PRESENTATION TOPIC

PROJECT MONITORING AND

CONTROL
 MEMBERS

NAMES AND ROLL NUMBERS

KHEEZA FATIMA: 1045
ALI HASSAN: 1046
SAJID SULTAN: 1047
LALA RUKH: 1048
AZIZ AHMED: 1049
 PROJECT MONITORING AND CONTROL

• THE SYSTEM OF PROJECT MONITORING AND CONTROL BASED ON THE PROCESSES WHICH WE
PERFORM TO OBSERVE PROJECT EXECUTION SO WE CAN IDENTIFY THE POTENTIAL PROBLEMS IN
TIMELY MANNERS
• WE EXECUTE THE PROCESS OF PROJECT MONITORING AND CONTROL IN THE PARALLEL MANNER
OF THE ACTUAL PROCESS EXECUTION
• USING THE PROJECT MONITORING AND CONTROL SYSTEM WE OBSERVE THE PROJECT ON
REGULAR BASIS
• WE CHECK IF THE PROJECT IS STILL IN THE ACCEPTABLE VARIANCES OF COST , SCHEDULE AND
SCOPE AND WE ALSO CHECK IF THERE IS ANY POSSIBLE RISK IN THE PROJECT
 IMPORTANCE OF PROJECT MONITORING AND
CONTROL
• MONITORING AND CONTROL KEEPS PROJECTS ON TRACK . THE RIGHT CONTROLS CAN PLAY
A MAJOR PART IN COMPLETING PROJECTS ON TIME . THE DATA GATHERED ALSO LETS
PROJECT MANAGERS MAKE INFORMED DECISIONS . THEY CAN TAKE ADVANTAGE OF
OPPORTUNITIES, MAKE CHANGES AND AVOID CRISIS MANAGEMENT ISSUES .
• PUT SIMPLY, MONITORING AND CONTROL ENSURES THE SEAMLESS EXECUTION OF TASKS .
THIS IMPROVES PRODUCTIVITY AND EFFICIENCY
 PROJECT MONITORING AND CONTROL STEPS

1: MONITORING AND CONTROLLING PROJECT WORK

• AT THIS STAGE OF THE PROCESS WE COLLECT AND MEASURE THE PERFORMANCE

INFORMATION.
• ACCORDING TO THE MEASUREMENT WE FORECAST THE CORRECTIVE ACTION WHICH ARE
REQUIRED
• WE ALSO RECOMMEND THE PREVENTIVE ACTION AND DEFECT REPAIR ACTIONS HERE.
 PROJECT MONITORING AND CONTROL STEPS

2: INTEGRATED CHANGE CONTROL

• AT THIS STAGE OF THE PROCESS WE ENSURE THAT THE CORRECTIVE ACTIONS OR ANY KIND
OF OTHER RECOMMENDED CHANGES ARE MANAGED ACROSS THE PROJECT KNOWLEDGE
AREA OR NOT
• AT THIS STAGE WE MONITOR ALL THINGS APPROVED CHANGE REQUESTS, REJECTED CHANGE
REQUESTS AND ETC.
 PROJECT MONITORING AND CONTROL STEPS

3: SCHEDULE CONTROL

SCHEDULE CONTROL INVOLVES MONITORING PROJECT PROGRESS , COMPARING ACTUAL

TIMELINES WITH PLANNED SCHEDULES, AND IMPLEMENTING ADJUSTMENTS, SUCH AS
RESOURCE OPTIMIZATION OR SCHEDULE COMPRESSION , TO ENSURE THE PROJECT STAYS ON
TRACK AND MEETS ITS DEADLINES.
 PROJECT MONITORING AND CONTROL STEPS

4: COST CONTROL

COST CONTROL ENTAILS MONITORING PROJECT EXPENDITURES, COMPARING ACTUAL COSTS

TO THE BUDGET AND IMPLEMENTING CORRECTIVE MEASURES AS NEEDED TO ENSURE THE
PROJECT STAYS WITH IN FINANCIAL CONSTRAINST
 PROJECT MONITORING AND CONTROL STEPS

5: QUALITY CONTROL

ON THIS PHASE OF THE PROJECT, WE MEASURE THE RESULTS OF THE PROJECTS TO CHECK IF THE
PROJECT MEETS THE EXPECTED OUTCOMES OR NOT
 PROJECT MONITORING AND CONTROL STEPS

6: TEAM MANAGEMENT

ON THIS PHASE WE TRACK MEMBERS PERFORMANCE , RESOLVE ISSUES, CONFLICTS AND

COORDINATE TO IMPROVE THE PERFORMANCE
 PROJECT MINITORING AND CONTROL STEPS

7: RISK MONITORING AND CONTROL

RISK MONITORING AND CONTROL INVOLVE CONTINUOUSLY ASSESSING POTENTIAL PROJECT

RISKS, IMPLEMENTING STRATEGIES TO MITIGATE THEM, AND ADJUSTING PLANS AS NEEDED . THIS
PROCESS INCLUDES REGULAR RISK REVIEWS , TRACKING IDENTIFIED RISKS, AND RESPONDING
PROMPTLY TO EMERGING THREATS TO ENSURE PROJECT OBJECTIVES ARE ACHIEVED WITH
MINIMAL DISRUPTIONS.
 PROJECT MONITORING AND CONTROL STEPS

8: CONTROL COMMUNICATION

CONTROL COMMUNICATIONS IS THE PROCESS OF MONITORING AND CONTROLLING

COMMUNICATIONS THROUGHOUT THE ENTIRE PROJECT LIFECYCLE TO ENSURE THE
INFORMATION NEEDS OF PROJECT STAKEHOLDER ARE MET . ESSENTIALLY THE CONTROL
COMMUNICATIONS PROCESS SEEKS TO ENSURE THAT THE RIGHT PEOPLE ARE GETTING THE
CORRECT INFORMATION IN A TIMELY MANNER