PROCEDURE IN THE SUBMISSION, EVALUATION,

AND APPROVAL OF THE SCHOOL ANNUAL

IMPLEMENTATION PLAN (AIP) AND PROJECT
PROCUREMENT MANAGEMENT PLAN (PPMP)
Division Memorandum No. 285, s. 2023

“LEARN and TEACH with a HEART to be GREAT and SMART”

“LEARN and TEACH with a HEART to be GREAT and SMART”
 “LEARN and TEACH with a HEART to be GREAT and SMART”

PROCEDURE
 01 PREPARATION AND SUBMISSION OF THE
AIP AND PPMP

• To be prepared by the School Planning Team

• Use prescribed template which can be downloaded from the link

https://bit.ly/SchoolAIP-PPMPTemplate.
 01 PREPARATION AND SUBMISSION OF THE
AIP AND PPMP
• The following must be observed:
➢Program/project name must be clearly indicated.
➢The item/s to be procured must be related with the objective
and/or specific activity of the program.
➢Repair in a year must not exceed to 25% of the school approved
annual MDP.
➢Localized price threshold must be observed.
➢Only eligible/allowable items must be reflected.
➢Only ONE format or template in the AIP and PPMP shall be used.
01 PREPARATION AND SUBMISSION OF THE
AIP AND PPMP
➢There shall be uniformity in the “unit of issue” per item to avoid
confusion.
➢Subtotal per month must be reflected in the PPMP.
➢Reference to brand name is strictly not allowed based on
Section 18 of RA 9184.
➢Overall monthly total must coincide with the Division monthly
MDP.
➢A separate sheet bearing the signature of the School Planning
Team shall be submitted along with the AIP and PPMP.
 01 PREPARATION AND SUBMISSION OF THE
AIP AND PPMP

• AIP and PPMP must be submitted in two (2) hard copies to the
District SIP/AIP Appraisal Team

• Each page of the AIP must bear the signature/initial of the School
Head
02 DISTRICT AIP CHECKING
• To be checked by the District SIP/AIP Appraisal Team

• Ensure that guidelines are strictly followed before

forwarding it to the Division Office

• District Appraisal Team (all members) shall sign in the

separate sheet submitted by the SPT

• District SIP/AIP Appraisal Team Leader shall sign in every

page of the submitted AIP
03 SDO EVALUATION

Planning and Research

• Conducts initial appraisal
• Signs the AIP (all pages)
• Forwards the appraised AIP to the accounting section, if
found to be in order
03 SDO EVALUATION

Accounting Section
• Reviews the allocation and eligibility of the items to be
funded by MOOE outlined in the AIP
• Signs the AIP (all pages)
• Forwards the reviewed AIP to the ASDS Office for
acceptance, if found to be in order
04 ACCEPTANCE

ASDS Office
• ASDSs sign for acceptance
• Return the AIP to the Planning and Research section for
recording purposes
05 RELEASE OF APPROVED AIP

Planning and Research Section

• Records the approved AIP in the database
• Forwards the Approved AIP to the Record Section for
release
06 UPLOADING OF E-COPY OF THE AIP
AND PPMP

School Planning Team

• Uploads the electronic copy of the Approved AIP and
PPMP (in PDF format) in the link
https://bit.ly/ZDSSchoolAIP_PPMP.
REMINDERS

• Only AIPs that are found to be in order shall be

forwarded to the concerned offices, otherwise, shall
be returned to the school for enhancement.

• The uploaded AIP shall be used by the accounting

section in checking liquidation reports
 “LEARN and TEACH with a HEART to be GREAT and SMART”

TEMPLATES
THANK YOU!

“LEARN and TEACH with a HEART to be GREAT and SMART”