If BELOW
5,000
STEP 1:
Hand over the Voucher with
attach receipts to Ms. Lane
for cash requestion.
STEP 2:
Pouch back the voucher with
original receipts and Cash to
the Property manager.
STEP 3:
The property manager upon receiving
the cash with the voucher and
receipts will sign the voucher and
pouch back the voucher w/ all the
attachmentto the safehand admin.
REPLENISHMENT If ABOVE
5,000
This should be issued check
before they pouch it to Sta.Mesa
The property manager will request fund
for the Expenses of HOA in Laguna.
Preparing of the original receipts with STEP 1 :
the voucher. This will be pouch to Sta. Issue a check paid to RRC or
Mesa Make a voucher Issue to RRC.
For the replenishment of the
check issued by the HOA.
STEP 4 : STEP 2 : BEFORE
Make a reimbursement for REQUESTING CASH
the expense and at the same Scan the whole attachments
time Issue an AR. with the voucher and
photocopy the voucher.
Send the scan file via viber
STEP 5 : and give the photocopy to
Scan the and photocopy the Ms. Lane.
whole document of
reimbursement. Before pouching
the original documents to
Laguna. STEP 3 :
Signed the Voucher, Signed
STEP 6 : the photocopy of check
Deposit the Check to safehand issued by HOA.
account. MBTC

MONTHLY
BILLING
MANAGEMENT FEE
MANPOWER FEE
STEP 1:
Ask for the billing from the HR.
After having the details. Check
the amounts .
STEP 2:
Make the billing base on the
format that we have on our
excel file plus VAT. And attach
the billing from the HR.
STEP 3:
Pouch the billing to laguna
address it to ma’am Roselle.
REIMBURSEMENT
STEP 1:
Make the billing base on the
format that we have on our
excel file.
Note* The management fee
is fix for 50,000.00 plus VAT.
STEP 2:
Pouch the billing to laguna
address it to ma’am Roselle.
AFTER THE HOA ISSUE CHECK
FOR PAYMENT THEY WILL
POUCH IT BACK TO US.
STEP 1:
Upon receiving on the signed
STEP 2:
Pouch the reimbursement
vouchers on their
billing with attach O.R.’s to
replenishments. Make a
laguna address it to ma’am
Reimbursement for those
Roselle.
expenses below 5,000.00
STEP 1:
The HOA will issue check based
on the billing that we issue to
them. And pouch it to us.
STEP 2:
Upon receiving the document.
Must sign the voucher, and the
photocopy of the check.
STEP 3:
Issue O.R for the manpower
and the management fee
only. And Issue A.R. for the
reimbursements.
STEP 4:
Deposit the check to our MBTC account.
(Acct Name: safe hand management
corp. Acct #: 306-7-30651758-5)
 BUEN2X ACCOUNTING
STEP 1:
The buen2x will email
the billing at safe hand
gmail account.
STEP 2:
Print the billing for
safehand and Hoa. For
Hoa Pouch it to laguna.
STEP 3:
The Laguna will issue
check on it and Pouch it
back to us.
STEP 6:
For HOA Scan and photocopy the
documents and pouch the original
documents to laguna.
STEP 2: STEP 3:
Print the billing for Put it on the for sign.
safehand and Hoa. For After it was signed
safehand make give the signed
voucher for issuance voucher to Lane for
of check and attach the issuance of check.
the billing. If check is ready. Let
Sir Gerben signed the
check.
STEP 4:
Inform or advice the
buen2x to pick up the
check.
STEP 5:
The Buen2x should received the
voucher and signed the
photocopy of the check upon pick
up. And Issues OR and AR. Make
sure that the details are correct
before it leave.
SKYHAWK SECURITY
STEP 1:
Their staff will come to our
office to hand over the billing.
All we need to do is to receive
their receiving copy.
STEP 2:
Check the billing if how many
guards they bill. Standard
should be 4 guards. After
checking.
STEP 3:
Pouch it to laguna address to
ma’am Roselle.
STEP 4:
They will issue Check payment
on this and pouch back to us.
in Sta. Mesa.
STEP 7:
Scan and photocopy the
documents before pouching
the original documents to
laguna.
STEP 6:
The staff of Skyhawk who will
pick up the check will issue
OR. Must check the details on
the check before the staff
leaves.
STEP 5:
We will advise mam Lea of
Skyhawk to pick up the check
@ our office.
 WATER AND ELECTRIC

STEP 1:
The Village admin will hand
directly the billing to HOA
admin.

STEP 2:
The HOA admin will issue
check and pouch it to Sta.
Mesa

STEP 3:
Upon receiving the issued
check and the billing give it to
the Accounting. Make sure that
STEP 5:
they receive the voucher and
Scan and Photocopy the
the photocopy of the check.
Documents and Pouch the
original copies to Laguna.
Address to Roselle.

STEP 4:
The accounting will issue an O.R
to the HOA. Make sure that the
details on the O.R. are correct.
 STEP 2:
STEP 1: Take note that for the
B DISBURSEMENT Record all the Invoices sales and revenue this
that the safe hand receives only includes the
U EXPENSES
for the month. On our manpower of the
E format in excel file. safehand admin and the
N buen2x accounting firm. STEP 3:
Send the report to
- jgealon.buenbuenco@gm
B ail.com Note deadline for
U this is for every 20th of the
E month.

N STEP 1: STEP 2:
Record in the report all Take note that for the sales
R SALES / REVENUE the O.R that safe hand and revenue this only
issue on that month on includes the manpower
E our format in excel file. and the management fee.
P
O
R
T
M
STEP 3:
O
The buen2x will send the
N STEP 2:
1602 for filling all you
STEP 1: Email it to buen2x.
T Ask for the payslip to the need to do is to check
PAYROLL/SALARIES jgealon.buenbuenco@gm
their record for filling vs.
H HR. after the HR sends to ail.com Note deadline for
you the payslip. the payslip monitoring.
L this is for every 10th of the
Make sure that all details
Y month.
are same with ours.
REIMBURSEMENT
TO ROCKFORT STEP 1:
REALTY The RRC cashier will give us a
billing. This billing are those
expenses that are requested by the
HOA.
STEP 2:
Determine the accounts that was
being bill if it is already paid by the
HOA or not yet paid. And those
accounts that are in expense of the
safehand.
STEP 3:
Those that are paid by HOA should
be Reimburse to RRC and those that
are in expense of safehand.
STEP 6:
After the cheque should be sign by
sir Gerben. If the Cheque amount
is more than 300,000.00 the
cheque must sign by 2 signaturies
(sir Gerben and ma’am Larae)
STEP 5:
If It was already approve by mam
KLC. Then give it to cashier lane for
check issuance.
STEP 4:
Upon verifying make voucher on it.
Issue to RRC. Put it on the for sign.