP AND MOBILE
 How to Get Google Drive on Your PC as a Desktop App
Google Drive Mobile App
CHAPTER 3: UPLOADING FILES TO GOOGLE DRIVE
File Uploading and Synchronization
Converting Files to Google Drive Formats
Uploading Files and Folders
File Conversion to Google Docs Format
CHAPTER 4: HOW TO MANAGE AND ORGANIZE GOOGLE DRIVE
FILES
Managing Your Files
Organizing Your Files
CHAPTER 5: GOOGLE DRIVE SHARING & COLLABORATION
File Sharing
Sharing with a Link
Files Shared with You
CHAPTER 6: KEYBOARD SHORTCUT
Navigation and Views
Select Items
Move Between Items
Take Action on Selected Items
Create New Items
Open Menus
Application Actions
 Preview Mode Actions

BOOK 6: DOCS

INTRODUCTION
How to Access the Google Docs
CHAPTER 1: GOOGLE DOCS INTERFACE OVERVIEW
In the Top Left Corner
In The Top Right Corner
Page Setup Options
CHAPTER 2: BASICS OF TEXT IN GOOGLE DOCS
Text Insertion, Selection, and Deletion
Text Copying, Cutting, and Pasting
Spelling Check and Suggestions
Using Find and Replace
CHAPTER 3: FORMATTING TEXT AND ADDING HYPERLINKS
The Toolbar Shortcut Menu
Line and Paragraph Spacing
Hyperlinks
CHAPTER 4: USING TABS AND INDENTS
Indenting Text
Using Tab Stops
CHAPTER 5: HEADERS, FOOTERS, AND PAGE BREAKS
Footers and Headers
 Formatting Text in a Header or Footer
Page Breaks
Footnotes
Horizontal Lines
CHAPTER 6: KEYBOARD SHORTCUTS
Common Actions
Text Formatting
Paragraph Formatting
Images and Drawings
Comments
Menus
Text Selection with Keyboard
Navigation Shortcuts

BOOK 7: SHEETS

INTRODUCTION
Google Sheet Interface Overview
Google Sheets vs. Excel
CHAPTER 1: GOOGLE SHEETS BASICS
How to Create New Google Spreadsheet
Cell Basics
Insert, Delete, and Move Rows and Columns
CHAPTER 2: FORMAT CELLS
 Modify the Font and Size
Change the Text Color
Make Text Bold
Text Alignment
Background Color and Cell Border
CHAPTER 3: FORMULAS (FROM BASIC TO ADVANCED)
Addition
Subtraction
Multiplication
Division
Calculating Averages on Google Sheet
Relative and Absolute References
Calculate Currency Conversion
CHAPTER 4: SORTING AND FILTERING DATA
Sorting
Create a Filter
CHAPTER 5: SHARING AND PRINTING
How to Share
How to Print
CHAPTER 6: KEYBOARD SHORTCUT
Add or Change Rows and Columns
Use Formulas
BOOK 8: SLIDES

INTRODUCTION
Google Slides Interface Overview
CHAPTER 1: CREATING A NEW PRESENTATION
How to Add Slides
Setting Up Slide
Adding More Slides
How to Insert Text on Your Slide
How to Format Your Slide
How To Import Files to Google Slides
How to Apply Transition on Google Slides
How to Apply Animation on Google Slides
How to Share Presentation on Google Slides
How to Publish Your Presentation on Google Slide
CHAPTER 2: KEYBOARD SHORTCUTS
Common Actions
Navigation
Comments
Text
Presenting
Video Player
Screen Reader Support
BOOK 9: FORMS

INTRODUCTION
The Benefit of Using Google Form
How to Get Started
CHAPTER 1: GOOGLE FORMS INTERFACE OVERVIEW
How to Create a Google Form
Adjusting Your Settings
Import Questions
Review Responses
Sending and Sharing

BOOK 10: SITES

INTRODUCTION
CHAPTER 1: GOOGLE SITES INTERFACE OVERVIEW
How to Use Google Sites
Create a Header
Choose a Theme
Add Text and Media
Incorporate Google Elements
Insert a Google Sites Contact Form
Arrange Columns and Sections
Add and Manage Pages
 Publish and Collaborate

BOOK 11: KEEP

INTRODUCTION
The Advantages of Using Google Keep
How to Access Google Keep
CHAPTER 1: GOOGLE KEEP INTERFACE OVERVIEW
Create and Edit Notes
Organize Notes
How to Share Notes and Collaborate
Archives and Reminder
Search and Export
Chrome Extension

BOOK 12: APPS SCRIPT

INTRODUCTION
Google Apps Script Interface Overview
CHAPTER 1: BASICS IN PROGRAMMING AND HOW TO APPLY THEM
ON GOOGLE SHEETS
What are Algorithms in Programming?
What are Variables in Programming?
What are Objects in Programming?
What is Dot Notation in Programming?
 Syntax Error: How to Fix
Run Automation Script to Format Google Sheets
Test Script 1
Test Script 2
Test Script 3

BOOK 13: CLOUD SEARCH

INTRODUCTION
CHAPTER 1: GOOGLE CLOUD SEARCH INTERFACE OVERVIEW
Architectural Overview
Repository
Data Source
Search Interface and Search Applications
Schema
Content Connector and Identity Connector
CHAPTER 2: APPLICATIONS OF GOOGLE CLOUD SEARCH
Google Cloud Search Use Cases
Implement Google Cloud Search

BOOK 14: JAMBOARD

INTRODUCTION
CHAPTER 1: GOOGLE JAMBOARD INTERFACE OVERVIEW
Share and Collaborate on Google Meet
 Google Jamboard Tools
Moving and Deleting Sticky Notes
Searching and Adding Images to Google Drive
Drawing Shapes and Changing Colors
Setting up a Background
Renaming and Text Tools Used on Your Board
CONCLUSION
 INTRODUCTION
Google is a significant participant in the technical services industry.
They were the first to make sense of the massive volumes of
information that comprised the Internet more than a decade ago. We
now have many options, yet they still maintain their search function.
As time passed, they broadened their scope and provided information
to businesses, schools, governments, and other organizations to keep
in touch with their employees and consumers.

This book contains some cloud services that most enterprises,

individuals, families, and coworkers require to stay on track with their
objectives. Almost everyone is utilizing cloud technology since it
allows them to accomplish more. Using the Web as a platform for
applications provides users with space on their servers to store
various types of data for a price. Many consumers quickly discover
that utilizing web-based programs and storing data online is more
straightforward and less expensive than desktop PCs. The most
excellent thing about cloud technology is that it lets you collaborate
with others without having to be at the same time in the same area,
and it eliminates the need for software and servers. Google Apps can
help you with this.

Google Apps is a collection of Google apps that contains, among other

things, a web-based word processor or spreadsheet program, a
WYSIWYG web editor, an online calendar, an instant messaging client
with voice capabilities, and an email program. Everyone uses Google
Apps, including ordinary people, businesses, and educational
institutions. Nowadays, most individuals can accomplish almost
anything on the Internet without using Google Apps, which has
simplified everyone's demands on the Internet. The good news is that
you can use Google Apps for free, while Premier is available for a fee.
Google Apps needs little or no technical skill, which has allowed small
businesses with little money to pay for IT specialists to operate it for
them to grow. Google Apps comprises several components such as a
calendar, email, spreadsheet, word processor, etc. These components
are hosted by Google servers, which eliminates the requirement for
end users to install and upgrade software from their locations.
Administrators may access and manage user accounts using a web-
based control panel in this Google App.

What Google Apps does, particularly in Google Docs, is significantly

superior and more user-friendly than what Microsoft provides its
consumers. This is only my own perspective; you may hold a different
one. You cannot use the Google app without a web domain name and
must have one before accessing it. Google recently teamed with
Registrars such as Go Daddy and eNom to sell Domain names for as
little as $10 per year. The domain you purchase straight from Google
comes pre-configured with Google Apps, meaning customers do not
need to configure it.

Google Apps comes in two types: standard, also known as the Free
edition, and Premier, also known as the Paid edition. Subscribers to
the premier version receive 10GB of email storage instead of the free
edition's 2GB. Premier customers additionally receive a 99.9% email
uptime guarantee. Premier customers also get access to phone
assistance 24/7 and the opportunity to disable contextual adverts on
Google services. They also offer many additional features that are
exclusive to their business. The premier edition is not inexpensive,
with a yearly fee of $ 50 per user account, but the cost is justified
because it includes several perks that people like.

Cloud services like Google Apps do not require software installation on

each computer or device. This means that there are no operating
expenditures for software or hardware. You don't have to worry about
purchasing licenses or ensuring that everybody on your team has the
appropriate software. Google Apps includes all of these capabilities.

The collaboration features of Google Apps are among the best. Google
Apps makes it simple for individuals to collaborate by allowing them to
view real-time updates to documents without the bother of out-of-
sync modifications. Everyone may see the same papers
simultaneously, and changes are reflected in the documents
immediately. Furthermore, the ability to view your files or documents
from any device anywhere in the world makes Google App an
intriguing tool worth using. Furthermore, Google is a trustworthy
brand with many features; its user interface is welcoming and simple
to grasp. Google provides a lot of software assistance, such as
discussion boards, forums, and help centers that are constantly
updated. Customer care may be accessed anytime by phone, email, or
online chat. Google's productivity suite comes in various flavors, and
your selection depends on the business type you run and the goals
you want to achieve. However, the first step is to determine which
version of Google Apps is ideal for your firm.
Google Workspace is a suite of business communication and
collaboration solutions. Gmail and Google Meet, as well as
collaborative tools like Google Docs, Sheets, Slides, and Forms, are
popular worldwide. Because collaboration applications were intended
from the beginning, many people may edit a document, spreadsheet,
or presentation at the same time. People want to excel both at work
and home. However, for many individuals, being connected means
juggling a slew of applications and tools, none of which are
centralized, making it impossible to keep track of what matters and
make progress on what matters. Google Workspace now connects
Gmail, Calendar, Drive, Docs, Sheets, Slides, Meet, Chat, and more.

In short, Google Apps is a product package that corporations, NGOs,

government agencies, and other organizations may utilize. As a result,
in this book, we will go through famous Google Apps and how to
utilize them.

WHAT IS GOOGLE WORKSPACE?

Google Workspace is a collection of online apps and services based on
Google’s client computing platform. Gmail, Google Drive, Docs,
Sheets, Slides, Keep, the Forms app for creating, distributing, and
gathering answers to forms, as well as various communication apps
like Google Meet and Google Chat, are all part of Google Workspace.

Google introduced the service Google Apps in 2006 for Your Domain,
renamed it G Suite in 2016, and will rebrand it as Google Workspace
in the autumn of 2020. In contrast to the free Gmail or Google
accounts that anybody can create, Google Workspace accounts are
created and managed by a team of administrators. Google Workspace
defaults, app access, and security settings are all within the
administrator's authority. Workspace enables users to apply different
configurations to distinct groups of people or, in Workspace terms,
different organizational units. Google Workspace can also be designed
to support enterprises that handle extremely sensitive data. An
administrator, for example, can restrict Workspace data like email,
calendar items, and Drive files from being stored offline.

Google is well-known for providing free services to users in return for

some of their personal information. Customers can use Google's
search engine, Gmail's email service, and Google Hangouts'
messaging and videoconferencing services without paying anything.

Google Workspace, however, is a business-focused service with a

monthly charge per user. Many tools and services featured in Google
Workspace are available and frequently used by individual customers.
Still, Google Workspace combines them into a comprehensive package
with additional features and expanded capabilities. For instance,
Google Workspace gives administrative tools for setting up and
administering user accounts, permits a company to use its domain for
email addresses, and offers more storage on Google Drive.

A Google Account is a single credential — a username and password

combination — that allows you to access Google applications and
services. The Google Account is a login for both consumer and Google
Workspace accounts. The main distinction is that a consumer creates
their own Google Account, whereas an administrator creates a Google
Account for each user in a Google Workspace organization.

In a Google Workspace organization, the administrator keeps

centralized control over the Google Accounts and may establish
various parameters to limit what individuals can do. For example, the
administrator can limit whether or not users' profile photographs and
personal information can be changed.

The Google Workspace applications, like other Google apps, are web-
based rather than installed on users' desktops. Web-based apps
require an Internet connection but provide significant benefits in
terms of administration, standardization, and updating. Each time a
user uses a web-based app, they receive the most recent version of
the program without having to bother about upgrading it; and
because each user receives the same version of the app, app features
and capabilities — as well as any flaws — will be consistent for all
users.
Google offers mobile versions of numerous apps for Android phones
and tablets and iOS devices like the iPad, iPhone, and iPod touch.
These mobile apps necessitate installation, but Android and iOS can
either automatically install updates or encourage users to do so.
Keeping the mobile apps up to date is typically not an issue.

Google Workspace Apps

Google Workspace has a confusing array of apps, many accessible to

all Google Account holders but others exclusively accessible to Google
Workspace users.

This section introduces you to the most significant programs, such as

Gmail for email, Google Drive for storage, Google Docs, Google
Sheets, and Google Slides for productivity, Google Chat and Meet for
communications, Google Keep for notetaking, and Google Forms for
creating and analyzing surveys. Here are some other well-known
Google programs:

 Calendar: A tool for planning.

 Sites: A creation tool for wiki and web pages.

 Currents: Social networking and involvement in the workplace.

Depending on the Google Workspace edition you're using, the

following apps may not be prominently displayed as important
Workspace apps but they are frequently accessible. These may
necessitate further purchases in some circumstances. These are:

 Cloud Search: Search throughout your Google Workspace

using Groups and Groups for Business.

 Jamboard/Jamboard Hardware: Collaborative visual board.

 Vault: Data retention and eDiscovery (jam.new).

 Voice and Voice Hardware: Virtual phone system.

 Apps Script: Business process automation.

 AppSheet: No-code app development.

 Domains: Domain registration with integrated Google

Workspace sign-up and settings.

 Classroom: Structured learning areas for instructors and

students.

How to Install Apps from the Marketplace on Your Domain

If you are not an administrator and wish to add applications to your

Google Account, use other apps with Gmail or use Google Drive apps.

You may create and limit access to a Google Workspace Marketplace

app for users in your domain.

It is important to note that warranties and support for third-party

Marketplace apps are the responsibility of the app developers, not
Google Workspace Support.
Here’s how to install a Marketplace app on your domain:

 Before installing a Marketplace app, you must validate your

domain's ownership.

 Always double-check an app's security.

 To make an app available only to select users, first place their

user accounts in an organizational unit or an access group. The
software may then be restricted to select divisions and
organizations inside your company.

SIGN UP FOR GOOGLE WORKSPACE

You are ready to sign up for Google Workspace once you have opted
to utilize it and have found the Google Workspace edition that is most
suited to your company. You may join online, which is typically simpler
and gives a 14-day free trial for up to ten users or contact Google's
sales staff for personalized attention.

The online signup form is extensive yet reasonably simple. This part
walks you through the signup process until you choose the domain
you want to use, and it explains how to contact Google's sales staff if
required.

Go to Google Workspace's Website

Launch a browser and navigate to https://workspace.google.com. This
page opens to the Overview tab; however, you may explore or review
information by clicking additional tabs:

 Solutions: Click this button to discover the Start Workspace

options for individuals, businesses, and enterprises.

 Products: This tab displays a list of the apps available in

Google Workspace.

 Industries: Click this tab to see the list of the use of

workspace in industries ( Healthcare and Life Sciences, Retail,
Government and Public Sector \s, etc.) and Departments ( Sales,
Marketing, and Human Resources)

 Pricing: Click this tab to review the current pricing for the
various Google Workspace plans.

 Resources: Click this button to access Google Workspace

information resources like FAQs, customer tales, and information
 on working remotely.

When ready, click Get Started to bring up the Let's Get Started
Screen.

Enter Important Information and Contact Info

Click Business name on the Let's Get Started page and enter your
organization's name. Then go to the Employees, including:

 Just You

 2-9

 10-99

 100-299

 300+
Click region ( ) in the region section, then pick your country, or Google
will choose your country based on your IP address.

Then, click Next to see the What's Your Contact Information?

Screen. Fill in your first name, last name, and current email address
on this screen, then click Next to show the Does Your Business
Have a Domain? screen.

Provide an Existing Domain Name or Search for a Suitable

Domain Name

If your business has a domain name that you will use for your Google
Workspace deployment, click:

 YES, I HAVE ONE THAT I CAN USE

On the Does Your Business Have a Domain? Page, the What's

Your Business's Domain Name? will display on the screen. Enter
the domain name there.
If your company does not already have a domain name for its Google
Workspace deployment, choose:

 NO, I NEED ONE

The screen Let's Find a Domain Name for Your Business then
displays. Click Search Domain Names, enter the domain name you
wish to look up, and then press search.

After selecting a domain name, follow the steps to create your Google
Workspace user account and finish the signup process.

Contact Google’s Sales Team for Personal Attention

Many administrators may quickly and easily sign up for Google

Workspace online, but if your company is large or your needs are
complex, it may be best for you to speak with Google's sales team
first.

1. To contact Google’s sales team,

2. go to https://workspace.google.com/
 3. On the top right corner, click on contact sales

4. Then click the I Want to Talk to Someone in Sales link.

5. Click Number of employees ( ) to open the pop‐up menu, then

click the appropriate number.

STEPS TO GETTING STARTED WITH GOOGLE WORKSPACE

Here are some items to go through to guarantee a good start. A

Google Workspace administrator does several behind-the-scenes
procedures before a new member begins working. Hundreds of
configuration options govern how Google Workspace apps function.
Each new employee must also have an account.

However, there is an extra duty on the first day that people join the
organization: supporting them in getting set up, signed in, and ready
to start. It's too easy to overload someone with information in a single
session, especially on their first day.

These are the instructions for installing Google Workspace on a

Windows or Mac computer. (For Google Workspace installations on
Chrome OS mobile devices, different processes are necessary, which
I'll go over in more depth later.)

1. Install Chrome and Sign In

First, install Chrome. Most contemporary desktop browsers, including

Safari, Microsoft Edge, and Firefox, are Google Workspace app-
compatible. However, other features like offline access to Gmail and
Google Calendar are only available in Chrome.
 1. First, install Chrome and sign in to your Google Workspace
account.

2. After installing Chrome, sign in to your Google Workspace

account. Allow Chrome to synchronize your settings. You may
sync your bookmarks, history, and other account information
across several devices. Suppose you ever sign in to Chrome on a
different computer. In that case, sync will ensure you have a
consistent experience between devices (such as a desktop and a
laptop) and across operating systems (Windows, macOS, etc.).

2. Log in to Google Drive for Desktop

Install Google Drive on your PC. You may browse, open, and save files
on Google Drive exactly like you would on your PC. Thanks to Drive
for Desktop, people may utilize Google Drive not just through Google
Workspace apps but also with locally installed programs. You could,
for example, create a new document in Microsoft Word and then save
it to Google Drive. Of course, Drive for Desktop provides access to
Google Docs, Sheets, and Slides.

3. In Gmail, Go to Chat and Meet

With a few changes to two settings, Gmail may be utilized as a major

communication hub for email, chat, and web meetings.

1. In Gmail, go to Settings | See All Settings | Chat and Meet (tab),

and make sure Chat is set to Google Chat (not Off) and Meet is
set to Show The Meet Section In The Main Menu. Click the Save
Changes button to enable both Chat and Meet in Gmail.
 2. Select Google Chat and Show the Meet Section In The Main
Menu from the Gmail settings menu. (Keep in mind that Chat,
Spaces, and Meet are all in the lower-left corner.)

When starting started with Gmail, keep the following four points in
mind:

 The Compose button is used to create new emails.

 Use the Search box and the Show Search Options button
for email discovery.

 The side panel lets you access Gmail's Calendar, Keep, and
Tasks.

 The app launcher allows you to access Workspace and other

apps.

3. In the Calendar, Set the Time Zone and Working Hours

When you accurately arrange your time zone and working hours in
Google Calendar, you reduce the chances of getting asked to meetings
at inconvenient times.

1. In Calendar, choose the Settings button | Settings option, then

scroll down to the Time Zone setting. Make any required
modifications to reflect your current location. You may even
display a second-time zone if desired. Scroll down to Working
Hours & Location to enable Working Hours (if applicable).

2. Make each day's hours approximate your usual schedule.

 3. Before activating and defining your working hours, check your
time zone (left) in Google Calendar (right).

 The View switcher allows you to change the time period

displayed.

 Adding Other Calendars allows you to search and display a

colleague's calendar.

WHAT YOU NEED TO USE GOOGLE WORKSPACE

An Up-To-Date Web Browser

Google Workspace applications are available via a contemporary web

browser on desktop platforms such as Windows and macOS. Most
Workspace users will also want to use the Google Chrome browser.
Signing in with Chrome to your Workspace account grants you access
to Workspace applications and some Chrome-only features. If an
administrator enables it, users can sync Gmail, Docs, Sheets, and
Slides locally for offline work. When you're online, most Google
Workspace app features are available in many other current browsers,
including Microsoft Edge, Firefox Browser, and Safari.

Google Drive for Desktop

Google Drive for Desktop (formerly known as Google Drive File

Stream) is a locally installed software for Windows and macOS that
allows users to browse and explore Google Drive files and folders.
Traversing objects in Drive now feels similar to navigating a local file
system.

Apps for Android, iOS, and iPad

Various Google Workspace applications are available for download for
Android, iOS, and iPadOS. Gmail, Calendar, Drive, Docs, Sheets,
Slides, Meet, Chat, Keep, and Currents, for example, may all be
downloaded and installed via Google Play (Android) or the AppStore
(iOS) (Apple).

Although neither Google Sites nor Google Forms currently have mobile
applications, the websites and forms built with both tools work well on
mobile devices.

USING GOOGLE WORKSPACE FOR THE FIRST TIME

This book will show you how to log in once you've signed up for a
Google Workspace (previously G Suite) account. Sign in to Google to
access your Google Workspace email account, Admin panel, Google
Drive, and other features. Your Squarespace site does not have access
to your Google Workspace account. Google suggests the best
methods to log in based on your permissions. This is especially helpful
if you’re a new employee.

After you sign up for Google Workspace, the company will provide you
with a temporary password to log in for the first time. Log in to your
Admin panel to complete the configuration:

1. In your confirmation email, click the Log Into Email link.

2. Enter your new email address and temporary password to log in.
Select Add account, then log in if you already have a Google
Workspace or Gmail account, such as your account.
 3. Accept the Google Workspace Terms of Service and set your own
password using Google's instructions.

4. You'll be moved to your new Google Workspace Admin panel to

verify your domain.

5. If you receive a notification requesting you to authenticate your

domain or Google says you don't have email access, retry
domain verification.

Tip: Once you've logged in, you may begin by following Google's
recommended instructions. Accept Google Workspace's terms of
service. You must accept Google Workspace's Terms of Service the
first time you log in to your new account.

Here are a few things you should always keep in mind:

 If you have signed up for an annual membership and refuse to

accept the Terms of Service for Google Workspace, your account
will be erased from Squarespace and transferred to Google after
your first payment cycle.

 Squarespace cannot reactivate your Google Workspace account

if it has already been transferred to Google. You may set up
direct invoicing with Google to keep your account current.

 After you agree to the Google Workspace Terms of Service, your

membership will auto-renew. Log in after the installation is
 complete.

USING GOOGLE WORKSPACE ON MOBILE DEVICES

Mobile Devices and Google Workspace Many occupations require you

to work on mobile devices, such as smartphones and tablets, and
Google Workspace provides you with the tools to do this wherever you
are. You can create, edit, and share material on Android smartphones
and tablets, iPhones, iPads, and iPod touches thanks to Google's
Android and iOS versions of Google Docs, Google Sheets, and Google
Slides. Google also provides Android and iOS versions of Gmail,
Google Drive, and other apps.

Google Workspace App on Android

To install a Google Workspace app on Android, follow the following

instructions:

1. Go to Play Store on the Home screen or in the App Drawer to

open the Play Store app.

2. Tap Search and type your search term.

3. Tap the appropriate search result to display the list of matching

apps.

4. Identify the appropriate app, and then tap Install.

5. After the installation is finished, you can launch the application

by selecting Open from its listing in the Play Store app or by
selecting it from its icon in the App Drawer.
 6. With the app open, follow the prompts to sign in and
authenticate yourself.

If you have installed a Google Docs APP.

 Next, navigate to the document you want to open by tapping it.

Alternatively, you may choose New to begin creating a new
document in the app.

 The app opens the document, and you can view and edit the
document. In Google Documents, tap Edit to go from viewing to
editing a document. The keyboard then displays, allowing you to
type text. Tap Done in the upper‐left corner of the screen when
you want to switch back to view the document.

Google Workspace App on iOS

To install a Google Workspace app on iOS, follow these steps:

1. Go to the Home screen or App library and tap App Store to open
the App Store app.

2. Tap on Search Bar to display the Search tab, and then type your
search term.

3. Look at the search results that appear, locate the Google

Workspace app, and then tap Get.

4. Following successful installation, you can launch the app by

selecting Open from its entry in the App Store app or by
selecting its icon from the Home screen.
 5. The first time you open the app, follow the prompts to sign in
and authenticate yourself.

6. After that, you can tap the appropriate icon on the navigation
bar at the bottom of the screen to display the category you want
to use

HOW TO CHANGE YOUR GOOGLE PROFILE PICTURE

Your Google Account picture shows up in all your Google Services,

such as Gmail, Google Chrome, etc.; in some cases, it is visible to
others. You can change your profile picture anytime, but it takes up to
48 hours to reflect on some Google Services. To do this:

 Go to your browser and type in myaccount.google.com, which

will take you to your Google Account screen.

 Click on your current Google Profile Picture, and then select the
profile window that appears

 Click on either upload or your photos to see the photos available

and choose your preferred choice.

 Adjust the photo to fit in (crop or rotate)

 After you are done with all necessary adjustments, click on Save
as Profile Photo.

Note: It might take up to 48 hours to show on your other Google

Services.

How to Change Personal Information on Google Account

  Sign in to your Google Account

 Click on your Account at the top left or click on the Google App
launcher and select Account.

 Next, click on Manage Account

 On the left sidebar of the home page, select personal info

 Then, you can change your personal information, like your

name, date of birth, phone number, etc.

 When you're done with the changes, click on Save, and your
information will automatically update.

Note: You can control who sees your personal information by clicking
on the lock icon on the page. When it's locked, nobody can view it.

HOW TO MANAGE YOUR GOOGLE PRIVACY AND SECURITY

SETTINGS

Google has always updated its privacy policy and security settings, so
you must know how to manage your settings. To control your Google
Privacy:

 Firstly, go to privacy.google.com, and you can get a little

overview of Google's privacy.

 When you click on your account, click on manage account, and

it takes you to the home page.
  Under the Home Tab, you have this interface with three main
categories:

o Privacy and Personalization

o Security Recommendations

o Privacy Suggestions

 On Privacy and Personalization: When you click on manage your

data and security, it takes you to the data and security tab,
which we will discuss later.

 When you click on protect your account, it runs a security check

on your Google Account and suggests ways to protect it.

 Lastly, when you click on privacy suggestions, you can review

your key privacy settings.

 Under Personal Info, you can change personal information,

contact info, etc.

 Under the Data and Privacy tab, you have data and privacy
options and key privacy options to help you choose the data
saved in your account, ads you see, the information you share,
etc.

Scrolling downward on this same page, we have the following options.

 You have the history settings, advert settings, etc.

 Under Security, we have Security Recommendations to help you
keep your account secure.

 Under People and Sharing, you can share information with

people you interact with, like your family. Create a family group
to make it easy to share this information.

 Payment and Subscription contains your payment info,

transactions, reservations, etc.
Hello my fellow Google Workspace student! :)

Thank you for your purchase!

Scan this QR-CODE to get your

4 FREE BONUS
to boost your productivity
and communication skills
in only 7 days!

Good work!
Your teacher,
Robert
BOOK 1: GMAIL
 INTRODUCTION
Everyone uses email. It's how we communicate professionally and
individually with friends and family. The average person has at least
one email account and, in some cases, two or more. It's how we
communicate with one another.

Previously, you may have signed up for an email account with your
workplace or Internet service provider and read and sent emails using
specific software such as Microsoft Outlook.

That has changed with the introduction of web-based email, which

allows you to access your email from any computer, tablet, or
smartphone. You need a connection to the internet and a browser (or
mobile app) to access your email from almost anywhere. It's a
significant improvement over the previous technique.

Google's Gmail is the most popular and, some argue, the greatest
web-based email service. Gmail is used by more people than any
other email service; it is simple and adaptable.

There's probably a lot more to Gmail than you realize. For example,
did you know you can use labels to arrange your email messages? Or
use a contact list to send a single email to a group of recipients? Or
do you prefer to use Gmail to send and receive photos and other files?
Or do you use Gmail to keep track of your daily to-do lists and even
participate in text and video chats? All of this functionality, and much
more, is explained in the book you're holding.
WHAT EXACTLY IS GMAIL?

