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Maternity Service KPI Submission Template Q4 2022-23
Maternity Service KPI Submission Template Q4 2022-23
This submission template must only be used for data being submitted by
MATERNITY SERVICES
The Q4 (January to March) 2022 to 2023 submission window is 01 to 30 June
Forms that are not completed correctly WILL be returned for re-submission
1) The data entry forms to be used for your KPI submission are the worksheets from 'Page 1' to 'Page 4'
3) On 'Page 1', select the name of the organisation that you're submitting data for from the drop down menu
4) If you cannot submit data for a KPI please state in the comments box why and when a solution and submission is expected to start
How to submit
Index to worksheets
Guidance This sheet
Page 2 Q4 2022 to 2023 IDPS (ID1, ID3, ID4) and SCT (ST1) antenatal coverage KPI data
Page 3 Q3 2022 to 2023 FA2 fetal anomaly 20-week screening scan coverage KPI data
KPI descriptions List of screening KPIs (thresholds, numerator and denominator definitions)
Version control
Version 1.0 19 April 2023
For instructions please see 'Guidance' worksheet (click this cell to view)
Complete all fields highlighted in yellow
Name of organisation
Reporting period Q4 2022 to 2023 - 01 January to 31 March 2023
responsible for submission
*The performance percentages displayed are rounded to one decimal point for ease of reading, however the exact values are used when rating performance against the thresholds. This may result in rounded
figures appearing to be the same as an acceptable or achievable threshold but RAG indicating a lower performance.
For instructions please see 'Guidance' worksheet (click this cell to view)
Complete all fields highlighted in yellow
*The performance percentages displayed are rounded to one decimal point for ease of reading, however the exact values are used when rating performance against the thresholds. This may result in rounded figures appearing to be
the same as an acceptable or achievable threshold but RAG indicating a lower performance.
FA2 is collected 2 quarters in arrears. This tab is for collection of Q3 2022 to 2023 FA2 data
For instructions please see 'Guidance' worksheet (click this cell to view)
Complete all fields highlighted in yellow
Women left to
Transfers in at ≤ follow up
23+0 weeks of Denominator Performance Additional comments - please account for
Numerator
ALL pregnant (eligible Women tested Women tested Women tested (%) and provide an explanation for the women
KPI women booked Transfers out
pregnancy who
Presenting to women) between: between: between:
(tested women) Please account
left to follow up
Click the hyperlink below to go Miscarriages Terminations have a result Declines for these in the
for antenatal Presenting to between service between ≥ 18+0 to ≥ 21+0 to ≥ 22+0 to This field is
to the full definition between between from a This field is auto- comments
care service ≥ 23+1 booking and ≥ 22+0 and ≤ This field is auto- ≤ 20+6 weeks ≤ 21+6 weeks ≤ 23+0 weeks autocalculated For example: did not attend, tested outside of the
booking and booking and screening test calculated
weeks testing (do not 23+0 weeks calculated See 2 below timeframe etc
testing testing performed This field is auto-
have a result) See 1 below
elsewhere in calculated
the NHS in this
pregnancy
1) We recognise that ultrasound departments may not always have the capacity to accommodate women presenting later in pregnancy and have allowed leeway of one week. Therefore if you are
not able to offer and complete the fetal anomaly scan to women presenting to service between ≥ 22 weeks + 0 days and ≤ 23 weeks + 0 days they can be excluded. If you were able to offer these
women the fetal anomaly scan they should be included in the denominator and numerator.
2) The performance percentages displayed are rounded to one decimal point for ease of reading, however the exact values are used when rating performance against the thresholds. This may
result in rounded figures appearing to be the same as an acceptable or achievable threshold but RAG indicating a lower performance.
For instructions please see 'Guidance' worksheet (click this cell to view)
Complete all fields highlighted in yellow
Organisation code
Q4 2022 to 2023 - 01 January to 31 March 2023 Not set - See 4 below
(autocompleted)
Women left to
follow up
Vanished twin Denominator Additional comments - please account for and
ALL pregnant Transfer in with a crown Present to ultrasound with a (eligible provide an explanation for the women left to
KPI women Presenting to Transfers out rump length (CRL) ≤ CRL between 45.0mm and
where Presenting to
women)
Numerator Please account
follow up
Click the hyperlink below to go Miscarriages Terminations Pregnancies of a ultrasound service (tested women) Declines for these in the
booked for service ≥ 14 between 84.0mm (≤ 14+1 weeks) 84.0mm (≥ 11+2 to ≤ 14+1)
to the full definition between between higher order than shows there is between ≥ See 3 below comments
antenatal care weeks + 2 days booking and who have a result from a where it was not technically This field is auto- For example: did not attend, tested outside of the
booking and booking and twins (for example a second sac 13+1 and ≤
(CRL testing (do not screening test performed possible to measure the calculated timeframe etc
testing testing triplets) containing a 14+1 weeks This field is auto-
>84.0mm) have a result) elsewhere in the NHS in nuchal translucency (NT)
non-viable See 2 below calculated
this pregnancy See 1 below
fetus
1) Unable to complete the measurement of the Nuchal Translucency (NT) due to technical reasons, for example maternal BMI or unfavourable fetal position.
