BOGOR EXPANSION PROJECT

CIKAMPEK PLANT REINSTATE

PT PERFETTI VAN MELLE INDONESIA (PVMI) – Project Owner

INSTRUCTIONS for CIVIL CONTRACTOR

Rev. 0

1. GENERAL DESCRIPTION/SCOPE OF WORK

The work will consist of the supply of all engineering, design, labor, supervision,
materials, consumables, equipment, tools, services, and each and every item of expense
necessary for the Cikampek Plant Reinstate project. To include cleaning of all areas and
disposal of all corresponding debris to the area designated by the owner. Scope also
includes all permits necessary to construct and eventually occupy the said building.

2. EXPLANATION TO CIVIL CONTRACTOR

Any explanation desired by Civil Contractor Civil Contractor regarding the meaning or
interpretation of the drawings and specifications must be requested in writing or you may
send it thru e-mail, addressed to Name (Yosef.HendroPranoto@id.pvmgrp.com cc to
Kadari@id.pvmgrp.com) and with sufficient time allowed for a reply to reach them before
submission of quotation. Oral explanation or instruction given before the award of the
contract will not be binding. Any interpretation made will be furnished to the Civil
Contractor and its receipt by the Civil Contractor should be acknowledged.

3. CONDITION OF SITE WORK

Civil Contractor are advised to visit the site to ascertain pertinent local conditions readily
determined by inspection and inquiry, such as the location, accessibility and general
character of the site, labor conditions, the character and extent of existing work within or
adjacent thereto, and any other work being performed thereon.

4. PREPARATION OF PROPOSAL

 Quotation shall be submitted on the Breakdown of Lump Sum Quotation form

furnished thereof, and must be manually signed. If erasures or other changes
appear on the forms, each erasure or other change must be initiated by the person/s
signing the proposal.
 Quoted Items - In the accompanying Proposal Form, the Civil Contractor shall fill out
spaces provided in his stipulated lump sum proposal, in words and in figures in IDR.
 Prices quotation should be include Witholding Tax Article 23 and exclude of VAT
10%.
 When quotations on all items are required, Civil Contractor should insert the words
"NO QUOTE" in the space provided for any item on which no quotation is made.

PT PERFETTI VAN MELLE INDONESIA

HEADOFFICE AND FACTORY: JL. RAYA JAKARTA-BOGOR KM. 47,4 - CIBINONG, BOGOR 16912 / P.O. BOX 4091, JAKARTA 12040, INDONESIA.
TEL. (+62-21) 8754266, 87908492, FAX (+62-21) 8754261 or TEL. (+62-251) 652326, FAX (+62-251) 652325
CIKAMPEK FACTORY: BUKIT INDAH CITY, BLOCK A II / NO. 20-21 - CIKAMPEK, PURWAKARTA 41181, INDONESIA.
TEL. (+62-264) 351271, 351876, FAX (+62-264) 351276
JAKARTA SALES AND MARKETING OFFICE: GRAHA PRATAMA BUILDING, 20TH FL, JL. M.T. HARYONO KAV. 15 - JAKARTA 12810, INDONESIA.
TEL. (+62-21) 8293686, FAX (+62-21) 8293687
  After being appointed as the selected bidder; Civil Contractor are also required to
submit the breakdown of Lump Sum Quote (excel file) via email to
(Kadari@id.pvmgrp.com)

5. SUBMISSION OF PROPOSAL

Proposal shall be endorsed and addressed as required in the invitation and otherwise
unmarked.

Civil Contractor is required to submit proposal not later than 17.00 PM on 31 July 2017

The Civil Contractor shall submit his proposal together with the INSTRUCTION for CIVIL
CONTRACTOR, INSTRUCTION/BULLETINS (if any), TECHNICAL SPECIFICATIONS,
in order, named, and fastened to a folder. The bound folder shall be submitted in a
sealed envelope and shall bear the label:

"PROPOSAL"
Project Title
Civil Contractor's Name

The Proposal shall be submitted in 2 sets, to:

PT. Perfetti Van Melle Indonesia

Jl. Raya Jakarta – Bogor KM. 47,4 Cibinong
Bogor

Attn: Kadari (Purchasing Manager)

6. BULLETINS AND DRAWINGS

Bulletins and revised drawings of additional, omissions and alterations to the drawings
and specifications may, during the proposal period, be advised to the Civil Contractor.
All such changes shall become part of the drawings and specifications. The Civil
Contractor in his proposal should acknowledge receipt of these drawings and bulletins.