Google, the industry leader in internet search, offers a free web-based

email service called Gmail. Gmail is one of Google's numerous online
services linked to those services; you may access all of Google's
services, including Gmail, with a single Google account.

Gmail, like any other email service, allows you to receive and send
electronic mail (email) through the Internet. Gmail may be accessed
with any web browser or computer with an Internet connection. Gmail
may also be accessed via mobile devices such as iPhones, iPads, and
Android smartphones.

Gmail is one of the most popular web-based email services today, with
over 1.5 billion users. (With 500 million users, Hotmail/Outlook.com is
ranked second.) Like all of Google's web-based services, Gmail is free;
you must create an account. If you already have an account for
another Google service, you may use it to access Gmail. Gmail is also
tightly connected with other Google services, such as Google+ and
Picasa.

There is no software to download because Gmail is a web-based

service. You must be connected to the Internet to send and receive
emails.

COMPARISON WITH OTHER MAIL SERVICES

Gmail was started as an invitation-only beta in April 2004. In February

2007, it was made available to the entire public. Although Gmail is
now the most popular web-based email service, it was not the first.
Hotmail (now Microsoft's Outlook.com) and Yahoo! Mail have been
operational for over a decade since Gmail was released. On the other
hand, Gmail did things a little differently, which appealed to many
users.

No Folders

The first difference was that Gmail did not (and still does not) arrange
its messages into folders, as practically all other email applications
and services did (and continue to do). Instead, Gmail promotes search
as the best method to locate the messages you're looking for, which is
not surprising considering Google's search-centric heritage and
revenue strategy.

It takes some getting accustomed to dumping all of your

communications into one massive inbox, perhaps why Gmail later
added labels. You may "tag" each message with one or more labels,
then filter your messages to see just those with that label. This results
in creating virtual folders, making Gmail easier to use.

Conversations

Another intriguing aspect of Gmail is how it handles answers to earlier

messages. Most other email systems at the time handled each reply
as a distinct message, requiring you to sift through your inbox for
many messages relevant to the initial issue.

That is not the case with Gmail. Google chose to combine all relevant
email messages into a single discussion. A conversation may consist of
an initial message and all answers (and replies to replies) to that
message; a conversation may also consist of all daily emails from a
single source with a common subject, such as messages from
subscribed-to mailing lists.

Organizing messages into conversations makes it simpler to follow the

thread of a particular topic. Everything you need to know is in one
spot, and it's simple to see who has responded and when. It's how
online conversation boards and social networks function nowadays,
and Gmail made it happen for email.

Storage

The last distinction of Gmail was the quantity of online storage it

provided. Gmail's rivals provided just 2MB to 4MB of storage for
consumers' email messages and attachments when it first began.
Google upped the ante significantly, giving a massive 1GB (that's
1,000MB!) of storage at the time. Users could store more old
communications in their inboxes and even use Gmail for photo and file
storage.

Gmail is still well-known for offering customers a large quantity of free

storage space. Users now get 15GB of free storage across all Google
services. (Additional storage space is available for a price.)

Gmail Today

Gmail has evolved beyond simple email services. Google has

significantly expanded the capabilities of its Gmail service and linked it
to its other online businesses.

The basic Gmail service has been extended to include organizing using
labels, which function similarly to traditional folders. Gmail also
attempts to arrange incoming messages into distinct tabs based on a
topic; by default, Google shows tabs for Social messaging and
Promotions in addition to the basic Primary tab.

Google allows you to create lists of your favorite contacts directly from
Gmail or via your Google+ circles. Contacts can also be imported from
other email systems and apps.

Gmail provides a helpful Tasks list in addition to email functions. The

Items tool manages various to-do lists, marking off tasks when they
are done.

If you wish to send a photograph by email, you may quickly choose

one from your Picasa, Google Drive, or Google+ pictures. Any
photographs you receive via email can also be saved to any Google
service.

The Gmail personal profile is the same as the one you use for
Google+ and other Google services. Other users can read your profile
by clicking on your name in any email message.

You may now engage in online chat sessions with any of your Gmail
contacts from the Gmail inbox screen. You may engage in text chat or
video Hangouts, similar to Skype sessions, but with numerous
participants.

Gmail is now available through a web browser from any desktop or

laptop computer. Google also provides mobile apps for the iPhone,
iPad, Android smartphones, and other platforms. All of these
enhancements make Gmail more helpful for your daily requirements.
And it's still free to use for everyone.
 CHAPTER 1: HOW TO CREATE AND
SETUP A GMAIL ACCOUNT

SIGNING UP FOR A GMAIL ACCOUNT

If you have a Google account (for Google+, Google Drive, or any

other Google service), that account serves as your Gmail account. You
can create a new account from the Gmail page if you don’t yet have a
Google account.

Follow the steps below to create a new Gmail account:

1. From your web browser, go to accounts.google.com.

2. Click the Create an Account link.

3. When the Create Your Google Account page appears, enter your
first and last names into the First Name and Last Name boxes.

4. Enter the username you’d like to use into the Choose Your
Username box, and then press Tab.

5. If your chosen username is available, the cursor moves to the

Create a Password box, and you can go to the next step. If
Google tells you that someone already has that username,
Google suggests some alternate names that are available. You
can choose from one of these suggestions or enter a different
name into the Choose Your Username box and then press Tab.

6. Enter your desired password into the Create a Password box and
enter it again into the Confirm Your Password box.

Note: The password needs to be a minimum of eight characters

long. To create a stronger password, create a longer password.
You can also strengthen your password by including letters,
numbers, and special characters. (Google will tell you how
strong your password is as you type it.)

7. Use the Birthday controls to enter your date of birth.

8. Click the Gender control and select Female, Male, or Other.

9. If you want to be able to retrieve a forgotten password via text

message, enter your mobile phone number into the Mobile
Phone box. (This is optional.)
 10. Also, enter your current email address for password-recovery
purposes, if you have one, into the Your Current Email Address
box.

11. In the Prove You’re Not a Robot section, enter the displayed
text or numbers into the Type the Text box. (This helps to
prevent automated software from signing up for fake email
accounts, typically for spam purposes.)

12. Click the Location control and select your country. (If you live in
the US, that should be selected by default.)

13. If you want, click to read Google’s terms of service and privacy
policy, and then check the “I Agree to the Google Terms of
Service and Privacy Policy” option.

14. Click the Next Step button.

15. When the How You’ll Appear page appears, click the Next Step
button. (You can add a profile picture later.)

Google now creates your account and assigns you the requested email
address in the form of username@gmail.com. This is displayed on the
Welcome page. Click the Continue to Gmail button to view your inbox.
SIGNING IN TO GMAIL

You sign in to your Gmail account with your username and password
using any web browser on any computer or mobile device. Follow
these steps:

1. Go to mail.google.com. If you’ve already logged in to Gmail, you

see your Gmail inbox. If you haven’t logged in, you’ll see the
sign-in screen, which displays your Gmail username (email
address). Proceed to the next step.

2. Enter your password into the Password box.

3. Click the Sign In button.

In case you want to Sign In as a different user:

 If the Gmail address shown on the sign-in page is not the

account you want to use, click Sign In with a Different Account.

 Pick the account to use or manually enter a different account if

yours is not displayed.

 You now see your Gmail inbox. You’re ready to start reading and
sending email messages!
 CHAPTER 2: EMAIL SENDING
AND ADVANCE FEATURES

SENDING EMAILS

Sending a new email message from Gmail is as easy as clicking a

button, telling Gmail who you want to send it to, entering the
message's text, and then clicking another button. Follow these steps:

1. From any Gmail page, click the Compose button in the

navigation sidebar.

2. This displays the New Message pane.

3. In the To field, enter the recipient’s email address.

 4. As you type, Gmail displays names from your Contacts list that
match the letters you type. Otherwise, finish typing the
recipient’s email address and then press Enter.

5. To send the email to multiple recipients, repeat steps 3 and 4.

6. In the Subject field, enter the message subject.

7. Enter your message text in the large text box beneath the
Subject field.

8. Click the Discard Draft (trash can) button to delete a message in

progress.

9. When you’re done composing your message, click the Send

button.

Selecting Recipients from the Contacts List

There is another way to add recipients to an email message. You can

simply select a recipient from your Gmail Contacts list. Follow these
steps:

1. Click the Compose button to create a new email message.

2. Click the To link in the To field. This displays the Select Contacts
pane

3. Check each desired recipient.

4. Click the Select button, and the selected recipients are added to
the To field.
 5. Finish composing the email as normal and then click the Send
button.

CARBON COPY (CC) OR BLIND CARBON COPY (BCC)

You can send a carbon copy (Cc) or blind carbon copy (Bcc) to other
interested parties. A Cc displays the recipients’ addresses and lets
people know that others are reading the message. A Bcc sends the
message to the intended recipients but hides their addresses from the
main recipients; this is useful for sending emails to people who don’t
necessarily know each other or those who don’t need to know the
other recipients.

To add recipients via Cc or Bcc, follow these steps:

1. Click the Compose button to create a new email message and

enter the normal recipients in the To field.

2. To Cc additional recipients, click Cc. This displays a Cc field; type

the recipients’ email addresses into this field.

3. To Bcc additional recipients, click Bcc. This displays a Bcc field;

type the recipients’ email addresses into this field.

4. Finish composing the email as normal and then click the Send
button.

ARCHIVE

You may archive emails to clear up your inbox without deleting them.
Your emails are transferred to the "All Mail" label.
When you archive a message, it will reappear in your inbox when
someone replies.

 Navigate to Gmail on your PC.

 Select the message.

 Click Archive on the right.

Tip: If keyboard shortcuts are enabled, you may archive an email by

pressing e.

EMAIL SCHEDULING

Gmail allows you to schedule emails; using this functionality couldn't

be simpler.

To schedule an email for later sending, simply click compose to write

the email or attach documents you wish to share only after a specified
period. When your email is finished, click the down arrow button next
to the Send option. The arrow will then point to the "Schedule Send"
option. You may set the day and time for sending the email using this
option. The feature is also accessible in the Gmail app for Android and
iOS devices. Tap in the top-right corner on the three dots of the
compose screen and select "Schedule send" from the drop-down
menu to schedule emails from the app on your phone.

CONFIDENTIAL MODE

You may use Gmail's confidential mode to send emails with

restrictions that prevent recipients from downloading, forwarding,
copying, or printing the content. You may establish expiration dates
for critical emails and revoke access to the message anytime.

How to Enable Confidential Mode in Gmail Web

For Administrators:

Admins can toggle the mode for the entire domain on and off.

Here's how to activate it:

 Log in to the Google admin console.

 Navigate to applications>Google workspace> Gmail> User

settings.

 Scroll down till you see Confidential Mode.

 Tick or untick the box.

 Save the file.

 Follow the same processes for an organizational unit, but first,

pick 'organizational unit' from the user settings menu.

For Personal Email Account:

 Open your mail account.

 Click the compose message button.

 Click the Confidential mode symbol in the lower right corner to

enable Confidential mode.
  Configure the expiration date and passcode.

 Create an email and send it!

 SMS passcode will deliver the passcode to the receiver through

text message. Enter their phone number, not yours!

'No SMS' implies that non-Gmail users get an email with the passcode.
They will use their web browser to open a sensitive email.
 CHAPTER 3: GOOGLE CONTACTS

Google Contacts is among the most popular contact management

solutions available. It is a crucial component of Google's suite of
online services, storing and organizing contact information for
personal and business use.

Each contact record contains basic information like first and last
name, job title, email address, phone number, and business. You may
also write notes about contact and create labels to categorize your
contacts.

Labels such as 'New lead,' 'Prospect,' and 'Customer' are incredibly

useful for segmenting contacts into groupings that make sense for
your organization. If you have both personal and business connections
in the same Google Contacts account, you may designate them as
such to avoid confusion.

ORGANIZING YOUR CONTACTS

We discussed the labels that may be assigned to each contact in

Google Contacts. These labels will show on your Google Contacts
homepage's left-hand sidebar, allowing you to readily see which
contacts are in which groups and how many contacts are in each
group.

Aside from labels, you may get an overview of all contacts, frequently
contacted contacts, other contacts, and contacts that can be merged
or repaired.

Merging Contacts

It's usual to see duplicate contacts in Google Contacts or Gmail.

Google Contacts has a useful tool for merging and fixing contacts. It
will automatically find duplicate contact entries and display them in
the Merge and Fix section of the left-hand menu. You may review
these contact records and determine if they should be merged or
changed.

Undoing Changes

It allows you to restore your contacts to any point in the last 30 days.
Choose Undo Changes from the settings menu in the screen's top
right corner. The system will then prompt you to select a time to
return.

Contacts Directory
Suppose your business utilizes GSuite, which includes Gmail and
Google Contacts. In that case, you may see a directory option on the
left-hand sidebar that is not present on your personal Google Contacts
account.

The directory lists members and email addresses within your

company's domain. That's how Google can auto-complete your
colleagues' email addresses and plan meetings with everyone in your
organization, even if you've never contacted them.

The system administrator controls which email addresses are

displayed in the directory and can delete contacts from it.

HOW TO CONNECT GOOGLE CONTACTS TO OTHER APPS

Integrating Google Contacts with other applications is both doable and

encouraged. Google Contacts already works with other products like
Google Calendar and Google Maps.

Aside from the Google ecosystem, it's quite simple to integrate Google
Contacts with other tools for storing contact info. Here's how these
integrations function.

Google Contacts Syncing with Other Google Apps

Google allows you to have "one account to rule them all." This means
that you may use all of Google's applications with a single account,
and your data will be instantly synchronized across all of them. You
will see a nine-dot icon in the upper right corner when you access
your Gmail account (or your Google Account home). By clicking on it,
you may immediately see all of the Google apps you have access to.
Google Maps

Integrating Google Contacts and Google Maps makes it extremely

simple to locate someone's address straight on Google Maps. If you're
heading to a friend's house but don't know the location, you can
instantly get their location by putting their name into the Google Maps
search field, and their address will show immediately.

Google Calendar

When you create a meeting in Google Calendar, you can easily send
an invite to contacts you already have in Google Contacts. Simply go
to your Google Calendar and schedule a meeting. Then, go to the 'Add
guests' box and enter their names. Your contacts will display as
recommendations.

IMPORTING AND EXPORTING VIA CSV FILES

Google Contacts can import and export contacts as CSV files out of
the box. You'll notice choices to import and export CSV files on the
left-hand sidebar of your Google Contacts page. With this, you can
export the contacts in your Google Contacts account and import a
contacts list from another app.

Google Contacts supports three different CSV file formats:

 Google CSV files

 Outlook CSV files

 vCard files
You don't have to import/export your complete contact information
into Google Contacts; for example, you may import or export files
designated merely 'Work,' leaving out the other groups.

However, if you need to transfer contacts between many programs

regularly, CSV files may cause more harm than good.

Addresses, for example, may be fragmented into distinct information

fields when a contact is transferred through a CSV file since commas
separate certain CSV files. Data such as phone numbers might also
come in various forms, resulting in incorrect or duplicate data in your
apps.

The main problem with CSV is that your contact data continually
changes, and CSV files capture a snapshot of your database. This
snapshot might go out of date quickly and will not keep your contacts
up to date in real-time. As a result, you will most likely need to import
and export frequently, which may rapidly get untidy — not to mention
that doing this manually many times per month would take up much
too much of your time. This is because CSV is not designed for
continuous, real-time contact exchange and does not keep contacts in
sync.
 CHAPTER 4: SPAM-MAILS MANAGEMENT

Like any responsible email provider, Google offers several features

designed to reduce the number of unwanted spam messages you
receive in your inbox and the risk of computer virus infection. These
features are applied automatically, but it’s nice to know how they
work.

Regarding that junk email we call spam, Google applies various

internal filters to identify spam as it enters the Gmail system, thus
blocking it from appearing in users’ inboxes. In most cases, you never
see the spam; Google blocks it before it gets to you.

Sometimes spam makes it past Google’s main filter but is caught on

the receiving end—your personal Gmail account. When this happens,
the spam message appears in the Spam section of your inbox. You
can view purported spam messages by clicking the Spam link. (You
might have to click the More link first to see the Spam link.)

REPORTING A MESSAGE AS SPAM

By reporting spam messages that you unintentionally receive in your

Gmail inbox, you may assist Google in improving its spam filters.
Follow these steps:

1. From the Gmail inbox, check the suspected spam message.

2. Click the Report Spam button, shown in Figure.

By doing this, you move the spam message from your inbox to the
spam list and alert Google about the message.

REMOVING A LEGITIMATE MESSAGE FROM YOUR SPAM LIST

What do you do if Google happens to route a legitimate message to

your Spam list? Moving that message back to your regular Gmail inbox
is easy enough. Follow these steps:

1. Click Spam in the Gmail navigation pane. This displays all stored
spam messages.
 2. Check to select the non-spam message.

3. Click the Not Spam button.

This moves the selected message out of the Spam list and into your
general inbox.

Note: Sometimes, actual messages end up in the Spam Folder.

Gmail’s spam filters can be too aggressive and identify legitimate
messages as unwanted spam. For this reason, it’s a good idea to
browse the contents of the Spam folder from time to time to catch
any incorrectly identified messages. You can also create a filter that
never sends messages from a given recipient to Spam.

PERMANENTLY DELETING MESSAGES FROM SPAM LIST

Messages in your Spam folder are automatically deleted after 30 days.

You can, however, permanently delete any or all spam messages at
any time. Follow these steps:

1. Click Spam in the Gmail navigation pane. This displays all stored
spam messages.

2. To permanently delete an individual message from the spam list,

check the message and then click the Delete Forever button.

3. To permanently delete all messages in the spam list, click the

Delete All Spam Messages Now link above the spam list.
CHAPTER 5: CANCEL AN EMAIL SUBSCRIPTION

If you get unwanted emails in your Gmail inbox, you may block or
unsubscribe from the sender, or you can report the message to Gmail.

FROM THE DESKTOP

If you signed up for a site that sends out many emails, such as
promotions or newsletters, you might stop receiving these emails by
clicking the unsubscribe link. Gmail may advise that you unsubscribe
from a list if you've got many emails from a sender you have not
opened.

1. Navigate to Gmail on your PC.

 2. Open an email from the sender from whom you want to
unsubscribe.

3. Click Unsubscribe or Change preferences next to the sender's

name. If you don't see these choices, try blocking the sender or
marking the mail as spam, as described above.

After you unsubscribe, the emails may take a few days to stop.

FROM THE MOBILE APP

1. Open the Gmail app on your Android phone or tablet.

2. Open an email from the sender from whom you want to

unsubscribe.

3. Tap Unsubscribe or Change settings at the bottom of the

message. If you don't see these alternatives, the sender failed
to provide the necessary information for unsubscribing. Instead,
you can ban the sender or label the mail as spam by following
the abovementioned methods.

After you unsubscribe from the mailing list, it may take a few days to
stop sending you messages.

To opt-out of receiving Unsubscribe suggestions, follow these steps:

 Tap Menu, Settings, and the account name you wish to alter in
the upper left corner.

 Tap Inbox Tips settings from the "inbox Tips" menu.

  Uncheck the "Unsubscribe tips" box.

NAVIGATION TIPS

1. You can undo a message already sent on Gmail. To do this, go to

the settings gear in the top right-hand corner, and click on see
all settings. Under the general tab at the top, there's the option
to undo send. By default, it's set to 5 seconds; what this means
is once you send a message, you have 5 seconds to stop the
message from going out, and you can go back and make
changes. You can set it up to 30 seconds, giving you a little time
buffer before that message goes.

2. On Gmail, you may compose your message and specify when it

will be sent out using a scheduling feature. To do this, click the
drop-down arrow on the send button and select schedule send.

 When you click on schedule send, this opens up a prompt

with a few of the more popular options.

 You can send it tomorrow morning or pick a date.

3. You can set up templates to make responding to emails even

easier. To use templates, go to the settings gear in the top right-
hand corner and click see all settings.

 Click on the Advanced Tab.

 Select the template, enable it and then click on save

changes.
  Type in your message; in the bottom right-hand corner,
you will see an ellipse with more options. When you click
on it, you will have an option called Templates. Within the
templates message, you can save this message or this
draft as a template.

 Then, type in a name for this template and click on save

4. You can turn on the dark theme in Gmail to give your eyes a
break. For a dark theme, go to the top right-hand corner and
click on the settings gear; this opens up the quick settings
menu, and right here, you see an option called themes.

 You can select one of these images, or we could click on

view all to see all the different options.

 When you pick your theme, you can choose a photo,

adjust the text background, make it light or dark, blur the
background, etc. When you're done with your setting, click
Save.

5. You can add a reading pane to Gmail to make it easier to get

through all my email messages. When you click on one of your
messages, the message takes over the full screen, and you no
longer see your inbox. To add a reading pane, you can toggle on
the top right-hand corner on split pane mode.

 When you click on the split pane mode, your pages will be
slitted, so you have a few other things simultaneously.
Once again, in the top right-hand corner, you can click on
 this drop-down arrow, and I can adjust the location of the
split.

6. You can read your Gmail messages while you are offline; let's
say you don't have any Internet access; you can still access all
your email messages. To do this, go to the settings gear and
click all settings, and the quick settings menu opens up. Click on
Offline.

 Click on Enable to see how much storage space it'll take

on your computer, how many emails you want to store,
and other options.

7. To enable keyboard shortcut keys while working on your mails:

 Press shift and the question mark that'll show you all the
different keyboard shortcuts.

 At the top, you will see all the ones that are enabled by
default, and down below, you can see additional shortcut
keys that you can enable; simply click on enable to take
advantage of them.
 CHAPTER 6: GMAIL ON MOBILE AND DESKTOP

MOBILE APP

Gmail may be viewed from any device with a web browser and an
Internet connection. This implies that you may use Gmail not just on
your desktop or laptop PC but also on your smartphone or tablet.

Although you may connect to the Gmail website using your mobile
device's web browser, utilizing the Gmail app developed for your
mobile device will provide a better experience. Gmail now provides
mobile applications for the following devices and platforms:

• Android

• Blackberry

• iOS (iPhone and iPad)

 • Microsoft Windows Phone

All these mobile applications are free and may be downloaded from
the app store on your device. Simply search for Gmail in the app store
and hit the download icon to get started.

Each of these apps functions similarly but is tailored to its own device.

HOW TO ENABLE GMAIL KEYBOARD SHORTCUTS

1. Launch a web browser and navigate to Gmail.

2. Choose the Settings icon (formed like a gear) at the top of the
page, then click "See all settings."

3. Scroll down to Keyboard shortcuts on the General tab and select

"Keyboard shortcuts on."

4. Scroll down and click "Save changes."

GMAIL NAVIGATION

 Search: To quickly type a search, press "/" to move the pointer

to the search box on the Gmail page top.

 Display Keyboard Shortcuts: Press "Shift +?" to bring up an

overlay that lists all important keyboard shortcuts in Gmail.

 Undo: Press "z" to undo your most recent action in Gmail.

 Go to the Next or Previous Email in Your Inbox: When exploring

the inbox, press "j" to advance to the next email in the list or "k"
to go back. The message has been highlighted but not chosen.
 Choose the Current Message: To choose the currently
highlighted email discussion, use the "x" key. To swiftly navigate
through and choose emails in your inbox, use the "j/k" and "x"
keys.

 Turn Off the Current Message: To mute the specified email chat,
use the "m" key. This transfers the message out of the inbox
and into the Archive.

 Choose a Sequence of Messages: Click the first email selection

box to choose a continuous collection of messages in the inbox.
Then, while holding "Shift," choose the final message from the
list by clicking the selection box.

 Choose a Non-Sequential Group of Messages: Click the selection

box to choose a group of messages from the inbox. While
holding "Ctrl/Command," pick each additional message by
clicking the selection box.

 Mark the Messages You've Chosen as Significant: Select the

emails you want to prioritize and then hit "=".

 Mark the Most Recent Message: Press "s" to add a star to the
current message.

 Delete the Messages You've Chosen: Press "e" to move the

chosen emails to the Archive.

 Choose All Unread Messages: Press "Shift + 8 + u" to rapidly

select all unread messages.
  Mark the Messages You've Chosen as Unread: To restore the
status of a message to unread, press "Shift + u."

 Mark the Messages You've Chosen as Read: To change the

status of a communication to unread, use "Shift + i."

TEXT FORMATTING

 Bold: To make text bold, select it and press "Ctrl/Command +

b".

 Italics: To make text italic, select it and press "Ctrl/Command +

I".

 Underline: To underline text, select it and press "Ctrl/Command

+ u".

 Begin a Numbered List: Press "Ctrl/Command + Shift + 7" to

create a numbered list (also called an ordered list). Your email
message should contain the number 1.

 Begin a Bulleted List: Press "Ctrl/Command + Shift + 8" to

create a bulleted (or unordered) list. The first bullet from the list
should be included in the email message.

 Indent More: To indent text, position the cursor and press

"Ctrl/Command +]."

 Indent Less: Move the cursor and press "Ctrl/Command + [." to

lessen the indent amount.
WORKING IN AN EMAIL MESSAGE

 Snooze an Email Message: Snooze the selected email using the

"b" key. A pop-up option will appear, asking how long you want
to snooze, and the message will be removed from your inbox for
the duration you specify.

 Navigate Through an Email Conversation: When reading an

email discussion with several answers, you may navigate ahead
and backward through the message by pressing the "p" and "n"
keys.

 Create a New Message: To create a new message, press "c" to

launch a new email pop-up window. If you hit "d," the new
email window will appear in a new browser tab.

 Include a Cc Recipient in an Email: Press "Ctrl/Command + Shift

+ c" to add a new cc recipient to an email message. A cc line
will appear for you to input the recipient's information.

 Include a Bcc Recipient in an Email: Press "Ctrl/Command +

Shift + b" to add a new bcc recipient to an email message. A
bcc line will appear for you to input the recipient's information.

 Switch Between the To Line, Subject, and Body: You may swiftly
navigate down from the recipient lines to the email content by
pressing the "Tab" key. To move back up in reverse, use "Shift +
Tab".
 In an Email, Provide a Link: Press "Ctrl/Command + k" to select
text in the email body. The Edit Link box will appear, where you
may enter the URL you want to link. You may also use this
shortcut without first highlighting the text, but you'll need to
input the text from which you wish to link.

 Send an Email: To send a finished email message, use

"Ctrl/Command + Enter". Be wary of accidentally hitting this -
sending an incomplete email using this shortcut is simple.
BOOK 2 :GOOGLE MEET
 INTRODUCTION
Following an invite-only debut and the covert release of an iOS app in
February 2017, Google publicly released Meet in March 2017. The
service was introduced as a video conferencing tool for up to 30
people, billed as an enterprise-friendly version of Google Hangouts. It
was accessible via PC, Android, and iOS apps. Google Meet is a video
meeting platform. Meetings may be created or scheduled, and people
from corporate or school organizations and other Gmail connections
can be invited. It is available via the mobile app for Android and iOS
devices and online via a web browser. Users of Google Meet may
share their screen, mute or pin individual participants, and record
sessions for future reference.

While Google Meet brought the aforementioned capabilities to

improve the original Hangouts program, several basic Hangouts
functions were discontinued, such as displaying attendees and
chatting simultaneously. The number of camera streams available at
one time was likewise restricted to 8, with guests who had recently
used their microphone given priority. Furthermore, elements like the
chat box were modified to overlay the video streams rather than
scaling the latter to fit. Hangouts were officially transformed and no
longer available in November 2022. Google has lifted the 60-minute
restriction for delinquent accounts.

It was claimed in August 2020 that Google would integrate Google

Duo with the business-oriented Google Meet. This goal was
discontinued in December 2021; however, Duo remained accessible
and updated. Google altered its direction in June 2022, announcing
that Duo would be incorporated into Meet. The Duo mobile app was
rebranded Meet in August as part of the merger. Google Duo online
app now leads to the Google Meet web app.

Google Meet is replacing Google Hangouts' video calling capability,

which will be phased off by 2021. Google Hangouts' chat capability
has been replaced with Google Chat, which interfaces with Google
Meet to allow Google Chat groups to organize video meetings.

The Google Meet service is free for personal use, but those who pay
for Google Workspace get premium features, including lengthier
meetings and a larger capacity for extra people.

HOW MUCH DOES GOOGLE MEET COST?

Hosting a Google Meet session requires a paid G Suite account, the

"basic" plan, which costs $6 per month. Google Meet meetings,
however, are open to anybody with a basic Google account.

G Suite offers many subscription categories, and the more you pay,
the more participants may be on a single Google Meet call. The
categories are seen below:

 G Suite Basic, as previously stated, costs $6 per user monthly.

This allows you to meet with up to 25 people at once.

 G Suite Business costs $12 per user per month. This allows you
to meet with up to 50 individuals at once.
  G Suite Enterprise costs $25 per user each month. This allows
you to meet with up to 100 people at once.

Each G Suite tier includes more Google Drive storage capacity and
better data protection features. Other versions are designed for
schools and educators, which Google makes free to select
organizations.

