New Team Building

RONA MAE M.
NAPULA
EVENT MANAGEMENT PORTFOLIO
090 Jamaica Subdivision Sitio 2
Brgy. Sto Angel Central, Sta. Cruz, Laguna
Cell #: 09066508002
Email address: romaena@gmail.com
COMPANY PROFILE
COMPANY NAME: ROMAENA EVENTS
TAGLINE: “The creation that remains indelible.”
COMPANY LOGO:
LOGO DESCRIPTION:
Our company logo represents the simplicity of our events we
can make but have a strong impact that may stay in clients mind and
heart as well as to the guest. The chandelier symbolizes that we will
make sure it will shine and stare at for long time.
Cell #: 09066508002
-
COMPANY LOCATION INFORMATION:
ROMAENA EVENTS
Cell #: 09066508002
MISSION
Create unforgettable experiences for clients and attendees. With
meticulous planning, attention to detail, and a passion for
excellence, our team aims to deliver seamless events that exceed
expectations.
VISION
To provide exceptional services, they have successfully organized
numerous events and been the leading company in event
management.
OBJECTIVES
 strive to meet the client's goals and objectives.
 maximize efficiency and minimize costs through effective
 budgeting and resource allocation
 deliver exceptional events that leave a lasting impact
Cell #: 09066508002
PRODUCT/ SERVICE DESCRIPTION
Personal Events
 Birthdays
 Weddings
 Personal Milestones
 Bridal & Baby Shower
 Christening
 Anniversary
 Family Reunions
 Team-Building
Cell #: 09066508002
ORGANIZATIONAL CHART
RONA MAE M. NAPULA

Event Manager
NATHAN CUBELO
Secretary
ROMY ELCA
CRISANTA FLORES MICHELLE AQUINO ALWINA VERGARA REYNALD TORRES
Marketing
Event Coordinator Program Coordinator Logistic Coordinator Finance Coordinator
Coordinator
EVENT MANAGER
 Develop event concepts and coordinate their logistics.

 Research and select suitable event venues.
 Work with clients to identify their event goals and objectives.
 Negotiate contracts with vendors and suppliers.
 Create and manage budgets.
 Oversee event set-up, execution, and breakdown.
SECRETARY
 Managing emails, phone calls and other correspondence related to

the events.
 Coordinating meetings, appointments and deadlines for the event
teams.
 Maintaining records of attendees, suppliers and sponsors involved
in the event.
 Sending post-event surveys and thank you notes.
EVENT COORDINATOR
 Plan venue events, which includes making reservations for,

allocating time for, and overseeing technical areas including
catering, decoration, audio-visual equipment, and other services.
 Make sure that all security and safety criteria for the venue are met.
 Develop event ideas and strategies with clients, and negotiate
contracts.
 Work together with other suppliers and contractors to secure the
services required for events.
Cell #: 09066508002
PROGRAMME COORDINATOR
 Create and put into action the program's goals, objectives, and
plans.
 Performance, results, and impact of the program are
monitored and evaluated.
 Organize and oversee a group of program staff.
 Establish and maintain connections with partners and other
stakeholders.
 Create initiatives to meet identified needs.
MARKETING COORDINATOR
 Development and execution of out marketing strategies and

campaigns to advertise services.
 Creating and maintaining the content for advertisements,
flyers, brochures, and other marketing assets.
 Investigating the purchasing habits and market trends to
identify useful methods.
 Keeping an eye on and reporting on marketing strategies and
campaigns.
LOGISTIC COORDINATOR
 Coordinating the movement of materials, equipment and good

requires for the event.
 Organizing and managing transportation logistics for
personnel, equipment and materials.
 Tracking and maintaining an inventory of event-related items,
ensuring adequate supplies available.
FINANCE COORDINATOR
 Maintain and update financial records, such as budgets,

calculations, and accounts payable and receivable.
 Prepare reports for superiors and deal with bank statements.
 Prepare and handle payments, invoices, and other paperwork.
 Organize the processing of employee benefits and payments.
 Observe and evaluate in accordance with tax rules and
regulations.
Cell #: 09066508002
COMPANY SUPLIERS
Cell #: 09066508002
STRATEGIES AND PROMOTIONS MEDIA

