5.2b INTERFACE MANAGEMENT PLAN

INTERFACE MANAGEMENT PLAN Doc.
No: INSTL-
FOR REFURBISHMENT OF IMPRENFCS-01
INSTRUTECH LIMITED Rev: 1
ESCRAVOS NGC FOUR Approved by: Ilouno Kenneth
COMPRESSION STATION
APPROVAL AND REVISION STATUS
Rev. No. Prepared by Reviewed Approved by

Issue Date
by
VICTOR UDE ILOUNO KENNETH

0 05/12/2018 AMUDI EMEKA QA/QC
(QA/QC PERSONNEL) Manager) (MD /CEO)
GENERAL NOTES
 The revision status of this document is indicated by the revision number and issue date on each page.
 When the document is completely re-issued, the revision status is raised to the next sequential number.
 When only a page or pages are re-issued, a vertical shaded band on the right hand margin, against the section, paragraph or sentence affected,
will highlight the changes. Sequential amendment numbers are used to record these changes, until the 20 th Amendment, at which point the
complete document is re-issued.
 This document is the property of Instrutech ltd. and shall not be reproduced in whole or in part.
 Superseded controlled copy is destroyed on receipt of an updated copy.
 Any member of staff may identify required changes to this Quality Manual by discussing with their line manager any ideas they may have, or by
marking up an uncontrolled copy for forwarding to the QA/QC Manager.
INTERFACE MANAGEMENT PROCEDURE

INTERFACE MANAGEMENT PLAN Doc. No: INSTL-
COMPRESSION STATION
CHANGE (S)/AMENDMENT (S)
The change(s)/amendment(s) noted below have been made and approved by the Managing Director for issue.
Page Description of Change/Amendment

Date
Address: #31 Old Aba Road, P. O. Box 8357. Port Harcourt. E-

mail:instrutechng@gmail.com,info@instrutechng.com.
Tel: 2348074422562, 234-8033089352.Tele/Fax: 234-84-48199. Website:www.instrutechng.com
pg. 2
COMPRESSION STATION
1.0 Purpose.
2.0 Scope
3.0 Reference Documents
4.0 Definition of Terms and Abbreviations
5.0 Responsibilities.
6.0 PROCEDURE
6.1 Organizational Interfaces
6.2 Control of Client interface
6.3 Company interfaces.

6.4 Control of subcontractor interface.
6.5 Correspondence from client
6.6 Correspondence to client.
6.7 Interface Management.
6.8 Interface Execution.

pg. 2
PROJECT INTERFACE MANAGEMENT
1.0 PURPOSE
This procedure is structured to define technical and commercial interfaces between INSTRUTECH and
all parties involved in a project. Also, to establish firm control over all Contract interfaces during all the
project phases, the procedure provides for the control and exchange of information for critical project
elements such as work authorizations, scope of work, cost, schedule and technical data. That would help
to achieve defined project goals in terms of quality, time and cost.

pg. 3
COMPRESSION STATION
2.0 SCOPE
This scope is designed to anticipate, resolve and eliminate problems such as:
• Items being inadvertently omitted by the client, subcontractor and other agents from a
project.
• Misunderstanding of Communication between the various parties.
• Resultant delays.
The procedure will avert these problems by proper management coordination.
Hence, the scope covers the followings:
Technical Interface between INSTRUTECH, CLIENT and SUB-CONTRACTOR.
Commercial/internal interface between personnel i.e Project Support Engineer, Logistics Coordinator,
Procurement Engineer, Subcontractor Rep, Commercial and Legal Adviser.
3.0 Reference Document

 CLIENT proposed Contract Document
 Project Quality Plan
4.0 Definition of Terms and Abbreviations

(a) ISL;
INSTUTECH Ltd.

pg. 4
PROJECT EXECUT ION PLAN Doc. No: INSTL-SOP-037
FOR E&I WORKS AT ESCRAVOS Rev. No: 0
TERMINAL DIESEL STORAGE PROJECT
Approved by:Ilouno Kenneth
INSTRUTECH LTD
(b) CLIENT;
COMPANY THAT OWNS PROJECT
5.0 RESPONSIBILITIES
(a) Project Manager
1) Shall be the focal point of contact with client on project matters.
2) Establishment of project execution plan.
3) Manages subcontract interfaces.
4) Selects and prepares of work items for subcontract.
5) Manages any other Interface.
6) Makes project business decisions, manages the administration of the contract,
acquires and maintains the necessary resources for the project.
(b) Coordinators
1) Execution of the project manager’s decision and supervision of interface management.
6.0 PROCEDURE
6.1 Organizational Interfaces
Organizational interfaces occur whenever two or more organizations meet and need to describe
who does what, how it is done and the communication flows.
Address: #31 Old Aba Road, P. O. Box 8357. Port Harcourt. E-mail:
instrutechng@gmail.com,info.instrutech@instrutechng.com.
5
INSTRUTECH LTD
For each inter-company interface lead contact will be identified as the responsible personnel for
development and administering the interface.
6.2 Management Meetings

