Preliminary:

 Project Identified (granting); Listed in APP/AIP/LDIP

 Project Cost
 Project Location (see to it the credibility of the project; no problem)
 Source of Fund
 Pre-Procurement Conference
 Philgeps Posting/Advertisement – 7 CD
 Pre-Bid Conference – 1 CD
o Bid Deadline – means the date and time designated in the advertisement. 45 CD
o Receiving Formal Competitive Bids – bidders must follow bid submittal requirements
o Bid submittal Requirements
Time – the advertisement for bids states that bids will not be received after certain time
Place – receive bids at no other place
Sealed Bids – advertisement for bids requires sealed bids (sealed envelope properly
addressed and endorsed)
Manner of Submission – oral, electronic mail (email), facsimile bids are invalid and will
not be accepted
All bids should be place in a bid box

Progression of the Bidding:

o The BAC Chairman shall now formally open the bidding conference (time indicate in philgeps)
o The BAC Chairman states the exact time of opening
o Opening Prayer to be designated by the BAC Chairman
o The BAC Chairman shall now determine the quorum
o The BAC Secretary shall now certify the quorum (as per quorum call)
o The BAC Chairman shall now proceed to proper bidding
Presentation of the project (Project title)
Reading of authorization letter/acknowledgement of bidders
Disclosure of schedule of activities (Publication date and place)
Approved Budget Contract
Source of Fund
Naming of Qualified Bidders
Opening of Bid Box – 1st Envelope Eligibility Documents/Tech. Proposal; 2nd Envelope FP
(reading, validation of all technical documents contained in the 1st envelope)
(BAC Chairman-Original envelope; BAC Member – Copy 1; TWG – Copy 2)
(If something deficient found in the technical envelope; No need to open the financial)
The BAC Chairman shall now instruct the TWG to read the results of the bidding
(lowest offered)
The Lowest Calculated Bid is subject for post-qualification as per TWG’s duties
The BAC Chairman shall now ask if there are objection, alteration and complaints
Signing of results (abstract of bids)
Motion for adjournment
Adjournment duly seconded
 Bid Opening adjourned

Name of Bid Price Bid Validity Findings

Bidder Price Form Bid Validity
1.
2.
3.