AND ONLINE MARKETING
Cell #: 09066508002
Cell #: 09066508002
IRISH 18TH BIRTHDAY

BALAY LANAO EVEN CENTER
Client: Riza Flores, January 27, 2023
Cell #: 09066508002
JUNELL CHRISTENING
COSICO RESIDENCE
March 3, 2022
RYAN AND REENA ANNIVERSARY

PATIO ADELAIDE
June 15, 2021
Cell #: 09066508002
COMPANY RULES AND REGULATIONS
1. Each employee is expected to arrive on time and keep a good

attendance record.
2. All employees must abide by the company's policies and procedures

and any orders given by their superiors.
3. All staff are expected to provide excellent customer service and treat
customers courteously and respectfully.
4. All employees are required to arrive at work appropriately attired and

groomed.
5. Every employee is required to safeguard the privacy of any client

information or data.
6. Each employee is responsible for doing their own job, and it must be of
exceptional quality and follow the required standards.
7. The company's safety policies and procedures must be understood by

every employee, and they must be properly followed.
8. Each employee is responsible for maintaining a neat, well-organized,

and clean workspace and for taking all essential precautions to reduce the
possibility of any incidents.
9. While performing services for event management, all personnel are

expected to follow the highest standards of professionalism and work
ethics.
10. All employees are required to abide by the company's code of conduct
and refrain from any actions that might be considered as inappropriate or
illegal.
Cell #: 09066508002
v
Cell #: 09066508002
CLIENT'S INFORMATION
Client's Name: Maricar Mae M. Adoviso

Owner, Cakefrost Food House
Contact number
Client's Address: 0976-166-3878
Lot 13 Blk 8 Mabini St. Promesa Subdivision,
Pook, Pila, Laguna
Business Number 0975-640-1018
Email address
Contact information: mmaeadoviso@gmail.com
Cell #: 09066508002
September 10, 2024
MARICAR MAE M. ADOVISO

Owner, Cakefrost Food House
Lot 13 Blk 8 Mabini St. Promesa Subdivision, Pook, Pila, Laguna
Dear Mrs. Adoviso,
We appreciate that you have chosen Romaena Events to manage

the Cakefrost Foodhouse team building on January 13 - 14, 2023,
in The Forest Club, San Luis Avenue, Bay, Laguna, with fifty
(100) guests expected.
This letter cannot be considered a formal contract agreement. The

Contract Agreement would contain all of the proposed transaction's
terms and conditions, which would be negotiated, agreed upon, and
signed by both parties.
The event details and cost are attached for review purposes. If you
have any questions, please contact us at 09066508002 or email me
at romaena@gmail.com so that we can discuss them further.
Warmest regards and appreciation.
RONA MAE M. NAPULA

Event Manager
Romaena Events
Cell #: 09066508002
EVENT BRIEF
What: Cakefrost Food House Team

Building
When: January 13 - 14, 2024
Cell #: 09066508002
Where: The Forest Club, San Luis
Avenue, Bay, Laguna
Who: TECHNICAL REQUIREMENT

Cakefrost Food house Family
Objectives: For the team to think faster than

their feet.
QUANTITY MATERIAL/ITEM
To instill the value of not giving
up.
3 Wireless Microphone
To look at the bigger picture that
2 the team canSpeakers
make.
Target Audience:
1 100 pax Amplifiers
1 Laptops
2 DSLR Camera
2 Tripods
Cell #: 09066508002
ACCREDITED SUPPLIER
I
Cell #: 09066508002
VENUE
The Forest Club, Bay, Laguna

Cell #: 09066508002
VICINITY
Cell #: 09066508002
Cell #: 09066508002
FLOOR PLAN
BACKDROP
BUFFET
Cell #: 09066508002
SAMPLE INVITATION
Cell #: 09066508002
SAMPLE BANNER
Cell #: 09066508002
SAMPLE SOUVENIR
Cell #: 09066508002
EVENT PROGRAM
Event Date: January 13 - 14, 2024
Day Activities
 The arrival of the guest

