Instruction Workshop 1

 What is Project and its characteristics?

A complex, non-routine, one-time effort limited by time, budget, resources and performance specifications
designed to meet customer needs.

Major Characteristics of a Project

 Has an established objective
 Has a defined life span with a beginning and an end
 Typically requires across-the-organizational participation
 Involves doing something never been done before
 Has specific time, cost, and performance requirements

 What are the different stages of project planning?

 Execution Kick off

 Acquire Project Team
 Develop Project Team
 Executing the project management plan
 Conducting status review meetings
 Update project schedule and management plan
 Quality Assurance
 Acceptance of Deliverable
 Complete Execution Phase Review

 Why do project fail?

 Poor project and program management discipline

 Lack of executive-level support
 No linkage to the business strategy
 Wrong team members
 No measures for evaluating the success of the project
 No risk management
 Inability to manage change

 What are the procedures in the execution a project?

 Acquire develop and manage the team who will work on the project
 Execute Project Scope
 Recommended changes, bug fixes, preventive and corrective actions coming from planning, executing
and monitoring and controlling process groups
 Timely communication with all stakeholders
 Implemented approved changes to the processes, documentation and plans
 Team building exercises
 Give recognition and rewards to team members and keep them motivated
 Hold status review meetings to ensure project is on track and any deviations are attended at the
earliest
 Use work authorization systems to allocate work
 Request seller responses to your tender and outsourcing needs
 Select seller for your procurement needs