UNIVERSITY OF ENGINEERING AND TECHNOLOGY, TAXILA

FACULTY OF TELECOMMUNICATION AND INFORMATION

ENGINEERING

SOFTWARE ENGINEERING DEPARTMENT

Introduction to Information
and Communication
Technologies

Lab Manual 7
 Microsoft PowerPoint 2016

To Understand Microsoft PowerPoint 2016

1. Microsoft PowerPoint Backgrounds
2. Slide Transitions in PowerPoint
3. Producing Animations
4. PowerPoint Artistic Effects
5. Converting Text to Smart Art
6. Curved Text in PowerPoint

PowerPoint 2016 is a visual and graphical application, primarily used for creating presentations.
With PowerPoint, you can create, view, and present slide shows that combine text, shapes,
pictures, graphs, animation, charts, videos, and much more.

Create a presentation
1. Click the file tab, and then click New.
a. Click Blank Presentation, and then click Create. or
b. Apply a template or theme, either from those built-in with PowerPoint 2016, or
downloaded from Office.com.
Open a presentation
1. Click the File tab, and then click Open.
2. In the left pane of the Open dialog box, click the drive or folder that contains the presentation
that you want.
3. In the right pane of the Open dialog box, open the folder that contains the presentation.
4. Click the presentation, and then click Open.
Save a presentation
1. Click the File tab, and then click Save As.
2. In the File name box, type a name for your PowerPoint presentation, and then click Save.

Note: By default, PowerPoint 2016 saves files in the PowerPoint Presentation (.pptx) file format. To save
your presentation in a format other than .pptx, click the Save as type list, and then select the file format
that you want.
Insert a new slide
To insert a new slide into your presentation, do the following:
 On the Home tab, in the Slides group, click the arrow below New Slide, and then click the slide
layout that you want.
If you add a new slide but then decide you need a different layout than the one you chose, you can
change the layout by selecting the slide and then clicking Home > Slides > Layout. You get the same
options as those displayed in the image above. Select one to change the slide’s layout.
View a slide show
To view your presentation in Slide Show view from the first slide, do the following:
 On the Slide Show tab, in the Start Slide Show group, click From Beginning.
To view your presentation in Slide Show view from the current slide, do the following:
 On the Slide Show tab, in the Start Slide Show group, click From Current Slide.

Adding Background to Slides

In Microsoft PowerPoint 2016, you can insert a color behind your entire slide as a background. You can
also set the background to be a picture. If the picture only partially covers the background, it is a known
as a watermark. People often add a picture as a background or watermark to make their PowerPoint
presentations unique and to clearly identify their presentation sponsor.
To Change the Background
To change your presentation’s background, first select the slide (or multiple slides) and then click Design
-> Format Background. The following window appears:
Using A Color as A Background
Using a solid color as a background to your presentation is very easy. Select Solid fill and then click on
the Color button.
Click the Fill tab and choose which kind of background you want. You can select from the following:
 Solid fill – the background will be the solid color of your choosing.
 Gradient fill – you can select at least two colors to form a smooth. transition from one to the
other(s).
 Picture or texture fill – If you have an image on your hard drive, you can use this as a
background to your presentation. You can also use items of Clip Art.
 Pattern fill – there are a variety of readymade patterns that you can choose from here.
Using A Picture for Your Background
Click on Picture or texture fill and you will see the Insert Picture dialog box. Select the picture or texture
you want, and then change its positioning, scale and alignment. You can also set its transparency.

Slide Transitions in PowerPoint

Slide transitions in PowerPoint guide the viewer from one slide to the next and are used to make a
presentation more engaging. You can control the speed, add sound, and customize the properties of
transition effects. There is a whole tab in the ribbon devoted to transitions (it’s called… Transitions!) but
by far the most interesting group on this tab is the Transitions to This Slide group. This group contains
the gallery of all transitions available to us.
If you hover over the thumbnail of any transition, you can see a note (tooltip) which shows how it will be
applied. Pay attention to the slide you have selected when you add a transition. The transition is applied
on entry to the selected slide only. It doesn’t affect any other slides. So if there are 10 slides in your
presentation and you add a transition while slide 6 is selected, the transition appears when you move
from slide 5 to slide 6. You can also select the Apply to All option in the Bottom Right to apply the
transition effect to all slides.

