Meadows Mechanical Project: PM Meetings

333 Crown Vista Dr

Gardena, California 90248
P: +13106151125

PM Meeting 2/8/24 Agenda: Meeting #1

Meeting Date Feb 8, 2024 Meeting Time 2:30 AM - 3:00 AM Pacific Time (US & Canada)

Meeting Location Ed Banks Conference Room Video Conferencing N/A

Link

Overview PM Meeting Agenda

Old Business

• Review Submittal Process/ Flowchart

o Expectations and timelines
o What is required

• Review Contract Process/Flowchart

o Expectations and timelines
o What is required

New Business

• Master Job List

o What are the benefits
o What to input and why
o How often to update
o Q+A

Future Business (Next PM Meeting)

• Invoices
o Are we billing enough
o Are we billing on time
o Where are we getting our information to bill from
o Correspondence with GC regarding billing
o Accounting/PM relationship with billing
o When are we releasing retainage

Other

• Any other issues/problems/wins we would like to discuss

Attachments Contract processing.pdf, Submittal Process.pdf

Scheduled Attendees

Uncategorized Items

Meadows Mechanical Page 1 of 1 Printed On: Feb 7, 2024 03:17 PM PST

 Sumbittal Process

Review and
Contract Review
start
Process (1-2
Substition
days)
process (1-3
days)

Yes Yes

Are
Notification Sr. PM to
Is there a Alternates Create SP
from estomator assign Team No No
contract? being Used? List
about new job (24 hrs)

Request
Yes
Submtitals
(within
1-2days)

Review
Submtitals
and prepare
packet (1-7
days)

Text

is
Upload
Procurement Are there any Submit the there a
approved No Yes
Process corrections? packet contract or a
Submittals
LOI?

No

Ask Sr. PM
for directions.
Flowchart shapes
Terminator
Start and end points
Contract
Process Received
An action or function

Decision
A question to be answered

Document
The input/output of a document

Data
Data available for input/output
Review
Send to Are terms
Scope of No
Estimator Acceptable
work/contract

Yes

Contact
Review
Are terms Customer
Send to with No
Check acceptable for
Controller Executive
Payment modifications
Terms and
Schedule No Yes

Check Are terms Enter in

Yes
Insurance standard? System

Send to
Send to Sr.
APM, CC Sr.
PM Check
PM
Change
No Order
Process

Check Project Check legality

Docs, socpe, and overall
and details contract

Are terms Predefined Send to Send for Receive and

Yes Log Executed
acceptable? process controller Signature
Contract
 INSTALLATION PERCENT EST COMPLETION
JOB # CONTRACTOR JOB NAME P.M./A.P.M. BILLING DUE DATE CONTRACT VALUE PROJECT PHASE NOTES
COMPLETE DATE
AJR23080 Aerojet CUP Condeser Water Piping Renee T $ 226,756.00 INSTALLATION 95% 2/9/2023

FWC23151 Far West Northrop R3- Cond Water Renee T $ 589,527.00 INSTALLATION 10% 3/26/2023

FWC23156 Far West M1 & M2 Control Valve Replacement Renee T $ 245,412.00 PRECONSTRUCTION 5% 2/5/2024 Project on hold

MTM23141 MTM LAC USC Paver Replacement Renee T $ 42,000.00 PROCUREMENT 5%

T&A23091 T&A Norhtrop R6 Fan Coil Install Renee T $ 247,484.00 INSTALLATION 20%

ABB23142 Abbott Huntington Hospital CSPD Zach S $ 2,588,756.00 PROCUREMENT 5%

ETC23117 ETC CSMC WOCN Relocation Zach S $ 113,577.00 PROCUREMENT 10%

KAI22174 Kaiser Kaiser Orchard D Zach S $ 239,281.00 INSTALLATION 90%

MIL23076 Millenium Boeing S25- Bay 5/6 LN2 Install Zach S $ 69,569.00 INSTALLATION 75%

MTM22141 MTM HOJ- Foltz Courtroom 19th Floor Zach S $ 1,298,412.00 INSTALLATION 50%

MTM23139 MTM LAG General Rad Equipment Zach S $ 71,400.00 PRECONSTRUCTION 0%

MTM23140 MTM LAG- CT Simulator Zach S $ 40,000.00 PRECONSTRUCTION 0%

MTM23172 MTM Ward 2E Renovation Zach S $ 462,000.00 PRECONSTRUCTION 0%

PNG23044 PNG Boeing B22 SCIF Zach S $ 393,340.00 INSTALLATION 95%

PNG23168 PNG Building S12 Server Room Zach S $ 31,112.00 INSTALLATION 65%

PNG23195 PNG Boeing S25 Training Lab Zach S $ 517,134.00 INSTALLATION 25%

RBA23093 RBA Boeing S21- Millenium TI Zach S $ 381,850.00 INSTALLATION 95%

SUN23129 Sunbelt Santa Ana Chiller Rental Install Zach S $ 15,100.00 PRECONSTRUCTION 15%

MTM23026 MTM LAC USC Core Anchorage Project Sarmen G $ 47,000.00 PRECONSTRUCTION 5%

MTM23211 MTM Public Health Remodel- Ventura Sarmen G $ 1,065,298.00 PRECONSTRUCTION 5%

Page 1 of 2