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Ppshana How To Start en
Ppshana How To Start en
Ppshana How To Start en
Copyright
- All screenshots used within this document, even if displayed in extracts, are subject to
the copyright of SAP AG.
- Distribution and reproduction of this document or parts of this document in any
form is prohibited without the written permission of Prof. Dr. Heimo H. Adelsberger,
Dipl.-Wirt.-Inf. Pouyan Khatami and Dipl.-Wirt.-Inf. Taymaz Khatami.
Table of Contents
COPYRIGHT ................................................................................................................................ 2
1 HOW DO I START WITH THE COURSE? ............................................................................... 5
HOW TO START ........................................................................................................... 7
DISCUSSION FORUMS .................................................................................................. 7
ORGANIZATIONAL NOTES ........................................................................................... 9
DOWNLOAD AREA - LECTURE NOTES ........................................................................ 10
DOWNLOAD AREA - SOFTWARE ................................................................................ 11
PROGRESS REPORT .................................................................................................... 12
2 HOW DO I INSTALL THE SAP SOFTWARE? ...................................................................... 13
INSTALLATION OF THE SAP-GUI .............................................................................. 13
CONFIGURATION OF THE SAP GUI ........................................................................... 16
3 HOW DO I CONNECT TO THE SAP SYSTEM?.................................................................... 20
REGISTERING YOUR IP .............................................................................................. 20
LOGGING ON AND OFF IN SAP GUI ........................................................................... 22
LOGGING ON AND OFF IN FIORI .................................................................................. 24
4 HOW DO I APPROACH THE COURSE? ............................................................................... 26
VERY IMPORTANT NOTES.......................................................................................... 26
LECTURE NOTES........................................................................................................ 27
DATA SHEETS ............................................................................................................ 27
BEST PRACTICE ......................................................................................................... 27
5 HOW DO I COMMUNICATE WITH THE TUTOR? ................................................................ 29
Table of Figures
Dear SAPiens,
Welcome to the course. My name is Stefan Friese, your tutor. I will guide and accompany you
through the whole course. Please call me Stefan. I will also call you by your first name. If you
disagree, please let me know.
Read this document completely and very carefully. It will make your life so much easier
during this course!
1. The first step is to go through the checklist. If your name is spelled wrongly, please
contact your tutor immediately. He will then forward your message to our
administration and your data will be changed in our data base. Consider that the way
your name is spelled in this welcome mail is the same it will appear on the certificates!
Furthermore, the certificates will be sent to the address stated in this mail.
2. If you have questions regarding course matters always use the course address
provided in this mail. You can find the support e-mail address under the third check-
list-item.
3. Never ever write an e-mail to stefan.friese@erp4studenst.org,
taymaz.khatami@erp4studenst.org or pouyan.khatami@erp4studenst.org. This is
primarily due to organizational reasons. Course e-mails to these addresses will not be
answered.
Now that we have handled the important issues, let us start with the course. You have already
logged in to the Learning Environment (otherwise you wouldn't be reading this document ;-))
How to Start
You already know this one. Here you downloaded this document. It has no further purpose.
Discussion Forums
In this area you find the discussion forums of this course.
- Bulletin Board: This forum is used by the tutor only. You cannot post threads in this
forum. The forum is used for announcements and important information. The
subscription to this forum is mandatory. That is, every time the posts a new message
here, you will receive it!
- Organization + Technical Questions (GUI, Patch etc.): These forums are used for
issues regarding course organization, questions regarding software installation, and
everything else that does not fit in the other forums. You can subscribe to this forum to
receive a message each time someone posts here.
- Course part forums: There are further forums; one forum for each course part. If you
face any problems during the case studies, you can post your problem here. The tutor
will then show you solutions for the problem. You can subscribe to these forums to
receive a message each time someone posts a case study specific issue.
- If you navigate to the forums list, you can subscribe and unsubscribe to the forums.
We recommend to subscribe to all forums to be updated about all the discussions
going on in the forums. However, the number of messages you might receive should
not be underestimated ;-)
Organizational Notes
This area holds some very important information. Here you find information about:
- The course deadline:
- The deadline stated in this area is the very last day you can work on the case
studies on the SAP system. After that you won't have any more access to the
SAP system.
- There is no schedule for this course. This means that you can work on the case
studies whenever you want. However, you should keep in mind that you will
need a time that should not be underestimated to process the case studies.
Because of this, you shouldn't wait too long to start. In the past it has
occasionally happened that participants sent in their last data sheets, or even
worse, all data sheets, only shortly before the end of the course and then could
not make any corrections in the event of errors. Therefore, always send in
completed data sheets immediately, at least one week before the end of the
course, to be on the safe side.