7. AWARD OF CONTRACT

 The Contract will be awarded to selected bidder as soon as practicable, price and
other factors considered, provided his proposal is reasonable and it is to the interest
of PVMI.
 PVMI reserves the right to waive informally, any proposal received when such waiver
was in the interest of PVMI. In case of error in the calculation of prices, the unit
prices will govern.
 PVMI further reserves the right to accept or reject any or all items of the proposal,
unless the Civil Contractor qualifies such proposal by specific limitation; also to make
an award to the Civil Contractor whose aggregate on any combination of proposed
items is low.

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8. PERMITS, FEES AND TAXES

 All permits and licenses required by law or ordinances necessary for the execution of
the work, including Building Permit fees shall be obtained and paid for by the Civil
Contractor. All national and local taxes which are applicable to the work
contemplated shall be paid borne by the Civil Contractor.
 Final inspection/occupancy permits and any fee requested by government shall be
borne by the Civil Contractor.

9. TERM OF PAYMENT

 Payments to Civil Contractor shall be made based on progress of accomplished

work, at maximum ninety five percent (95%) of the accomplished work as approved
by PVMI’s representative/project management team.
 Payment to be released maximum 14 days after invoice and related documents
received by PVMI included certificate of approval of accomplished work progress that
signed by project management team.
 The Five Percent (5%) Retention will be paid 3 months after accomplished work,
upon written acceptance of the work by PVMI and Civil Contractor has provided
Certificate of Services Warranty to the PVMI for 1 (one) year period.

10. TEMPORARY FACILITIES, ELECTICITY & ENVIRONMENT

 The Civil Contractor shall provide at his own expense temporary facilities (including
temporary office of PVMI project management team if required) needed throughout
the construction period.
The Civil Contractor shall provide at his own expense a temporary field office with its
own sanitary facilities or as approved by PVMI. No sleeping quarters will be allowed.
 Electricity cost will be deducted to contractor
 Contractor should take care of the environment

11. BONDS / INSURANCES AND OTHER CONDITIONS

 For the protection of the works, and the parties to the contract, the Civil Contractor
shall take out, carry and maintain, and be responsible for premium payment of the
following insurance:
 Civil Contractor's All Risk Insurance including Third party Liability Coverage,
to be submitted to PVMI attaching receipt in payment of the insurance
premiums.
 Comprehensive Liability Insurance to cover PVMI, Civil Contractor and all
sub-contractors including the Civil Contractor’s employees against liability
which may arise out of performance of the contract for bodily injury including
death and property damage suffered by third parties.

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12. TIME OF COMPLETION

 Invitation for bidding Date 19 July 2017

 Project Explanation from PVMI Date 21 July 2017
 Distribution of bid documents Date 21 July 2017
 Site Survey Date 25 - 26 July 2017
 Submission of bid proposal Date 31 July 2017
 Presentation of bid proposal Date 1 – 2 Aug 2017
 Submission final quotation Date 04 Aug 2017
 Award of Contract Date 08 Aug 2017

13. LIQUIDATED DAMAGES

In case of delay of the Civil Contractor beyond the time limit stipulated in the proposal,
the Civil Contractor will be required to pay PVMI the sum of one-tenth percent (0.10%) of
the contract sum in IDR for each calender day of delay, (Sundays and Legal holidays are
included) beyond completion date stated in the contract and maximum of 10% of the
total contract price. Inclement weather, typhoon, floods, strikes and riots shall not be
regarded as ground for an extension of time. Pro-rata application of liquidated damages
shall be computed base on the breakdown of time of completion.

14. FINAL CERTIFICATE OF COMPLETION

Before issuance of the initial Certificate of Completion and Acceptance, the Civil
Contractor shall submit to PVMI, the following:

 3 sets (white print copies) of the "As-Built Plans"

 1 set soft copy in DVD format
 Owner required and relevant documents (i.e., Occupancy Permit, etc.)
 Final Certificate of Completion shall be issued after one (1) year guarantee
period.

15. VENUE OF LEGAL

Determination of the selected bidder is the right of PVMI without inviolable by any
parties. The venue of any legal cases that may be filed in connection with the contract
shall be the proper court; place and location to be designated by PVMI.

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