Index: F05.3: 5.3.1- 5.3.

4 EHS Leaders
S. No. Short Name Full Name
1 F5.3.1 Constitution Constitution of site safety / EHS committee
F5.3.2 Communition Intimation to safety / EHS committee members
2
F5.3.3 Attendance EHS committee meeting (safety committee
3
meeting) attendance
F5.3.4 MOM EHS committee meeting (safety committee
4
meeting) MOM
EHS Leaders
Full Name
TRIL/CORP/EHS/F/5.3.1/2011/02

TRIL/CORP/EHS/F/5.3.2/2011/02

TRIL/CORP/EHS/F/5.3.3/2011/02

TRIL/CORP/EHS/F/5.3.4/2011/03
 TRIL/CO
CONSTITUTION OF SITE SAFETY / EHS COMMITTEE
Office/ Site: Rev. No.: Rev. date:
Sr. No. Name Designation/ Trade
1 Chairman (Site Head)
2 Secretary (Site EHS Coordinator)

Members (Representatives of the Management)

1
2
3
4
5
6
7
8
9
10

Members (Representatives of the workers)

1
2
3
4
5
6
7
8
9
10

Note: For Project Management Site: All the Safety Committee members are the Responsible person as per BOCW Act 199
representatives of their work place. Nos. of representatives of management and workers shall remain same. It’s a dynam
keeps on update as required.
 TRIL/CORP/EHS/F/5.3.1/2011/02
/ EHS COMMITTEE
v. No.: Rev. date:
Signature

the Management)

of the workers)

e Responsible person as per BOCW Act 1996 and are the safety
nd workers shall remain same. It’s a dynamic document and

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 TRIL/CORP/EHS/F/5.3.2/2011/02

INTIMATION TO SAFETY / EHS COMMITTEE MEMBERS

(About the meeting Schedule and Agenda)

Office/ Site:

To,

Safety Committee members are requested to attend the safety committee as per following schedule:

Schedule of Safety Committee:

Date: Time: Venue:

Agenda of meeting:
1. Review of previous meeting pending issues/ points
2. Brief on current site activities.
3. Brief Incidents (accidents and near miss) and control measures of project site and other sites, if any. Brief on safety alert. Review loss/
damage, if any. Present incident Analysis (Near miss, first aid, Compliance status of incidents)

4. Projects EHS Statistics (leading, lagging indicator and other BSC parameter) and EHS Objective target and program; Concerns of OHS
assessment, absenteeism, illness, health & wellness aspects
5. Contractor wise Statistics– Incidents (Fatality, LTI, MTI, First Aid, RWC, Near Miss, HIPO), Observations (Open/ close), Action taken by
contractor against safety violator, identification of repeated violators, Compliance of Permit to work, Inspection and Audit’s observation
(CAPA: open/ closed points), Contractor’s evaluation, PPEs compliance, participation in safety committee meeting (Nos. of observation/
suggestion given by contractor staff & workers)
6. Compliance of legal and other requirement and brief on any update.
7. Review resources
8. Brief on: Previous and current month’s safety activities like awareness campaign, training program planned/ organised by Tata housing
and contractor. May refer Awareness program & training calendar
9. Housekeeping, fall protection, equipment, material handling or other key areas of unsafe conditions.

10. Brief on commonly found unsafe act

11. Best Practices (Present best practices) and Initiatives/ communication from RSIC/ ASSC/ CO EHS Team/ other senior management.
12. Brief the changes/ request for suggestions in EHS Management System: Policy, Objective, Target, Procedure, Manual etc., if any.
Preferably. Discuss Management of change, as applicable.
13. Discuss on PPEs (selection, issues while during use, maintenance, discard, etc.)
14. Monthly Reward and Recognition for contractor’s staff, contract workmen and Tata Housing Staff.
15. Photo display of Contractor’s wise Best Practices and bad practices.
16. Consultation

Regards,
<Name>

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 TRIL/CORP/EHS/F/5.3.3/2011/02
EHS COMMITTEE MEETING (Safety Committee Meeting) ATTENDANCE
Office/ Site: Rev. No.: Rev. date:
Month & year : Venue: Date &Time :
Sr. No. Name Designation/ Trade Signature / Thumb impression
1 Chairman (Site Head)
2 Secretary (Site EHS Coordinator)

Members (Representatives of the Management)

1
2
3
4
5
6
7
8
9
10

Members (Representatives of the workers)

1
2
3
4
5
6
7
8
9
10

Note: All the Safety Committee members are the safety representatives of their work place.