2) Ultrasound departments may not always have the capacity to accommodate women presenting later in pregnancy and we have allowed leeway of 1 week. Therefore, if you are not able to offer the combined test to women presenting to service between ≥ 13 weeks + 1 days and ≤ 14 weeks +
1 day they can be excluded. If you were able to offer these women the combined test they should be included in the denominator and numerator.
1) Thresholds:
Thresholds are not set for this metric. FASP supports personal informed choice for women. This metric enables service providers to be assured that all eligible women are offered the opportunity of NIPT screening and where this offer is accepted that women complete the
screening pathway.
2) There may be women where you are uncertain of their eligibility (see uncertain eligibility criteria in the operational guidance) and need to check with the laboratory. If these women are found to be ineligible they should be excluded by counting them in this box. If they are
eligible you do not need to count them in this exclusion box as they are part of the denominator.
Link to operational guidance: https://www.gov.uk/government/publications/screening-for-downs-syndrome-edwards-syndrome-and-pataus-syndrome-non-invasive-prenatal-testing-nipt/experimental-fasp-nipt-metrics
Count each woman only once, on the day that she attended Numerator: number of
women attending an Denominator: number
Performance (%)
appointment ≤ 3 of women for whom a
See 1 below
working days to discuss higher chance or 'no Acceptable Achievable
METRIC Women attending an Women attending an Women attending an their results result' NIPT screening threshold threshold
Commentary / explanatory note
This field is auto-
appointment at 1 appointment at 2 appointment at 3 result is received by the
calculated
working day working days working days This field is auto- maternity service
calculated
1) The performance percentages displayed are rounded to one decimal point for ease of reading, however the exact values are used when rating performance against the thresholds. This may result in rounded figures appearing to be the
same as an acceptable or achievable threshold but RAG indicating a lower performance.
Denominator:
Numerator: number number of PND Performance (%)
of PND procedures procedures in women Acceptable Achievable
METRIC completed ≤ 3 receiving a higher This field is auto- threshold threshold
Commentary / explanatory note
working days chance or 'no result' calculated
NIPT screening result
Infectious
ID1 diseases in
Coverage: HIV
(IDPS-S01) pregnancy
screening
Infectious
Diagnosis/intervention:
ID2 diseases in
timely assessment of
(IDPS-S06) pregnancy
women with hepatitis B
screening
Infectious
ID3 diseases in
Coverage: hepatitis B
(IDPS-S02) pregnancy
screening
Infectious
ID4 diseases in
Coverage: syphilis
(IDPS-S03) pregnancy
screening
Diagnosis and
FASP Fetal anomaly intervention:
NIPT-S05 screening timeliness of prenatal
diagnosis (PND)
Description Thresholds
Acceptable
The proportion of pregnant women eligible for
≥ 95.0%
the 20-week screening scan who are tested,
leading to a conclusive result within the
Achievable
defined timescale.
≥ 99.0%
Acceptable
The proportion of pregnant women eligible for
≥ 95.0%
human immunodeficiency virus (HIV)
screening for whom a confirmed screening
Achieveable
result is available at the day of report
≥ 99.0%
Acceptable
The proportion of pregnant women who are
≥ 70.0%
hepatitis B positive attending for specialist
assessment within 6 weeks of the positive
Achievable
result being reported to the maternity service
≥ 90.0%
Acceptable
The proportion of pregnant women eligible for
≥ 95.0%
hepatitis B screening for whom a confirmed
screening result is available at the day of
Achieveable
report
≥ 99.0%
Acceptable
The proportion of pregnant women eligible for
≥ 95.0%
syphilis screening for whom a confirmed
screening result is available at the day of
Achieveable
report
≥ 99.0%
Acceptable
The proportion of first blood spot samples that ≤ 2.0%
require repeating due to an avoidable failure
in the sampling process Achievable
≤ 1.0%
Acceptable
The proportion of pregnant women eligible for
≥ 95.0%
antenatal sickle cell and thalassaemia (SCT)
screening for whom a screening result is
Achievable
available at the day of report
≥ 99.0%
Acceptable
The proportion of pregnant women having
≥ 50.0%
antenatal sickle cell and thalassaemia
screening for whom a screening result is
Achievable
available ≤10 weeks + 0 days gestation
≥ 75.0%
Acceptable
The proportion of antenatal SCT samples ≥ 95.0%
submitted to the laboratory accompanied by a
completed family origin questionnaire Achievable
≥ 99.0%
Proportion of women at increased risk of
having a baby with sickle cell disease or
To be set
thalassaemia offered PND ≤12 weeks +0 days
gestation.