This procedure addresses two areas namely:
• Client interface
• Subcontractor interfaces
6.3 Control of Client Interface
Project Management
The Project management team members believe strongly in teamwork to achieve defined goals
in terms of quality, time and cost. In addition to the engagement of experienced personnel, there
are clearly defined responsibilities and communication lines. Appreciation and understanding of
all aspects of the work is necessary. Project Management personnel combine these with the
proven ability to lead multi-disciplined project teams and achieve the goal, which is completing
the project to the satisfaction of the client and company management.
The key personnel for the project shall be selected in such a way to ensure that an optimum
combination of design and construction-engineering experience is achieved. This will enable the
Project team to maximize engineering continuity in the team throughout the contract period.
All correspondence to from INSTRUTECH to: CLIENT (Company)
representative: All Correspondences from CLIENT to INSTRUTECH Project
Manager.
6.4 Control Of Subcontractor Interface
This shall follow the sequence as listed below:

• Establishment of the work to be done. This shall be achieved through the cooperation of
the project manager and relevant /responsible departments this is for local subcontractor.
In terms of bulk material, INSTRUTECH is responsible.
6
INSTRUTECH LTD
• Identifying the subcontractors for the tendering (See Corporate Procurement and
Materials Management Manual).
• Evaluation of quotations/tenders by construction and procurement manager.
• Establishment of contract between INSTRUTECH and successful bid.
• Identifying the relevant section that interfaces with subcontractor during execution.
• Monitoring execution of work in line with contract requirement using designated
personnel.
6.5 Correspondence from Client
The INSTRUTECH Document Controller shall receive all correspondence from the client, date-
stamp and distribute to the relevant project personnel by the Document controller. Additionally,
each piece of correspondence shall be recorded on a project specific spreadsheet, detailing the
source, the date, reference number, subject and the recipients of that correspondence.
6.6 Correspondence to Client
All letters, e-mails and faxes between INSTRUTECH and subcontractor shall be between the
respective project representatives and numbered sequentially.
Each letter shall be limited to one subject.

All documents and drawings shall be transmitted via a numbered transmittal. A distribution
Matrix will be prepared in accordance with INSTRUTECH 's standards to comply with internal
review of documents.
Conversations or telephone calls involving instructions or decisions between INSTRUTECH
and client will be confirmed in writing by the initiator within an agreed period. The document
controller shall maintain a log of all correspondences.
6.7 Interface Management
7
INSTRUTECH LTD
Proper management of Interface will
eliminate  Items being

inadvertently omitted.
 Resultant delays.
Interface Management is therefore designed to foresee and resolve these problems.
6.8 Interface Execution
Interface Management shall be the responsibility of each and every person on the project but
more closely monitored by the respective line coordinators.
Each line manager will be responsible for the identification and execution of its individual
interface activities and will liaise with any other line managers as required by the project Quality
and Safety plans.
Project engineering representatives will maintain contact with the respective sites to form part of
the Management Team for the sites during the entire period of the project.
Direct communication links shall be maintained with the Subcontractor at all times.
8

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INTERFACE MANAGEMENT PLAN Doc.

APPROVAL AND REVISION STATUS

Rev. No. Prepared by Reviewed Approved by

VICTOR UDE ILOUNO KENNETH

 Superseded controlled copy is destroyed on receipt of an updated copy.

INTERFACE MANAGEMENT PROCEDURE

CHANGE (S)/AMENDMENT (S)

Page Description of Change/Amendment

Address: #31 Old Aba Road, P. O. Box 8357. Port Harcourt. E-

6.2 Control of Client interface

6.3 Company interfaces.

Address: #31 Old Aba Road, P. O. Box 8357. Port Harcourt. E-

Address: #31 Old Aba Road, P. O. Box 8357. Port Harcourt. E-

3.0 Reference Document

 Project Quality Plan

4.0 Definition of Terms and Abbreviations

Address: #31 Old Aba Road, P. O. Box 8357. Port Harcourt. E-

6.1 Organizational Interfaces

6.2 Management Meetings

6.3 Control of Client Interface

6.4 Control Of Subcontractor Interface

This shall follow the sequence as listed below:

6.5 Correspondence from Client

6.6 Correspondence to Client

Each letter shall be limited to one subject.

6.7 Interface Management

Proper management of Interface will

eliminate  Items being

6.8 Interface Execution

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