FEATURES

Google Meet includes a plethora of free services that may be used to

enhance your meetings. To begin with, you may hold as many
meetings as you want, as frequently as you want. To participate,
participants only need to connect to their Google account. Other
characteristics include:

 Change Layouts and Screen Settings: The default layout for

Google Meet displays the most active meeting participant, but
you may change it to your liking. To utilize this function, click on
the three dots on the Meet screen.

 Device Independence: Simply put, Google Meet is compatible

with all devices, including desktops, laptops, tablets, and
smartphones. It is compatible with both Android and iPhone.
Google Nest Hub Max may also be used to attend a meeting. If
you have a conference room, Google Meet hardware is also
available.

 Full Integration: Google Meet interacts with Microsoft 365

products like Outlook, allowing you to access meetings straight
 from your calendar, even if it isn't the Google calendar.

 Host Controls: The meeting host can mute, remove, or pin

participants. However, because of privacy considerations, only
one person can unmute themself.

 Live Captioning: These automatic captions allow anyone to

follow along in real-time. To access the option, click on the three
dots on the Google Meet screen.

 Message: You can send an instant message to any meeting

member during the meeting. This allows people to contribute
links, files, and other resources.

 Preview Screen: Before entering a meeting, you may utilize

the preview screen to configure your camera and microphone.
You may also check who has already registered to attend the
conference.

 Screen Sharing: With meeting participants, you may share

your entire screen, a single Chrome tab, or a single program
window. This allows you to easily share and collaborate.

People want to feel comfortable using Google Meet as a host or

participant. As a result, Google Meet provides complete privacy,
security, and regulatory compliance. All Google Cloud corporate
services have comprehensive data security and a privacy promise for
users. Google Meet also provides the following:

 In-Transit Encryption: In-transit encryption that meets IETF

security requirements is included in all video meetings.

 Anti-Abuse Features: include anti-hijacking measures to

ensure the safety of meetings. Participants must enter a PIN to
enter the meeting, and the meeting details can be altered at any
moment. No one can attend a meeting unless they have been
invited or have requested to do so.

 Regulatory Compliance: Google Meet, like other Google

products, is independently audited regularly to ensure privacy,
security, and compliance procedures.
 CHAPTER 1: HOW TO JOIN A MEETING

Video conferencing is an excellent substitute when you cannot meet in

person. Google Meet is a real-time video-calling tool that allows you to
communicate with people. Joining a Google Meet call is simple; you
only need a link or code.

JOINING BY EMAIL INVITATION

1. First, sign into your Google account.

2. Afterward, go to your mailbox and check the Google Meet

invitation.

3. Click on the hyperlink to Google Meet from the email invitation.

4. You may see some pop-ups if you have never used Google Meet.
Allow the usage of your camera, microphone, and notifications
 by clicking Allow.

5. You can choose the sound and video settings before attending
the conference. You may attend the conference by clicking their
icons with your microphone and camera turned on or off. You
may also alter these settings while in the video conference.

6. Using Chrome, you can also access the visual effects menu by
clicking the visual effects button in the lower right corner. This
enables you to obscure your backdrop, select a unique one, or
apply a stylistic effect.

7. After you've made your selections, click Join Now.

If you got a Google Calendar invite rather than an email invitation,

click the event to learn more. Then click the Google Meet Join icon.

THE BASICS OF VIDEO CALLS

When you join the call, your desktop screen will display your video tile
and the tiles of the individuals you're conversing with.

 Hover the mouse over the Google Meet window to reveal the
bottom toolbar. You may toggle your microphone and camera on
and off by clicking their respective icons.

 Click the three dots symbol in the bottom toolbar. A pop-up

menu with more functions emerges.

Message Typing in the Chat

 1. Navigate to the bottom toolbar's right-hand corner. By clicking
the chat button, you may view typed messages.

2. Fill up the blanks with your message. Then, using the arrow key,
transmit it to everyone in the video conference. You may also
read and react to other participants' messages.

3. To exit the chat area, click the X.

Adjusting Settings

1. Click the three dots symbol on the bottom toolbar, then Settings.

2. Ensure you have the necessary audio and video equipment

chosen in Settings.

3. You may test your speakers in Audio to ensure they're operating

correctly. Double-check your settings if you can't hear the
person you're talking to or if they say they can't hear or see you.

4. To leave Settings, click the X.

Finishing the Video Call

• Hover your cursor over the Google Meet window to reveal the
toolbar at the bottom. When you're through with the video call,
click the red Leave call button.
 CHAPTER 2: HOW TO HOST A MEETING

Google Meet allows you to plan a video call by emailing a link to your
attendees or by using Google Calendar. You may also initiate a call
right now.

SCHEDULING A VIDEO CALL

1. To begin, click the New Meeting button.

2. Select Create a meeting for later from the menu.

3. A dialogue window displays, displaying a URL to copy. Select the

copy option.

4. To invite people to the meeting, copy and paste the URL into an
email or messaging application. You must bookmark this URL so
that you may access it later as well. Otherwise, you will not be
able to join the video call.

5. To close it, click the X.

USING GOOGLE CALENDAR

You may also schedule your meeting using Google Calendar.

1. Select the New Meeting option.

2. Then, from the menu, choose Schedule in Google Calendar.

3. A new tab will open that takes you to Google Calendar, where
you may add an event. You'll notice that the event already has a
Google Meet link.

4. After entering the event details, click the Add guests section and
enter the visitors' email addresses.

5. When you've finished, click Save.

6. Click Send to send the email invites.

7. The event will be saved to your calendar, and you can access it
whenever possible. Simply press the Join with Google Meet
option before the meeting to start the video conference.

INSTANTLY STARTING A VIDEO CALL

1. Select the New Meeting option.

2. Then, from the menu, choose to Start an instant meeting.

3. You may see some pop-ups if you have never used Google Meet.
Allow the usage of your microphone, camera, and notifications
by clicking Allow.
 4. You can choose the settings you want to use before attending
the meeting. You may attend the meeting with your microphone
and camera turned on or off by clicking these options.

If you use Chrome as your web browser, you may also change
the background image. People utilize this tool to conceal what is
behind them, especially if it may be bothersome to people on
the video conference. Click the three dots symbol for More
choices.

5. Then click the Apply visual effects button. You may blur your
backdrop, add a new one, or use a style filter.

6. Click Join now to join the meeting.

7. The video conference begins with a dialogue window that allows

you to Copy joining information or Add individuals to the
meeting for an instant meeting.

8. To enter their email addresses, click the Enter name or email

field.

9. When you're finished, press the Send email button.

As the host, you can allow or deny an attendee access to the video
chat. When persons not invited to the meeting enter, a dialogue box
will appear. You'll have the ability to Admit or Deny entrance for each
person. Remember that rejected individuals will be unable to
participate in the video conversation.
THE VIDEO TILE FEATURES

You can begin your meeting after everyone has joined the video
conference. You'll observe your video tile and the other players' tiles
on your screen.

You may select whether to pin a person's video tile to your main
screen by hovering your cursor over their video tile. This is useful if
several people are on the call, but you just want to view one person's
screen. Unpinning them allows you to see other people's displays in
the call.

You may mute them by clicking their microphone icon. To turn on

their Audio again, the user must unmute themself from their device.

You can remove that individual from the meeting by clicking the circle
with the minus icon. Remember that this cannot be undone, and they
cannot rejoin the meeting.

THE "MORE CHOICES" MENU

1. Click the three dots symbol in the bottom toolbar. This will give
you more sophisticated choices.

2. Select Change layout from the pop-up menu. This will allow you
to view everyone present at the meeting. Examine the dialogue
box and select the one that best suits your needs. Close it by
clicking the X.

3. You may select Fullscreen from the More options menu if you
want Google Meet to take up your full desktop screen. You can
 apply visual effects if you didn't set up a background before
joining the call or if you wish to alter it.

4. You may also select Settings from the More options menu. Check
that your Audio and Video equipment is set up correctly. You
may also check to verify whether your speakers are working
correctly. Close it by clicking the X.
 CHAPTER 3: PRESENTING
UTILIZING GOOGLE SLIDES

Presenting through a video conference is different from presenting in

person. Knowing how to use Google Meet and how it integrates with
Google Slides can make you feel more secure when it comes time to
present.

GETTING STARTED

1. To begin, you must use Chrome as your online browser.

2. Check that you are signed into your Google account.

3. Select the meeting's Google Calendar event. (If you need

assistance establishing an event, see the previous lesson, "How
 to Host a Meeting").

4. Start your Google Slides lecture in a new Chrome tab.

5. Return to the tab containing your Google Calendar. To join the

video call, go to the event's details and click the Join with
Google Meet option.

6. To begin the meeting, a new tab will be opened. If any pop-ups

appear, click Allow to authorize the usage of your microphone,
camera, and alerts.

7. You may attend the meeting by clicking the buttons with your
microphone and camera turned on or off.

PRESENTING AT THE BEGINNING

1. Click Present to start the meeting with your presentation.

2. A pop-up window asks you to grant Google Meet permission to

record your computer screen. You'll be able to show a Chrome
Tab, Your Entire Screen, or a Window after you accept this.

3. To avoid an "infinity mirror" effect, Google suggests presenting it

in a new tab or window.

4. If the audio for what you're presenting has to be enabled, tick

the option for Share audio.

5. Then, after selecting the screen to share, click the Share option.

6. Choose the tab containing your Google Slides presentation.

 7. Then, press the Present button.

8. You may now deliver your presentation as the call participants

view it on their own screens. Look for the message,
"Meet.google.com is sharing your screen and audio."

9. Confirm with your audience that they can hear you and see your
slides. When you have completed your presentation, click the
Stop sharing option.

PRESENTING LATER ON

1. If you are not the meeting's initial presenter, click Join now
instead.

2. When ready to present, go to the toolbar and click the Present

icon.

3. You may present Your complete screen, a window, or a tab. You

can only present a tab if you use Chrome as your web browser.

4. If your presentation requires audio, keep the option for Shared

audio selected in the dialogue box.

5. Choose the tab you wish to share. Then select the Share option.

6. Then, select Present.

7. The participants in the call may now view it on their own

screens. Check to ensure that they can hear and see your slides.
When you have completed your presentation, click the Stop
sharing option.
Here are some things to note:

 You may pin or unpin a tile by hovering your cursor over the
presentation's tile and clicking the pushpin icon. (Having it
unpinned allows you to observe the other participants while
presenting).

 If you are having technical issues, you may make changes under
Settings. Click the three dots symbol in the bottom toolbar. A
menu with more functions displays.

 Change your Audio and Video settings in Settings to ensure you

have the right equipment chosen. You may also test your
speakers to ensure they are operational.

• You may mute your microphone, switch off your camera, or exit
the call by clicking the relevant icons in the bottom toolbar.
 CHAPTER 4: GOOGLE MEET ON
DESKTOP AND MOBILE

KEYBOARD SHORTCUT

Google Meet is Google's video-conferencing service for businesses,

schools, and other organizations that use G Suite. Like other video
chat programs, it contains several helpful keyboard shortcuts.

You may utilize the following hotkeys to improve accessibility or

control during a Google Meet video meeting at any time. These
keyboard shortcuts cannot be changed.

For Google Meet on Windows or ChromeOS

Control
  Ctrl+E toggles the camera on/off.

 Ctrl+D toggles the microphone on/off.

 Shift+? or Ctrl+/ to view hotkeys

Accessibility (Your Mileage May Vary)

 Announce Current Speaker: Shift+Ctrl+Alt+A, then S

 Announce Current Room: Shift+Ctrl+Alt+A, then I

For Google Meet on Mac

Control

 Cmd+E toggles the camera on/off.

 Cmd+D toggles the microphone on/off.

 Ctrl+Cmd+C to toggle chat on/off (Mac Only)

 Ctrl+Cmd+P (Mac Only) Toggle People On/Off

 Shift+? or Ctrl+/ to view hotkeys

Accessibility (Your Mileage May Vary)

 Announce Current Speaker: Shift+Cmd+Alt+A, then press S

 Announce Current Room: Shift+Cmd+Alt+A, then press I

It might be tough to remember all keyboard shortcuts, but you can

start with the ones you will use the most. Once you've mastered
those, you may go on to others.

Launch Google Meet and press Shift +? in a video meeting to get a

comprehensive set of keyboard shortcuts.

MOBILE APP

Many of us often use our tablets or smartphone to communicate with

colleagues, family members, and friends. Instead of phoning or
emailing, a simple video conference allows you to interact face-to-face
virtually.

1. To begin, download the app into your tablet or mobile device.

I'm using an iPhone in this example.

2. Launch the app and sign in using your Google account.

Joining a Meeting

1. You can choose between two buttons at the top of the screen. If
you already have a code, input it by pressing the Join with a
code button.

2. Fill in the code in the supplied field.

3. Then choose Join. Once the host allows your request, you can
join the meeting.

WAYS TO HOST A MEETING

1. Tap the New meeting button if you wish to host a meeting.

2. A pop-up menu with three alternatives will display.

Option #1: Link to a Meeting

1. Tap Get a meeting link to share.

2. A dialogue window displays, including a URL that you may copy

and distribute to your attendees.

3. The Share invite button will offer various options depending on

your device. You may send the invitation by text, email, or social
media.

Option #2: Schedule a Meeting

1. Select Schedule in Google Calendar. The Google Calendar app

will launch if you have it on your phone.

2. To schedule a future video chat, fill up the Google Calendar

event details, including the title, date, and time.

Option #3: Instant Meeting

1. Begin an instant meeting by tapping the Start button.

 2. Because you are the meeting's host, you will only be present
until others arrive.

3. If someone not invited to the meeting attempts to attend, a

dialogue box opens with Deny entry or Admit. If you refuse
access, the user will be unable to join at any point in the future.

PEOPLE AND INFO TABS

1. You can explore many options within the video call. Tap the
video call's code at the top of the screen.

2. That will take you to a screen titled About this call. The People
tab shows you who is on the call. Everyone here is muted until
you unmute everyone.

3. You may also choose a person by tapping the three vertical dots
next to their name.

4. A menu displays, allowing you to Pin their video tile to your main
screen, Remove them from the call or make their video Full
screen. To exit the menu, tap Cancel.

5. Then, select the Info tab.

6. If you need to copy the code to send to someone else during the
meeting, you may do so here.

7. Press the down arrow of the screen's top left corner to dismiss
this menu.
CAMERA AND AUDIO ICONS

1. The flip camera symbol in the upper right allows you to move
between the front and back cameras.

2. You may select either Receiver or Speaker from the audio icon.

BASIC VIDEO CALL FEATURES

1. The basic video call capabilities are placed near the bottom of
your screen, much like in the desktop app.

2. The microphone icon allows you to toggle the microphone on

and off. Some people muffle their voices so no one can hear
their background noise.

3. The video icon activates or deactivates your video camera. Some

individuals disable their cameras so that no one can see them.

4. When you've finished video chatting, press the red stop call
button.
BOOK 3: CHAT
 INTRODUCTION
Despite G Suite's convenient, all-in-one nature, Google lacked a robust
team communication option for quite some time. Indeed, there were
Hangouts in Gmail, but it was a consumer utility that provided instant
messaging and video Chat. Using it for group communication was a
disaster. As a result, many businesses that pay for G Suite also pay for
a messaging service like Slack.

Google Chat is a communication service that Google created. It was

created for teams and commercial situations but has now been made
available to the general public. In addition to talking, it offers direct
messaging, group discussions, and spaces, which enable users to
create and assign tasks and exchange files in a single location. It is
accessible via its own website and app, as well as through the Gmail
website and app.

It was initially released on March 9, 2017, as one of two applications

that replaced Google Hangouts, the other being Google Meet. On April
9, 2020, it was renamed Google Chat. Google Chat was initially
exclusively available to Google Workspace customers. Still, in Feb
2021, Google began spreading it out to ordinary consumer accounts in
"early access" until it became completely available in April 2021.
 CHAPTER 1: CONVERSATIONS ON GOOGLE
CHAT

Chat is integrated with all premium G Suite accounts, so if your firm

uses Gmail for business email, simply go to chat.google.com to get
started.

You'll notice any chat rooms to which you've been invited. You may
respond to conversations, make a new comment, or message anybody
on the team directly. If they haven't logged in, they'll receive an invite
email; if they utilize Hangouts video chat, they'll receive the direct
message there or in Gmail.

Rooms in Google Chat are analogous to channels in Slack. You'll notice

the emphasis on threads when you enter one of these rooms. Threads
are available in Slack; however, they are optional. Every conversation
in Chat is organized into a thread, and users may choose which
threads to follow. The idea is that everyone only sees relevant
content, but if you're used to a more standard chat room, this may be
an adjustment.

When you wish to communicate with a particular person, you will

send a direct message in a private, message-focused chat. These talks
continue to show up in the Gmail sidebar even if there are no threads
here.

However, in rooms, the emphasis on talks slightly alters how you

converse. If you want to share anything new — an idea you've been
thinking about, a paper you just finished, a movie you saw this
morning — just open the desired chat room, click the New thread icon
in the bottom center, and publish your new message. However, if you
solved a problem your team was debating yesterday, or if you finally
thought of a funny response to a joke your friend told last week, you
should go back to the previous thread and post your response
immediately.

Google Chat pushes conversations with recent threads to the bottom

of the chat list. When you open a room, the discussions with the most
recent answers appear first—for example, if someone began a new
chat 10 minutes ago and somebody else replied to a week-old
conversation 5 minutes ago, you will see both.

GOOGLE CHAT SEARCH

If you're looking for anything old, search is your buddy.

1. To search your past chats, click the search symbol at the top of
Chat or Option+/ on a Mac or press Alt+/ on a PC.
 2. The current room will be checked first by the search.

3. To browse everything, go to the left sidebar and select All rooms

and direct messages.

4. Then search for what you're looking for, and Chat will display the
entire conversation for context, along with a Reply button so you
can jump back and re-start the conversation.

Google Meet

Text isn't always enough whether you're responding to an existing

discussion or initiating a new one. You may take a call instead. Chat
includes Meet video conferencing.

1. Click the Meet button in any Reply or New Conversation box to

start a call with everyone in the room.

2. To call only one person, establish a direct message and click the
Meet button.

SHARE GOOGLE SHEETS, DOCS, SLIDES, AND DRIVE FILES IN

GOOGLE CHAT

Google Chat is for work, so it's no surprise that it interacts with the
rest of Google's work tools. The Google Drive symbol is always visible
in the New Conversation and Reply boxes.

1. Tap it to quickly share a document—you may choose from recent

files or search your whole Google Drive account for any file you
want.
 2. If you already have the URL to a Google Docs, Sheets, Slides, or
Drive file that you want to share, simply enter it into the thread
or comment box to preview it right away.

3. The best part is that's all it takes to share a Docs or Drive file
with others in Chat.

4. When you share a file, Google will automatically provide viewing

and commenting access to everyone in the room so they can
see what you shared.

5. You'll never have to wait to read a document because someone

forgot to switch on sharing in Google Docs again.

It's also simple to locate any documents your team is working on. You
may search for any discussion in Chat and filter for Google Docs,
Slides, PDFs, or other files. That displays the file in question and the
dialogue surrounding it, so you'll know exactly where to pick up the
job.

NOTIFICATIONS ON GOOGLE CHAT

Team chat applications are one of the finest methods to communicate

with everyone on your team, but they're also one of the most
distracting. With talks about everything happening all the time, it's
easy to be sucked into too many chats and never get any actual work
done.

Chat attempts to quiet the storm in a variety of ways.

 1. To begin, you may select which topics to follow. You'll probably
want to be alerted when you start or join a new conversation.

2. Chat will send a push notification for every answer to that thread
by default.

3. Unfollowing a thread is as simple as clicking the Following button

at the topic top-right. This allows you to quickly unfollow topics
for which you do not want alerts.

4. You will also receive notifications whenever someone sends you

a direct message or mentions you in a discussion.

5. If you like, you can make things even calmer. Chat will notify you
on the web and mobile by default and send you an email with a
list of all your notifications if you haven't accessed either app in
more than 12 hours. If you don't want to be alerted about
discussions, or if you want to disable all notifications, click the
gear symbol in the upper right corner of Chat and choose
Settings. You may modify your settings from here.

6. Alternatively, if a certain room is very talkative, click its menu

and select Turn off alerts.

This allows you to receive notifications for mentions as well as talks

from other rooms without keeping that room from bothering you. It's
a more relaxed way of chatting.
 CHAPTER 2: GOOGLE CHAT'S HIDDEN
FEATURES

Here are the coolest extra features I've discovered in Google Chat,
along with instructions on how to use them.

FORMAT GOOGLE CHAT MESSAGES

If you've used Google Talk or Slack, you'll recognize similarities

between the two in Google Chat.

First, some formatting. Italics and other formatting options are

available, much like in Google Docs comments.

1. Italics: To add italics to a Chat message, surround the word or

phrase with underscores, like in _this example_.
2. Bold: Make a word or phrase strong by surrounding it with
asterisks like *this*.

3. Strike Out: Do you need to change something and wish to

strike out a word? Put tildes around the word or phrase, like
~this~.

4. Backticks: If you're sharing code, put backticks around it like

'this'.

5. Emojis: To add emojis to Chat messages, write a: then begin

typing the emoji's name (as you would in Slack). Hangouts will
begin filtering through the emoji selections; when you locate the
one you want, hit Enter to add it to the message, or just input
its complete name followed by a colon.

6. Mentioning Individuals in Your Message: Like in Google

Docs comments and Slack, insert an @ preceded by the name of
the person you wish to mention. Chat will begin filtering through
the names of your company's employees, with those in this
room at the top and those you may invite at the bottom. Enter
to choose the person you want.

7. Sharing: It is also simple to share information. When you paste

a link into a new conversation or reply box, Chat will usually
provide a preview of the image or a text of the article you
shared.
ADD BOTS TO GOOGLE CHAT ROOMS

Google Chat isn't just for chatting with other people; it's also a terrific
location to communicate with your applications. They can assist you
with scheduling meetings, booking flights, polling your team, checking
your calendar, requesting time off, and much more.

1. In Chat, you may add bots to a certain room or converse with

them alone. There are already a few bots written for Chat,
including ones for GIPHY, MeisterTask, Wrike, Zenefits, Dialpad,
Kayak, and others.

2. To locate bots, click the top-left corner and click the search
button, then Find a bot.

3. Bots can be added to rooms or communicated with directly.

4. These bots can be useful. Assume you're arranging a vacation.

The Kayak bot allows you to ask about flights for an impending
trip in real-time, and it usually gets it correct.

5. You may go through the options, select an appealing flight and

book it through Kayak's website.

6. For meetings, Google's Meet bot performs something similar. You

may instruct it to check your Google Calendar or schedule a
meeting with another team member.

7. Other bots, such as the GIPHY GIF finder or the Polly poll bot, do
better in rooms.
8. To add a bot to a room, write @ followed by the name of the
bot's in a new chat or reply. The bot will give you brief
instructions on utilizing it and will be ready anytime your team
mentions it.

9. Suppose you wish to conduct a lunch poll with your staff.

10. Add the Polly bot to the room, then mention it in a discussion,
and your message will be converted into a poll. Alternatively,
you may spice things up with a GIF by responding @giphy
fireworks.
 CHAPTER 3: MANAGE GOOGLE CHAT ROOMS

You'll most likely begin using Google Chat when a coworker or boss
invites you to a new Chat room, either for a new project or to keep
track of the team's progress.

Google Chat is distinct in that its rooms are private—you must be

invited to them before you can begin conversing. When you join a
project, you may be required to ask the others to add you to the
appropriate rooms.

You may even create your own room if you initiate a project.

In the top-left corner of Chat, click the Find people, rooms, bots bar,
select Create Room, and then enter a name for your new room.
Chat will then prompt you to invite others to your new room. Choose
anybody you want or input their name or email address to search the
list. You may add bots simultaneously to bring your favorite
applications into the Chat.

Do you ever need to hire extra people? Simply include their name in a
chat message, allowing you to invite them to the room.

You'll probably wind up in too many rooms over time. If this happens,
and you want to reduce the number of rooms you’re in, select Leave
from the channel's header menu.

If you ever wish to return, you may use the Browse Rooms tab, where
you can join in without needing a new invite.

Make a list of your favorite rooms as well. When you click the Star
button in the menu of a Hangout Chat room, it will appear at the top
of your room list in the sidebar. No matter how many rooms you're in,
this keeps your most critical rooms towards the top.

GOOGLE CHAT ON GMAIL

Integrating Google Chat into your Gmail inbox is a convenient way to

organize conversations, keep in touch with others, and work together.
If you sign in using a work or school account, the institution
determines the availability of this feature.

To Turn On/Off

1. On your computer, open your Gmail account.

2. At the top right, click “Settings”> To See all settings.

 3. On the top, click on Chat and Meet.

4. Now next to “Chat,” to turn google Chat on or off in Gmail, select

Google Chat or Off.

5. Click Save Changes.

To Change Panel Position

The Chat panel may be moved to the right or left side of the Gmail
inbox.

1. On your computer, open your Gmail account

2. At the top right, click Settings > To See all settings.

3. On the top, click on Chat and Meet.

4. Next to “Chat position,” select either option: "Right side of the

inbox or left side of the inbox."

5. Click on Save Changes.

How is Gmail Chat Different from Chat?

The integrated Gmail experience gives a central area for

communicating between emails with friends, family, or coworkers.

 Chat: Use this option if you prefer a dedicated chat experience

and don't mind hopping between applications.
  Gmail: Use this if you like to multitask and want to keep track
of all of your conversations in one spot.

KEYBOARD SHORTCUT

Keyboard shortcuts are available in Google Chat for Chrome OS,

macOS, and Windows. To access shortcuts in Chat, type '?' Unless
when entering text into a field.

 Start a new message, thread, or topic: press Ctrl + s0

 New line: press Shift + Enter

 Copy selected messages as a transcript: press Control + Shift +.

 Select and open the thread: press Enter

 Go up or down topics: press ↑ or ↓

 Focus on the first message of the current topic: press →

 To focus on the top or bottom thread in the list: press Shift + ↑

or Shift + ↓

 Reply to the current topic: press r

 Focus on the last topic or message: press Ctrl + j

 Focus on the topic: press ← or Esc

 Go up or down messages in the topic: ↑ or ↓

BOOK 4: CALENDAR
 INTRODUCTION
In the past, arranging a timetable required checking a calendar and
flipping through the pages. It means sifting through the scribbles and
incomprehensible handwriting to locate a blank area. It meant seeing
the appointments you missed because... well, you didn't check your
Calendar in time. And that meant looking for an hour convenient for
everyone else attending the event. It was always a chore.

The rise of digital calendars has made everything so much easier. You
no longer have a diary with you at all times. You may access your
Calendar as long as you have your smartphone. The Calendar will
send reminders to ensure that nothing is forgotten and no
appointments are missed. You may also share your schedule with
others to see what a coworker has planned and arrange a meeting
time. It's a completely new method of organizing time and has
undergone a tremendous transformation.

GOOGLE CALENDAR UPDATES

That lack of clarity became obvious in October 2017. Google Calendar

has been upgraded for the first time since 2011. It released a cleaner
and neater tool that removes some unneeded features (and a couple
that customers liked).

As a result, we have an immensely powerful time management tool

we don't know how to utilize. We settle for adding an event and are
shocked, sometimes intolerably, when our Google calendar
automatically adds an event from a private email. However, we only
use a subset of its features and overlook many of how our Calendar
may enhance our lives.
 CHAPTER 1: GETTING STARTED

You don't need to do anything more than access calendar.google.com

or launch your app if you already have a Google account. You'll
already be logged in if you've signed into your Google account. And if
you don't already have a Google account, you will be prompted to
create one when you visit that page. It's completely free and only
takes a few seconds.

If your smartphone utilizes Android, you should discover that Google's

calendar software is already installed. Look for it in your app drawer if
it isn't on the main page.

You don't need to do anything else after launching Calendar in your

browser or mobile device. It will be pre-configured and ready to use.
Both the mobile app and website feature a settings icon that allows
you to customize how Google Calendar appears and functions—you
may also need to import your old Calendar into your new one.
CHANGE YOUR GOOGLE CALENDAR VIEW

1. When you select a new view, that view remains your default
until you change it.

2. Open Google Calendar on your computer.

3. Choose a view from the top right: Day, Week, Month, Year,
Schedule, or four days.

MODIFY THE VIEW SETTINGS

Choose the first day of your calendar week, create a custom view, and
utilize an alternate calendar.

1. On your desktop, open Google Calendar.

2. Click Settings in the upper-right corner.

3. Click View choices on the left.

4. Select your options. Changes are saved automatically.

Note: The side-by-side calendars will not operate in Google

Calendar's week or month views.

NAVIGATE CALENDAR

1. To travel to recent dates in the future or past, use the arrows in

the upper left corner of the Calendar.
 2. To choose a date, utilize the small calendar in the upper left
corner.

3. Click Today in the upper left corner to return to the current date.

SHOW SHARED CALENDARS

1. Open Google Calendar on your Desktop computer.

2. On the left, select the calendars you wish to display:

3. My calendars: Calendars that you own.

4. Other calendars in side-by-side day view: Calendars shared by

several persons, rooms, or groups. Invitations to shared
calendars must be accepted automatically.
 CHAPTER 2: CREATING AND MANAGING
EVENTS IN GOOGLE CALENDAR

HOW TO CREATE AN EVENT

1. Select the following option in Google Calendar:

 In the calendar grid, select an empty time slot.

