Shortcut Keys

Shortcut Keys
Shortcut keys Functions

Ctrl + F5 restores down the window size of the selected workbook window
Ctrl + F7 moves the workbook window when it is not maximized
Ctrl + F8 performs the Size command when a workbook is not maximized
Ctrl + F9 minimizes a workbook window to an icon.
Ctrl + F10 maximizes or restores down the selected workbook window
Ctrl + F4
closes the workbook window
(or Ctrl + W)
Ctrl + F6 switches to the next workbook window when more than one workbook window is
(or ALT + TAB) open
Ctrl + Page Up switches between worksheet tabs, from right-to-left
Ctrl + Page Down switches between worksheet tabs, from left-to-right
 Shortcut Keys
Shortcut keys Functions
F6 switches between the ribbon, workbook views and zoom controls
displays or hides the Ribbon, a component of the Microsoft Office Fluent user
Ctrl + F1
interface
Ctrl + SHIFT + U switches between expanding and collapsing of the formula bar
SHIFT + F11 adds new worksheet
SHIFT + Spacebar highlights entire row
Ctrl + Spacebar highlights entire column
if a cell (group of cells) is highlighted: displays the Insert Dialog box to insert blank
Ctrl + SHIFT + = cells
if an entire row/column is highlighted: adds entire row/column

if a cell (group of cells) is highlighted: displays the Delete Dialog box to delete the
Ctrl + - selected cells
if an entire row/column is highlighted: deletes entire selected row/column
 Shortcut Keys
Shortcut keys Functions

Ctrl + 9 hides the selected rows

Ctrl + SHIFT + 9 unhides the selected rows
Ctrl + 0 hides the selected columns
Ctrl + SHIFT + 0 unhides the selected columns
ALT + SHIFT + → group rows/columns
ALT + SHIFT + ← ungroup rows/columns
ALT + A + H hide grouped details
ALT + A + J show grouped details
SHIFT + arrow keys adds adjacent cells
extends the selection of cell to the last nonblank cell in the same column or row as
SHIFT + Ctrl + arrow keys
the active cell
 Shortcut Keys
Shortcut keys Functions

F8 turns extend mode on/off

SHIFT + F8
enables you to add a nonadjacent cell or range to a selection of cells
SHIFT + F8 + F8

Ctrl + SHIFT + L
toggle autofilter
(or ALT + A + T)

ALT + ↓ activate filter

Ctrl + S
saves the active file with its current file name, location, and file format
(or SHIFT + F12)

F12 displays Save As dialog box

 Shortcut Keys
Shortcut keys Functions

F2 edits the active cell

ALT + Enter while editing an active cell: creates a new line/paragraph in the same cell

Ctrl + C copy
Ctrl + X cuts the selected cells

inserts the contents of the Clipboard at the insertion point and replaces any selection
Ctrl + V
NOTE: Available only after you have cut or copied an object, text, or cell contents

displays the Paste Special dialog box.

Ctrl + ALT + V
NOTE: Available only after you have cut or copied an object, text, or cell contents on a
(or ALT + E + S)
worksheet or in another program
uses the Fill Down command to copy the contents and format of the topmost cell of a
Ctrl + D
selected range into the cells below
 Shortcut Keys
Shortcut keys Functions

Ctrl + " copies a formula from the cell above the active cell into the cell or the Formula Bar

Ctrl+ Shift + " copies the value from the cell above the active cell into the cell or the Formula Bar

applies the Fill Right command to copy the contents and format of the leftmost cell of
Ctrl + R
a selected range into the cells to the right

Ctrl + Enter while editing an active cell: fills the selected cell range with the current entry

ALT + H + FI + S fill series

SHIFT + F2 add / edit comment
Ctrl + SHIFT + O selects all cells that contain comments
Ctrl + SHIFT + : enters the current time
Ctrl + : enters the current date
 Shortcut Keys
Shortcut keys Functions

Ctrl + B
applies or removes bold formatting
(or Ctrl + 2)
Ctrl + I
applies or removes italic formatting
(or Ctrl + 3)
Ctrl + U
applies or removes underline
(or Ctrl + 4)
Ctrl + 5 applies or removes strikethrough
Ctrl + 1
(or Ctrl + SHIFT + F) opens the Format Cells dialog box with the Font tab selected
(or Ctrl + SHIFT + P)

Ctrl + Z reverses (Undo) the last command or deletes the last entry that you typed

Ctrl + Y repeats (Redo) the last command or action, if possible

ALT + H + H shows the fill color/highlight option
 Shortcut Keys
Shortcut keys Functions
Ctrl + SHIFT + & (or ALT + H +
applies the outline border to the selected cells
B + A)
Ctrl + SHIFT + _
removes the outline border from the selected cells
(or ALT + H + B + N)
ALT + H + B shows the border format option (in the ribbon)
Ctrl + SHIFT + ~ applies the General number format (no thousands separator)
applies the Number format with two decimal places, thousands separator, and
Ctrl + SHIFT + !
minus sign (-) for negative values
applies the Accounting format (alignment is locked to align left; only two decimal
ALT + H + K
places)
applies the Currency format with two decimal places (negative numbers in
Ctrl + SHIFT + $
parentheses)
ALT + H + 0 increase one decimal
ALT + H + 9 decrease one decimal
 Shortcut Keys
Shortcut keys Functions

Ctrl + SHIFT + %
applies the Percentage format with no decimal places
(or ALT + H + P)

Ctrl + SHIFT + @ applies the Time format with the hour and minute, and AM or PM

Ctrl + SHIFT + #
(or ALT + H + N + S) applies the Date format with the day, month, and year
(or ALT + H + N + L)

ALT + H + N shows the number format option (in the ribbon)

ALT + H + L shows the conditional formatting option (in the ribbon)
Ctrl + F
displays the Find and Replace dialog box, with the Find tab selected
(or SHIFT + F5)

Ctrl + H displays the Find and Replace dialog box, with the Replace tab selected
Shortcut Keys
Shortcut keys Functions

displays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink dialog
Ctrl + K
box for selected existing hyperlinks

displays the Spelling dialog box to check spelling in the active worksheet or selected
F7
range

displays the Thesaurus dialog box to check spelling in the active worksheet or selected
SHIFT + F7
range

ALT + W + F +F un/freeze cells

ALT + H + W wrap text

F4 repeat the last action you made in the worksheet

Special Characters (For Formulas)
Special Char. Functions
ampersand: used to connect strings of text
i.e Cell1 = Jose Cell2 = Manalo
&
Formula Result
=Cell1&Cell2 JoseManalo
used when inserting text/character in a formula
i.e Cell1 = Jose Cell2 = Manalo
““
Formula Result
=Cell1&” “&Cell2 Jose Manalo (inserts a space)

$ ensures that the reference/s remain fixed when they are copied elsewhere
Special Characters (For Formulas)
Special Char. Functions

Wildcard Character: represents any character (can be used in SUMIF/S, COUNTIF/S,AVERAGEIF/S,V/HLOOKUP)

used to replace a single character

Sample formula
?
=SUMIF(Sheet1A:A,”Bl?ck”,Sheet1B:B)
=COUNTIF(Sheet1A:A,”Bl?ck”)

used to replace any number of characters

Sample formula
* =SUMIF(Sheet1A:A,”*Customer”,Sheet1B:B)
=SUMIF(Sheet1A:A,”*”&CellC1,Sheet1B:B)

=COUNTIF(SheetA7:A20,”*Customer*”)
=COUNTIF(SheetA7:A20,”*”&CellC1&”*”)