Description Thresholds
Thresholds
The proportion of pregnant women eligible for are not set for
NIPT screening for whom a conclusive this metric.
screening result is available at the day of NHS FASP
report. supports
personal
informed
choice for
women.
Acceptable
The proportion of women with higher chance
≥ 97.0%
or ‘no result’ NIPT screening results attending
an appointment ≤ 3 working days to discuss
Achievable
their results.
≥ 99.0%
Numerator: number of eligible women for whom a completed screening result was available
from the screening scan (18+0 to 23+0 weeks of pregnancy) at the day of report.
Tested women is the number of eligible women for whom a completed screening result was
available from the combined test (T21 and/or joint T18 and T13) screening at the day of
report.
Numerator: tested women is the total number of eligible women for whom a confirmed
screening result was available for HIV at the day of report, including women who were known
to be HIV positive at booking and not retested.
Numerator: number of pregnant women with hepatitis B who are booked in the reporting
period, who have been seen by a specialist within an effective timeframe, including:
Numerator: tested women is the total number of eligible women for whom a confirmed
screening result was available for hepatitis B at the day of report, including women who were
known to be hepatitis B positive at booking and not retested.
Numerator: tested women is the total number of eligible women for whom a confirmed
screening result was available for syphilis at the day of report
Numerator: number of repeat or further samples requested by the laboratory during the
reporting period because the previous sample was:
• taken when the baby was too young for reliable screening (on or before day 4, where day of
birth is day 0) (excluding pre-transfusion samples)
• insufficient (small volume spots, blood not soaked through to the back of the blood spot
card)
• unsuitable (for example incorrect blood application, blood from multiple samples on the
same card, contaminated or damaged, compressed or incomplete drying, missing or
inaccurate details, expired card, in transit for more than 14 calendar days)
Numerator: tested women is the total number of eligible women for whom a screening result is
available for sickle cell and thalassaemia at the day of report, including known at risk couples
referred directly for prenatal diagnosis (PND). Repeat testing must not delay referral.
Numerator: women where test result is available ≤10 weeks + 0 days gestation is the total
number of pregnant women for whom a screening sample was received in the laboratory and
for whom an antenatal SCT screening result was available (though not necessarily
communicated to the woman) ≤10 weeks + 0 days gestation (≤70 days)
Numerator: number of antenatal screening samples received by the laboratory with completed
FOQ. A completed FOQ must use the national template (paper or electronic format) and must
include:
• at least 1 box for the mother or options for ‘declined to answer’ or ‘don’t know’ selected
• at least 1 box for the father or options for ‘declined to answer’ or ‘don’t know’ selected
• gestational age or gestational age ‘not known’ recorded
Numerator: women at risk of having an infant with SCT offered PND ≤12 weeks + 0 days
gestation
Calculation of gestational age may be based on last menstrual period or ultrasound scan
Numerator: couples at risk of having an infant with SCT offered PND ≤12 weeks + 0 days
gestation
Calculation of gestational age may be based on last menstrual period or ultrasound scan
Numerator definition
Numerator: number of eligible women for whom a NIPT screening result was available at the
day of report.
A conclusive NIPT result can be a higher chance, lower chance or ‘no result’.
The first NIPT sample must be taken ≤ 21 weeks and 6 days of pregnancy.
Numerator: number of women attending an appointment ≤ 3 working days to discuss their
results.
Denominator: number of pregnant women booked for antenatal care during the reporting period, excluding wom
• present to service ≥ 23 weeks + 1 day (as they are not part of the eligible population for the screening program
• miscarry between booking and testing
• opt for termination between booking and testing
• transfer out between booking and testing (do not have a result)
• transfer in at ≤ 23+0 weeks of pregnancy who have a result from a screening test performed elsewhere in the N
In addition:
The 20-week screening scan can be completed between 18+0 and 23+0 weeks of pregnancy. For women betw
every effort must be made to accommodate the offer of the screening scan and they should be included in the
service is unable to offer the screening scan, they can be excluded.