 Click the Create button.

2. Then enter an event title, date, and time.

3. To create the event on another calendar, you have edit access.

Click your calendar name at the bottom and then pick another
calendar.

Add Guests
 1. Type the first few letters of a person's name or email address in
the Add guests area as you type, matching addresses from your
organization's directory display.

2. To add someone to an event, click on a recommendation. Enter

your guest's entire email address if no recommendations appear.
When you add a guest to your event:

 A Google Meet video meeting is immediately added to the

event.

 The guest's calendar is shown beside yours.

3. Add a Google Groups email list address to invite a big group of

individuals at once.

4. On make a guest's attendance optional, point to the guest's

name and click People.

5. Click Guest permissions and select the necessary boxes to allow

guests to change the event, invite others, or view the guest list.

Tip: If you are not the meeting's organizer but have the authority to
edit the event, you may use these procedures to invite others to a
meeting.

Note: If you create an event in the calendar but do not allow visitors
to alter it, they cannot change the event's time or date on their own
calendar.
ADD ROOMS, LOCATIONS, OR CONFERENCING
Add a Room

1. Select Add rooms, location, or conference. Contact your

administrator if you don't see this option.

2. Select Add rooms. Suggestions are generated automatically

based on your work location, number of participants, and past
hotel bookings.

3. If you need to change the criteria for your meeting space, you
may do so by clicking:

 People: to define the needed room size.

 Video: to specify the necessity for video-conferencing

equipment.

 Phone: to signal the necessity for audio conferencing

4. Select the room by pointing to it and checking the box.

5. If you cannot find a suitable room:

 In the search box, insert a different resource, building name,

floor, or conferencing equipment (such as Chromebox for
meetings). As you type, results will appear below the search
field.

 Point to a room to show data such as room capacity, location,

equipment, and features.
  When you've found the right room, point to it and tick the
box to make it yours.

Add a Meeting Location

Tap Add Location and input your information. Suggestions emerge

automatically.

Add Video Conferencing

When you invite someone to an event:

 A Google Meet video meeting is immediately added to the event.

 A dial-in number and PIN are also included.

 This functionality is only available if your organization supports

it.

 You may add a third-party conferencing add-on to the calendar

by selecting Add conferencing and installing it. A live stream can
also be added.

 You may add a Meet video meeting to a Microsoft Outlook event

or email using the Meet add-in.

ADD AN EVENT DESCRIPTION AND ATTACHMENTS

Add an Event Description

1. Select the Add description or attachments option.

2. Add event details, such as contact information, directions, or

links.
 3. Bold, italicize, underline, or add lists and links to your
description.

Add an Attachment

1. Select the Add description or attachments option.

2. Select your file by clicking My Drive or Upload.

3. Click either Select or Upload. Your file will be saved alongside

the event.

CHOOSE AN EVENT COLOR, CALENDAR, AND DEFAULT

VISIBILITY

1. To Choose an Event Color: When you create an event, you

may specify what color it will appear in your calendars. To
change your event's color, click the color palette next to the
name of your calendar and pick a different choice.

1. Add Your Event To a Different Calendar: To add your event

to a different calendar, click your calendar name and choose a
new calendar.

2. Display as Busy/Available: Set the visibility to "Busy" or

"Available" to display free or busy hours on your calendar.

3. Set Your Calendar's Default Visibility: If you share your

calendar, your events will have the same privacy settings as a
calendar. You can alter what others view about specific
situations.
SET UP NOTIFICATIONS
Configure Notification Defaults

1. Click Settings in Calendar.

2. Click Event settings on the left under General.

3. Select an option after selecting Notifications:

 Off

 Desktop notifications

 Alerts

4. Tick the Play notification sounds box to enable a sound for your
incoming alerts.

5. To manage your alerts, go to your calendar and select General

notifications from the menu on the left.

6. Click on the Down arrow next to each option and pick None or
Email.

Set Up Notifications for Specific Events

1. Once you're creating your event, select More choices at the

bottom.

2. Click the Add notification button.

3. Set a time frame for notifications.

 4. Click Create notification and repeat steps 2-3 to add another
notification.

SAVE YOUR EVENT

Once you've completed the information, save your event and send out
your invitations.

1. Click Save.

2. Select an option:

 Send an email to alert guests

 Don't send a skip notification at this time

 Dismiss to continue changing the invitation

3. If you're inviting folks from outside your company, follow these

steps:

 Request that external visitors notify them.

 Keep modifying to alert them later.

4. Click More options to open your event on the Edit event page.
 CHAPTER 3: CREATING AND MANAGING
TASKS IN GOOGLE CALENDAR

HOW TO CREATE TASKS

Tasks in your Google Calendar are only visible to you. They are not
visible to other users that have access to your calendar.

1. Open Google Calendar on your browser.

2. Select Tasks from the menu on the left.

3. Select an option:

 In your calendar, click an empty slot.

 Click Create in the upper left corner.

 4. Select Task.

5. Fill up the blanks with a title and a description.

6. Select a list from the drop-down menu to add a new task.

7. Click "Save"

VIEW TASKS

To display in Google Calendar, tasks must have a due date. To enable

Tasks:

1. Launch Google Calendar.

2. Navigate to "My calendars" on the left panel. To access "My

calendars," you may need to click the Menu button with three
horizontal lines.

3. Make sure the "Tasks" checkbox is selected.

4. Any tasks with due dates will be displayed on your calendar.

Uncompleted tasks may also be seen in Google Calendar. On the

current day, you may get a list of all "Pending tasks" from the
previous 30 days.

Viewing Other Tasks

Tasks created with the Tasks app are displayed on the right sidebar in
the:

 Calendar
  Docs

 Drive

 Gmail

 Sheets

 Slides

HIDE TASKS

1. Launch Google Calendar.

2. Uncheck the box next to Tasks in the left panel's "My calendars"
section.

3. To access "My calendars," click the Menu of three horizontal

lines. Then, under "My calendars," choose Tasks.

EDIT TASKS

1. Launch Google Calendar.

2. To modify the Edit task, click the task.

3. Update any task information.

4. Save your changes by using the Save button.

Important: Select the three horizontal line menu to see tasks in

Google Calendar. Then, under "My calendars," choose Tasks.
MARK TASKS COMPLETE

1. Launch Google Calendar.

2. To update, click the task.

3. Mark done on the bottom right.

4. A completed item remains on your calendar but is marked as

finished.

DELETE TASKS

1. Launch Google Calendar.

2. Click the task to be updated, then click Delete.

FIND AND EDIT PENDING TASKS

To review all unfinished assignments from the last 30 days:

1. Launch Google Calendar.

2. Tap Pending chores when viewing a day's schedule.

3. Select how to update chosen tasks from the pop-up menu:

4. Navigate to the right of a task to edit it. Make your adjustments

and then click Save.

5. Hover to the right of a task to remove it. Click Edit, and then
Delete.

6. Hover to the far right of an assignment to finish it. Mark finished

by clicking.
7. When you conceal your tasks from Google Calendar, you can
disable the list of pending tasks.
 CHAPTER 4: CREATING AND MANAGING
REMINDERS IN GOOGLE CALENDAR

HOW TO CREATE A REMINDER

Reminders in your Google Calendar are only visible to you. They are
not visible to other users that have access to your calendar.

1. Select a time slot in your Calendar grid and then click Reminder.

2. Enter a title and select a time and date.

3. To change the Reminder frequency, click " Does not repeat " and
then choose an option.

4. Check the All Day option if you want your Reminder to last all
day.
 5. Select Save.

VIEW YOUR REMINDERS

1. Navigate to Calendar.

2. Check the Reminders box at the bottom left, under My

calendars.

HIDE REMINDERS

1. Navigate to My calendars on the left.

2. Clear the Reminders checkbox.

EDIT REMINDERS

1. Select an option:

 If you have one Reminder in a time slot, select it and click

Edit.

 To edit a reminder if you have more than one in the same

time slot, click on the reminder block, point to the Reminder,
and click Edit.

2. Update the information and save it.

MARK REMINDERS DONE

 If you just have one Reminder in a time slot, press the

Reminder, then click Mark as done.

 To mark as done a reminder that has numerous reminders in the

same time slot, press the reminder block, move to the Reminder,
 and then click Mark as done.

DELETE REMINDERS

1. If you just have one Reminder in a time slot, click it and then
click Delete.

2. If you have more than one Reminder in the same time slot, click
the reminder block, point to the Reminder, and then click Delete.
 CHAPTER 5: HOW TO VIEW AND SHARE
YOUR GOOGLE CALENDAR

CALENDAR SHARING AND VIEWING

Choose whether to make your Calendar available to the public or

solely to your organization:

1. Select Settings.

2. Click your Calendar on the left.

3. Select an option in the Access permissions section:

 Check the Make accessible to public box to make your

Calendar publicly viewable on the web. Click the Down arrow
 next to each sharing permission and select whether you wish
to reveal your free and busy hours.

 Check the Make accessible for My Organization box to make

your Calendar visible exclusively to your organization. Click
the Down arrow next to each sharing permission and select
whether you wish to reveal your free and busy hours.

 Check the Show calendar details in other Google applications,

restricted by the access permissions box to make your
Calendar visible throughout Google Workspace.

Allow Others To View Your Calendar via a Web Browser

You may receive an HTML link to your Calendar to share with others.

1. Select Settings.

2. Click your Calendar on the left.

3. Click the Get shareable Link and then Copy the Link in the
Access permissions section.

4. Copy and paste the URL into an email and send it.

Share Your Calendar with Select Individuals

Whenever you share your Calendar with someone else, you get to
choose how they see your events and whether or not they may make
changes, such as adding or modifying events.

1. Select Settings.
 2. Click your Calendar on the left.

3. Click Add people under the Share with particular individuals’ area
and enter the email addresses or names of the people you wish
to share your Calendar with.

4. Select a sharing permission setting:

5. See only free/busy (hide details)

6. View all event information

7. Make changes to events

8. Make modifications and manage to share

9. Click the Send button.

Share Your Google Calendar with Individuals Who Don't Use

It

1. Click Add people in the Share with particular people section.

2. Enter the email addresses or names of anyone with whom you

want to share your Calendar.

3. Click the Send button.

4. If the individual you're sharing your Calendar does not use

Calendar, click Invite to invite them to do so.
IMPORT AND EXPORT CALENDARS AND EVENTS

You may add events to your calendar or export existing calendars.

To import event information:

1. Select Settings.

2. Click on Import & Export on the left.

3. Click Choose a file from your computer, then pick your file and
press Open.

4. Select Import.

5. Your calendar will be updated with the imported event or events.

To export your calendars:

1. Click ok Settings.

2. Click now on Import & Export on the left.

3. Click Export under the Export section.

A ZIP file will be downloaded to your PC. When you open it, you will
find separate ICS files for each of your calendars. To re-import the
files into Calendar, extract the ICS files from the ZIP file and insert
them one at a time.

USE CALENDAR'S OTHER TOOLS

Open Notes in Keep

1. Click the Keep button on the right.

 2. Click + Take a note or New list to add a note or list.

3. To modify a note, select it and type a message.

4. Click the Done button.

Open Your Task Lists in Tasks

1. Select an option:

 On the right side of the Calendar, click Tasks.

 If this is your first time opening Tasks, click Get Started at the
bottom. (If you don't see Tasks, click the Show side panel at
the bottom right.)

2. To create a new task list, follow these steps:

 Under Tasks, click the Down arrow at the top and create a
new list.

 Enter a name and then click Done.

3. To change lists, click the Down arrow and select a list.

4. Enter a task by clicking Add a task.

5. Click Edit to add details or due date.

Get Add-ons

Add extra tools to the Calendar.

1. Click Add-ons Add on the right. The Google Workspace

 Marketplace displays a list of available add-ons.

2. Select an add-on.

3. Click Install.
 CHAPTER 6: KEYBOARD SHORTCUTS

When you enable keyboard shortcuts, you may use them to modify
your Google Calendar and rapidly go to certain pages.

ENABLE KEYBOARD SHORTCUTS

Keyboard shortcuts are only available while using Google Calendar on

your PC.

1. Open Google Calendar on your PC.

2. Click Settings in the upper right corner.

3. Select Yes in the "Enable keyboard shortcuts" section.

4. Click 'Save' on the bottom page.

MOVE AROUND THE CALENDAR

 Change calendar view to the next date range: Press n or j

 Refresh your calendar: Press r

 Move to the current day: Press t

 Move to add a calendar section: Press +

 Put your cursor in the search box: Press /

 Go to the Settings page: Press s

 Go to a specific date: Press g

MAKE CHANGES TO AN EVENT

 Create a new event: Press c

 To See an event's details: Press e

 To Delete an event: press Delete or Backspace

 For Undo: press z

 Save event: Press ⌘ + s (for Mac), Ctrl + s (for Windows)

 Return to the calendar grid from an event details page: Press

Esc
VIEW TASKS & KEEP

You may now utilize Keep and Tasks with Calendar in a side panel. To
access the side panel, press the following shortcuts:

 For Windows: Ctrl + Alt +, (comma) or Ctrl + Alt +. (period)

 For Chromebook: Alt + Shift +, (comma) or Alt + Shift +.

(period)

 For Mac: ⌘ + Option +, (comma) or ⌘ + Option +. (period)

CHANGE YOUR CALENDAR VIEW

 Day view: Press d or 1

 Week view: Press w or 2

 Month view: Press m or 3

 Custom view: Press x or 4

 Agenda view: Press a or 5

BOOK 5: DRIVE
 INTRODUCTION
Google Drive is a free Google service that enables you to store files
online and view them from anywhere through the cloud. Google Drive
also provides free web-based apps for generating documents,
spreadsheets, presentations, and other files.

Google Drive is among the most widely used cloud storage services
today. If you've never utilized a cloud-based storage service like
Google Drive, think about the benefits of storing your work online.
Drive eliminates the need to email or store a file on a USB drive
because data may be accessible from any computer with an Internet
connection. Working with others is much easier since Drive allows you
to exchange files.

Google Drive offers more than simply storing files; it also lets you
create, distribute, and manage documents using its productivity apps.
Some Google Drive apps may look familiar if you've ever used a suite
like Microsoft Office. For example, the file formats you may deal with
are comparable to those generated by various Microsoft Office
products.

The following are the file kinds that you may generate and share on
Google Drive:

 Documents: These are used to create letters, flyers, essays,

and other text-based files.

 Drawings: These are used to create simple vector graphics or

diagrams.
  Forms: These are used to collect and organize data.

 Presentations: These are used to make slideshows

 Spreadsheets: These are used to store and organize data.

ALL ABOUT GOOGLE DRIVE

Setting up a Google account

A Google account is required to utilize Google Drive. Google accounts

are free, and creating one is straightforward. You'll need to input
information, such as your name, birth date, and location, to establish
a Google account. You'll get a Gmail address and a Google+ profile
when establishing a Google account.

You can skip the hassle of signing up for a new Google account and
go straight to utilizing Drive by signing in with your existing Gmail
credentials.

To create a Google account, follow these steps:

1. Navigate to www.google.com. Find and click the Sign in button

in the upper right corner of the page.

2. Click the Create an Account button.

3. The sign-up form will be shown. Follow the instructions and

provide the necessary information.

4. After that, input your phone number. Google will text you a
verification code, which you will enter to complete the signup
process.
 5. Click Verify after entering the verification code delivered to your
phone.

6. The personal details page will be shown. Input your information,

birth date, and gender, as directed.

7. Examine Google's Terms of Service and Privacy Policy before

clicking I accept.

8. Your account will be created.

9. As with any online service, it's critical to create a strong

password that is difficult for someone to guess.

Accessing Google Drive

After you've created your Google account, go to

http://drive.google.com in the web browser to access Google Drive.

You can also access Google Drive from any Google website (such as
Gmail or Google search) by clicking the grid symbol in the top-right
corner, then Drive.
 CHAPTER 1: GOOGLE DRIVE WEB
INTERFACE OVERVIEW

Although your Google Drive is now empty, when you start to upload
and create files, you'll need to understand how to see, manage, and
organize them on the interface.

SEARCH BAR

You may use the Search box to search for certain files. Google Drive
will automatically display files that match your search term whenever
you input one. You may also do an advanced search to filter your files
by type.
FILE ACTION BUTTONS

When you pick a file, these alternatives will show. They enable you to
instantly share the file, read a preview, and delete it.

SORT

Your files are ordered by the date they were last changed by default.
Reorganize your files by size, name, or modification history by clicking
here.

NEW

Click the New button to make a new document, spreadsheet,

presentation, or other Google document. The new file will be instantly
saved to your Google Drive. The New button may create new folders
and upload files from your PC.

FOLDERS

Folders can be created to organize related files. After placing files in a

folder, you may simultaneously view, share, and make changes to
numerous files. When you pick a folder in the left pane, only files in
that folder will be displayed in the View pane.

VIEWS

Google Drive provides various alternative perspectives. My Drive is the

default view and displays all of your files. You may also view files
shared with you (Incoming), favorites (Starred), or recently updated.
VIEW PANE

All of your files are shown in the View window. Identifying who owns
each file, what files are shared, and when each file was last edited is
simple. Simply click on any file to open it or double-click to choose it.
 CHAPTER 2: GOOGLE DRIVE ON
DESKTOP AND MOBILE

HOW TO GET GOOGLE DRIVE ON YOUR PC AS A DESKTOP APP

You may install the Google Drive desktop software if you prefer to
work on your computer. This program, available for Windows and OS
X, makes it easy to upload existing files and operate offline. You'll see
a new Google Drive folder on your PC after it's installed. Any files you
place in this folder will be immediately uploaded to Google Drive.
 1. First, go to google drive on your web browser.

2. Click on the setting icon on the top right side.

3. Click on Get Drive for the desktop. A new window will open.

4. Click on the ‘Download Drive for desktop’ button, and the

download will begin.

5. Once the download is completed, open the file and install it.

GOOGLE DRIVE MOBILE APP

The Google Drive mobile app, which is available for both iOS and
Android, allows you to browse and upload files to Google Drive from
your mobile device.
You can get Google Drive on your phone. If you have an iPhone, go to
App Store. If you have an Android phone, go to Play Store. In the App
Store, click on search. In the search field, type Google Drive. Once
you search for Google Drive, you'll see a result for Google Drive. If
you don't have it yet, you can click on "Install" to get it.s
 CHAPTER 3: UPLOADING
FILES TO GOOGLE DRIVE

FILE UPLOADING AND SYNCHRONIZATION

With Google Drive, you can easily back up your data to the cloud and
view it from any device with an Internet connection. You may also edit
files uploaded from compatible apps like Microsoft Word or Excel in
Google Drive.

Google Drive provides 15 gigabytes (15GB) of free cloud storage

space for uploading files from your PC. There are two sorts of files
that you may keep on Google Drive:
  Files that can be edited, such as Microsoft Office documents,
PDFs, and other text-based documents

 Most non-editable files, including audio, video, compressed

archives (.zip files), and other file types.

 When you upload a file, regardless of its kind, you may manage,
organize, share, and view it from anywhere. Because Google
Drive files are synchronized across your devices, you will always
view the most recent version of a file.

You may also preview many various file kinds, even if your computer
lacks the software necessary for that file. You may utilize Google Drive
to examine a Photoshop file even if Photoshop is not currently
installed on your computer.

CONVERTING FILES TO GOOGLE DRIVE FORMATS

You must first convert files to Google Drive format to edit them online.
Converting a file lets you quickly modify it and communicate with
others. Only specific file types, such as Microsoft Office documents
and PDF files, can be converted to Google Drive formats. Regrettably,
this conversion is only sometimes flawless.

UPLOADING FILES AND FOLDERS

Uploading files from your desktop to Google Drive is simple. You can
even upload whole directories using the Google Chrome web browser.

To Upload a File
 1. Locate and click the New button in Google Drive, then click File
upload.

2. Find and select the file(s) to upload, then click Open.

3. The file(s) will be saved to your Google Drive account.

4. Based on your browser and computer's operating system, you

may be able to upload files to Google Drive by clicking and
dragging a file from your computer.

To Upload a Folder

This functionality is only available while using Google Chrome to

browse Google Drive.

1. Select Folder upload after clicking the New button.

2. Find and choose the folder to upload, then click OK.

3. The folder and its contents will be saved to your Google Drive.

FILE CONVERSION TO GOOGLE DOCS FORMAT

You can only see specific types of files when you upload them, such
as Microsoft Office or PDF documents. To edit these sorts of files in
Google Drive, you must first convert them to Google Docs format.

To convert a file, first:

1. Find and double-click the file to be edited.

2. A preview of the file will be displayed. At the top of the screen,

click Open.
3. The file will be transformed into a Google document in a new
tab.

4. When you return to your Google Drive, you'll notice that there
are now two versions of the file: the original and the new
Google Docs version.

5. You may configure Google Drive to automatically convert your

files as you upload them. Click the gear button, then Settings,
and finally, click the box next to Convert uploads.
 CHAPTER 4: HOW TO MANAGE AND
ORGANIZE GOOGLE DRIVE FILES

MANAGING YOUR FILES

After a period of using Google Drive, you may discover that it is tough
to keep track of all of your files. Fortunately, Drive has various options
to assist you in managing and organizing them.

Searching for Files

Searching allows you to hunt for certain files by utilizing terms inside
the file or file name. Locate the search bar and type in the term or file
name you're looking for. As you enter, a list of recommended searches
and files will display. Simply press a file in the search results to open
it. To show a complete list of search results, use the Enter key.

Sorting Files

Your files are arranged by default from newest to oldest. You may,
however, use additional kinds to arrange your files in a different order.
Click the Name button directly above the list of files to sort by name.
Select the preferred sort option after clicking the Last modified button
to sort by date.

Apply a Filter

Filters allow you to conceal unnecessary files and focus only on those
that are relevant to you. For example, if you were looking for a
presentation, you might apply a filter to limit your displayed files to
only presentations.

1. In the search bar, locate and pick the Search options arrow.

2. Select the filter you wish to use.

3. Select the desired filter.

4. To apply the filter, click the Search button or hit the Enter key.

5. Only files matching the filter will be shown.

Select the text in the search field to remove a filter and hit Backspace
or Delete.
ORGANIZING YOUR FILES

When you first begin uploading files to Google Drive, you may utilize
folders to help organize and arrange them. Folders in Google Drive
function similarly to folders on your computer.

Create a Folder

1. Click the New button in Google Drive, then choose Folder from
the drop-down menu.

2. A dialogue window will be shown. Give your Folder a name, then

click Create.

3. Your Folder will be displayed on the left, beneath My Drive. To

see your folders, you may need to click the drop-down arrow.

Move Files into Folders

1. Drag the file to the chosen Folder by clicking and dragging it.

2. The file will be saved in the chosen Folder.

To add several files to the same Folder, hold down the Ctrl key (or
Command on a Mac), then click on each file to select it. When you're
finished, click and drag the files to the appropriate Folder.

Delete a File

Delete a file from Google Drive like you would delete a file from your
PC. You must drag the item to the Trash folder and then permanently
delete it, just like removing a file from your computer's Trash or
Recycle Bin.
 1. Choose the file to be deleted, then click the Remove button to
move it to the Trash folder.

2. Trash can be found in the left navigation pane.

3. The Trash folder will be shown. Trash is towards the top of the
screen; pick Empty Trash. The files will be destroyed forever.

Preview a File

Previewing files is an excellent approach to ensure that you are

opening the correct file version or glancing at files without opening
them.

1. Choose the file to preview, and next click the Preview button.

2. A preview of the file will be displayed.

Right-Clicking

You may get the entire list of actions for any file by right-clicking it.
Most of the operations described here are available elsewhere on
Google Drive; however, it is a convenient shortcut.
 CHAPTER 5: GOOGLE DRIVE
SHARING & COLLABORATION

Google Drive makes it simple to share files. It lets numerous users

work on the same file simultaneously, enabling real-time collaboration.

FILE SHARING

When you share a file from your Google Drive, you may allow others
to see and even modify it. While you may share any file stored on
your Google Drive, it's crucial to understand that the collaborative
capabilities are only available for files generated within your Drive.

When you share a file with a small group of people, your collaborators
must sign in with a Google account to access or update it. When you
share the file with a wider group or make it public, your collaborators
will not require a Google account to view it.

To share a file with a confined group of people:

1. Find and pick the file to share, then click the Share option.

2. A dialogue window will be shown. Enter the email addresses of

the individuals you want to share the file within the People box.
If you choose, you may include a note that will be emailed to
the persons with whom you share the file.

3. Click the Send button. Your file will be shared.

You may get greater control over your files by selecting whether
people can edit, comment on, or merely see them by clicking the
drop-down arrow.

SHARING WITH A LINK

You may simply share a file with a broader number of individuals by

giving a link to any file in your Google Drive. A link is a URL or web
address for any file you wish to share. This is particularly useful for
things too big to send as email attachments, such as music or video
files. You may also distribute a file by linking it to a public website.
Anyone who clicks on the link will be sent to the file.

To share a link:

1. Find and pick the file to share, then click the Share option.

2. A dialogue window will be shown. Click the Get shareable link.

 3. The file's URL will be transferred to your browser clipboard. You
may then share the file by pasting the URL into an email or on
the web. When you're finished, press the Done button.

FILES SHARED WITH YOU

Individuals may also opt to share files with you. These files will be
stored in the Shared with Me folder. You may, however, relocate a file
from your Google Drive if you don't want to transition to this view.

1. For this, move to your Shared with Me folder.

2. Hover the cursor over the file you want to add to your Drive,
then click Add to My Drive.
 CHAPTER 6: KEYBOARD SHORTCUT

Below is a list of shortcut keys that may be used in the online version
of Google Drive.

To see that list of keyboard shortcuts in Google Drive, enter Ctrl + /

(Chrome OS, Windows) and ⌘ + / (Mac).

NAVIGATION AND VIEWS

 Go to the details pane: Press g, then d

 Go to download status: Press g, then a

 Go to items view: Press g then l

 Go to the navigation panel (folders list): g then n; g then f

  Go to the top of the application (Google bar): Press g, then t

 Go to upload status: Press g, then u

 Show or hide activity pane: Press i

 Show or hide details pane: Press d

 Switch between list and grid in items view: Press v

SELECT ITEMS

 Clear all selections: Press Shift + n

 Extend selection down: Press Shift + Down arrow

 Extend selection left: Press Shift + Left arrow

 Extend selection right: Press Shift + Right arrow

 Extend selection up: Press Shift + Up arrow

 Select all visible items: Press Shift + a

 Select next item down: Press the ‘j’ Down arrow

 Select the next item to the left: Press ‘h’ Left arrow

 Select the next item to the right: Press ‘l’ Right arrow

 Select the next item up: Press the ‘k’ Up arrow

 Select or deselect item: Press x

MOVE BETWEEN ITEMS

 Move down without changing selection: Press Ctrl + Down

arrow (Chrome OS, Windows) and ⌘ + Down arrow (Mac)

 Move left without changing selection: Press Ctrl + Left arrow

(Chrome OS, Windows) and ⌘ + Left arrow (Mac)

 Move right without changing selection: Press Ctrl + Right arrow

(Chrome OS, Windows) and ⌘ + Right arrow (Mac)

 Move up without changing selection: Press Ctrl + Up arrow

(Chrome OS, Windows) and ⌘ + Up arrow (Mac)

TAKE ACTION ON SELECTED ITEMS

 Copy selected item titles to the clipboard: Press Ctrl + Shift + c

(Chrome OS, Windows) and ⌘ + Shift + c (Mac)

 Copy selected item URLs to the clipboard: Press Ctrl + c

(Chrome OS, Windows) and ⌘ + c (Mac)

 Create selected items shortcut within Drive: Press Ctrl + Shift +

v (Chrome OS, Windows) and ⌘ + Shift + v (Mac)

 Create shortcuts to selected items: Press Shift + z

 Cut selected items to the clipboard: Press Ctrl + x (Chrome OS,

Windows) and ⌘ + x (Mac)

 Move selected items to a new folder: Press z

  Open selected items in new tab: Press Ctrl + Enter (Chrome OS,
Windows) and ⌘ + Return (Mac)

 Open selected items: Press Enter or o

 Paste selected items from the clipboard or move selected items

from the clipboard: Press Ctrl + v (Chrome OS, Windows) and
⌘ + v (Mac)

 Remove selected items: Press # or Alt + Backspace (Chrome

OS) # or Delete (Windows) # or Fn + Delete (Mac)

 Rename selected items: Press n

 Share selected items: Press ‘.’ (dot)

 Star or unstar selected items: Press s

CREATE NEW ITEMS

 Document: Press Shift + t

 Drawing: Press Shift + d

 Folder: Press Shift + f

 Form: Press Shift + o

 Presentation: Press Shift + p

 Spreadsheet: Press Shift + s

OPEN MENUS

 Create menu: Press c

 Current folder actions menu: Press f

 More actions menu: Press a

 Settings menu: Press t

 Sort menu: Press r

APPLICATION ACTIONS

 Choose the next visual density (row height and element spacing
for list view): Press q, then q

 Display keyboard shortcuts list: Press Shift + / or Ctrl + / (for

Chrome OS, Windows) and ⌘ + / (for Mac)

 Find/find next: Press Ctrl + f (for Chrome OS, Windows) ⌘ + f

(for Mac)

 Print: Press Ctrl + p (for Chrome OS, Windows) and ⌘ + p (for

Mac)

 Redo last undone action: Press Ctrl + Shift + z (for Chrome OS,
Windows) and ⌘ + Shift + z (for Mac)

 Search your Drive: Press /

 Show last message: Press m

  Undo last action: Press Ctrl + z (for Chrome OS, Windows) and
⌘ + z (for Mac)

PREVIEW MODE ACTIONS

 Close: Press Esc

 Play/pause: Press Space

 Zoom in: Press + or =

 Zoom out: Press -

BOOK 6: DOCS
 INTRODUCTION
Google Docs, a web-based application, allows people to create and
modify documents and spreadsheets online for free. Google Docs is
one of many online programs owned by and tied to Google. As a
result, in this book, we will cover all you need to know about Google
Docs, from writing to sharing to printing. This online word processor
comes with the Google Docs Editor Suite. This covers the word
processor and additional tools such as the Spreadsheet Tool, Slide
Tool, Drawing Tool, Google Forms, Google Keeps, and so on.