- Consider that errors of yours, technical problems, possible server downtimes,
family issues or anything else might occur while working on the case studies.
All this will cost you extra time. Thus, again, do not wait until the last weeks
of the course to start with the case studies. You won't be able to succeed if you
do so!
- There will be no extension of the course time under any circumstances!
Manage your time efficiently, the course time span is very generous!
- You will have access to the Learning environment until the course deadline.
- Certification outline:
- If you successfully accomplish all practical exercises (practical work on the
system), you receive the certificate. You need to accomplish all practical parts;
there is no exception to this rule!
Progress Report
Finally, the Progress Report area is used to publish a progress report of the submitted data
sheets on a weekly basis. Usually there will be one update of the progress report per week.
Whenever you have completed a case study, send the data sheet to your tutor. The tutor will
review your work in the system. If the case study has been correctly solved, you will receive a
green marking for the corresponding case study in the progress report in the line with your
user name. If you have any errors in the processing of the case study that need to be fixed in
order to complete the chapter, you will be notified individually in order to propose solutions.
Please note that there is an additional, graded certificate in this course that will be issued at
the end of the semester. The grading is based on a much more detailed check, so a completed
chapter does not necessarily mean that there were no deviations at all from the expected result.
Do not wait until the end of the course to send in your data sheets! Otherwise you will no
longer have the opportunity to correct errors in the event of errors!
2. After the download is finished, unzip the downloaded file and double-click on the file
SAP_GUI_xxx_... to start the installation process.
4. Now you should see the following screen. Select the item "SAP_GUI_xxx_..." and
press Next (Weiter).
Note: If your Windows installation is not equipped with the latest .Net-Framework of
Microsoft, you will get a note in the field on the right side. If this is the case, update the .Net
Framework from the web-site of Microsoft. Choose one of the links in the field (x86 →
standard OR x64 → 64 bit) depending on your Windows Operating System.
5. After installation of the .Net-Framework, continue the SAP GUI installation from step
4. Select the options SAP GUI for Windows and Business Explorer and click
subsequently the Next-Button (Weiter) until the installation starts.
Since the SAP GUI version 7.5, the Fiori theme “Belize” has also been used
in the classic SAP GUI, which you probably noticed when you started the SAP
Logon. This also brings some changes in the user paradigm (no more icons,
changed position or hiding of menus, information can sometimes be found
elsewhere, etc.). You can, however, switch back to the SAP Signature Theme.
Please also note that the screenshots in this course for work that you have to do in the SAP
GUI (including these instructions) were created using the SAP Signature theme.
1. To disable Belize Click on and Optionen… to open the options of SAP Logon.
Open the section Visual Design => Theme Preview / Settings and unselect the
checkbox Accept Belize Theme. If this checkbox does not exist in your version, try to
select SAP Signature Theme form the drop down selection of themes instead.
2. Now download the SAP Logon - Configuration file (from the section Download
Area– Software). This file contains the configuration data for this course. Attention:
Do not use any configuration data from previous semesters, as the systems may have
changed!
3. In the SAP Logon press to create a new Logon item. In the following window
press "Next".
4. In the now shown window, select Custom Application Server from the drop-down
menu Connection Type. Now copy the parameter values from the text document
belonging to your course into the appropriate fields of the SAP Logon screen.
5. After completing the parameter entries select "Next" and then "Finish". Now you
should see your new SAP Logon system link.
Registering your IP
When you connect to the internet, your provider assigns you a dynamic IP-Address. This IP-
Address is unknown to our SAP system, which is why it has to be registered with the SAP
server. When you disconnect your internet connection and try to log on again to the SAP
system, you need to register your IP-Address once again, since your internet provider assigns
you a new IP-Address.
Note: Every time you want to connect to the SAP system, you must register your IP-Address
first.
The following procedure has to be accomplished every time you try to connect to the SAP
system:
Now you see the Remote-Login form of the UCC. Enter your User-ID and your
Password for the Remote-Login, which were given to you in the welcome-mail.
Note: We recommend to save this URL in your browser's favorites, since you will have to use
it quite often.
2. If the User-ID and the Password are valid, you should see the following screen with
your actual IP-Address that was assigned to you by your provider. Now you can
activate this IP-Address by selecting the button Aktuelle IP-Adresse freischalten.
3. When you press the button, you get the notification that your IP will be activated
within the next minute. Now you can close the browser window.
Note: The IP-Address activation is only temporary. That means that your IP is deleted from
the SAP server at least once a day. Especially when you work on nights (0:00), you should log
on the SAP system immediately after the IP-Address activation.