 Registration
 Prayer
 Snacks
Day 1  Safety briefing before the activity
 Team Charades
 Caterpillar Race
 Beach Volleyball
 Dinner
Night 1  Bonfire
 Comedy Show
 Breakfast
 Entangle
Day 2  Beach Obstacle Course
 Water Transporter Challenge
 Lunch
Cell #: 09066508002
PROJECT TIMELINE AND IMPLEMENTATION
DATE ACTIVITIES
60,000
PROFIT (20%)
Meeting with the client and signing the
September 3, 2023 090 Jamaica Subdivision Sitio 2
contract
30,000
SERVICE CHARGE (10%) Brgy. Sto Angel Central, Sta. Cruz, Laguna
September 5, 2023 Cell #:
Planning the09066508002
event concept
30,000romaena@gmail.com
Email address:
CONTINGENCY FUND (10%)
Meeting the client for the final event
. September 7, 2023
TAX (12%)
presentation
36,000
September 10,
Meeting with the suppliers
2023 SUBTOTAL COSTING 156,000
September 15, Meeting with the event team for the
2023 EVENTpreparation
BUDGET: 300,000
Cellof
#: the upcoming event
09066508002
November 20, Canvassing Email
for decorations, candles, and
address: romaena@gmail.com
2023 stage design
VENUE 30,
November 134,000
EVENT’S Make arrangements with the venue
2023 HEALTH AND SAFETY PROTOCOL
ACTIVITIES 8,000
November
Souvenirs31, Book the venue
2023
Prizes
FACILITATOR
Planning 2,000
for Incidents and Emergencies
December 8, 2023 Sending invitations to guest
Every event must have a plan for incidents and emergencies, and
144,000
Decembersuch
implementing 15,TOTAL
plans is critical to
Revisiting thesafety
ensuring the venueof guests and
2023
personnel. An extensive guide to event health and safety protocol and
December
preparation 31,
forGRAND
events TOTALChecking the
and emergencies mayprogress of
300,000
be found preparation
below:
2023 with the team
EXPENSES
January 14, 2024 Actual Event
What you need to do
Conduct a thorough risk analysis for the particular event.
Determine any dangers that might be present given the setting, planned
activities, and anticipated attendance.
Develop a specialized emergency response crew. Make sure team

members have the necessary first aid, CPR, and emergency procedures
training. The emergency response team's tasks and responsibilities
should be precisely defined.
Create a thorough communication strategy. Provide a number of

communication channels, such as radios and cell phones. Organize
responses by creating a focal point for conversation.
Cell #: 09066508002
Emergency Procedures
 alarming and informing the public

 emergency response on-site, such as using fire extinguishers
 crowd control, including evacuation, where needed
 People with impairments are evacuated
 management of traffic, including emergency vehicles
 incident management
 giving medical care and first aid
First Aid and Medical Assistance
Evaluate your first-aid, medical, and ambulance needs in addition to those

of your employees. Make sure there are enough ambulances and medical
personnel on site, and communicate with your neighborhood ambulance
service and so they can weigh your needs against their capacity.
Plans should be developed in collaboration with the neighborhood

ambulance service to specify how patients will be transported to hospitals,
with the exception of small, low-risk events where ambulances might not be
necessary and during events where they are not present.
Organization
In the event of an incident or emergency, it's crucial to designate specific

individuals to carry out emergency procedures. It is important that all staff
members, regardless of their usual responsibilities, are familiar with the
emergency protocols. This includes knowing:
 The location of exits

 How to operate emergency rescue equipment
 Methods for triggering the alarm
 Who to follow for instructions
Cell #: 09066508002
Evacuation
In times of emergency, quick and efficient responses are vital. Follow

these recommended steps to ensure that you're prepared:
 Stay alert and focused.

 Plan out safe exit routes in advance.
 Verify that emergency equipment is available.
 Consider formulating a strategy that involves directing individuals to
a location that offers partial safety before proceeding toward the
ultimate safe zone.
 Plan to give individuals with impairments those who difficulty with
learning, people with difficulty walking, and kids more help.
 Plan how you and the emergency services are going to communicate
official event declarations to the public, like by means of social
media.
Show stop
To effectively respond to emergencies, it's vital to follow the "Show