Using Google Docs, users may import, edit, and update documents
and spreadsheets in several typefaces and file formats, including text,
formulae, lists, and tables. They can also include photographs,
movies, and other media. Google Docs is compatible with the majority
of presentation and word processing tools. You may create a web
page or print-ready document to display your work. Users have
control over who sees their work. As a result, Google Docs is an
excellent tool for companies, blogs, and public-facing writing.

There are several advantages to using Google Docs, which include:

 Google Docs is a cloud-based application, which means that

when you create a document, it resides exclusively in the cloud
and not on your hard drive or computer.

 Google Docs is available from any location. You may simply

access your papers from anywhere else by using another laptop.

 Documents are automatically saved as you work in Google Docs.

HOW TO ACCESS THE GOOGLE DOCS

Google Docs may be accessed in a variety of ways, including:

Using Google Drive:

1. To access your Google Drive account, go to drive.google.com

and click the new button. Then you may begin creating a new
Google Doc.

2. You may name it in the box that displays it.

3. Then you may begin typing on the blank page that displays.

Please keep in mind that you may change the style of your text in
Google Docs. Another Google Docs feature is the ability to insert an
image; you may either upload or snap a photo, and you can adjust
how text and pictures are arranged. Highlighting and color choices,
font styles, bolding, underlining, or italicizing text, and other features
are available in the Google Docs app.

Alternatively, you can go to the Google Docs website:

 Go to the right of Google and click on your waffle menu. Then

click on Docs.

 Click on a blank page to begin typing, or if you have templates

on the screen, you may open one of them and change it. If you
scroll down, you can see all of the documents on your disc and
how to access them.
 CHAPTER 1: GOOGLE DOCS
INTERFACE OVERVIEW

There are various features and tools on the Google Docs screen. We
are going to discuss each of them briefly.

IN THE TOP LEFT CORNER

 A: Google Docs Home Page on which you have all your

Document

 B: You can click on it to rename your document

  C: Star a document so that you can find them easily

 D: You can move your document into any other folder

IN THE TOP RIGHT CORNER

 E: Comment Icon is where you can write a comment on a

document

 F: The share Icon where you can share a document

 G: An icon that tells you which Google account is associated

with the particular document,

 H: The Arrow hides the menu options; you can also use it to
get more space in your document.

 I: The Editing icon. When you click on the arrow, it brings

out three options: editing, suggesting, and viewing. When
you click on Editing, you're editing your or someone else's
document. When you click on Suggesting, you can suggest
someone's document, which will be shown in a different color.
 If you click on Viewing, you can only read through without
making any changes.

 The File Menu: The file menu has many features, as shown
below. You can share a document or start a new document
(Document, spreadsheet, presentation, form, drawing, or
from template). You can open a document and other options
that suit you.

 The Edit Menu: You can easily undo, cut, paste, select and
find and replace words as shown above.
 The View Menu: You can print the layout, show a ruler at
the corner of the page, section breaks, equation tools, or
document outlines if necessary.
 The Insert Menu: Here, you can insert images (From the
computer, URL drive, photo, camera, or search from the
web), tables (1×1, 2×2, 3×2), charts (bar, pie, column),
special characters like Greek sounds, headers, and footers,
page number, etc.
 The Format Menu: You can click on the text (bold,
underline, italics, strikethrough, subscript, and superscript),
paragraph styles, align and indent (left, right, center, and
justified), line spacing (1.0, 1.5, 2.0), columns, bullets, and
numbering, etc.

 The Tool Menu: This menu next to the format menu has
the following options: spelling and grammar tool (spelling and
grammar check, word count), dictionary, voice typing where
you can convert your audio document to text, and script
editor.
  Add-Ons Menu: In this section, you can use a third-party
add-on. You can now use Google Docs in a new way because
of this new feature. The goal of an add-on is the same as
that of a browser extension: to get more features.

PAGE SETUP OPTIONS

Depending on the kind of document, you may wish to adjust page

setup variables such as page orientation, margins, or paper size when
you first create a Google document. These choices are available by
selecting Page Setup from the File menu.
Several choices are available in the Page Setup dialogue:

 Page orientation refers to whether your page is in landscape or

portrait format. The landscape format indicates that the page is
positioned horizontally, and the portrait format indicates that it is
oriented vertically.

 Page margins are the spaces between the document's body and
the page's edge.
 You may adjust the dimensions of the page by changing the
paper size. This is especially beneficial if you print the page on a
non-standard paper size.

 The page color is the document's background color. If you want

to publish your paper on the Web, this may be beneficial as a
decorative alternative.
CHAPTER 2: BASICS OF TEXT IN GOOGLE DOCS

TEXT INSERTION, SELECTION, AND DELETION

To insert text:

1. Find the insertion point, which is indicated by a blinking vertical

line. This will be towards the page's top-left corner in a blank
document. If the document already contains content, you can
move the insertion point by clicking on different places on the
page.

2. The text will show next to the insertion spot when you start
typing.
To select text:

1. You must first pick the text before you can move or format it. To
do so, click and drag your cursor over the text, then let go.

2. Over the selected text, a highlighted box will emerge.

To remove text:

There are various methods for deleting or removing text:

1. Backspace on your keyboard to erase text to the insertion point

left.

2. Press the Delete key on the keyboard to remove text to the

insertion point right.

3. Select the text to be deleted, then press the Delete key.

4. If you select text and begin typing, the chosen content is

removed and replaced with the new text.

TEXT COPYING, CUTTING, AND PASTING

It may be easier to copy and paste material that often appears in your
work. Other times, you may wish to move text from the document
from one part to another, in which case you must use cut and paste or
drag and drop.

The Edit menu contains the copy, cut, and paste commands. Google
Docs also uses keyboard shortcuts (or key combinations) to
accomplish various functions. We'll go through these shortcuts in
greater detail later.

To copy and paste text:

1. Choose the text to be copied.

2. To copy the text, use Ctrl+C (Windows) or Command+C (Mac)

on your keyboard.

3. Move your cursor where you wish the text to appear.

4. To paste the text, use Ctrl+V (Windows) or Command+V (Mac)

on your keyboard. The text will appear.

To cut and paste text:

1. Choose the text to be copied.

 2. To cut the text, use Ctrl+X (Windows) or Command+X (Mac) on
your keyboard.

3. Insert your cursor where you wish the text to appear.

4. To paste the text, use Ctrl+V (Windows) or Command+V (Mac)

on your keyboard. The text will be shown.

To drag and drop text:

1. Choose the text to be moved to another location in the

document.

2. Drag the text to the desired spot by clicking and dragging it. To
signify that you're moving text, the cursor will have an insertion
point beneath it.

3. The text will relocate to the new spot when the mouse button is
released.

Inserting special characters:

Google Docs has a wide library of special characters. They are handy
for writing mathematics and may also be used as decorative accents.

1. Insert the insertion point where you wish the special character to
appear.

2. Select Special characters after clicking Insert.

 3. The dialogue box Insert Special Characters will display.

4. Use the drop-down arrows above the character grid to browse

groupings of symbols.

5. Insert the chosen symbol into your document by clicking on it.

6. The symbol will be shown on your page.

SPELLING CHECK AND SUGGESTIONS

By default, Google Docs will check for misspelled words and

recommend alternative spellings. Words that have spelling
recommendations are highlighted in red.

To use the suggested spelling:

1. Select an underlined word by using the right mouse button. A

drop-down menu will show potential spellings for the misspelled
word. Choose the proper spelling from the list.

2. In the document, the right spelling will appear in place of the

misspelled term.
 3. Google Docs will occasionally propose spellings for words it does
not recognize, such as the name of a person or corporation. You
can enter the word into the dictionary if you are confident in
your spelling. When you add a term to the dictionary, Google
Docs remembers the spelling.

USING FIND AND REPLACE

Discovering a certain word or phrase might be difficult and time-

consuming when working with larger texts. Google Docs' find function
may automatically search your document, while the replace option
allows you to alter words or phrases.

To find text:

1. Select Find and replace after clicking Edit.

2. The dialogue box Find and replace will display.

3. In the Find field, enter the text you wish to find. The Find box
will display the number of times the term appears in the text,
and each appearance will be highlighted throughout the page.
 4. If the word occurs more than once, you may go forward by
clicking the Prev and Next arrows. When you choose a word, the
highlight will darken and momentarily pulse.

5. To close the dialogue window, press the X button.

To replace text:

1. Select Find and replace after clicking Edit. The dialogue box Find
and will display.

2. In the Find field, enter the text you wish to find. In the Replace
with the field, type the text you wish to replace it with.

3. To replace text, click Next or Prev and then Replace. Replace all
if you wish to replace all occurrences of the text in the
document.
 CHAPTER 3: FORMATTING TEXT
AND ADDING HYPERLINKS

To generate and design high-quality documents, you must understand

text formatting. Formatted text may direct a reader's attention to key
portions of the document and assist in delivering your point, in
addition to making your document more appealing.

You'll discover how to change font, size, color, and highlight text.
You'll also discover how to use the bold, italic, and underlined shortcut
buttons, along with how to include a hyperlink.
THE TOOLBAR SHORTCUT MENU

Google Docs has several text formatting choices for you to utilize to
change the appearance and feel of your project. These settings are
available through the Toolbar Shortcut menu.

To change the font:

1. Choose the text you wish to change.

2. On the toolbar, click the Font drop-down arrow. A font menu is

displayed. Each font's name has been formatted to seem like the
style it defines.

3. Choose the typeface that you wish to use.

4. The font of the selected text will be changed.

If you don't find the type you're searching for or want more font
options, Google Docs lets you add new fonts to the Font drop-down
menu. Select More fonts from the Font drop-down option to access
the Fonts dialogue box.

To change font size:

1. Choose the text you wish to change.

2. From the toolbar, select the Font size box. A font size drop-down
choice displays.

3. Choose the font size that you wish to use.

4. The font size will be changed in the text.

To change text color:

1. Choose the text you wish to change.

2. From the toolbar, select the Text color command. A drop-down

menu with text color options displays.
 3. Choose the text color by clicking on the circle.

4. The color of the text will be changed.

To use the bold, italic, and underlined buttons:

1. Choose the text you wish to change.

2. From the shortcut toolbar, select the bold (B), italic (I), or
underlined (U) button.

To change text alignment:

In Google Docs, you may select one of four alignment buttons from
the Align drop-down menu.

 Left align: Sets all chosen text to be aligned to the left margin.

 Aligns text at an identical distance from the left and right

margins.

 Right align: Sets all chosen text to be aligned to the right

margin.
  Justify: Text is equal on each side and lines up evenly to the
right and left margins; many newspapers and periodicals use
complete justification.

1. Choose the text to be aligned.

2. Select the appropriate alignment by clicking the alignment

button.

3. The text will realign itself.

LINE AND PARAGRAPH SPACING

Line spacing in Google Docs is measured in lines. For example, the

line spacing is two lines high when the text is double-spaced. You may
adjust the line spacing to fit more page lines or improve readability.

To format line spacing:

1. Choose the text to be formatted.

2. Select the required line spacing choice from the drop-down

menu by clicking the Line spacing button. You may also fine-
tune the spacing by clicking Custom spacing.
 3. The document's line spacing will be adjusted.

Paragraph Spacing

You can format spacing between paragraphs the same way you can
format spacing between lines in your text. Extra spaces are usually
inserted between paragraphs, headers, and subheadings. Extra space
between paragraphs is another approach to improving the readability
of a manuscript.

Format paragraph spacing as follows:

1. Choose the text to be formatted.

2. Select the Line spacing option.

3. From the drop-down box, choose Add space before a paragraph

or Add space after a paragraph. You may also fine-tune the
spacing by clicking Custom spacing.
 4. The paragraph space in the document will be adjusted.

To eliminate paragraph spacing, select Remove space before a

paragraph or Remove space after a paragraph from the line spacing
menu.

HYPERLINKS

A hyperlink is a reference to a web address (or URL). If you wish to

include a web address in your Google document, you can make it
clickable by formatting it as a hyperlink. The webpage will then be
opened in a new browser window due to the hyperlink.

To include a hyperlink:

The address (URL) of the webpage and the display text are the two
essential components of a hyperlink. When you create a hyperlink in
Google Docs, you may select both the address and the display text.

1. Choose the text for which you wish to create a hyperlink.

2. Insert a link by clicking the Insert link button, or right-click the

chosen text and choose Link.
 3. The Edit Link dialogue box will be shown. The selected text will
show in the Text area. If you like, you may change the text.

4. In the Link field, enter the URL you want to link. If your chosen
text seems like a URL, Google Docs may automatically fill up this
area.

5. Click the Apply button. The text you chose is now a hyperlink.

6. To view the URL, click the Link.

If you wish to alter or delete the hyperlink, click it and then choose
Change or Remove from the options below.
 CHAPTER 4: USING TABS AND INDENTS

Adding an indent or tab to your document is an excellent method to

bring attention to crucial places. There are various ways to indent text
in Google Docs; nonetheless, it is critical to utilize these tools correctly
and indent each time. This can save time and improve the editing
process.

INDENTING TEXT

In many types of papers, the first line of each paragraph should be

indented. This aids in visually distinguishing paragraphs from one
another.
To indent using the Tab key:

The Tab key is a simple and frequent technique to indent. This will
result in a half-inch first-line indent.

1. Insert the insertion point at the start of the paragraph you wish
to indent.

2. On the keyboard, press the Tab key. The first line's text will slide
to the right by a half-inch.

To indent using the Indent shortcut buttons:

You may use the Increase indent and Decrease indent shortcut keys
to indent all lines in a paragraph.

1. Choose the text to be indented.

2. Increase the indent by half-inch increments by clicking the

Increase indent shortcut button.

3. The paragraph's lines will all be indented.

4. To lower the indent by half-inch increments, click the Decrease

indent shortcut button.
You may also use the Format button on the toolbar. Hover your mouse
above Align & indent to find the Increase and Decrease indent
options.

Customizing Indents

Using the three indent markers and the Ruler, you may build custom
indents bigger or less than the Tab key's default half-inch indent. The
Ruler gives a blue guideline to assist you in visualizing where the
indent will appear when you move the indent markers.

 First Line Indent Marker: Modifies a paragraph's first-line

indent.

 Left Indent Marker: Moves in tandem with the First Line

Indent marker to indent all lines in the paragraph.

 Right Indent Marker: Increases or reduces the right indent by

dragging all paragraph lines from the right margin.
To customize indents with the Ruler:

1. Insert the insertion point anywhere you wish to indent the text
or paragraph (you can select one or more paragraphs).

2. Drag the indent marker to the desired position. The blue guide
line extends from the Ruler as the marker travels.

3. Release the mouse after you've reached the desired spot. The
text will have an indent.

4. Click and drag the Right Indent marker to indent the paragraph
on the right side.

USING TAB STOPS

Using tab stops allows you to have more control over text layout. By
default, pressing the Tab key on the keyboard moves the insertion
point a half-inch to the right. You may adjust the size of the tabs and
apply more than one tab stop to a single line by adding tab stops to
the Ruler. On a résumé, for example, you may left-align crucial dates
by adding a left tab stop.

In Google Docs, there are three sorts of tab stops.

 Left Tab Stop: Text is aligned to the left at the tab stop.

 Center Tab Stop: Text is centered around the tab stop.

 Right Tab Stop: Aligns text to the right of the tab stop.
Depending on where the insertion point is, pressing the Tab key will
either add a tab or produce a first-line indent. If the insertion point is
at the start of an existing paragraph, it will often generate a first-line
indent; otherwise, it will create a tab.

To add tab stops:

1. Choose the paragraph or paragraphs where you wish to insert

tabs. If no paragraphs are selected, the tab stops will apply to
the current paragraph and any new paragraphs you put below.

2. Select the Ruler place where you want your text to display. A
drop-down menu including tab stop options will display.

3. Choose the desired tab stop. You may include as many tab stops
as you like.

4. Set the insertion point to the desired place for the tab.

5. On the keyboard, press the Tab key. The text will skip to the
next tab stop's place.

6. To remove the tab stop, click and drag it off the Ruler.
 CHAPTER 5: HEADERS, FOOTERS,
AND PAGE BREAKS

You may change the layout of your document by inserting page

breaks and using the header and footer sections. Headers and footers
typically provide extra information, such as the page number, date,
document name, and footnotes. Page breaks and horizontal lines
separate the material and improve reading.

FOOTERS AND HEADERS

The header is the page piece in the top margin, whereas the footer
appears in the bottom margin. Text supplied in the document's header
or footer will show on each page.
To add a header or footer:

1. Hover over Headers & Footers after clicking Insert. You may
choose either Header or Footer from the drop-down menu.

2. The insertion point will move to the top or bottom margin of the
page, depending on your option.

3. Enter the required text here. When finished, use your keyboard's
Esc key to close the header or footer.

The header or footer will remain visible after you close it, but it will be
locked. Simply click anywhere within the header or footer to unlock it
and begin editing again.

FORMATTING TEXT IN A HEADER OR FOOTER

Many of the same formatting choices are available for text in headers
and footers in the body of your document. You may change the font
style and size and add bolding, italics, and underlining.

To add page numbers to a header or footer:

Google Docs may automatically add a page number to each page and
place it in the header or footer. If you want the term Page to appear
as part of the page number, enter Page in the appropriate spot in the
header.

1. Choose the header or footer of the document.

2. Insert the insertion point in the location where you wish the
page number to appear. If you want, type the word, Page.

3. Hover your mouse over Page numbers, then pick the Top of the
page or Bottom of the page.

4. The page number will be shown.

To display the page count:

Google Docs may also display the page count—or the number of
pages in your document—in the header or footer. If you wish to
include the page count alongside the page number, insert the term
"of" after the page number.

1. After the page number, insert the insertion point and type.

2. Hover over Page numbers after clicking Insert. Choose Page

count from the drop-down menu.

3. The page count will show after the page number in the
document.

PAGE BREAKS

Page breaks give you greater control over how your work looks. If
you're writing a paper with a title page or a bibliography, you could
use a page break to guarantee it starts on a new page.

To insert a page break, do the following:

1. Insert the insertion point where you wish the page break to
appear.

2. Hover over Break, then click Insert. Choose Page break from the
drop-down menu.
 3. The page break will be shown in the document.

Move the insertion point below the Break and use the Backspace key
on your keyboard to delete it. You may need to hit the key numerous
times to eliminate the Break.

FOOTNOTES

A footnote adds information to the text to which it refers. It might

provide information on how to learn more about the issue or a citation
(a reference to published work) for a quote used in the text. In
research papers and academic writing, footnotes are frequently
employed.

To include footnotes:

1. Insert the insertion point after the text to which the Footnote will
refer.
 2. Select Footnote from the drop-down menu after clicking Insert.

3. Google Docs will insert a superscript number in the document's

body and at the bottom of the page. The insertion point will
move to the bottom of the page.

4. Enter the text you want to see as extra information.

When you're finished, use the Esc key on your keyboard to return to
the document's body.

HORIZONTAL LINES

Text is divided into pieces by horizontal lines. A few well-placed

horizontal lines may make your paper more aesthetically appealing
and simpler to read.

To add a horizontal line, do the following:

1. Insert the insertion point where you wish the horizontal line to
appear.

2. Pick a Horizontal line from the drop-down menu after clicking

Insert.
 3. The horizontal line will be included in the paper.

To erase a horizontal line, select it with a double-click, then use the

Backspace or Delete key on your keyboard.
 CHAPTER 6: KEYBOARD SHORTCUTS

In Google Docs, click Ctrl + / (Windows, Chrome OS) or + / to display

a list of keyboard shortcuts (Mac).

Press Alt + / (Windows, Chrome OS) or Option + / (Mac) to search

the menus (Mac).

Menu access keys can also be used. Using the keyboard, open any
application menu, then type the highlighted letter for the item you
want to choose. On a Mac, for example, use Ctrl + Option + I to get
the Insert menu. To choose "Image," enter the underlined letter i.
COMMON ACTIONS

 Copy: Press Ctrl + c

 Cut: Press Ctrl + x

 Find again: Press Ctrl + g

 Find and replace: Press Ctrl + h

 Find previous: Press Ctrl + Shift + g

 Find: Press Ctrl + f

 Hide the menus (compact mode): Press Ctrl + Shift + f

 Insert or edit link: Press Ctrl+ k

 Insert page break: Press Ctrl + Enter

 Open link: Press Alt + Enter

 Open: Press Ctrl + o

 Paste without formatting: Press Ctrl + Shift + v

 Paste: Press Ctrl + v

 Print: Press Ctrl + p

 Redo: Press Ctrl + Shift + z

 Save Every update is automatically saved in Drive: Press Ctrl+ s

  Search the menus: Press Alt + z or Alt + /

 Show common keyboard shortcuts: Press Ctrl + /

 Switch to editing: Press Ctrl + Alt + Shift + z

 Switch to suggesting: Press Ctrl + Alt + Shift + x

 Switch to viewing: Press Ctrl + Alt + Shift + c

 Undo: Press Ctrl + z

TEXT FORMATTING

 Bold: Press Ctrl + b

 Clear text formatting: Press Ctrl + \

 Copy text formatting: Press Ctrl + Alt + c

 Decrease font size: Press Ctrl + Shift + ,

 Increase font size: Press Ctrl + Shift + .

 Italicize: Press Ctrl + i

 Paste text formatting: Press Ctrl + Alt + v

 Strikethrough: Press Alt + Shift + 5

 Subscript: Press Ctrl + ,

 Superscript: Press Ctrl + .

 Underline: Press Ctrl + u

PARAGRAPH FORMATTING

 Increase paragraph indentation: Press Ctrl + ]

 Decrease paragraph indentation: Press Ctrl + [

 Apply normal text style: Press Ctrl + Alt + 0

 Apply heading style [1-6]: Press Ctrl + Alt + [1-6]

 Left align: Press Ctrl + Shift + l

 Center align: Press Ctrl + Shift + e

 Right align: Press Ctrl + Shift + r

 Justify: Press Ctrl + Shift + j

 Numbered list: Press Ctrl + Shift + 7

 Bulleted list: Press Ctrl + Shift + 8

IMAGES AND DRAWINGS

 Alt text: Press Ctrl + Alt + y

 Resize larger: Press Ctrl + Alt + k

 Resize larger horizontally: Press Ctrl + Alt + b

 Resize larger vertically: Press Ctrl + Alt + i

 Resize smaller: Press Ctrl + Alt + j

 Resize smaller horizontally: Press Ctrl + Alt + w

  Resize smaller vertically: Press Ctrl + Alt + q

 Rotate clockwise by 15°: Press Alt + Right arrow

 Rotate counterclockwise by 15°: Press Alt + Left arrow

 Rotate counterclockwise by 1°: Press Alt + Shift + Left arrow

 Rotate clockwise by 1°: Press Alt + Shift + Right arrow

 Close drawing editor: Press Ctrl + Esc or Shift + Esc

COMMENTS

 Insert comment: Press Ctrl + Alt + m

 Open discussion thread: Press Ctrl + Alt + Shift + a

 To enter the current comment: holding Ctrl + Alt, press e, then

c

 Insert footnote: Press Ctrl + Alt + f

 To move to the current footnote: holding Ctrl + Alt, press e then

f

MENUS

 Accessibility menu: Press Alt + a

 Context (right-click) menu: Press Ctrl + Shift + x Shift + F10

 Edit menu: Press Alt + e

 File menu: Press Alt + f

  Format menu: Press Alt + o

 Help menu: Press Alt + h

 Input Tools menu: Press Ctrl + Alt + Shift + k

 Insert menu: Press Alt + i

 Tools menu: Press Alt + t

 View menu: Press Alt + v

TEXT SELECTION WITH KEYBOARD

 Extend selection one line: Press Shift + Up/down arrow

 Extend selection one word: Press Ctrl + Shift + Left/right arrow

 Extend selection to the paragraph end: Press Ctrl + Shift +

Down arrow

 For selecting the current list item: holding Ctrl + Alt + Shift,
press e, then i

 Select all: Press Ctrl + a

 To extend the selection of one character: Press Shift + Left/right

arrow

 To extend the selection to the paragraph start: Press Ctrl + Shift

+ Up arrow

 To select all items in the current level of the list: holding Ctrl +
Alt + Shift, press e than o
  To select none: holding Ctrl + Alt, press u, then a

 Select the multiple text sections: Ctrl + Alt + Shift + Left/right

arrow after choosing a section of text. To pick a different section
of the text, use the left/right arrow.

NAVIGATION SHORTCUTS

Two groups of shortcuts are provided below to assist you in navigating

your text or table more quickly:

 Ctrl + Alt + N or Ctrl + Alt + p followed by another key will take

you to the next or previous item.

 Ctrl + Alt + Shift + t, followed by another key, allows you to

move fast around a table.
BOOK 7: SHEETS
 INTRODUCTION
In this book, you will learn how to create spreadsheets, format them,
utilize basic formulae, sort them, and share them. Then we'll look at
the differences between Google Sheets and Excel.

Google Sheets is a terrific method for creating and maintaining

spreadsheets. Because it's part of Google's applications, your
spreadsheets are automatically stored, easy to share, and editable
anytime you need them. Google Sheets is also compatible with various
other Google products and third-party platforms.

The Spreadsheet can be composed of one or more individual sheets

or pages, and new sheets can be added as needed. Any sheet
comprises rows and columns, and each cell can be edited. In addition,
you may enter data or import existing files into your Google Sheets.
Each column is represented by letters, and each row by numbers. The
row and column can be combined in the Spreadsheet to refer to a
single cell or set of cells.

GOOGLE SHEET INTERFACE OVERVIEW

 The File Menu: This is the first menu on the Google sheet.
When you click on it, it has various options, as shown below. It
has the share button and the new button with a dropdown
arrow with more options. There is the open option, Import, and
more options. This menu makes it easy to perform a simple task
on your spreadsheet.
 The Edit Menu: This is the next menu in the list with the undo
button, redo button, and copy and paste button. You can also
delete specific rows, as shown in the figure below.

 The View Menu: This menu has various options, as shown

below. You can click on any to see its effect on your sheet.
 Insert Menu: You can insert anything into your spreadsheet in
this menu. You can insert rows, columns, images, charts, etc.
 The Format Menu: This menu lets you format your text in the
cell. You can make the text bold, italics, underline, or
strikethrough your text, underline your text, and more, as
shown below.
 Data Menu: This is where you can sort your spreadsheet and
create a filter.

 Tool Menu: The figure below shows you the various options on
this menu.
  Extension Menu: Replaced with the Add-on menu and has the
following options.

GOOGLE SHEETS VS. EXCEL

Microsoft Excel is a spreadsheet application developed and maintained

by Microsoft. Excel allows you to accomplish various tasks, such as
running computations, creating lists, and creating charts. Analyze and
sort data, keep track of finances, and more. It has a large storage
capacity and operates rapidly. Excel, on the other hand, is difficult to
repair. Different versions of Excel make it difficult to collaborate, and
you can't access the sheets if you don't have your own computer.

Google Sheets is a spreadsheet program launched by Google. Google

Sheets may be accessed through the web, a computer, or a
smartphone. Google Sheets is quite simple to use. They are primarily
designed for collaboration. It does, however, have limited
customization and formulae.

Similarities
Google Sheets and Microsoft Excel are the most popular spreadsheet
tools available today. When it comes to formulae and computations,
they are nearly identical. This means that many of their characteristics
are the same.

Differences

 Excel was released as a bundle of MS Word in 91 languages,

whereas Google Sheets was released as a pack of G Suite in 89
languages.

 In terms of performance, Google Sheets has a smaller volume of

data than Excel.

 In terms of cooperation, Google Sheets is the recommended

application.

