ELECTRONIC SPREADSHEET IN BUSINESS

Week 3

Offline Activity 3

Directions: research for suggested readings, references that talks about Entering and formatting data in
Microsoft Excel is an essential skill for organizing and analyzing data effectively. Answer the following
questions, write your answers in a long bond paper.

MULTIPLE CHOICE
1. What is the primary purpose of entering and formatting data in Microsoft Excel?
a) Creating presentations
b) Analyzing data
c) Sending emails
d) Playing games
2. How can you open Microsoft Excel?
a) By launching Microsoft Word
b) By clicking on the Excel icon in the taskbar
c) By pressing Ctrl+C
d) By searching for it in Google
3. In Excel, what are the default labels for the sheets in a new workbook?
a) A, B, C
b) Sheet1, Sheet2, Sheet3
c) 1, 2, 3
d) First, Second, Third
4. How do you select a cell in Excel?
a) By double-clicking it
b) By right-clicking it
c) By clicking on it
d) By pressing the spacebar
5. What key is used to move to the next cell to the right in Excel?
a) Enter
b) Tab
c) Shift
d) Alt
6. To edit data in a cell, you can:
a) Press F5
b) Right-click and choose "Edit"
c) Double-click the cell or press F2
d) Delete the cell and start over
7. How can you copy data from one cell to another in Excel?
a) Press Ctrl+V
b) Press Ctrl+C
c) Right-click and choose "Copy"
d) Press Ctrl+X
 8. Which formatting option in Excel allows you to change the font style, size, color, and alignment
of text?
a) Cell Styles
b) Conditional Formatting
c) Font and Text Formatting
e) Number Formatting
9. What does the "Conditional Formatting" feature in Excel allow you to do?
a) Merge and center cells
b) Apply predefined cell styles
c) Highlight cells based on specific criteria
d) Adjust column widths and row heights
10. Which Excel feature allows you to combine multiple cells into one?
a) Wrap Text
b) Cell Styles
c) Merge and Center
d) Number Formatting
11. What does "Wrap Text" do in Excel?
a) Changes the font style
b) Combines cells
c) Adjusts column widths automatically
d) Ensures long text fits within a cell
12. How can you adjust column widths and row heights in Excel?
a) By using the "AutoFit" feature
b) By pressing Ctrl+H
c) By changing the page orientation
d) By selecting cells and pressing Delete
13. What does the "AutoFit" feature in Excel do?
a) Automatically adjusts column widths or row heights
b) Applies conditional formatting
c) Merges cells
d) Copies data
14. How can you add cell borders in Excel?
a) By pressing Ctrl+B
b) By right-clicking and choosing "Add Borders"
c) By selecting cells and using the "Borders" options in the ribbon
d) By using the "Cell Styles" feature
15. Which of the following is NOT a common formatting task in Excel?
a) Font and Text Formatting
b) Number Formatting
c) Conditional Formatting
d) Cell Sorting

ESSAY
1. Explain the significance of proper data entry techniques in Microsoft Excel. Provide
examples of common data entry errors and their potential consequences for data
analysis.
2. Discuss the role of formatting in enhancing the readability and usability of Excel
spreadsheets. Describe a scenario where effective formatting could make a significant
difference in conveying information.
3. Describe how conditional formatting can be used in Excel to visually highlight specific
data points. Provide a practical example of a situation where conditional formatting
would be beneficial.
4. Explain the importance of using cell styles in Excel for maintaining consistency in
formatting across a worksheet. Provide examples of when consistent cell styling is
crucial in professional data presentation.
5. Discuss the concept of "Data Validation" in Excel and its role in ensuring data accuracy
during data entry. Provide a step-by-step guide on how to set up data validation rules
and explain their significance in data management.