Stop" procedure as outlined below:
 Identify individuals responsible for initiating the show-stopping

process
 Engage in conversation with them or other audience members to
obtain alternative viewpoints
 Determine which show-stop approach is most appropriate for the
situation
 Consistently employ pre-approved terminology while making
announcements over communication methods such as radios or
speaker systems
 Provide prior notification to performers or participants' management
regarding the show-stop procedure.
Cell #: 09066508002
Transfer of authority for an emergency/major incident
In times of crisis, the transfer of authority for an emergency or

major incident is crucial. It ensures a smooth transition from one leader
to another, allowing for effective decision-making and coordination.
This transfer must be carefully planned and executed to maintain

order and minimize confusion. The incoming authority must be briefed
on the situation, provided with all relevant information, and empowered
to make critical decisions.
Additionally, communication channels should be established to

ensure seamless information flow between all parties involved.
Ultimately, a successful transfer of authority enables a swift response
and efficient management of the emergency or major incident at hand.
Testing and Validation

Emergency testing and validation are vital components of event
planning that prioritize attendee safety above all else. These processes
allow organizers to evaluate their preparedness for potential crises by
simulating various scenarios through drills while also validating the
effectiveness of those tests through thorough analysis. By continuously
improving upon their emergency response plans based on these findings,
event organizers can create safer environments that foster trust among
attendees.
Cell #: 09066508002
CONTRACT
This Contract is made and entered into by and between the MS.
MARICAR MAE M. ADOVISO duly organized and existing under
and by virtue of the laws of the Republic of the Philippines, with home
address at Lot 13 Blk 8 Mabini St. Promesa Subdivision, Pook,
Pila, Laguna hereinafter on referred to as the FIRST PARTY,
- and -
ROMAENA EVENTS., duly organized event planning

company and existing under and by virtue of the laws of the Republic
of the Philippines, with business address at STA. CRUZ, LAGUNA
herein represented by its Event Manager MS. RONA MAE M.
NAPULA.
WHEREAS, the Company offers event planning services and

the Client desires to retain the Company to perform such services in
connection with the details outlined herein this Contract.
WHEREAS, this Agreement is intended to outline the terms

and conditions applicable to the service aspects of such business
relationship between the Parties.
NOW, THEREFORE, in consideration of the premises and the

mutual covenants contained herein, for good and valuable
consideration, the receipt and sufficiency of which is hereby
acknowledged, the Parties hereto covenant and agree as follows:
1. DESCRIPTION OF SERVICES. Beginning with the

Effective Date of this Agreement, the Company will use its
professional knowledge and skills to provide event
management services to the Client for a Cakefrost Foodhouse
Team building on premises at Caliraya Resort Club,
Caliraya, Laguna during the hours of 10:00 AM – 1:00 PM.
2. COMPANY RESPONSIBILITIES, The Company shall

specifically secure services for catering decorating,
photography, music, bartending,
Cell #: 09066508002
and floral arrangements and other services as applicable to the

specific event children's games, etc..) as requested by the Client
within the Client’s budgetary guidelines, which shall be discussed in
more detail during the pre-event consultation as outlined below. The
Parties agree and acknowledge that the Company may be able to
financially bind the Client to only these services for which the
Client has specifically granted the Company such authority.
Otherwise, the Company shall not bind the Client without first
receiving the Client’s approval for the contemplated service.
3. By signing this agreement, "ROMAENA EVENTS" and MS.

MARICAR MAE M. ADOVISO commit to competently and
honorably performing his professional services and maintaining
complete control over the family reunion at all times.
4. The "ROMAENA EVENTS” and MS. MARICAR MAE M.

ADOVISO hereby agree that Amara Coleen Christening shall be
accepted and provided on JANUARY 14, 2024.
5. MS. MARICAR MAE M. ADOVISO and the mutual promises

contained herein, hereby agree to pay to AMARA COLEEN
CHRISTENING for the following considerations:
5a) Fifty (50) percent deposit upon signing of contract
5b) The Reservation Deposit is nonrefundable. If the cancellation is

the result of the Company, all funds paid to the Company by the
Client will be refunded to the Client, including the Reservation
Deposit.
5c) A minimum of 30 days’ notice is required to cancel the