 Google Sheets can be used online and offline, but Excel can only
be used offline.

 Excel does not support talking, while Google Sheets does.

 Excel costs $8.25/user/month, but Google Sheets is free for

individuals and $5/user/business.

 Excel utilizes One Drive as a cloud drive, while Google Sheets

uses Google Drive.
 CHAPTER 1: GOOGLE SHEETS BASICS

HOW TO CREATE NEW GOOGLE SPREADSHEET

1. Select Google Sheets from the drop-down option while accessing

your Google Drive. Or go to your chrome browser and search
https://www.google.com/sheets/about/. On that page, click on
'Go to Sheets' google sheets will open. Click on Blank.

2. A new browser window will open with the spreadsheet.

3. To name your spreadsheet, go to the top of the page and

choose Untitled spreadsheet. Enter a name for your spreadsheet
and press the Enter key on your keyboard.
CELL BASICS

Every spreadsheet is composed of thousands of rectangles known as

cells. A cell is formed by joining a row and a column. Columns are
labeled with letters (A, B, C), whereas rows are labeled with numbers
(1, 2, 3).

Each cell gets its name (or cell address) based on its column and row.
The chosen cell in this example crosses column C and row 10; hence
the cell address is C10. When a cell is chosen, the column and row
titles become darker.

Any data you enter into a spreadsheet is saved as a cell. Each cell can
include various materials, including text, styling, formulae, and
functions.

 Text: Text in cells can include characters, numbers, and dates.

 Formatting Attributes: Formatting attributes modify how

letters, numbers, and dates are presented in cells. Percentages,
for example, might appear as 0.15 or 15%. You may even alter
the background color of a cell.

 Formulas and Functions: Formulas and functions that

calculate cell values may be found in cells.

Select Cells

To input or edit cell content, you'll first select the cell.

1. Clicking a cell to select it.

2. A blue color will border the selected cell.

Additionally, you can use the arrow keys to choose cells.

Select a Cell Range

You may wish to choose a bigger set of cells or a cell range at times.

1. Click and drag the mouse to highlight the cells you wish to pick.

2. To choose the appropriate cell range, simply release the mouse.

Insert Cell Content

1. Choose the desired cell.

 2. Enter text into the selected cell and hit Enter. The content will be
shown in both the cell and the formula bar. You may also enter
data into and modify cells in the formula bar.

Delete Cell Content

1. Select the cell you want to delete.

2. Press the Delete or Backspace keys on your keyboard. The

cell's contents will be deleted.

Copy and Paste Cells

It's easy to copy content already entered into your spreadsheet

and paste it into other cells.

1. Choose the cells you wish to copy.

2. Press Ctrl+C (Windows) or Command+C (Mac) on your keyboard

to copy the cells.

3. Choose the cell or cells into which you wish to paste the cells. A
box will now be formed around the copied cells.

4. To paste the cells, press Command+V (Mac) or Ctrl+V

(Windows) on your keyboard.

Cut and Paste Cells

Cutting and pasting, instead of copying and pasting, which duplicates

cell content, transfers content between cells.
 1. Select the cells you want to cut.

2. Press Command+X (Mac) or Ctrl+X (Windows) to cut cells on

your keyboard. The cell content will stay in its original place until
the cells are pasted.

3. Select the cell or multiple cells where you want to paste the
cells.

4. Press Command+V (Mac) or Ctrl+V (Windows)on your

keyboard to paste the cells.

Sometimes you wish to copy and paste only a portion of the

information of a cell. You can utilize the Paste Special option in these
circumstances. Click Edit in the toolbar menu, hover your cursor over
Paste Special and choose your preferred paste option from the drop-
down menu.

Drag and Drop Cells

You can move the contents of cells by dragging and dropping rather
than cutting and copying.

1. Hover the mouse over the outer edge of the blue box after
selecting a cell. The cursor will become a hand icon.

2. Drag the cell to the desired spot.

3. Drop the cell by releasing the mouse.

Use the Fill Handle

1. Choose the appropriate cell. A little square known as the fill

handle will emerge in the bottom-right corner of the cell.

2. Place your mouse on the fill handle. The cursor will be replaced
with a black cross.

3. Over the cells, you want to fill, drag the fill handle. A black
dotted line will appear around the cells to be filled.
 4. Release the mouse to fill the chosen cells.

A series can also be continued by using the fill handle. The fill handle
will predict what should come next in the series if the content of a row
or column follows a sequential sequence, such as numerals (1, 2, 3)
or days (Monday, Tuesday, Wednesday).

INSERT, DELETE, AND MOVE ROWS AND COLUMNS

To Insert Column & Row

1. Right-click a column header. A drop-down menu will display. To

add a column, you have two options. Select Insert 1 column left
or select Insert 1 column right.
 2. The spreadsheet will be updated with the new column.

To insert the row, follow the same steps, but instead of right-clicking
on a column header, do that for the row header, and you will same the
same options for rows.

Delete a Row or Column

1. Choose the row to be deleted

2. Select Delete row from the drop-down menu after right-clicking

the row heading.

3. The rows underneath the removed row will move up to take

their place.

There is a difference between removing a row or column and deleting

its contents. Right-click a heading, then pick Clear row or Clear
column to erase the content of rows or columns without causing the
others to shift.
Move a Row or Column

1. Select the desired column, then hover the mouse over the
column heading. The cursor will become a hand icon.

2. Click and drag the column to its desired position. An outline of

the column will appear.

3. Release the mouse when you are satisfied with the new location.

To Merge Cells

1. Select the cells.

2. Select the Merge cells button.

3. The cells will now be merged into a single cell.

To unmerge a cell, click the drop-down arrow next to the Merge cells
button, then select Unmerge from the drop-down menu.

Freeze Row or Column

1. Locate the row or column you want to freeze. Note: You do not
need to select the row or column you want to freeze.

2. Click View in the toolbar. Hover the mouse over Freeze, then
select the desired number of rows or columns to freeze from the
drop-down menu.
 CHAPTER 2: FORMAT CELLS

The default formatting is applied to every cell in a new spreadsheet.

As you construct a spreadsheet, you may change the formatting to
make your data simpler to read and comprehend.

MODIFY THE FONT AND SIZE

1. Choose the cell or cells you wish to change.

2. Locate and click the Font Size button in the toolbar, then choose
the appropriate font size from the drop-down menu.

3. And you can see the font styles on the left side of the Font Size
button if you want to alter the font style. By clicking on it, you
may select the desired font style.
 4. The font size and style of the text will be changed.

CHANGE THE TEXT COLOR

1. Choose the cell or cells you wish to change.

2. In the toolbar, find and pick the Text color button.

3. A drop-down option with several font colors will show.

4. Choose the color that you wish to use.

MAKE TEXT BOLD

1. Choose the text you wish to change.

 2. Click the Bold text button or use Ctrl+B (for Windows) or
Command+B (for Mac) on your keyboard to bold text.

3. The text will become bold.

4. Press Command+I (Mac) or Ctrl+I (Windows) on a keyboard to

add italics. To add underlining, use Command+U (Mac) or
Ctrl+U (Windows).

TEXT ALIGNMENT

1. Choose the text you wish to change.

2. Select the appropriate alignment from the drop-down menu after

clicking the Horizontal align button in the toolbar.
 3. To make the vertical alignment. In the toolbar, click the Vertical
align button, then select the appropriate alignment from the
drop-down menu.

4. The text will realign itself.

BACKGROUND COLOR AND CELL BORDER

Add Cell Borders:

1. Choose the cell or cells you wish to change.

2. Click the Borders button and select the desired border from the
drop-down menu.
 3. The new cell borders will be visible.

Change the Fill Color:

It's simple to modify any cell's fill color or background color.

1. Choose the cell or cells you wish to change.

2. From the toolbar, locate and pick the Fill color button.

3. Choose a color from the color picker.

4. The new fill color will be shown.

 CHAPTER 3: FORMULAS
(FROM BASIC TO ADVANCED)

We can do mathematical calculations in Google Sheets which is easy

and fast. We will use the table below as an example of the basic
calculation.
ADDITION

To do simple addition with the table above. Let's say we want to add
the Prices of Carrot, Apple, Orange, Cucumber, and Pineapples
together.

We simply start by typing in the equal sign (=) and type in the cell
exponentials (That is, instead of typing the figures, say $50 for
orange, we input the cell exponential, which is B3). When you

type in the cell exponential, each of them is highlighted in a different

color, as shown below.

Therefore, we have =B3+B4+B5+B6+B7.

Then you click your enter key, which automatically gives you the
answer.
SUBTRACTION

To subtract the Cucumber's value from the Carrot's value. Simply type
in =B6-B3, as shown in the figures below.

Then click the enter key

MULTIPLICATION

Let's assume you want to multiply Orange's value by Pineapple's

value. Simply type in: =B5*B7, as shown below.

Then press the enter key.

DIVISION

Let's say you want to divide the value of a Pineapple by the value of a
carrot. Simply type =B7/B2, as shown below.
Then click the enter key to get your result.

CALCULATING AVERAGES ON GOOGLE SHEET

There are different ways of calculating averages. We will look at the

mean, the median, and the mode.

Mean

Mean is the total number of data divided by the amount. To calculate

the mean, which is truly the average, we will sum up all different
values (B3, B4, B5, B6, and B7) and divide by the number of data
which is 5. A simple way to do this is on Google Sheets. Simply type in
this. =average (B3:B7).

Note: All the values from B3 to B7.

Then click the enter button.

The middle value simply types in = median to calculate the median

(B3:B7).
Then, click on the enter key.

Mode

This is the number that occurs most. In the values on the table, each
number appears once. Therefore, there is no mode. When a number
appears more than once, Google Sheets will provide the answer. All
you have to do with the example below is type in =mode (B3:B7) and
press the enter key to get your result.

Let's use the example in the figure below for more complex
calculations.
To sum this up on Google Sheets. Simply type in =sum (B3:B15).

Then press the enter key to key your result.

Let's take another example using the image below: Assuming you just
want to sum the value of carrot fruits sold in all stores. Carrot appears
in A2, A10, and A16. In this case, we use the SUMIF scenario, and
you simply type a statement that will fit what you want. In this case,
as shown below, you type in: =sumif (A3:A16, "Carrot", B3:B16).

Then press the enter key to get your result.

If you are familiar with spreadsheets and wish to utilize Google Sheets
to perform more complex calculations, you may go through the
Google Sheets Function List. It is a useful reference for over 500
financial, statistical, and data analysis operations.

RELATIVE AND ABSOLUTE REFERENCES

Relative References

All cell references are, by default, relative references. They fluctuate

depending on the relative location of rows and columns when
replicated across many cells. If you replicate the formula =A1+B1
from row 1-row 2, the formula becomes =A2+B2. When you must
repeat the same computation over numerous rows or columns,
relative references come in handy.

Making Formula with Relative References

In the following example, we want to create a formula that multiplies

the price of each item by the amount. Instead of writing a new
formula for each row, we may write one in cell G2 and duplicate it in
the other rows. We'll utilize relative references to ensure that the
formula appropriately calculates the total for each item.

1. Choose the cell where the formula will be placed. In this

example, we'll choose cell G2.

2. To compute the required value, enter the formula. In this case,

we'll type=E2*F2.
3. On your keyboard, press Enter. The formula will be computed,
and the outcome will be presented in the cell.

4. Choose the cell you wish to copy. In this example, we'll choose
cell G2. The fill handle will display in the cell's bottom-right
corner.

5. Drag the fill handle over to the cells you wish to fill. In this
example, we'll use cells G3–G6.
 6. Let go of the mouse. The formula will be copied with relative
references to the selected cells, showing the result in each cell.

You can double-click the filled cells to validate their formulae. The
relative cell references for each cell should be varied based on their
row.

Absolute References

You may wish to avoid changing a cell reference when copying or

filling cells. To maintain a row and/or column constant in the
calculation, utilize an absolute reference.

The insertion of a dollar symbol ($) in the calculation indicates an

absolute reference. It can come before the column or row reference
or both.

You will almost certainly utilize the $A$2 format when generating
formulae using absolute references. The other two formats are used
far less frequently.

Making Formula with Absolute References

In the next example, we'll utilize cell H1 (which includes the tax rate
of 7.5%) to compute the sales tax for each item in column D. We'll
need to make cell $H$1 an absolute reference to ensure that the
reference to the tax rate remains constant even when the formula is
duplicated and filled into other cells.

1. Choose the cell which will contain the formula. In this example,
we'll choose cell G4.

2. To compute the required value, enter the formula. In our

example, we'll type =(E4*F4)*$H$1, indicating that $H$1 is an
absolute reference.
3. On your keyboard, press Enter. The formula will be calculated,
and the outcome will be displayed in the cell.

4. Choose the cell you wish to copy. In this example, we'll choose
cell G4. The fill handle will display in the cell's bottom-right
corner.

5. Drag the fill handle over the cells you wish to fill (cells G5:G8 in
our example).

6. Let go of the mouse. The formulae will be copied with an

absolute reference to the specified cells, and the values will be
computed in each cell.
You can double-click the filled cells to validate their formulae. The
absolute reference for each cell should be the same, while the other
references should be relative to the cell's row.

When creating an absolute reference over many cells, insert the dollar
symbol ($). When the dollar sign is removed, Google Sheets interprets
it as a relative reference, resulting in an inaccurate result when copied
to other cells.

CALCULATE CURRENCY CONVERSION

As we all know, several formulas in Google Sheets differ from those in

Excel Sheets, such as the currency conversion calculation. In this
section, I will show you how to use Google Sheets formulae to
determine currency conversion and rates.

Here are a few formulae for various situations.

Calculate the Currency Conversion

1. Choose the cell where you want the result to go.

2. Enter the following formula: =A2*GOOGLEFINANCE

("CURRENCY:USDGBP") (In the formula, A2 is the cell value to
 be converted, USD is the currency to be converted, and GBP is
the currency to be converted to).

3. The result is displayed once you press the Enter key.

Calculate the Currency Rate Between Two Currencies

1. Choose the cell where you want the result to go.

2. =GOOGLEFINANCE("CURRENCY:"&$A$1&B1) (the &A$1&B1 in

the formula implies computing the rate while converting USD to
EUR).

3. The result is displayed once you press the Enter key.

Compare Two Currencies for a Week

1. Choose cell A3 to enter the week's first date to be listed.

2. Then, in a blank cell where you want the results to appear, enter
the formula =GOOGLEFINANCE("CURRENCY:USDGBP", "price",
A3, A3+7, "DAILY"). (In the formula, A6 is the first day of the
 week, A3+7 indicates to give the currency rates for the following
seven days, and USDGBP means to convert USD to GBP).

3. The result is displayed once you press the Enter key.

 CHAPTER 4: SORTING AND FILTERING DATA

SORTING

When sorting data, you must first determine whether you want the
sort to apply to an entire sheet or a subset of cells.

 Sort Sheet: This arranges your spreadsheet's data by a single

column. When the sort is used, related information across each
row is stored together.

 Sort Range: The data is sorted in a range of cells, which is

useful when dealing with a sheet containing many tables.
Sorting a range does not affect the worksheet's other content.

Sorting a Sheet
 1. Hover your cursor over Freeze and then click View. Choose one
row from the selection that displays.

2. The header row becomes immobile. Select the column to be

sorted, then select a cell.

3. Select Sort Sheet by column, A-Z, or Sort Sheet by column, Z-A,

from the Data menu.

4. Your choices will be used to sort the sheet.

Sorting a Range

1. Choose the cell range that you wish to sort.

2. Select Sort range from the drop-down menu after clicking Data.

3. The Sorting dialogue box is shown. Click on the column you

want to sort by.
 4. Choose between ascending and descending.

5. The range will be ordered based on your selections.

CREATE A FILTER

1. Hover your cursor over Freeze and select View. Choose one row
from the selection that displays.

2. Select any data-filled cell.

3. Select the Filter option.

4. In each column heading, a drop-down arrow appears.

5. Select the column to filter by clicking the drop-down arrow.

 6. Click Clear to clear all the checks.

7. Select the data to be filtered, then click OK.

8. The data will be screened, and any material that does not meet
the requirements will be temporarily hidden.

When you click the Filter button, the spreadsheet will revert to its
original state.
 CHAPTER 5: SHARING AND PRINTING

HOW TO SHARE

Google Sheets is powerful because it's designed to share it with

others.

 Before you share your sheet, you have to create your

spreadsheet first.

 Then click on the share button in the top right corner of your
screen.

 When you click on it, a dialog box pops up, and it shows you
two main options. You can share with people or groups or work
with a link.
  To share with people or groups, type in the person's email.

HOW TO PRINT

There are various ways we can access the print button on Google
Sheets.

 You can go to File and scroll down and click on Print

 Another method is to click on the Print icon

 Or use the shortcut method CTRL + P

When you click on Print, a dialogue box pops up where you can edit
the print options. Choose the paper size, which pages to print, in what
format, and its scale.
 CHAPTER 6: KEYBOARD SHORTCUT

ADD OR CHANGE ROWS AND COLUMNS

 Collapse grouped rows or columns: Press Alt + Shift + Up Arrow

 Delete columns: Press Ctrl + Alt + - (with columns selected) Alt

+ e, then e

 Delete rows: Press Ctrl + Alt + - (with rows selected) Alt + e,

then d

 Expand grouped rows or columns: Press Alt + Shift + Down

Arrow

 Group rows or columns: Press Alt + Shift + Right Arrow

  Hide columns: Press Ctrl + Alt + 0

 Hide rows: Press Ctrl + Alt + 9

 Insert columns to the left: Press Ctrl + Alt + = (with columns

selected) Alt + i, then c

 Insert columns to the right: Press Alt + i, then o

 Insert rows above: Press Ctrl + Alt + = (with rows selected) Alt
+ i, then r

 Insert rows below: Press Alt + i, then w

 Ungroup rows or columns: Press Alt + Shift + Left Arrow

 Unhide columns: Press Ctrl + Shift + 0

 Unhide rows: Press Ctrl + Shift + 9

USE FORMULAS

 Show all formulas: Press Ctrl + ~

 Absolute/relative references (when entering a formula): Press

Search + 4

 Collapse an expanded array formula: Press Ctrl + e

 Full/compact formula help (when entering a formula): Press

Search + 1

 Insert array formula: Press Ctrl + Shift + Enter

 Resize formula bar (move up or down): Press Ctrl + Shift + Up
Arrow and Ctrl + Shift + Down Arrow

 Show/hide formula help (when entering a formula): Press Shift

+ Search + 1

 Toggle formula result previews (when entering a formula): Press

Search + 9
BOOK 8: SLIDES
 INTRODUCTION
Google Slides is a presentation application included in Google's free
web-based office suite in 2006. Since then, it has assisted users in
creating, formatting, and collaborating on many presentations.

To access Google Slides from the Google home page, select the waffle
menu, also known as the Grid or Google app, and scroll down until
you find slides. Then click on slides to go to the Google Slides home
page. Another option is to navigate to drive.google.com.

Then click New and then Google Slides. It launches a blank

presentation or allows you to select a template.

Another simple method is to visit slides.google.com. This is where you

will find all of your recent presentations, and from here, you may
open a new presentation.

GOOGLE SLIDES INTERFACE OVERVIEW

 A: Rename: You can rename your presentation to your choice

on this tool.

 B: Star: When you click on any presentation and apply the star
icon, that presentation or document automatically appears in
your Google Drive as the first top document on your list.
  C: Move: Here, you can move your slide from a specific location
or folder of your Google Drive to another location.

 D: Document Status: It shows the status of your slides and

whether it is available to edit offline or not.

 E: Comment History: Here, we have the comment history.

When you click on it, you can add comments to your slide.

 F: Join or Make Call: Here, you can join any call from google
meet or make a call and share your slides with others on the
call.

 G: Start Slideshow: You can click on this icon to start a

presentation, and its slides appear on a full screen.

 H: The Share icon: This is where you can share your

presentation with others.

The Menu Bars

The menu bar is a list of options that contain various commands. It

has the following menu.

 The File Menu: All the tools on the File menu is shown in the
figure below. These commands make it easy to share, open,
import slides, make a copy, move, rename, delete, share or
publish your presentation to the web.
 Edit Menu: On this menu, you can make necessary edits like
undo, redo, copy, cut, paste, and then find and replace icons,
among others.
 The View Menu: This menu displays how your presentation
can be viewed. It has the following options as shown below.
 The Insert Menu: You can insert anything into your
presentation, like images, graphs, text, etc.

 The Format Menu: This shows some simple formatting tools

to make your presentation look presentable.
 The Slide Menu: On this menu, you can add a new slide,
duplicate, delete, or skip a slide. The most thing concerning the
slide is adjusted on this menu.
 The Arrange Menu: On this menu, you can arrange your text
on your slide in any way you can with the following options.

 The Tool Menu: The following options in the image below list
commands on the tool menu. You can check your spelling, add
words to your dictionary, voice type speaker notes, etc.
 Add-Ons Menu: It has the following options as shown below.
Built by third-party developers and help increase functionality.

 Help Menu: The last on the menu bar is the help menu, where
you can get help on any issue regarding slides.
Quick Access Toolbar

This menu contains the shortcut to various commands. It has the

following tools:

 The + sign helps start a new slide; the arrow beside it is for a
new slide with a layout.

 Next to it are the undo, redo, print, zoom-in, select, insert text,
images, select, background, layout, theme, and transition
menus.

Note: The theme menu helps you apply different designs to your slide.
  The Filmstrip View and the Grid View: This allows you to
preview all your slides and what they look like.

 Speaker Note: You can also add a speaker note to your

presentation by clicking on the button on the diagram below.

 The Explore Icon: This can spice up your slide, giving it a

different look and design. It can be found at the bottom right
corner of your slide.

Alternatively, click on the tool menu to get the explore option.

This will display the explore pane, and you can select styles and
designs that can be added to your slide.
CHAPTER 1: CREATING A NEW PRESENTATION

When you click on the waffle menu, the page that comes up is shown
below.
You can click on Start a New Presentation or click on a template
gallery to start a new presentation.

Note: As you make changes to your presentation, they are saved

automatically to the cloud. To name your presentation, go to the top
left-hand side where it says the untitled presentation, click on it and
now Choose a name for your presentation.

HOW TO ADD SLIDES

1. For a new slide to add, click on the plus + button at the far left-
hand side of the toolbar, this creates a new slide.

2. To add a new slide using a different template, click the drop-

down arrow next to the add button and select the template.

3. To rearrange the slides in your presentation, simply click on a

chosen slide and drag it into the place you want.

4. To delete a slide, select the slide you want to delete, Right- Click
and then Choose Delete.
SETTING UP SLIDE

You might want to set up your slide to a particular size.

1. To do this, click on File and scroll down to Page Setup

2. A dialogue box displays different sizes you can choose from

depending on what kind of presentation. For example, if it's a
keynote presentation or just for printing etc. Choose a size that
fits the best.

3. Then click Apply.

ADDING MORE SLIDES

 You can do this in multiple ways. You can go to the insert menu
and click on New Slide.

 You can go to the Slide menu and click on New Slide.

 You can click the + sign at the top left of the screen to add a
new slide.

Note: The First Slide is always the Title slide, but other slides
are title and content slides, where you can have a title and
 content.

 To see the different layouts of slides. Go to the quick access

toolbar and click on layout.

 You can see the title slide, section header, title, body, etc. Just
Choose any slide based on what you want to do.

HOW TO INSERT TEXT ON YOUR SLIDE

 You can either click on the insert tab and select the text box

 You can alternatively click on the text icon in the quick access
toolbar.

 A + sign will appear, which you will use to drag the size text box
to what you want and then release. The icon for you to start
typing shows on the screen.
HOW TO FORMAT YOUR SLIDE

After you have typed in your text, the formatting tools are active,
where you can edit your text and arrange them in a presentable way.

 You can also click on the format menu, and the formatting tools
appear.

 You can add color to your text, increase the font size, align
right, left, or center, change font type, bullet list, numbered list,
etc.

HOW TO IMPORT FILES TO GOOGLE SLIDES

If you want to import slides you've created elsewhere:

 Click on File and then Choose import slides.

 You can either import slides from a previous presentation or

upload them. This will also let you upload slides from other
software like PowerPoint.
 If you want to download your presentation, go to file download,
then choose the format you want to download your presentation
(choices will be PowerPoint format or open document format).

 You also have the option to publish your slides on the web. This
creates a web-based version of your presentation which you can
share with other people allowing them to view your presentation
but not edit it.
HOW TO APPLY TRANSITION ON GOOGLE SLIDES

You can apply a transition between your slides and animate objects
within your slide. Let's start by adding a transition between slides.

To do this:

 Go to the slide menu

 Click on Transition

 Select the transition type from the drop-down in the window

that pops up.

 You can adjust the duration of the transition.

 Select Apply to All Slides if you want the transition to apply to

all.
  You can see which slides have transitions applied by looking for
these three circles’ icons on each slide.

 If you want a preview of your transition, click Play, and you will
see a preview.

HOW TO APPLY ANIMATION ON GOOGLE SLIDES

 To apply an animation, click on insert, then select animation.

 A dialogue box shows up on the left side of the page.

 You'll see that we have object animations. You can choose the
animation type from this drop-down list.

 Choose any of your choices. You can also choose to animate it

either by word or by paragraph. You can also adjust the speed
of the transition.
  If you click play, you'll see a preview of your animation.

HOW TO SHARE PRESENTATION ON GOOGLE SLIDES

Let's assume you are done with your presentation and want to share
it.

 Simply go up to the share button located at the top right.

 Click on it, and it will pop open a window with options for you.

 To add people, you simply put in their email accounts right there
where it says add people in groups. Type it in if you have a
group email that several people can access.

 If you tick the notify people box, it simply implies that people
with whom you share your presentation will receive an email
notification letting them know you have shared a presentation.
You can also add a message if you would like.
 Note: You can change the rights that this person has to this
presentation, so it could be that maybe you're sharing this
presentation and you only want to give that person comment
rights, then select commenter.

 You can also share it with just view rights to enable people to
see the presentation but not comment on it or have any edit
rights to it, then select viewers.

 If you want others to edit or make changes to your

presentation, then click the Editor icon. You can choose any of
the three options you want to select there, make your choice,
and then the last thing you're going to do is simply click on
send.

HOW TO PUBLISH YOUR PRESENTATION ON GOOGLE SLIDE

To publish your presentation:

 Click on File and then click on share, select Publish to the web

 This opens a dialog box where you can set up how often you
want the slides to flip.
  You can choose different options from the drop-down list,
probably every 30 seconds or every minute. You can use arrow
keys to go back and forward when viewing it.

 Another option is to either start the slideshow as soon as the

player loads or restart the last show after the last slide.

 Choose any and Click on Publish.

 A box will appear to confirm if you want to publish. Click OK

Note: There's an option to share the link through email and social
media.
 CHAPTER 2: KEYBOARD SHORTCUTS

COMMON ACTIONS

 New slide: Press Ctrl + m

 Duplicate slide: Press Ctrl + d

 Undo: Press Ctrl + z

 Redo: Press Ctrl + y Ctrl + Shift + z

 Copy: Press Ctrl + c

 Cut: Press Ctrl + x

 Paste: Press Ctrl + v

 Copy format of the selected text or shape: Press Ctrl + Alt + c

 Paste the format of the selected text or shape: Press Ctrl + Alt
+v

 Insert or edit link: Press Ctrl + k

 Open link: Press Alt + Enter

 Delete: Press Backspace

 Select all: Press Ctrl + a

 Find: Press Ctrl + f

 Find and replace: Press Ctrl + h

 Find again: Press Ctrl + g

 Find previous: Press Ctrl + Shift + g

 Print: Press Ctrl + p

 Save Every change is auto in Drive: Press Ctrl + s

 Select none: hold Ctrl + Alt, press u, then a

 Show common keyboard shortcuts: Press Ctrl + /

 Search the menus: Press Alt + / or Alt + z

 Hide or show menus: Press Ctrl + Shift + f

 Turn on captions while presenting: Press Ctrl + Shift + c

  Alt text: Press Ctrl + Alt + y

NAVIGATION

 Zoom in: Press Ctrl + Alt and +

 Zoom out: Press Ctrl + Alt and -

 Move to filmstrip: Press Ctrl + Alt + Shift + f

 Move to canvas: Press Ctrl + Alt + Shift + c

 Open speaker notes panel: Press Ctrl + Alt + Shift + s

 Change to HTML view of presentation: Press Ctrl + Alt + Shift +

p

 Open animations panel: Press Ctrl + Alt + Shift + b

 Continue in animation preview: Press Enter

 Open cell border selection: hold Ctrl + Alt, press e, then p

 Define the selected word in explore tool: Press Ctrl + Shift + y

 Go to the side panel: Press Alt + Shift + .

 Present slides: Press Ctrl + Search + 5

 Exit the current mode: Press Esc

COMMENTS

 Insert comment: Press Ctrl + Alt + m

  Enter current comment: Press Ctrl + Enter

 Open comment discussion thread: Press Ctrl + Alt + Shift + a

TEXT

 Bold: Press Ctrl + b

 Italic: Press Ctrl + i

 Underline: Press Ctrl + u

 Subscript: Press Ctrl + ,

 Superscript: Press Ctrl + .