The eligibility criteria for entry into the combined screening pathway is a baby’s CRL measurement between 45
to 11 weeks + 2 days to 14 weeks + 1 day (11+2 to 14+1) of pregnancy.
Eligible women is the number of pregnant women booked for antenatal care during the reporting period, exclud
• miscarry between booking and testing
• opt for termination between booking and testing
• transfer out between booking and testing (do not have a result)
• transfer in with a crown rump length (CRL) ≤ 84.0mm (≤ 14+1 weeks) who have a result from a screening tes
in this pregnancy
• present to ultrasound with a CRL between 45.0mm and 84.0mm (≥ 11+2 to ≤ 14+1) where it was not technica
nuchal translucency (NT)
• present to the service (either dating scan or booking) with a CRL > 84.0mm (> 14+1 weeks) - some women m
14+2 weeks by last menstrual period (LMP) but when scanned they are found to be ≥ 14+2 weeks; these wome
no delays in the usual process of booking the dating scan
• have pregnancies of a higher order than twins (for example triplets)
• have a vanished twin where ultrasound shows there is a second pregnancy sac containing a non-viable fetus
For women between ≥ 13+1 and ≤ 14+1 weeks, every effort must be made to accommodate the offer of the co
included in the eligible women. In cases where the service is unable to offer the combined test, these women c
Denominator: eligible women is the number of pregnant women booked for antenatal care during the reporting
without previously having booked for antenatal care excluding women who:
• miscarry between booking and testing
• opt for termination between booking and testing
• transfer out between booking and testing (do not have a result)
• transfer in who have a result from a screening test performed elsewhere in the NHS in this pregnancy
Denominator: number of pregnant women booked in the reporting period who were screened positive (newly di
women already known to be hepatitis B positive with high infectivity as defined as:
• HBsAg positive and HBeAg positive
• HBsAg positive, HBeAg negative and anti-HBe negative
• HBsAg positive where e-markers have not been determined
• having acute hepatitis B during pregnancy
• HBsAg seropositive and known to have an HBV DNA level equal or above 1x10 6IUs/ml in an antenatal sampl
Denominator: eligible women is the total number of pregnant women booked for antenatal care during the repo
labour without previously having booked for antenatal care excluding women who:
• miscarry between booking and testing
• opt for termination between booking and testing
• transfer out between booking and testing (do not have a result)
• transfer in who have a result from a screening test performed elsewhere in the NHS in this pregnancy
Denominator: eligible women is the total number of pregnant women booked for antenatal care during the repo
labour without previously having booked for antenatal care excluding women who:
• miscarry between booking and testing
• opt for termination between booking and testing
• transfer out between booking and testing (do not have a result)
• transfer in who have a result from a screening test performed elsewhere in the NHS in this pregnancy
Denominator: number of first blood spot samples received by the laboratory during the reporting period. This in
for all eligible babies (those under one year of age).
Denominator: eligible women is the total number of pregnant women booked for antenatal care or presenting in
booked for antenatal care in the reporting period excluding women who:
• miscarry between bookingand testing
• opt for termination between booking and testing
• transfer out between booking and testing (do not have a result)
• transfer in who have a result from a screening test performed elsewhere in the NHS in this pregnancy
Denominator: women for whom screening sample received at laboratory is the total number of pregnant women
screening sample was received at the laboratory during the reporting period excluding full blood count samples
antenatal screening
Denominator: number of antenatal screening samples for SCT testing received by the laboratory in the reportin
Denominator: women at risk of having an infant with SCT. This is the total number of women in the reporting pe
affected by, a clinically significant haemoglobin variant where the haemoglobinopathy status of the baby’s biolo
pregnancies by donor egg or sperm where the haemoglobinopathy status of the donor is unknown
Denominator: couples at risk of having an infant with SCT. This is the total number of couples in the reporting p
higher (mother and father results known) of the fetus being affected by a serious haemoglobin disorder (SCT)
Denominator definition
Denominator: number of women with a higher chance combined or quadruple screening test result received by
reporting period, including twin pregnancies, and excluding women who:
- miscarry between receiving a higher chance combined or quadruple screening result and having a NIPT scree
- transfer out between receiving a higher chance combined or quadruple screening result and having a NIPT sc
- have cancer, unless in remission
- received a blood transfusion in the previous 4 months
- had bone marrow or organ transplant
- have immunotherapy in the current pregnancy (excluding intravenous immunoglobulin treatment)
- had stem cell therapy
- have Down’s syndrome or a balanced translocation or mosaicism of T21, T18 or T13
- have a vanished twin pregnancy
Denominator: number of women for whom a higher chance or ‘no result’ NIPT screening result is received by th
reporting period.