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 TRIL/CORP/EHS/F/5.3.4/2011/03
EHS COMMITTEE MEETING (Safety Committee Meeting) MOM
Office/ Site:
Month & year : Venue: Meeting Date &Time :
Points raised Actions agreed/ decisions taken/ Current status
Sr. no. on (date) Issues/ Point raised or discussed feedback Action by whom Target date (Completed/ pending)
Meeting starts with Safety Moment/Pause
Agenda 1: Review of previous meeting pending issues/ points
Whether person who raised EHS points appropriately rewarded? Yes/ No
1
2
Agenda2: Brief on current site activities.

Agenda 3: Brief Incidents (accidents and near miss) and control measures of project site and other sites, if any. Brief on safety alert. Review loss/ damage, if any. Present incident Analysis (Near miss, first aid, Compliance
status of incidents)

1 NA
2 NA
Agenda 4: Projects EHS Statistics (leading, lagging indicator and other BSC parameter) and EHS Objective target and program; Concerns of OHS assessment, absenteeism, illness, health & wellness aspects

1 NA
2 NA
Agenda 5: Contractor wise Statistics– Incidents (Fatality, LTI, MTI, First Aid, RWC, Near Miss, HIPO), Observations (Open/ close), Action taken by contractor against safety violator, identification of repeated violators,
Compliance of Permit to work, Inspection and Audit’s observation (CAPA: open/ closed points), Contractor’s evaluation, PPEs compliance, participation in safety committee meeting (Nos. of observation/ suggestion given
by contractor staff & workers)

1 NA
2 NA
Agenda 6: Compliance of legal and other requirement and brief on any update.

1 NA
2 NA
Agenda 7: Review resources
1 NA
2 NA
Agenda 8: Brief on: Previous and current month’s safety activities like awareness campaign, training program planned/ organised by TRIL and contractor. May refer Awareness program & training calendar

1 NA
2 NA
Agenda 9: Housekeeping, fall protection, equipment, material handling or other key areas of unsafe conditions
1 NA
2 NA
Agenda 10: Brief on commonly found unsafe act
1 NA
2 NA
Agenda 11: Best Practices (Present best practices) and Initiatives/ communication from RSIC/ ASSC/ CO EHS Team/ other senior management.
1 NA
2 NA
Agenda 12: Brief the changes/ request for suggestions in EHS Management System: Policy, Objective, Target, Procedure, Manual etc., if any. Preferably. Discuss Management of change, as applicable.

1 NA
2 NA
Agenda 13: Discuss on PPEs (selection, issues while during use, maintenance, discard, etc.)
NA
NA
Agenda 14: Monthly Reward and Recognition for contractor’s staff, contract workmen and Tata Housing Staff.
1 NA
2 NA
Agenda 15: Photo display of Contractor’s wise Best Practices and bad practices.
1 NA
2 NA
Agenda 16: Consultation
1 NA
2 NA
Whether appropriate communication, consultation made with staff, contractor, workmen and/ or representatives? Yes/ No
Whether list of workmen’s representatives of this committee displayed at site? Yes/ No
During this meeting: Nos. of consultation/ observation/ suggestions given by client staff:………., contractor staff:………. & workmen’s representatives:………..
Are appropriate consultation provider, suggestion/ observation giver rewarded during the meeting or will be rewarded any other platform (select appropriate one)? Yes/ No
Communicated tentative date of next meeting (dd-mm-yyyy):……………… in the meeting: Yes/ No
Prepared By: Reviewed By:
(Secretary) (Chairman)
Signature as required Signature as required
Note: 1. All the Safety Committee members are the safety representatives of their work place.
In case of there is no action points, mentioned that the agenda was discussed and mentioned NA in rest of column.
2. Guideline: mention the name of suggestion/ observation provider [for example, Mr Ramesh (workmen)] and also mention feedback given by PH/ DPH/EHS/ else.
3. Guideline: Nos. of consultation/ observation/ suggestions given by client staff, contractor staff and workmen’s representatives: Preferably at least 2nos.
4. Display MOM of this meeting in notice board or may circulate through email. May communicate in Tool Box meeting.
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