 Strikethrough: Press Alt + Shift + 5

 Clear formatting: Press Ctrl + Space Ctrl + \

 Increase font size: Press Ctrl + Shift + >

 Decrease font size: Press Ctrl + Shift + <

 Right align: Press Ctrl + Shift + r

 Center align: Press Ctrl + Shift + e

 Justify: Press Ctrl + Shift + j

 Increase indent: Press Ctrl + ]

 Decrease indent: Press Ctrl + [

 Bulleted list: Press Ctrl + Shift + 8

  Numbered list: Press Ctrl + Shift + 7

 Move to the next misspelling: Press Ctrl + '

 Move to the previous misspelling: Press Ctrl + ;

PRESENTING

 Stop presenting: Press Esc

 Next: Press the Right arrow

 Previous: Press the Left arrow

 Go to specific slide: Press Number followed by Enter

 First slide: Press Home

 Last slide: Press End

 Open speaker notes: Press s

 Open audience tools: Press a

 Toggle laser pointer: Press l

 Print: Press Ctrl + p

 Toggle captions (English only): Press Ctrl + Shift + c

 Toggle full screen: Press F11

 Show a blank white slide: Press w

 Show a blank black slide: Press b

  Return to the presentation from a blank slide: Press any key

VIDEO PLAYER

 Toggle play/pause: Press k

 Rewind 10 seconds: Press u

 Fast forward 10 seconds: Press o

 The previous frame (while paused): Press Shift + .

 Next frame (while paused): Press Shift + .

 Decrease playback rate: Press Ctrl + Shift + .

 Increase playback rate: Press Ctrl + Shift + .

 Seek a specific point in the video (Shift+7 advances to 70% of

duration): Press Shift + 0..9

 Toggle captions on/off: Press c

 Toggle full screen: Press f

 Toggle mute: Press m

SCREEN READER SUPPORT

 Verbalize selection: Press Ctrl + Alt + x

 Enable braille support: Press Ctrl + Alt + h

 Verbalize from cursor location: Press Ctrl + Alt + r

BOOK 9: FORMS
 INTRODUCTION
This chapter will cover everything about Google Forms and how you
can use Google Forms. Google Forms can be used to create quizzes
and surveys. Google Forms is entirely free to access and use. You
need a Google account, and you can start creating your forms.

It is one of the tools included in Google Drive for simply creating

surveys, tests, quizzes, etc. It allows anyone to create an easy-to-use
form, analyze your result in a spreadsheet, and share it with others.

THE BENEFIT OF USING GOOGLE FORM

 They have various templates you can edit to create your form.

 You can collaborate with others to work on the same form, and
easy to share.

 You can customize your survey to any design you want.

 You can get a notification by email when anyone submits his/her

response.

HOW TO GET STARTED

To access google forms, type in forms.google.com and click enter. This

drops us on the Google forms homepage.
Note that Google utilizes the same layout in the upper left-hand
corner for all the different layouts. You can start with a blank new
form, which means you'll have to design it from scratch or utilize
multiple templates.

Also, remember that it's wise to search to see if a template looks

similar to what you're attempting to achieve, so you can save some
time. As a result, it is recommended that you go through all of the
template galleries.

You may also see all of your recent forms, and you can use various
filters and choices to customize how these forms are shown. Assume
you have a large number of forms; you may also utilize search to find
the precise form you're looking for.
 CHAPTER 1: GOOGLE FORMS INTERFACE
OVERVIEW

Google Forms offers a quite simple and easy-to-use interface with

easy understanding. Let’s discuss the various tools and features of
Google:

 The Home Page: This has two sections - the Blank Page at the
right and the Template section at the left. There is also the
Recent Forms section which can be sorted by the owner, past
opened or title, etc. The search button allows you to quickly
search for any form by typing the form's name. You can use
different tools and navigation options when you click on a Blank
Form.
  The Title Page and Form Description: Here, you give your
form a title. Type in your title under the title box. You can also
type in a form description that will give a bit more context on
what the survey is even about. It provides a framework for what
the survey.

When you click on your form to start working, it opens a page

where you can save your work, and a folder icon will appear.
You can save your form to any folder when you click on it.

Next, you will see a star. You can also star the form. This way,
it's easier to get back to it within Google Drive.

At the Top Right Corner:

 The Theme Icon: This is where you can customize your form.
You can put an image as a header when you click on it. Select
an image from your laptop or a default Google image and click
insert. You can choose a theme and background color and
change the font style.
 The Eye Icon: This is where you can preview your form and
see what your form looks like out of the edit mode after
entering all your questions, designs, and so on.

 The Settings Icon: This is where you make your basic settings
regarding your form. You get a bit more detail, with three
sections, when you click on it.

o General: In this section, you can collect email addresses,

limit your responses, and allow respondents to edit after
submitting or see summary charts and text responses.
There are different options, as shown in the image below:

o Presentation: We also have some different presentation

settings that you can configure. One of the interesting
ones is that you can have it shuffle your question order, so
this way, maybe the first question is not always first and
helps randomize and remove some bias.
 o Quizzes: When you turn on the Quiz icon, you have the
following options. You can turn your Google Form into a
quiz and hit the icon to turn it into a quiz. There are
different settings related to quizzes, and you can look at
them to see which ones make sense for you. Once you're
done, click on save.

 The Send Icon: Next is the send icon, where you can share
your work with others. This is what you use to share your form
once completed. You can send it via email, link, embedded code,
or social media post (Facebook or Twitter).
 The More (Three-Dot) Icon: It has the following options to
adjust your preference.

o Undo: This helps to go back to your last change on your

form

o Duplicate a Copy: Click on this icon to duplicate a copy

o Move to Trash: To remove the current form.

o Get Pre-Filled Link: Open a new tab and fill in the form
questions with sample responses before submitting them.

o Print: This icon helps to print your form.

o Add Collaborators: Here, you can share a link with others

to work with you on the same form

o Script Editor: This is mainly for developers, and it opens

in a separate window

o Add-ons: These are tools that can help enhance your

Google forms.

o Preferences: This option can adjust the default settings of

the email address and quiz questions.
At the Bottom of the Page:

 The Duplicate Icon: To make another copy of any question or

section

 The Trash Icon: This is where you can delete any question

 The Requires Icon: This, when turned on, indicates that the
questions are required to be answered before you can skip to
another section.

 The 3-Dot Icon: This has other options to add description or

response validation. This is where we turn on the section based
on answers, you can add a description to your form, and the
shuffle option order shuffles how your options are arranged.
At the Side of the page:

 With the first icon (+), you can add another question

 With the second icon, you can import a question from another
form

 With the third icon, you can add a title and description

 With the fourth icon, you can add an image

 With the fifth icon, you can add a video

 Finally, the last icon is for adding a section

HOW TO CREATE A GOOGLE FORM

 First, ensure you are logged in to Google with your account.

 Then, click on a blank form, which will take you to a blank new
Google form, and we can begin building up our survey, quiz, or
 anything you want to put out. It is on the question tab by
default; another tab is called answers.

A box appears as shown below:

 Give your form a title. Type in your title under the title box. You
can also type in a form description that will give a bit more
context on the survey. It provides a framework for the survey.

 Now you can start adding some questions. You have a text field
on the dialogue box where you can type in your first question.

 In the figure below, you can decide whether you want a short
answer, paragraph multiple choice, checkboxes, or drop-down
option.
  Choose an option from the list that appears.

Multiple Choice Question

1. In the sidebar, click the Add question icon.

2. Select the question type you want to use from the drop-down
menu.

3. Fill out the Question form with your question.

4. Click Option 1 and enter an answer to make it accessible, then

press Enter to add another. Repeat until you obtain the desired
number of answers.
 5. Click the Preview icon in the top-right area to preview your form
and its questions. This allows you to preview how the form will
appear to your recipients.

ADJUSTING YOUR SETTINGS

After you've built your form, you'll want to customize it. Google Forms
provides a number of options for customizing how your receivers use
and interact with your forms. In this session, we'll look at the various
settings available.

To access your form's options, click the Settings icon in the top-right
corner.

This will open the Settings menu, which has a variety of choices. You
may turn them on and off based on your preferences.

Under Presentation Setting

The Presentation option allows you to change the order of the

questions, add a progress indicator to your form, and more.

 Form Presentation:

o Show the progress bar; you can turn this on or off by

clicking the button in front of it.

o Shuffle question order; you can turn this on or off by

clicking the button in front of it.

 After Submission:

o Confirmation message (Your response has been recorded;

you may change your confirmation message here).

o Show the link to submit another response; you can turn it

off or on.
 o View results summary; You may choose whether to share
the summary of the findings with responders.

 Restrictions:

o Disable autosave for all responses; this setting can be

turned off or on.

Under Responses

You will see the following settings as shown in the image.

Under Defaults

Under this, you will find two settings.

 Form Defaults: By turning this setting on, you can collect

email addresses from respondents by default.
  Question Defaults: By turning this setting on, you can make
questions required by default.

IMPORT QUESTIONS

 To import a question, click on the import question option on this

screen.

 You can see all of my other forms when you click on them.
Select the form you want to import

 When you select the form, a box pops up, where you can either
choose to select all or add any other feedback you would like to
share.

 Then click on Import Questions.

REVIEW RESPONSES

Google Forms is divided into two sections: Questions and Responses.

The Questions area is where you build up and create your form, and
the Responses area is where you can view answers from participants

Note: You can also link the Google form to Google Sheets, where you
can get a detailed look at the answers.

To View Responses

Click on Responses, and you will see the different options.

 The first is summary which gives you a summary of all the

different responses

 You can go question by question to see what the different

responses are

 Or click on an individual to see individual responses.

 Alternatively, you can use a spreadsheet to dig through your

responses. Click on the icon circled in the image below.
  This will help you create a spreadsheet. It will show you all your
single responses to a survey in a different row and your question
in each column.

 If you don't like to use Google Sheets to view your result, you
can click on the 3-dot icon and choose download responses
(CSV) used by people who prefer Microsoft Excel.

Other options include getting an email notification when there are

new responses. You can select your response destination, print your
responses or delete them, depending on what you want.

Note: Your survey must be turned on so anyone can come in to

submit responses. You can turn it off if you don't need any more
responses.

SENDING AND SHARING

You can send out your form in various forms

 Through Email: If you click the email option, you can type in
as many email addresses as possible to invite people to fill out
 the form. When you're done, click send.

Note: On the email, you can also add collaborators. Sometimes,

your team can add their comments or make edits. This simply
means many persons can work on the form.

 Through a Form Link: When you click on this icon, it

generates a link you can copy and share.

Note: You can shorten the link by clicking on the Shorten URL
box.

 Through an Embedded Link: When you click on this icon, it

generates a website link for your blog or website. You can adjust
the width and height and then copy to share.

 Through Social Media (Facebook and Twitter)

BOOK 10: SITES
 INTRODUCTION
Google Sites is a free and easy-to-use platform for creating and
hosting websites. It's part of the Google Workspace suite of tools,
including Gmail, Google Drive, and other productivity tools.

With this, you can create a website for personal or professional use,
such as a portfolio, a team or club site, or a project site. You can
customize the appearance of your site with different themes and
layouts and add text, images, videos, and other media to your pages.
You can also invite others to collaborate on your site, so you can work
together on content and design.

Google Sites is a useful tool for creating and sharing information,

whether you're a student, a business owner, or a community group.
It's a simple way to start creating a website and is free to use with a
Google account.
 CHAPTER 1: GOOGLE SITES INTERFACE
OVERVIEW

Google Sites is a website creation and hosting platform part of the

Google Workspace suite of productivity tools. It allows users to easily
create professional-looking websites without needing design skills or
coding.

The Google Sites interface consists of several key elements:

 The Toolbar: Located at the top of the page, the toolbar

provides access to all the tools and features you need to create
and edit your website. This includes options for adding text,
images, videos, and other media to your site.

 The Side Panel: On the left side of the page, the side panel
allows you to access and manage your site's various pages and
 content. You can use the side panel to create new pages,
rearrange your pages' order, and edit your site's properties.

 The Content Area: This is the main area of the page where
you can add and edit content for your website. You can use the
various tools and features in the toolbar to add text, images,
videos, and other media to your site.

 The Preview Button: Located in the toolbar, it lets you see

your site's appearance when it is published. You can use the
preview button to ensure your site looks how you want it to
before you make it live.

 The Publish Button: Located in the toolbar, the publish button

allows you to make your site live and available to the public.
Once satisfied with your site, you can click the publish button to
make it live.

Here is a visual overview of the Google Sites interface:

HOW TO USE GOOGLE SITES

To begin a new site, go to sites.google.com and select one of the

options at the top: utilize a template or start from scratch. You may
switch to Google Sites' traditional editor at the bottom-left of this
page, but this article will show you how to utilize the new editor.

Use the preview option in the top-right menu to see how a website
will look on different devices while you construct it.

CREATE A HEADER

Every new Google Sites page begins with a pre-designed header. A

form labeled Enter site name may be seen at the top-left of that
header. The name you provide here will display on your website, but
you may change it on the Google Sites main page where you go to
manage your sites.

When you hover your cursor over the site name, you'll be able to add
a logo to the left of the name. Because it seems small, choose a basic
and clear image.
To edit your header, go to the lower-left corner of the header area.
Choose a picture for your backdrop, then select one of four header
styles: cover, large banner, banner, or title. The first three choices
display your background picture in varying sizes, while the last option
solely displays header text.

The section's lower-right corner contains choices for adjusting the

picture for better header reading and deciding where to anchor
(center) your image. There is no standard header size for Google
Sites. Instead, it changes your image to different resolutions
dependent on where you attach it. I recommend choosing the highest
resolution possible and then utilizing the preview option to see how
your header looks on different devices.

Work on the header text after you've decided on your banner size and
backdrop picture. Click it to change the style, size, font, and
alignment. To shift the text box left or right, drag the dots at the box
top (but not up or down). If you don't want any text, simply erase it.

Do you want to add a picture to your header image? Double-click

anywhere on the banner, then select Add from a URL, Google Drive,
or your PC from the circular menu. You may add more text boxes by
using the menu's center button.

CHOOSE A THEME

To alter the appearance of your site, go to the Themes option at the

top of the right-hand menu. Each theme comes with a set of color
palettes and fonts.
Do you want more control? To create your own theme that Google
Sites will keep for later, click the + symbol under the Custom category.
You may change the fonts and colors to your liking.

ADD TEXT AND MEDIA

It's time to go into the website creation features of Google Sites. To

add the following items to your site, click on the Insert tab in the right
bar:

 Basic Elements: The Insert menu's top section allows you to

insert text boxes or photos, integrate HTML code, or upload
Google Drive files. You may also access these choices by double-
clicking anywhere on your site in progress to bring up the circle
menu.

 Content Blocks: These prepared blocks of text and graphics

save you time when adding and organizing individual items.

 Collapsible Group: A collapsible group comprises a header

and collapsible text lines underneath it. By selecting the
Collapsible option when you click on their text boxes, you may
convert any combination of header and body text into a
collapsible group.

 Table of Contents: tables of contents generate connections to

different areas of the website based on the text in each section.
Items can be removed but not added.
  Image Carousels: To an image carousel, add two or more
images, which you may navigate using the dots below it or have
it cycle through the images automatically.

 Buttons: Make a link button using your theme's font and

colors.

 Dividers: Google Sites generates basic dividers with a design

that matches your theme.

 Placeholders: A placeholder section stores a picture, a

YouTube video, a Google Calendar, or a Google Map.

Any text box you add using these components, like the header text,
has format and size choices. To alter line spacing, add an indent, or
generate code-style formatting, click the three dots on the right end
of the editing bar. The keyboard shortcuts you use to edit the text in
Google Docs also function in Google Sites.

INCORPORATE GOOGLE ELEMENTS

It wouldn't be Google if it didn't interface effectively with other Google

programs. Google Sites does just that, allowing you to upload
information from other Google products via the Insert menu. Each
Google-related choice will take you to a menu where you can select
the file or interactive element to share. Choose from the following
options:

 YouTube: Incorporate a YouTube video into your website.

  Calendar: You may share your calendar in weekly, monthly, or
agenda views.

 Map: Include an interactive Google Map of the address you've

selected.

 Docs, Slides, Sheets, and Charts: Insert a Google file onto

your page in View mode.

 Forms: Display a Google Form on your site that visitors may fill
out.

INSERT A GOOGLE SITES CONTACT FORM

Google Sites does not have a native contact form. Instead, you have
two choices for inserting one from another source:

 Google Forms: Create a contact form in Google Forms, then

add it to Google Sites through the Insert or circular menu.

 Embed Code from a Third-Party App: If your favorite

booking or form app includes an embed code option, utilize the
Insert or circular menu's Embed option.

ARRANGE COLUMNS AND SECTIONS

To arrange columns and sections in Google Sites, follow these steps:

1. Go to the page on your Google Site where you want to rearrange

the columns or sections.
 2. Click on the "Edit" button at the top right of the page. That will
open the page in edit mode.

3. Click on the section or column that you want to move. This will
highlight it in blue.

4. Click and hold on to the blue bar at the top of the section or
column, then drag it to its new location. You can also use the
arrow keys on a keyboard to move the section or column.

5. Release the mouse button or let go of the arrow key to place the
section or column in its new location.

6. If you want to rearrange the column's order within a section,

click on the column you want to move and use the same drag-
and-drop or arrow key method to move it to its new location.

7. When you are finished rearranging the columns and sections,

click the "Save" button at the top right of the page to save your
changes.

ADD AND MANAGE PAGES

To add and manage pages on your Google Site, follow these steps:

1. Go to the homepage of your Google Site.

2. Click on the "Add" button at the top right of the page.

3. Select "Page" from the menu that appears.

 4. Enter a name for your new page in the "Name" field. This will be
the title of the page and the text that appears in the navigation
menu.

5. Select a layout for your page from the "Layout" dropdown menu.
This determines the number and arrangement of columns on the
page.

6. Click the "Create" button to create your new page.

To manage your pages, follow these steps:

1. Go to the homepage of your Google Site.

2. Click on the "More" button at the top right of the page.

3. Select "Manage site" from the menu that appears.

4. Click on the "Pages" tab on the left side of the screen.

5. You can view a list of all the pages on your site, edit the page
name or layout, move pages to different locations in the
navigation menu, and delete pages.

6. When you are done with changes, click the "Save" button to
save your changes.

PUBLISH AND COLLABORATE

To publish and collaborate on a Google Site, follow these steps:

1. Go to the page on your Google Site that you want to publish.

 2. Click on the "Publish" button at the top right of the page.

3. If you want to make the page visible to everyone, select the

"Publish" option. If you want to make the page visible only to
certain people, select the "Restricted" option and enter the email
addresses of the people who should have access.

4. Click the "Publish" button to make your changes live.

To collaborate on a Google Site, you can invite other people to edit

the site by following these steps:

1. Go to the homepage of your Google Site.

2. Click on the "More" button at the top right of the page.

3. Select "Manage site" from the menu that appears.

4. Click on the "Collaborators" tab on the left side of the screen.

5. Enter the people's email addresses you want to invite to edit the
site, then click the "Add" button.

6. You can also choose the level of access that each collaborator
has by selecting "Can view," "Can edit," or "Is owner" from the
dropdown menu next to their email address.

7. When you are finished adding collaborators, click the "Save"

button to save your changes.

Note: All users must have a Google account to collaborate on a

Google Site.
BOOK 11: KEEP
 INTRODUCTION
In this book, we will look into Google Keep. It will cover taking notes,
setting reminders, searching for notes, sharing notes, and using the
Google Keep Chrome extension.

Google Keep is a cloud-based note-taking program that can create

notes, share notes, make reminders, and sync with all your Google-
enabled devices. Google Keep allows users to generate a variety of
notes, including text, lists, images, and audio. Users may set time and
location reminders that are linked to Google Now.

THE ADVANTAGES OF USING GOOGLE KEEP

 Google Keep is free and synchronizes across desktop and mobile

devices as long as you have a Google Account.

 Google Keep is connected to the desktop with Google Docs,

Calendar, and Gmail.

 You may include photographs and images, drawings, sketches,

handwritten notes, voice recordings, and other media in your
notes.

 You may add web pages to your notes by using the Chrome
extension.

 You may add other individuals to your list as collaborators,

allowing them to read and add to it.
  Google Keep allows you to name and color code your lists and
notes to make them easier to discover.

HOW TO ACCESS GOOGLE KEEP

You may access it several times if connected to your Google account.

 You may open the Google Keep home page by going to your app
launcher and clicking on Google Keep. Remember that you may
drag it to whatever location you like.

 Another way to go to Google Keep is to type keep.google.com,

which will take you to the main page.

 Another option is to go to Google Drive and look for the Google

Keep icon on the right-hand side of the screen. You may access
it and see everything associated with the notes.
 CHAPTER 1: GOOGLE KEEP INTERFACE
OVERVIEW

Google Keep has a remarkably simple and easy interface that is easy
to navigate.

 Starting with the left side, we have the following options:

 Note: This is where you click to start a new Note

  Reminders: To create reminders about a particular note or a
to-do list

 Labels: This helps to organize all your notes into different

categories

 Archive: This helps to hide or keep your notes to make the

home screen clean and neat

 Delete/Trash Icon: This is where you see all deleted notes

At the top of the screen, we have the following options

 The Search Bar: Helps you quickly search for a note

 The Refresh Button: Helps you see newly added notes

 The List View Option: Helps you vertically arrange your list

 The Settings Icon: This has the following options

 o When you click on Settings from the drop-down list, you
have the following options:

o With the option above, you can add items to the bottom of
your note, move items, display a rich link preview, enable
a dark theme, and adjust your reminder settings.

o While you create a note, the following icon is displayed at

the bottom of the page.

 Reminder

 Share/Collaboration

 Add Color
  Add Image

 Save Your Note

 Undo and Redo

 The More Icon which has the following options:

CREATE AND EDIT NOTES

You can quickly create and edit notes and lists inside Google Keep.

1. It's as simple as just clicking on Take a note…

2. Then you can type anything and save it.

 3. It appears with a small box containing your content, as shown
below.

You can add more text; just click on the box, and when it opens, add
a title.

Make a List

You can also make a simple list if you want to make a list.

1. Click on the box in the image below to make your list.

2. A dialogue box, as shown below, pops up when you click on the

checkbox.
 3. You can start typing in your list. You can also give it a title.

Make a Sketch

As shown below, you can also make a quick sketch or doodle inside
these notes.

1. Click on the icon that looks like a pen to make a sketch.

2. When you click on it, you can make a simple Sketch

Note: You can edit this image with some tools. You can change the
color to any color of your choice
You can increase the size of your marker. Furthermore, you can add
things to the background if it's going to help you.

Note: At the top right, we have the undo button that can remove the
last changes if it doesn't fit.

You can also export an image, click on the three dots at the right
corner, and display these options.

You can start a new picture, export it from another folder or delete
any current drawing.

Note: You can still add a title and a note to your drawing.

Making a New Note with an Image

1. Click on this icon to add a new note with an image.

2. Then you can choose where to get the image and upload the
image on your note.

Note: You can go back at any time to make an editor add more
images or text to any note, change the order, etc.
ORGANIZE NOTES

You can organize your list in various ways:

 You can drag it to any position of your choice. Just click on it,
hold and drag to change the order.

 You can change the color of the note.

 You can add a label. When you create a label, it has an icon
shown in the image below:

 An important one is to pin your notes so that it goes to the top

and are easy to find.

Note: Click on the three dots, and you will see an option to delete a
note you no longer need. There is also the archive icon, where you
can keep notes you don't want to delete.

HOW TO SHARE NOTES AND COLLABORATE

Google Keep has a feature that allows you to share a Note and
collaborate with others.
To do this:

1. Open Google Keep and navigate to the note in question.

2. At the bottom of the note, you'll see a row of icons; click the
collaborator icon, which is the second from the left in the
resulting window.

3. Write the email address of whomever you wish to collaborate

with on the letter. If you need to work with more than one
person, put their name or email address first, followed by a
comma to make space for another name or email address.

4. Once you've added all the collaborators you'd want to work with,
click save, and the message will be added to your collaborators.

One thing to remember with this function is that you have no control
over a user's degree of access. Because anybody you add as a
collaborator to a note can add, remove, and modify entries, be sure
you only collaborate with individuals you trust. Keep in mind that your
collaborator needs a Google account to use Google Keep, so make
sure they have one.
ARCHIVES AND REMINDER

Let's look at two Google Keep features: the Archived Feature and the
Reminder Feature. This section explains how to use these tools to get
more out of note-taking and organize your information within Google
Keep.

Using the Archive option, you may have a lot more effective way of
keeping your home screen neat and uncluttered. When you archive a
note within Google Keep, it effectively removes it from the home
screen and does not place it in any type of secret or difficult-to-reach
location.

1. To do so, open a note and select the archive icon.

2. And immediately, that selected note is removed from the home

screen.

3. To quickly undo or remove that note from the archive, a

notification appears immediately, and you can quickly click undo.
Or click on the note and tap the archive icon to unarchive them.

This keeps your home screen nice and clean. You can find them on
your archive or label if that note was labeled.
On Reminders

One of the great benefits of applying a reminder within Google Keep is

that this will also appear on your Google Calendar, so you can see it
and you can read and interact with that note within Google Calendar.

1. To add a reminder on any note, select that note and click the
reminder icon

2. When you click on it, you will select the options that best suit
you.

3. However, you can pick a date and select a date if the specific
date you want is not on the list.
 4. The last option says, Do not repeat, but if you want it to repeat,
say weekly, daily, or yearly, select any one from the drop-down
menu.

5. When you're done, the reminder icon shows on the note below.

You can select the reminder option within the menu to filter all your
notes that have a reminder associated with them.

SEARCH AND EXPORT

To search for a note on Google Keep.

1. Click the search bar. Different icons will appear that can help you
filter your search result.

2. You can filter by Types (Images, drawings, lists), Labels, you can
filter by people and color notes, etc.

3. Just click on an icon to help filter your search result.

Export Google Keep Note

To export your Google Keep Note:

1. Click on the note and the 3-dot icon (more options).

 2. Click on Copy to Google Docs, and that note will be copied to
Google Docs. If you open Google Docs, the note will be seen
there.

CHROME EXTENSION

Save essential things to Google Keep with the Google Keep Chrome
Extension, and they will be synchronized across your platforms,
including web, Android, and iOS.

Taking notes while surfing is simple with the Google Keep Chrome
Extension. It may clip online notes and store them in Google Keep.
Simply use the Chrome Extension to make a quick note without
leaving your browser.

 URL, text, and images can all be saved

 Take notes on stored content

 Label your notes

 Saves to Google Keep automatically

The Chrome extension assists with this feature whether viewing a

website or an online database.

To install the Chrome extension:

1. Open a new browser, navigate the website, and click on your

Apps waffle.

2. This will automatically open a page, so click on Extension.

 3. After you install it, you will see Google Keep, or you can search
for it in the search box.

4. When you pick it, a dialogue window in the right-hand corner

will prompt you to add it to Chrome.

5. It will check to ensure that you have the necessary permissions

before working with your version of the Chrome browser.

6. Then it will be added to your list of extensions. It will appear as

a little pop-up notice next to the URL address in that bar.

How to Disable Chrome Extensions

1. To disable an extension in Chrome, click the more icon (three-

dot icon) at the top-right corner of your browser window.

2. Click on the Tool menu and select the extension from the drop-
down menu

3. Click the blue slider to disable it

Note: To enable it, click on the blue slider again

The Google Keep Chrome Extension may manually create new notes
by simply clicking on the Google Keep extension icon and creating a
new note, where you can add a label, title, and so on. It is also
utilized for taking notes with a single click. If you want to copy text
from an internet source, just pick it, right-click on it, and save the
selection to Google Keep. This will generate a new note that may be
accessed anytime and from any location. Remember that Google Keep
connects with other Google applications, so you can use the data you
collect in Docs, Sheets, and Slides.
BOOK 12: APPS SCRIPT
 INTRODUCTION
Google Apps Script is a scripting language based on JavaScript that
allows you to customize and automate Google Apps. You can use it to
build custom applications or automate tasks in the Google ecosystem,
such as sending emails, creating documents, and reading and writing
data to spreadsheets.

With Google Apps Script, you can use the Google Workspace (formerly
known as G Suite) suite of tools more efficiently and effectively. You
can create custom menus and dialogs, automate repetitive tasks, and
build custom integrations with other services.

To get started with Google Apps Script, you'll need a Google account
and a basic understanding of JavaScript. You can access Google Apps
Script from the Google Drive web interface by creating a new script or
opening an existing script. You can also access it from the Google
Workspace Marketplace, where you can find and install third-party
scripts and libraries.

Google Apps Script is a versatile tool that can help streamline your
work and improve productivity. Whether you're a beginner or an
experienced developer, there are many resources to help you learn
and use Google Apps Script effectively.
GOOGLE APPS SCRIPT INTERFACE OVERVIEW

Google Apps Script is a scripting language based on JavaScript that

lets you do new and cool things with Google Apps like Docs, Sheets,
and Forms. You can use it to build custom applications or automate
tasks in the Google ecosystem.

