Payment Advice (Pa) Module

PAYMENT ADVICE (PA) MODU
(FI)
3/31/2023
VIKRAN ENGINEERING & EXIM PVT LTD

PROJECT EVOLVE
SAP S/4 HANA FI VIK_SAP_FI_PM_01
VER - 00
PAYMENT MODULE
DATE – 31/03/2023
Contents
1) PAYMENT ADVICE (PA) REQUEST GENERATION...........................................................................3
2) PAYMENT ADVICE APPROVAL.............................................................................................................9
3) PAYMENT ADVICE - PAYMENT PROCESS......................................................................................11
A. Payment Details (House Bank).........................................................................................................11
B. Accounts Payable – Initiator (Approval 1)...................................................................................13
C. Accounts Payable – Reviewer (Approver 2)................................................................................15
D. Final Payment Approval......................................................................................................................18
4) PAYMENT ADVICE REPORT.................................................................................................................21
5) BANK LOT REPORT..................................................................................................................................22
Page 1 of 24
PROJECT EVOLVE
VER - 00
PAYMENT MODULE
DATE – 31/03/2023
STAGES IN PAYMENT ADVICE (PA) MODULE
Approval
PA Stages PA T-Codes Remarks
Stages
Create Advice from User
PA Request ZFI_PAYAD
Department
PA Request
ZFI_PAYAP Approval of PA
Approval
PA -
ZFI_PAYMEN Payment Details
Payment Commercial Clearance
T (Bank Update)
Process
Accounts Payable Accounts Processing
– Initiator (Approver 1)
Accounts Payable Accounts Processing
- Reviewer (Approver 2)
Final Payment Final Approver
Approval (Payment Processing)
PA Report ZFI_APP Report
Bank Lot ZBANKLOT Bank Lot Excel
Page 2 of 24
PROJECT EVOLVE
VER - 00
PAYMENT MODULE
DATE – 31/03/2023
1) PAYMENT ADVICE (PA) REQUEST GENERATION

PA Request to be generated by Project Co-Ordinator & Authorization will be given for
respective projects.
T-Code: ZFI_PAYAD
1. Enter Company Code,
2. Vendor Code
3. Click on Execute
Page 3 of 24
PROJECT EVOLVE
VER - 00
PAYMENT MODULE
DATE – 31/03/2023
After Execute, Vendor Outstanding List will be displayed.
4. Enter Proposed Amount (Amount should be less than or equal to Document Amt)
5. Click on SAVE
Please Note following points:

Note 1: Payment Advice (PA) can be raised only for Credit (Minus) Balance.
Note 2: PA cannot be raised on Debit (Advance) Balance, PDC Offsetting (Special GL Indicator Y) and
Letter of Credit (Special GL Indicator Q).
Note 3: Not more than 9 line items can be entered in single PA Request
Note 4: PA Request cannot be raised with multiple SGL Indicators (Retention Type)
Note 5: Same PA Request cannot be raised for Normal Due Payment and SGL Indicator
Payment advice number will be generated
Page 4 of 24
PROJECT EVOLVE
VER - 00
PAYMENT MODULE
DATE – 31/03/2023
ADVANCE REQUEST
In case of Advance Payment, following process to be followed:
1. Enter company code
2. Select click for Advance Request
3. Execute
Page 5 of 24
PROJECT EVOLVE
VER - 00
PAYMENT MODULE
DATE – 31/03/2023
After Click on Execute this following screen will be displayed.

Fill the following details:
1. Vendor code
2. Reference
3. Amount
4. Business place
5. Profit Center
6. PO number
7. Click on Save
After Save, Document number will be generated which is required for PA Request.
Page 6 of 24
PROJECT EVOLVE
VER - 00
PAYMENT MODULE
DATE – 31/03/2023
Now, come back to main screen (ZFI_PAYAD) and Enter Document Number generated.
1. Company code
2. Document Number
3. Vendor
4. Click on Execute
Page 7 of 24
PROJECT EVOLVE
VER - 00
PAYMENT MODULE
DATE – 31/03/2023
Screen after Executing

1. Enter Proposed Amount (Proposed Amt of Advance should be equal to Request Amt)
2. Click on SAVE
Post SAVE, Payment advice number will be created which is combination of Vendor Code (E.g. 2000894)
and Unique Payment Advice Number (E.g. 338).
Page 8 of 24
PROJECT EVOLVE
VER - 00
PAYMENT MODULE
DATE – 31/03/2023
2) PAYMENT ADVICE APPROVAL

T-Code: ZFI_PAYAP
1. Enter Company code

2. Vendor Code
3. Click on Execute
Apart from Vendor, Approver can also search using Payment Advice Number
Page 9 of 24
PROJECT EVOLVE
VER - 00
PAYMENT MODULE
DATE – 31/03/2023

4. Tick on Request Release for approval
5. Click on SAVE

Note 1.: For Advance PA Request, Recommended Amount cannot be change
Note 2.: For Due Payment, Amount can only be reduced
If Approver want to reject PA Request

6. Tick on Delete Option
7. Click on Delete Payment Advice
Page 10 of 24
PROJECT EVOLVE
VER - 00
PAYMENT MODULE
DATE – 31/03/2023
3) PAYMENT ADVICE - PAYMENT PROCESS

T-Code: ZFI_PAYMENT
ZFI_PAYMENT consists of 4 sub process which is part of Commercial and Accounts Team.
A. Payment Details (House Bank)