Agreement and to avoid payment of a cancellation fee. Any
cancellation made in less than 30 days will result in a cancellation
fee.
5d) The remaining Fifty (50) percent will be paid the day before the
event.
Cell #: 09066508002
IN WITNESS WHEREOF, the parties hereto agree and acknowledge to be

legally bound by the provisions of this agreement.
SIGNED IN THE PRESENCE OF:
MS. MARICAR MAE M. ADOVISO RONA MAE M. NAPULA
Client Event Manager

Cell #: 09066508002
ACKNOWLEDGEMENT
Republic of the Philippines)

Calamba, Laguna) S.S.
On this ________ day of ___________________, personally appeared

before me Ms. Alwina Flores with Community Tax Certificate No.
___________ issued at the __________ on_____________ representing
MS. MARICAR MAE M. ADOVISO with Community Tax Certificate
No. __________ issued at ____________ on
_______________representing “ROMAENA EVENTS’’ both known to
me to be the same persons who executed the foregoing instrument and
they acknowledged to me that the same is their free act and voluntary
deed and the true and voluntary act of the entities they respectively
represent.
This Contract consists of 2 pages including the one in which this

acknowledgement is written all of which have been signed by the parties
and their instrumental witnesses.
IN WITNESS WHEREOF, I have hereunto affixed my signature and my

official seal on the date and place first above written.
NOTARY PUBLIC
Doc. No. _____________
Page No. _____________
Book No._____________
Series of _____________
Cell #: 09066508002
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RONA MAE M.

COMPANY NAME: ROMAENA EVENTS

TAGLINE: “The creation that remains indelible.”

COMPANY LOCATION INFORMATION:

PRODUCT/ SERVICE DESCRIPTION

RONA MAE M. NAPULA

 Develop event concepts and coordinate their logistics.

 Managing emails, phone calls and other correspondence related to

 Plan venue events, which includes making reservations for,

 Development and execution of out marketing strategies and

 Coordinating the movement of materials, equipment and good

 Maintain and update financial records, such as budgets,

STRATEGIES AND PROMOTIONS MEDIA

IRISH 18TH BIRTHDAY

RYAN AND REENA ANNIVERSARY

COMPANY RULES AND REGULATIONS

1. Each employee is expected to arrive on time and keep a good

2. All employees must abide by the company's policies and procedures

4. All employees are required to arrive at work appropriately attired and

5. Every employee is required to safeguard the privacy of any client

7. The company's safety policies and procedures must be understood by

8. Each employee is responsible for maintaining a neat, well-organized,

9. While performing services for event management, all personnel are

Client's Name: Maricar Mae M. Adoviso

Business Number 0975-640-1018

September 10, 2024

MARICAR MAE M. ADOVISO

Dear Mrs. Adoviso,

We appreciate that you have chosen Romaena Events to manage

This letter cannot be considered a formal contract agreement. The

Warmest regards and appreciation.

RONA MAE M. NAPULA

What: Cakefrost Food House Team

Who: TECHNICAL REQUIREMENT

Objectives: For the team to think faster than

The Forest Club, Bay, Laguna

Event Date: January 13 - 14, 2024

 The arrival of the guest

PROJECT TIMELINE AND IMPLEMENTATION

Conduct a thorough risk analysis for the particular event.

Develop a specialized emergency response crew. Make sure team

Create a thorough communication strategy. Provide a number of

 alarming and informing the public

First Aid and Medical Assistance

Evaluate your first-aid, medical, and ambulance needs in addition to those

Plans should be developed in collaboration with the neighborhood

In the event of an incident or emergency, it's crucial to designate specific

 The location of exits

In times of emergency, quick and efficient responses are vital. Follow

 Stay alert and focused.

To effectively respond to emergencies, it's vital to follow the "Show

 Identify individuals responsible for initiating the show-stopping

Transfer of authority for an emergency/major incident

In times of crisis, the transfer of authority for an emergency or

This transfer must be carefully planned and executed to maintain

Additionally, communication channels should be established to

Testing and Validation

ROMAENA EVENTS., duly organized event planning

WHEREAS, the Company offers event planning services and

WHEREAS, this Agreement is intended to outline the terms

NOW, THEREFORE, in consideration of the premises and the

1. DESCRIPTION OF SERVICES. Beginning with the

2. COMPANY RESPONSIBILITIES, The Company shall

On this day of ___________, personally appeared