Date the maternity service receives the result is counted as day zero.
Denominator: number of PND procedures in women receiving a higher chance or ‘no result’ NIPT screening re
1. When a repeat scan is needed because the image quality of the first scan is compromised by:
• maternal body mass index (BMI)
• uterine fibroids
• abdominal scarring
• baby/babies in a sub-optimal position
A single repeat scan must be offered and completed by 23+0 weeks. The woman should be rescanned on the
a new appointment according to local policy.
2. Where the provider has a pathway in place to offer the 20-week screening scan between 18+0 and 23+0 we
must:
• be agreed with public health commissioners and screening quality assurance service (SQAS)
• facilitate referrals for further investigations and options for pregnancy choices in a timely manner
Ongoing audit of practice must be in place to monitor timeliness of the screening pathway.
3. When women present to the service ≥ 20+6 weeks and the ultrasound department can offer a scan appointm
screening by 23+0 weeks.
Women who decline is the number of eligible women who are offered screening and make a personal informed
accept screening, including women who choose to have private screening and do not wish to have NHS screen
Women should not be excluded but should be accounted for in the commentary if:
• a condition is suspected or identified at the first scan that requires onward referral (for example, anencephaly
• the NT is measured as ≥ 3.5mm and the woman declines blood sampling for biochemical testing before referr
assessment – FASP recommends biochemical testing should be completed where screening is accepted
This requires matched cohort data and follow-up of any missed women
A specialist is a hepatologist, gastroenterologist, infectious diseases physician, or a hepatology nurse specialis
agreed protocol within the clinical team
The effective timeframe for an appointment with a specialist is within 6 weeks of identifying hepatitis B in the cu
This requires matched cohort data and follow-up of any missed women
This requires matched cohort data and follow-up of any missed women
Exclusions
Repeat samples requested because the previous sample was taken too soon after transfusion (less than 3 clea
after last transfusion) are excluded from the numerator as the routine sample should be taken by day 8 at the la
The sample should be taken in accordance with the Guidelines for Newborn Blood Spot Sampling. Further deta
repeat categories are available.
Calculation of gestational age may be based on last menstrual period or ultrasound scan
Laboratories that serve more than 1 maternity service must report by each maternity service
Clinically significant haemoglobin variants where the baby’s biological father’s status or donor’s status is unkno
• Hb S
• Hb C
• Hb DPunjab
• Hb E
• Hb OArab
• Hb Lepore
• β thalassaemia
• δβ thalassaemia
• α0 thalassaemia (- -/aa)
• Hereditary Persistence of Fetal Haemoglobin (HPFH)
• other haemoglobin variants detected which may result in a serious haemoglobin disorder
• any compound heterozygote or homozygous state of these conditions
Results that mean there is a 1 in 4 chance or higher of the fetus being affected are biological mothers who are
affected by:
• Hb S and baby’s biological father is a carrier or affected by Hb S, β thalassaemia, Hb D Punjab, Hb C, or Hb OAra
• β thalassaemia and baby’s biological father is a carrier or affected by Hb S, β thalassaemia, δβ thalassaemia,
• δβ thalassaemia and baby’s biological father is a carrier or affected by β thalassaemia or Hb Lepore
• Hb Lepore and baby’s biological father is carrier or affected by β thalassaemia, δβ thalassaemia, or Hb Lepor
• Hb DPunjab and baby’s biological father is a carrier or affected by Hb S
• Hb C and baby’s biological father is a carrier or affected by Hb S
• Hb E and baby’s biological father is a carrier or affected by β thalassaemia
• Hb OArab and baby’s biological father is a carrier or affected by Hb S
Other results that mean there is a 1 in 4 chance or higher of the fetus being affected are if:
• both of the baby’s biological parents are at high risk of α 0 thalassaemia
• parents have any other haemoglobin variants detected which may result in a serious haemoglobin disorder
Additional information
The chance cut-off is set at 1 in 150 at term for the combined and quadruple tests. This means women with a r
(between 1 in 2 and 1 in 150) are in the higher chance group. These women must be offered an appointment to
results and the option of NIPT or prenatal diagnosis.
Women with higher chance or ‘no result’ NIPT screening results must be offered an appointment to discuss the
options including prenatal diagnosis. The appointment can be face to face or virtual depending on the woman’s
Data source
Data source
Maternity service
Maternity service
Maternity service