The Google Apps Script interface consists of a script editor, an

execution environment, and a debugger. The script editor is where
you write, edit, and test your code. The execution environment is
where your code is run. The debugger allows you to set breakpoints in
your code and step through it line by line to help you identify and fix
errors.

Google Apps Script provides a number of built-in functions and

libraries that you can use in your code. For example, you can use the
SpreadsheetApp class to read/write data to a Google Sheets
spreadsheet, or the GmailApp class to send emails through Gmail.

You can access Google Apps Script from the Google Drive web
interface by creating a new script or opening an existing script. You
can also access it from the Google Workspace Marketplace, where you
can find and install third-party scripts and libraries.

Google Apps Script is a powerful tool that can help you automate
tasks and customize Google Apps to better fit your needs. It's a great
way to extend the functionality of Google's suite of tools and make
your work more efficient.
 CHAPTER 1: BASICS IN PROGRAMMING AND
HOW TO APPLY THEM ON GOOGLE SHEETS

WHAT ARE ALGORITHMS IN PROGRAMMING?

In programming, an algorithm is a step-by-step procedure for solving

a problem or achieving a specific goal. Algorithms are an important
part of computer science and are used in many different areas of
computing, including software development, data analysis, and
machine learning.

An algorithm is a set of instructions followed in a specific order to

perform a task or solve a problem. An algorithm is typically designed
to be efficient and to produce the correct result, but it is also
important for an algorithm to be easy to understand and implement.
There are several algorithms, and the problem and the intended result
determine the exact method used to solve a problem. Some common
types of algorithms include sorting algorithms, search algorithms, and
optimization algorithms.

Here is an example of a simple algorithm written in Google Apps

Script to calculate the sum of two numbers:

function sum(x, y) {

// Step 1: Declare a variable to hold the result

var result;

// Step 2: Add x and y and assign the result to the result

variable

result = x + y;

// Step 3: Return the result

return result;

This algorithm takes two numbers as input (x and y) and returns the
sum of those numbers. It consists of three steps: declaring a variable
to hold the result, adding the two input numbers, assigning the result
to the variable, and returning the result.

Algorithms are a powerful tool in programming because they allow

you to solve problems and achieve specific goals systematically and
efficiently. By understanding how to design and implement algorithms,
you can create programs that can perform complex tasks and solve
many problems.

WHAT ARE VARIABLES IN PROGRAMMING?

In programming, a variable is a named storage location in the

computer's memory that can hold a value. Variables are used to store
and manipulate data in programs.

In most programming languages, including JavaScript and Google

Apps Script, variables must be declared before they can be used. This
involves specifying the type of data the variable will hold (e.g.,
number, string, boolean, etc.) and giving the variable a name.

Below is an example of how to declare a variable in Google Apps

Script:

var x; // Declare a variable called x

In this example, the 'var' keyword is used to declare a variable

called ‘x.’ The type of data x can hold is not specified, so it is
considered a "dynamic" or "untyped" variable. This means that x can
hold any type of data.

After a variable is declared, you can assign a value using the

assignment operator '='. For example:

var x; // Declare a variable called x

x = 5; // Assign the value 5 to x

In this example, the value ‘5’ is assigned to the ‘x’ variable. The type
of data that ‘x’ hold is now a number.

You can also declare and assign a value to a variable in a single line of
code:

var x = 5; // Declare a variable called x and assign the

value 5 to it

Variables are an important concept in programming because they

allow you to store and manipulate data in your programs. Using
variables, you can create programs that adapt to changing input or
requirements and perform different actions based on different
conditions.

WHAT ARE OBJECTS IN PROGRAMMING?

In programming, an object is a data structure that represents a real-

world entity or concept. Objects can contain data (called properties)
and behavior (called methods) that define the characteristics and
actions of the object.

Objects are used in many programming languages, including

JavaScript and Google Apps Script. In these languages, objects are
created using object literal notation, which involves enclosing a list of
properties and methods within curly braces {}.

Below is an example of how to create an object in Google Apps Script:

var person = {
 name: "John",

age: 30,

getGreeting: function() {

return "Hello, my name is " + this.name + " and I am " +

this.age + " years old.";

};

In this example, the person object has three properties: name, age,
and getGreeting. The name and age properties contain data, while
the getGreeting property is a function (also called a method) that
returns a greeting message.

Objects are useful in programming because they allow you to group

related data and behavior in a single structure. That makes it easier to
manage and organize your code, and it also makes it easier to reuse
code by creating multiple objects with similar properties and methods.

For example, you could use the person object defined above to
create multiple instances of a person with different names and ages,
and use the getGreeting method to generate a greeting message for
each person.

WHAT IS DOT NOTATION IN PROGRAMMING?

Dot notation is a way of accessing the properties or methods of an

object in many programming languages, including JavaScript and
Google Apps Script.

In dot notation, the name of the object is followed by a period (dot)

and the name of the property or method you want to access. For
example, if you have an object called person with a property
called name, you can access the value of the name property using
dot notation like this:

person.name

Here is an example of how to use dot notation in a Google Apps

Script:

var person = {

name: "John",

age: 30,

getGreeting: function() {

return "Hello, my name is " + this.name + " and I am " +

this.age + " years old.";

};

function main() {

Logger.log(person.getGreeting());

Logger.log("Name: " + person.name);

 Logger.log("Age: " + person.age);

In this example, the ‘person’ object has a ‘name’ property,

an ‘age’ property, and a ‘getGreeting’ method. The ‘main’ function
uses dot notation to access these properties and methods of
the ‘person’ object.

Dot notation is a useful way to access the properties and methods of

an object because it is concise and easy to read. It is also used in
many other programming languages, so if you are familiar with dot
notation in one language, you will likely be able to use it in other
languages.

SYNTAX ERROR: HOW TO FIX

A syntax error in Google Apps Script occurs when the script contains
invalid code that the script interpreter cannot understand. Syntax
errors can be caused by various issues, such as typos, missing or
extra characters, or mismatched parentheses or brackets.

Here is an example of a syntax error in a Google Apps Script:

function greeting(name) {

return "Hello, name!";

In this example, the syntax error is caused by using a name without

quotes around it, which causes the script interpreter to think it is a
variable rather than a string.

To fix this syntax error, you need to add quotes around the name to
indicate that it is a string:

function greeting(name) {

return "Hello, " + name + "!";

To find and fix syntax errors in your Google Apps Script, you can use
the following tips:

1. Check for typos: Ensure you correctly typed all the keywords,
variables, and function names.

2. Check for missing or extra characters: Ensure that you have not
left out any necessary characters (e.g., missing a closing
bracket) or included any extra characters (e.g., extra commas).

3. Check for mismatched parentheses and brackets: Make sure you

have matched all parentheses and brackets correctly.

4. Use the debugging tools provided by the Google Apps Script

editor: The editor includes a debugger that can help you find
and fix syntax errors by showing you the line of code where the
error occurred and providing a description of the error. To use
the debugger, you can set breakpoints in your code and step
through it line by line to identify the cause of the error.
Following these tips, you can find and fix syntax errors in your Google
Apps Script.

RUN AUTOMATION SCRIPT TO FORMAT GOOGLE SHEETS

Here is a sample script that demonstrates how to use Google Apps

Script to format a Google Sheets document:

Automation Script

function formatSheet() {

var sheet = SpreadsheetApp.getActiveSheet();

// Set the font size of all cells to 14

var range = sheet.getDataRange();

range.setFontSize(14);

// Bold the top row

var topRow = sheet.getRange(1, 1, 1,

sheet.getLastColumn());

topRow.setFontWeight("bold");

// Set the background color of the first column to light

gray

var firstColumn = sheet.getRange(1, 1,

sheet.getLastRow(), 1);

firstColumn.setBackground("#D3D3D3");
 // Set the horizontal alignment of the second column to
right

var secondColumn = sheet.getRange(1, 2,

sheet.getLastRow(), 1);

secondColumn.setHorizontalAlignment("right");

This script gets the active sheet and stores it in a variable called
sheet. It then uses various methods of the Range class to format the
sheet.

To run this script, you can use the Google Apps Script editor to select
the formatSheet function and click the "Run" button. You can also
run the script from other scripts or external applications using the
Google Apps Script API.

Remember that this is just a simple example, and you can use the
various methods of the Range class to format your sheet in many
different ways. You can find more information about these methods in
the Google Apps Script documentation.

TEST SCRIPT 1
A Simple Greeting Function

function greeting(name) {
return "Hello, " + name + "!";
}
 function main() {
var userName = "John";
var message = greeting(userName);
Logger.log(message);
}
This script defines a 'greeting' function that takes a name as a
parameter and returns a greeting message. It also defines
a 'main' function that uses the 'greeting' function to create a
message and logs it to the console using the 'Logger.log' method.
TEST SCRIPT 2
A Simple Object with a Method

var point = {
x: 0,
y: 0,
move: function(dx, dy) {
this.x += dx;
this.y += dy;
}
};
function testPoint() {
Logger.log("Point is at (" + point.x + ", " + point.y + ")");
point.move(5, 10);
 Logger.log("Point is now at (" + point.x + ", " + point.y +
")");
}
This script defines an object called 'point' with
properties 'x' and 'y' and a method called 'move'. The move method
updates the x and y properties of the point object by the specified
amounts. It also defines a function called testPoint , which logs the
current position of the point object and then moves it using
the move method.
TEST SCRIPT 3
A Function that Uses a for Loop to Iterate Over an Array

function sumArray(numbers) {
var total = 0;
for (var i = 0; i < numbers.length; i++) {
total += numbers[i];
}
return total;
}
function testSumArray() {
var numbers = [1, 2, 3, 4, 5];
var total = sumArray(numbers);
Logger.log("Total: " + total);
}
This script defines a sumArray function that takes an array of
numbers as a parameter and returns the sum of all the numbers in
the array. It uses a for loop to iterate over the array and add up the
values. It also defines a testSumArray function which calls
the sumArray function with an array of numbers and logs the result
to the console.
BOOK 13: CLOUD SEARCH
 INTRODUCTION
Google Cloud Search is a cloud-based enterprise search platform that
enables organizations to search across all their data, including
documents, emails, and other content stored in various systems and
repositories. It is designed to help users quickly and easily find the
information they need, whether stored on-premises or in the cloud.

One of the key features of Google Cloud Search is its ability to index
and search structured and unstructured data from various sources,
including Google Drive, Google Docs, Google Sheets, Gmail, Google
Calendar, and other Google Workspace applications. It also integrates
with other systems and repositories, such as SharePoint, Salesforce,
and Box, allowing users to search across a wide range of data sources
from a single interface.

Google Cloud Search includes various features to help users find the
required information, such as advanced search operators, faceted
search, and natural language processing. It also includes security and
compliance features, such as data loss prevention and encryption, to
help organizations protect sensitive data.

Overall, Google Cloud Search is a powerful tool that can help

organizations improve productivity and collaboration by making it
easier for users to find and access the information they need.
 CHAPTER 1: GOOGLE CLOUD SEARCH
INTERFACE OVERVIEW

Google Cloud Search is a service that allows you to search across your
organization's G Suite data, including Gmail, Drive, Calendar, and
more. It provides a unified search experience that allows you to easily
find the information you need, regardless of which G Suite product it's
stored in.

Here is an overview of the Google Cloud Search interface:

1. Search Bar: This is where you can enter your search query. You
can also use advanced search operators to refine your search
results.
 2. Search Filters: On the left side of the screen, you'll see a list of
filters that you can utilize to narrow down your search results.
These filters may include file type, owner, date range, etc.

3. Search Results: The screen's main part displays your query's

search results. You can sort the results via date or relevance,
and you can also use the "More" dropdown menu to view
additional options for organizing and interacting with the results.

4. Quick Actions: Above the search results, you'll see a set of

quick action buttons that allow you to take actions on the
results, such as sharing a file or adding it to a list.

ARCHITECTURAL OVERVIEW

Google Cloud Search is built on a highly scalable and reliable

infrastructure designed to handle large volumes of data and provide
fast search results to users.

At a high level, the Google Cloud Search architecture consists of

several components:

 Data Sources: Google Cloud Search integrates with a wide

range of data sources, including Google Workspace applications
(such as Drive, Docs, and Sheets), as well as external systems
and repositories (such as SharePoint, Salesforce, and Box).

 Indexing Pipeline: The indexing pipeline is responsible for

extracting data from various data sources and indexing it in a
searchable format. This includes processing and extracting text,
 metadata, and other information from the data sources and
applying security and compliance rules.

 Search Index: The search index is a database of all the

indexed data used to store and retrieve search results. The
index is optimized for fast search performance and is updated in
real-time as new data is added or updated.

 Query Processing: When a user submits a search query, it is

processed by the query processing component, which uses the
search index to find the relevant results and returns them to the
user. The query processing component also includes natural
language processing, spelling correction, and faceted search.

 User Interface: The user interface is the front-end interface

that users interact with to enter search queries and view search
results. It includes various features and tools to help users find
the information, such as advanced search operators and filters.

Overall, the Google Cloud Search architecture is designed to be

scalable, reliable, and fast, providing users with quick and accurate
search results across a wide range of data sources.

REPOSITORY

In the context of Google Cloud Search, a repository refers to a system

or database that stores data that can be indexed and searched by the
search platform. Google Cloud Search integrates with many
repositories, including Google Workspace applications (such as Drive,
Docs, and Sheets) and external systems and databases (such as
SharePoint, Salesforce, and Box).

By integrating with multiple repositories, Google Cloud Search allows

users to search across a wide range of data sources from a single
interface. This makes it easier for users to find the information they
need, whether it is stored in Google Workspace or an external system.

Google Cloud Search can index and search both structured and
unstructured data from the various repositories, making it a powerful
tool for finding and accessing the information users need. It also
includes security and compliance features, such as data loss
prevention and encryption, to help organizations protect sensitive data
stored in the repositories.

DATA SOURCE

In the context of Google Cloud Search, a data source refers to a

system or database that stores data that can be indexed and searched
by the search platform. Google Cloud Search integrates with many
data sources, including Google Workspace applications (such as Drive,
Docs, and Sheets) and external systems and databases (such as
SharePoint, Salesforce, and Box).

By integrating with multiple data sources, Google Cloud Search allows

users to search across a wide range of systems and repositories from
a single interface. This makes it easier for users to find the
information they need, whether it is stored in Google Workspace or an
external system.
Google Cloud Search can index and search both structured and
unstructured data from various data sources, making it a powerful tool
for finding and accessing the information users need. It also includes
security and compliance features, such as data loss prevention and
encryption, to help organizations protect sensitive data stored in the
data sources.

SEARCH INTERFACE AND SEARCH APPLICATIONS

The search interface is the front-end interface that users interact with
to enter search queries and view search results. In the case of Google
Cloud Search, the search interface is a web-based interface that is
accessed through a web browser.

The search interface includes a range of features and tools to help

users find the information they need, such as a search bar at the top
of the screen where users can enter their search queries, as well as
filters and facets on the left side of the screen that can be used to
narrow down the search results.

Below the search bar, users will see a list of search results that
includes the title, a snippet of the content, and the source of each
result. Users can click on a result to view the full document or
webpage.

In addition to the main search interface, Google Cloud Search includes

a range of other features and tools to help users find the information
they need, such as the "Did you mean?" feature to correct
misspellings or find similar words and the "More like this" feature to
find similar documents.

Google Cloud Search also includes a range of advanced search

operators that users can use to fine-tune their searches and get more
relevant results. For example, users can use the "site:" operator to
search for results within a specific website or the "filetype:" operator
to search for specific documents.

Search applications are software tools that use the Google Cloud
Search API to build custom search experiences for users. These
applications can be integrated into websites, applications, or other
platforms to provide search functionality to users. Developers can use
the Google Cloud Search API to build custom search applications that
meet the specific needs of their users, such as custom search facets
or filters or search result ranking algorithms.

SCHEMA

In the context of Google Cloud Search, a schema is a set of rules that

defines the structure and format of the data indexed and searched by
the search platform. The schema specifies the fields that can be
included in the indexed data and the types of data stored in each
field.

The schema is used to organize and structure the data in the search
index, making it easier for users to find and access the information
they need. It also helps to ensure that the data is consistent and easy
to search, as it defines the rules for how it should be formatted and
stored.
In Google Cloud Search, users can define their own schema to
customize the structure and format of the indexed data. This can be
useful for organizations that have specific requirements for how their
data should be organized and searched.

For example, an organization might define a schema that includes

fields for the author, title, and date of a document and a field for the
document's content. This schema would allow users to search for
documents by any of these fields, making finding the information they
need easier.

CONTENT CONNECTOR AND IDENTITY CONNECTOR

In the context of Google Cloud Search, a content connector is a tool

used to extract data from a specific data source and index it in the
search platform. Content connectors integrate Google Cloud Search
with various data sources, such as Google Workspace applications
(such as Drive, Docs, and Sheets), external systems, and repositories
(such as SharePoint, Salesforce, and Box).

Content connectors are responsible for extracting the data from the
data source, processing and extracting the relevant information (such
as text, metadata, and other data), and indexing it in the search
platform. They also apply security and compliance rules to the data as
it is indexed.

An identity connector is a tool used to connect Google Cloud Search to

an organization's identity management system (such as Google
Workspace or Active Directory) to authenticate users and control
access to the search platform. The identity connector is responsible
for verifying the identity of users trying to access the search platform
and enforcing any access controls that the organization has set up.

Together, the content and identity connectors form an important part

of the Google Cloud Search architecture, as they enable the search
platform to integrate with a wide range of data sources and identity
systems, making it easy for users to find and access the information
they need.
 CHAPTER 2: APPLICATIONS OF
GOOGLE CLOUD SEARCH

GOOGLE CLOUD SEARCH USE CASES

Google Cloud Search can be used in various scenarios to help

organizations improve productivity and collaboration by making it
easier for users to find and access the information they need.

Here are a few examples of how Google Cloud Search can be used:

 Enterprise Search: Google Cloud Search can be used as an

enterprise search platform to allow users to search across a
wide range of data sources, including documents, emails, and
other content stored in various systems and repositories. This
can help organizations improve information discovery and make
it easier for users to find the information they need.
  Intranet Search: Google Cloud Search can power the search
function on an organization's intranet, allowing users to search
for information and documents stored on the intranet. This can
help improve productivity by making it easier for users to find
the necessary information.

 Customer Support: Google Cloud Search can power the

search function on a customer support website, allowing
customers to find answers to common questions or troubleshoot
issues. This can help reduce the workload of customer support
staff and improve the customer experience.

 Legal Research: Legal professionals can use Google Cloud

Search to search for relevant case law and other legal
information stored in various systems and repositories. This can
help improve the efficiency of legal research and allow legal
professionals to find the information they need more quickly.

Overall, Google Cloud Search is a flexible and powerful tool that can
be utilized in various scenarios to help organizations find and access
the information they need more easily.

IMPLEMENT GOOGLE CLOUD SEARCH

There are a few steps involved in implementing Google Cloud Search

for an organization:

 Set Up a Google Cloud Search Account: To use Google

Cloud Search, you will need to set up a Google Cloud Search
 account. You can do this by visiting the Google Cloud Search
website and following the instructions to create an account.

 Connect Your Data Sources: The next step is to connect the

data sources you want to search with Google Cloud Search. This
can include Google Workspace applications (such as Drive, Docs,
and Sheets) and external systems and repositories (such as
SharePoint, Salesforce, and Box). Google Cloud Search provides
a range of content connectors that can be used to extract data
from these data sources and index it in the search platform.

 Set Up Identity Management: If you want to control access

to Google Cloud Search and authenticate users, you will need to
set up an identity management system (such as Google
Workspace or Active Directory) and connect it to Google Cloud
Search using an identity connector.

 Customize the Schema: If you want to customize the

structure and format of the indexed data, you can define your
own schema for Google Cloud Search. This can be useful for
organizations that have specific requirements for how their data
should be organized and searched.

 Set Up the Search Interface: The front-end interface users

interact with to enter search queries and view search results.
You can customize the search interface to meet your
organization's specific needs, such as adding custom search
facets or filters or customizing the layout and appearance of the
search results.
Implementing Google Cloud Search involves setting up the search
platform, connecting it to your data sources and identity management
system, and customizing the search interface to meet your
organization's needs.
BOOK 14: JAMBOARD
 INTRODUCTION
Jamboard is a digital whiteboard developed by Google that allows
users to collaborate and brainstorm in real-time. It is designed for
meetings, workshops, and other collaborative settings and can be
accessed from any device with a web browser.

With Jamboard, users can create and edit documents, draw and
sketch, add images and videos, and write notes on a virtual
whiteboard. They can also collaborate with other users in real-time,
regardless of location, by sharing a unique link to the Jamboard.

Jamboard has various tools and features that make it easy to use and
customize. Users can choose from various pen colors and thicknesses,
add text and shapes, and use the eraser to remove mistakes. They
can also insert images and videos from their own files or the web and
add sticky notes to the Jamboard to leave comments and feedback.

Overall, Jamboard is a useful tool for teams and organizations looking

to collaborate and share ideas in a dynamic, interactive way.
 CHAPTER 1: GOOGLE JAMBOARD
INTERFACE OVERVIEW

The Google Jamboard interface is designed to be user-friendly and

intuitive. When you open a new Jamboard, you will see the following
elements:

1. The Main Canvas: This is where you can draw, write, and add
content to the Jamboard. You can zoom in/out using the
plus/minus buttons in the bottom right corner of the hand icon
to pan around the canvas.

2. The Toolbar: This is located at the top of the Jamboard and

contains a range of tools and features you can use to customize
your content. From left to right, the toolbar includes the
following options:

 Undo and Redo Buttons: Use these to undo or redo your

last action.
  Pen and Marker Tools: Use these to draw or write on the
Jamboard. You can choose from various colors and
thicknesses using the dropdown menus.

 Text Tool: Use this to add text to the Jamboard. You can
choose from various font sizes and colors using the dropdown
menus.

 Shape Tool: Use this to add shapes to the Jamboard. You

can choose from various shapes and colors using the
dropdown menus.

 Image Tool: Use this to add images to the Jamboard. You

can insert images from your own files or the web.

 Video Tool: Use this to add videos to the Jamboard. You can
insert videos from your own files or YouTube.

 Sticky Note Tool: Use this to add sticky notes to the

Jamboard. You can choose from various colors and sizes
using the dropdown menus.

 Eraser Tool: Use this to erase content from the Jamboard.

3. The Menu: This is located on the left side of the Jamboard and
contains a range of options for managing and sharing your
Jamboard. From top to bottom, the menu includes the following
options:

 Home: This takes you back to the main canvas.

  Pages: This allows you to create and switch between
multiple pages in your Jamboard.

 Collaborators: This shows you who is collaborating on the

Jamboard and allows you to invite new collaborators.

 Settings: This allows you to customize the settings for your

Jamboard, such as the background color and grid size.

 Share: This allows you to share your Jamboard with others

by generating a unique link or email invitation.

SHARE AND COLLABORATE ON GOOGLE MEET

You can share and collaborate on Google Meet using Jamboard by

following these steps:

1. Start a new Google Meet by going to meet.google.com in your

web browser.

2. Click on the "Join or start a meeting" button.

3. Enter a name for your meeting and click "Continue."

4. Once you are in the Google Meet interface, click on the "Apps"
icon in the center of the screen bottom.

5. From the "Apps" menu, click on the "Jamboard" icon to open the
Jamboard app.

6. A new Jamboard will open in a separate window. You can use

the Jamboard tools and features to create and edit the content
 on the virtual whiteboard, and your changes will be visible to all
participants in Google Meet.

7. To stop using Jamboard, close the Jamboard window, click on

the "Apps" icon in the Google Meet interface, and choose a
different app.

GOOGLE JAMBOARD TOOLS

In Google Jamboard, there are a variety of tools that you can use to
create and customize your content. These tools include:

 Pen and Marker Tools: Use these to draw or write on the

Jamboard. You can choose from various colors and thicknesses
using the dropdown menus.

 Text Tool: Use this to add text to the Jamboard. You can
choose from various font sizes and colors using the dropdown
menus.
  Shape Tool: Use this to add shapes to the Jamboard. You can
choose from various shapes and colors using the dropdown
menus.

 Image Tool: Use this to add images to the Jamboard. You can
insert images from your own files or the web.

 Video Tool: Use this to add videos to the Jamboard. You can
insert videos from your own files or YouTube.

 Sticky Note Tool: Use this to add sticky notes to the

Jamboard. You can choose from various colors and sizes using
the dropdown menus.

 Eraser Tool: Use this to erase content from the Jamboard.

You can access these tools by clicking on the toolbar at the top of the
Jamboard interface.

MOVING AND DELETING STICKY NOTES

 To move a sticky note in Google Jamboard, simply click and hold

on to it and then drag it to the desired location on the
Jamboard.

 To delete a sticky note, click on the sticky note to select it, and
then click on the trash can icon that appears in the sticky note
top right corner.

You can also use the "Arrange" tool in the toolbar to adjust the
layering of your sticky notes. To access the "Arrange" tool, click on the
"Arrange" button in the toolbar, and then choose the "Bring to front"
or "Send to back" option to adjust the layering of the selected sticky
note.

SEARCHING AND ADDING IMAGES TO GOOGLE DRIVE

To search for and add images to Google Drive using Jamboard, follow
these steps:

1. Open Jamboard in your web browser and log in to your Google

account.

2. Click on the "Image" toolbar at the top of the page to add an

image to the Jamboard.

3. A pop-up window will show, allowing you to choose where to

insert the image. To search for an image in Google Drive, click
on the "My Drive" tab.

4. A list of images in your Google Drive will appear. You can use the
search bar at the top of the window to search for a specific
image or browse through the images using the filters on the left
side of the window.

5. To add an image to the Jamboard, click on the image to select it,

and then click on the "Insert" button.

6. The image will now be added to the Jamboard and available for
you to use and edit as needed.
DRAWING SHAPES AND CHANGING COLORS

To draw a shape in Google Jamboard, follow these steps:

1. Open Jamboard in your web browser and log in to your Google

account.

2. Click on the "Shape" tool in the toolbar at the top of the page.

3. A pop-up window will show, allowing you to choose the type and
color of the shape you want to draw. Select the desired options
and click "OK."

4. The cursor will change to a crosshair, indicating that you are in

shape-drawing mode. Click and drag on the Jamboard to draw
the shape. You can adjust the shape's size and shape by
dragging the handles around the edges.

To change the color of a shape in Jamboard, follow these steps:

1. Click on the shape to select it.

2. Click on the "Color" button in the toolbar at the top of the page.

3. A pop-up window will show, allowing you to choose a new color

for the shape. Select the desired color and click "OK."

4. The color of the shape will be updated to the new color.

SETTING UP A BACKGROUND

To set up a background in Google Jamboard, follow these steps:

1. Open Jamboard in your web browser and log in to your Google

account.

2. Click on the "Settings" button in the left sidebar.

3. In the "Background" section, you can choose from various pre-

set background colors or upload your own image to use as the
background. To choose a pre-set color, click on the color swatch
and select the desired color from the color picker. To upload
your own image, click on the "Upload image" button and select
the image file from your computer.

4. Once you have chosen your desired background, click the "Save"
button to apply the changes.

5. The background of the Jamboard will be updated to the new

color or image.

RENAMING AND TEXT TOOLS USED ON YOUR BOARD

To rename a Jamboard in Google Jamboard, follow these steps:

1. Open Jamboard in your web browser and log in to your Google

account.

2. Click on the "Home" button in the left sidebar to return to the

main canvas.
 3. Click on the "Title" section at the top of the Jamboard to select
it.

4. Type in the new name for the Jamboard and press "Enter" to
save the changes.

To use the text tool in Google Jamboard, follow these steps:

1. Open Jamboard in your web browser and log in to your Google

account.

2. Click on the "Text" tool in the toolbar at the top of the page.

3. A pop-up window will show, allowing you to choose the font size
and color for the text. Select the desired options and click "OK."

4. The cursor will change to a text cursor, indicating that you are in
text-editing mode. Click on the Jamboard and start typing to add
text to the Jamboard.

5. To edit the text, simply click on the text to select it and make
your changes. You can also use the formatting options in the
toolbar to change the text's font, size, and color.
 CONCLUSION
Google Workspace, earlier known as G Suite, is a robust productivity
suite that includes email, calendar, drive, and various other apps. It is
designed to help businesses and organizations collaborate,
communicate, and work more efficiently.

This book on Google Workspace provides a comprehensive overview

of the various features and tools available within the platform,
including how to use them effectively for collaboration and
communication. It also discusses best practices for managing and
organizing your work and tips for getting the most out of the platform.

Overall, Google Workspace is a valuable resource for businesses and

organizations looking to improve their productivity and streamline
their workflow. It gives a wide range of features and tools to help
teams work together more effectively, and its user-friendly interface
makes it simple. Whether you are a team leader, individual
contributor, or small business owner, Google Workspace has
something to offer you.