This Authorization will be given to Commercial Team where Bank details will be entered.
1. Enter Company Code

2. Vendor
3. Select Payment Details (House Bank) Option
4. Click on Execute
Page 11 of 24
PROJECT EVOLVE
VER - 00
PAYMENT MODULE
DATE – 31/03/2023

5. Select Bank Account
6. Click on Check
7. Click on SAVE
If Commercial Team wants to Reject PA Request

2. Click on Delete
Page 12 of 24
PROJECT EVOLVE
VER - 00
PAYMENT MODULE
DATE – 31/03/2023
B. Accounts Payable – Initiator (Approval 1)

1. Enter Company Code
2. Vendor Code
3. Select Radio Button - Accounts Payable – Initiator
4. Click on Execute
Page 13 of 24
PROJECT EVOLVE
VER - 00
PAYMENT MODULE
DATE – 31/03/2023

5. Bank details can be changed, if required
6. Selected Amount
7. Select the Approval 1
8. Click on SAVE
AP Initiator will check the details before Approving.
In case, TDS amount is not available in Advance Entry then it has to be added by opening
document in FB02 – Change Document. Post that, TDS will be reflected in PA Module.

If AP Initiator wants to Reject PA Request

2. Click on Delete
Page 14 of 24
PROJECT EVOLVE
VER - 00
PAYMENT MODULE
DATE – 31/03/2023
C. Accounts Payable – Reviewer (Approver 2)

1. Enter company code
2. Vendor code
3. Select Radio Button - Account Payable – Reviewer
4. Click on Execute
Page 15 of 24
PROJECT EVOLVE
VER - 00
PAYMENT MODULE
DATE – 31/03/2023

5. Check Selected Amount
6. Select the Approval 2
7. Click on SAVE

If AP Reviewer (Approval 2) wants to Send Back PA Request to AP Initiator (Approval 1)

1. Tick on Reverse Option
2. Click on Reverse Document
Page 16 of 24
PROJECT EVOLVE
VER - 00
PAYMENT MODULE
DATE – 31/03/2023
If AP Reviewer wants to Delete PA Request

2. Click on Delete
Page 17 of 24
PROJECT EVOLVE
VER - 00
PAYMENT MODULE
DATE – 31/03/2023
D. Final Payment Approval

2. Vendor Code
3. Select Radio Button - Final Payment Approval
4. Click on Execute
Page 18 of 24
PROJECT EVOLVE
VER - 00
PAYMENT MODULE
DATE – 31/03/2023

5. Check Selected Amount
6. Select the Post
7. Click on Post Document

Document Number Payment Entries, if successfully generated will be updated in Posted Document Column
Page 19 of 24
PROJECT EVOLVE
VER - 00
PAYMENT MODULE
DATE – 31/03/2023
If Final Approver wants to Send Back PA Request to AP Reviewer (Approver 2)

1. Tick on Reverse Option
2. Click on Reverse Document
If Final Approver wants to Delete PA Request

2. Click on Delete
Note: Payment Entries will not be posted, if Accounting Document has issues such as
Payment Block, Withholding Tax inconsistency Error, etc.
Page 20 of 24
PROJECT EVOLVE
VER - 00
PAYMENT MODULE
DATE – 31/03/2023
4) PAYMENT ADVICE REPORT

T-Code: ZFI_APP

2. Vendor Code
3. Click on Execute
This Report will show complete data and Status of Payment Advice.
Page 21 of 24
PROJECT EVOLVE
VER - 00
PAYMENT MODULE
DATE – 31/03/2023
5) BANK LOT REPORT

T-Code: ZBANKLOT
This Report is useful to generate Text File for Bank Lot Preparation.
1. Enter Company code > House Bank > Account ID > Current Date
2. Click on Execute
Page 22 of 24
PROJECT EVOLVE
VER - 00
PAYMENT MODULE
DATE – 31/03/2023
Next Screen
Payment Processing Team will download this Report for preparing Bank Lot.
Page 23 of 24

Payment Advice (Pa) Module

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PAYMENT ADVICE (PA) MODU

VIKRAN ENGINEERING & EXIM PVT LTD

STAGES IN PAYMENT ADVICE (PA) MODULE

1) PAYMENT ADVICE (PA) REQUEST GENERATION

After Execute, Vendor Outstanding List will be displayed.

Please Note following points:

Payment advice number will be generated

After Click on Execute this following screen will be displayed.

Screen after Executing

2) PAYMENT ADVICE APPROVAL

1. Enter Company code

Screen after Executing

Please Note following points:

If Approver want to reject PA Request

3) PAYMENT ADVICE - PAYMENT PROCESS

A. Payment Details (House Bank)

1. Enter Company Code

Screen after Executing

If Commercial Team wants to Reject PA Request

B. Accounts Payable – Initiator (Approval 1)

Screen after Executing

Please Note following points:

If AP Initiator wants to Reject PA Request

C. Accounts Payable – Reviewer (Approver 2)

Screen after Executing

Please Note following points:

If AP Reviewer (Approval 2) wants to Send Back PA Request to AP Initiator (Approval 1)

If AP Reviewer wants to Delete PA Request

D. Final Payment Approval

Screen after Executing

Please Note following points:

If Final Approver wants to Send Back PA Request to AP Reviewer (Approver 2)

If Final Approver wants to Delete PA Request

4) PAYMENT ADVICE REPORT

1. Enter Company code

5) BANK LOT REPORT

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