Dhaka Stock Exchange Limited

Digital Submission and Dissemination Platform

Md. Rabiul Islam

Senior Manager, Listing Affairs
Dhaka Stock Exchange Limited
January 18, 2021
 INTRODUCTION

Dhaka Stock Exchange Limited (DSE) disseminates information of listed

securities as per relevant laws. The listed entities send a wide range of
information such as Price Sensitive Information, yearly, half-yearly and
quarterly financial information, AGM/EGM, Record Dates,
Shareholding Status, Dividend Status, BMRE, Expansion of business,
material information etc. through traditional means of communication
like FAX/Letter/Email/Courier Service or even by Post. Relevant
departments of DSE produce reports after proper verification, take
permission from management and only then publish this sensitive
information to trading system and DSE’s official website, which not
only takes huge time but also it creates communication difficulties.
 Scope of Work

To overcome this complexity, DSE has taken initiatives to develop

an online solution that will automate the above procedure and
the information will be disseminated within shortest possible
time. Consequently, BSEC issued an order to implement the
philosophy of “Digital Bangladesh” regarding information
disclosure and different submissions of listed companies. BSEC
Order No. SEC/SRMIC/94-231/942 dated June 22, 2020

In this system, every relevant party will have their access to their
window, where they will either submit, edit or approve
information according to predefined access credentials.
 Purpose of the Platform

• Collect information from sources

• Correspondences with listed entities by BSEC and DSE
• Ensure compliances
• Most of the activities could be done digitally
• Real time data dissemination
• Central source of information
• Reduce the operational time and hassle
• Work load decrease
• Redundancy of work decrease
• Various reports can be generated and view from multiple users
instantly
• Automated data archive in servers and get data instantly as and
when require
System Overview - Process
Approval Process
Input and Output of the Platform
 Users of the Platform

Users
The system will have multiple users. The following users may be
benefited from the said automation project:
I. Listed Companies/AMCs (Issuers)
II. All Departments of DSE (conditional)
III. BSEC
IV. Capital Market Stakeholders
 Modules of Digital Submission and Dissemination
Platform
1. Basic Information of the Issuer
2. User Management
3. Publication and Dissemination of PSI and Material Information
4. Query/File upload/download
5. Insider Information
6. Shareholding and Free Float Report
7. Corporate Actions
8. Declaration and Confirmation of Sponsors/Directors and Placement Holders
9. Gift of Sponsors/Directors
10. Confiscation of Sponsors/Directors
11. Transmission of Sponsors/Directors
12. Submission of Periodicals (quarterly & annual financial statements, annual
reports, submission of audio visual recording, dividend compliance report,
corporate governance report, etc.)
13. Tax as per S:53M of Income Tax Ordinance (ITO), 1984
14. Service Charge as per listing regulations.
15. Submission of Fees and Fines
 Basic Information of the Issuers

The basic information of an Issuer has been included in this module

like-
• Name of the issuer
• Address
• Trade code
• Contact number
• Listing date
• Trading date
• Sector
• Email
• Website
• etc
 User Management

In this module, the users of the issuer and stakeholders will be

managed. There will be a single prime user for every issuer and
the prime user can create multiple users assigning their
respective roles.
 Publication and Dissemination of PSI and Material
Information
Using this module, Issuer and the relevant department of DSE can input their news
regarding PSI, Material Information and other relevant news through Digital
Platform and the said news will be checked, verified & approved by DSE (MOPS).
After approval by DSE, the news will be displayed in the news feed. It may be
mentionable here that about 43 templates have been developed under this
module and all the templates have been designed in compliance of the respective
rules and regulation. The news module will eliminate the human error and time
significantly.

1. Board Meeting Schedule under LR 16(1)

2. Adoption of Quarterly FS 16(2) of LR
3. Board Meeting Schedule under LR 19(1)
4. Adoption Annual Audited FS 19(2) of LR
5. Mutual Fund Weekly NAV
6. Interim Dividend
7. Change of AGM Date
8. Dividend Disbursement
9. EGM
10. Right Issue, etc.
 Query/File upload/download

Using this module DSE can issue query/letters to the issuer and Issuer
can send their reply. They can also upload/download multiple files
(word, pdf, excel), if necessary.
 Insider Information

The information of insider (Sponsor, Director, Employee, Auditor,

Valuer, Actuary, Placement Holder) as per Prohibition of Insider
Trading Rules of BSEC has been incorporated in this module. The
name, address, designation, BO ID, NID, shareholding position, etc. of
the insider and their family members (father, mother, spouse,
children, etc.) has been covered in this module.
 Shareholding and Free Float Report

The shareholding and types of shares (including cost) of

sponsors/directors and placement holders of the Issuers has been
included in this module. Using this module, the shareholding report
and free float report as per regulation 35 of Dhaka Stock Exchange
(Listing) Regulations, 2015 can be generated easily.
 Corporate Actions

The corporate actions of the Issuers have been included in this module
and will be updated as per corporate actions. Such as Spot, Suspend,
Resumption, Share Adjustment, Category Change, Dividend
Compliance Report, Share Adjustment after execution of Buy/Sell/Gift,
etc.
 Declaration and Confirmation of
Sponsors/Directors and Placement Holders
The declaration and confirmation of Sponsors/Directors and
Placement Holders has been covered in this module as per regulation
34 of Dhaka Stock Exchange (Listing) Regulations, 2015. The
sponsors/directors and placement holders can place their declarations
from anywhere with the help of the issuer. After completion of the
buy/sell, the sponsor/director and placement holder can submit the
confirmation report in this module.
 Gift of Sponsors/Directors

The sponsor/director can submit their application for transferring of

shares by way of gift through this module as per regulation 47(1) of
Dhaka Stock Exchange (Listing) Regulations, 2015.
 Confiscation of Sponsors/Directors

As per Court Order the transferee/pledgee submit their application for

transferring of shares other than by way of gift through this module as
per regulation 47(1) of Dhaka Stock Exchange (Listing) Regulations,
2015.
 Transmission of Sponsors/Directors

This module has been designed for transmission of deceased

Sponsors/Directors shares among his successors by way of nomination
or succession certificate issued by the Court.
 Submission of Periodicals

The submissions of different periodicals like, monthly shareholding

report, free float report, quarterly & annual financial statements,
annual reports, submission of audio visual recording, dividend
compliance report, corporate governance report, etc. as per
regulations 17, 18, 22, 26, 27, 28, 29, 35 & 37 of Dhaka Stock
Exchange (Listing) Regulations, 2015 will be included in this module.
 Tax as per S:53M of Income Tax Ordinance (ITO), 1984

Using this module, the sponsor/director and placement holder can

submit their tax as per section 53M of Income Tax Ordinance, 1984 for
onward submission the report to NBR by DSE.
 Service Charge

As per regulation 47(5) of Dhaka Stock Exchange (Listing) Regulations,

2015 the sponsor/director and placement holder can submit their
service charge as when required.
 Submission of fees and fines

The Issuer can submit their initial and annual listing fees and fines
using this module as per regulations 42, 17, 18, 22, 26, 27, 28 & 29 of
Dhaka Stock Exchange (Listing) Regulations, 2015.
 Conclusion

Listed entities will be able to publish their public

disclosures through the Platform. The respective
department of DSE can make queries to the issuer
related to disclosure/information with specific time bar
to respond within the system. This system will help the
users to respond quickly and comply the relevant
provision of laws accordingly.
Thank You

Q &A