You can easily spot the slides that have transitions to them because they display a star symbol in the top
left hand corner in the slide panel of Normal View. This symbol is also displayed in Slide Sorter View,
beneath the slide.
 Transition Quick Notes
 Removing a transition is as simple as selecting the slide and then clicking on None in the Transition
to This Slide group.
 If you want to apply a transition to all slides in the presentation, click Transitions -> Timing -> Apply
to All.

Changing A Transition’s Properties

The transitions tab allows us to change the following transition properties:
1. Effect Options – from which direction the transitions occur.
2. Sound – there is a variety of sounds that can be added to the transition, including applause, bomb and
cash register. Be careful! Inappropriate use of noises can jar and alienate the viewer. The last thing you
have is a disengaged audience.
3. Duration – use this value to adjust how long the transition takes to complete.
4. Apply to All – apply the transition to all slides. When you add a transition, it initially applies to just the
selected slide.
5. Advance Slide – you can select what action triggers the transition to the next slide. If you select On
Mouse Click, the presentation waits on the current slide until you click the mouse, and then the
presentation progresses to the next slide. Alternatively, you can select a “time to wait” by checking the
After box and adjusting the time value. The presentation will pause on the selected slide for that amount
of time before automatically moving on.
Note that the above properties affect the selected slide only. If you make changes and want them to
apply to all slides, don’t forget to click the Apply to All button.

PowerPoint Artistic Effects

PowerPoint 2016 has a whole host of special “Artistic Effects” that it can apply to the images you insert
onto your slides. You do need to have the image selected, because only then will the Picture Tools –
Format tab be displayed in the Ribbon. And we need this tab.
With the image selected, and in the Format tab, you should see the Artistic Effects command in the
Adjust group.

When you click on this magical button, a whole world of possibilities opens up before you. Check out
this gallery of artistic effects, using the image we have selected.

Here are some of the popular Artistic Effects:

o Pencil Grayscale – this effect makes the picture look like it was sketched by the artist with some
pencils.

o Paint Brush – a watercolor painting.

o Blur – a peculiar one. It just makes the picture look out of focus. Handy if you want to bring
attention to the text on your slides.

o Light Screen – this effect reminds me a little of embroidery and/or pictures made with mosaics.
 o Glass – a really “wet” look. As though you’re looking through a window that’s being rained on.

Converting Text to Smart Art

When inserting SmartArt into a Microsoft PowerPoint presentation, most people add the SmartArt first
and then add the text. However, you can convert text that already exists on a slide to SmartArt. You
might want to do this, for example, if you have made a bulleted list of points and later decide to improve
the visual impact by using SmartArt.
Here is a bulleted list in a standard text box.

To convert the contents of the text box to SmartArt, click anywhere in the text box and then click Home
-> Paragraph -> Convert to SmartArt. The window that opens presents a selection of the different
SmartArt available.
If you want to see all the SmartArt that you can use, click on More SmartArt Graphics. For this example,
Basic Cycle SmartArt is selected. Following conversion takes place after selection of smart art.

You can alter the text in a circle by clicking in it and starting to type.
Curved Text in PowerPoint
By default, when you type out text in a text box, it displays horizontally. But sometimes, for that extra
look, you might like your text to be curved, and maybe even follow the contours of a curved line.
You can easily create curved text In PowerPoint 2016, by creating an oval shape and typing your text
inside it.
Creating Your Curved Text
Activate the oval tool by going to the Insert tab and finding it in Shapes (in the Illustrations group).
Draw a circle by clicking and dragging on the slide and hold down shift to constrain its proportions.
When you start typing some text with the circle selected, the text will appear inside the circle. So, type

out your text! While the circle is selected, the Drawing Tools and Format tabs appear in the ribbon. We
need the Text Effects command.

Select Transform, and then choose any of the Follow Path options. For this example, we chose the first
one on the left (Arch Up). The text should now follow the curve of your circle.

The only problem is, the text is white and we can see the circle. We want black text, and we don’t want
to see the circle. Let’s change the text color to black first, so that we don’t lose our white text when the
background becomes white. With either the circle or the text itself selected, go to the Home tab, and in
the Font group, change the Font Color to be black.
To make the circle invisible, you’ll need to have it selected. We’re going to remove the outline and fill:
with the circle selected, go to the Format tab and click on Shape Fill. Select No Fill. Now click on Shape
Outline and select No Outline.

Now all we can see is the curved text. At this point you can make the curve of your text shallower or
steeper by dragging on the shapes resize handles.
 Lab Task:

Make a PowerPoint Presentation. Add the following shapes with the

following Text. Add transitions to slides.