Furthermore, connection errors, interferences, or breakdowns of your internet connection or
the reset of your IP-Address by your internet provider will result in connection failures to the
SAP system. If this is the case, then you have to reactivate your IP-Address.
1. Open the SAP Logon with the short cut on your desktop and double click on the item
for your SAP system (refer to the welcome mail to find out which SAP Logon item
starts the connection with your SAP system). The screenshot is only an example from
a different course!!
SAP systems are client-based. (You will find out later what that means.) However, this allows
you to process more than one business case at the same time in the SAP system. From an
organizational perspective, a client is an independent unit in the system. It features an own
data environment and, thus, own master data, transaction data, dedicated user master records,
chart of accounts, and specific customizing parameters.
On the screen, you need to enter the client, the user with password, and the language.
Refer to your welcome mail to obtain this information. Enter EN as language. After
that, click enter or .
3. In case you log on for the first time, the system prompts you to choose a personal
password.
5. Confirm the following copyright note, which will be displayed only at the time of the
first logon, pressing Enter or .
Note: The SAP system logs multiple logons. This is due to both security and license-related
reasons. In case a user tries to log on twice or more without logging off first, the system
displays a warning. This message offers you three options:
- Exit current session(s) and log on again.
- Maintain current session and additionally, log on again (will be logged).
- Abort new logon procedure
In that case just select the first option.
6. Now you can see the SAP Easy Access Menu. The SAP Easy Access is the initial
standard screen, which will be displayed after logging on. You can navigate using the
tree structure on the left hand side of the screen.
Under the menu path System → log-off (or alternatively pressing ) you can terminate your
current session. A safety message will be displayed telling you that you may lose unsaved
data.
After making sure that you have saved all work (up to that point you have not worked at all on
the system), confirm the message by clicking YES.
specified in the file with the configuration data for the course (the one you used to configure
SAP GUI).
On the page you will be asked for your login details. Enter the same data (user name,
password and client) here as when logging in with the SAP GUI. Caution: If you have
already logged in with the SAP GUI and have changed your initial password to your own,
you must also use your new password to log in to the browser!
This does not mean that mistakes cannot be made. Mistakes can always happen for a
variety of reasons. Therefore, you will be looked after intensively by a tutor
throughout the entire period. If errors occur in during processing or if there are
deviations from the script, you should definitely stop processing and contact your
supervising tutor. Editing the case studies further without eliminating errors can lead
to inconsistencies that cannot be reversed. If you have any questions about
understanding, errors or technical problems, you can use the course's own forum or
contact via email. Usually, our tutors can also be reached on weekends and on public
holidays. Data sheets submitted are corrected once a week, usually on Sunday, and a
progress report is posted in the download area of the learning environment.
3. Data: It should also be noted at this point that you only install the presentation
software (SAP GUI) on your computer to access the SAP system. The processes and
data storage takes place on the UCC systems in Magdeburg and Munich. So don't
worry about it if your computer breaks down (which we obviously don't want to hope
for). No case study-related data is stored locally on your computer, so you can always
access the data you have saved in the SAP system from anywhere.
4. Important notes: Please note the additional important information given in the first
part of the course material.
Lecture Notes
The first step now is to download all the lecture notes.
1. Therefore, open the URL of the learning environment and log in to your course
(information is provided in your welcome mail).
2. Scroll down to Download Area - Lecture notes and download all parts. Consider that
you will have no more access to the learning environment after the course time is over.
Thus, save the lecture notes on your local hard drive.
3. Please note that there may be updates to the lecture notes during the semester. If you
only start editing at a later point in time, download the scripts again and, if necessary,
note the entries in the errata list.
Data Sheets
1. In the Download Area – Lecture Notes of the learning environment, you will also
find the data sheets for this course.
The data sheets essentially serve two purposes. On the one hand, while working on the
case study, you will note certain data, e.g. order or document numbers, because they
will be used again at a later point in time. On the other hand, transactions carried out
can be traced and checked on the basis of this data.
While you are working with the system, please fill out the data sheets carefully and
completely and, after completing the individual case studies, send the respective data
sheet by email to the email address for this course given in the welcome email.
3. Furthermore, the naming convention specified in the lecture notes must be observed
when submitting data sheets. Data sheets that are not appropriately named cannot be
accepted.
Best Practice
In order to increase the learning effect and your chance of successfully completing the course,
you should use the following suggestions as a guide:
1. Follow the given order of the lecture notes: This means that you start with the first
part and work through the individual documents one after the other in the given order.
If you don't follow this order, you will definitely fail this course.
2. Keep track of your progress: All documents are structured similarly:
- First you get to know the theoretical basics of a topic area: Learn the
theoretical parts conscientiously and try to understand the content.
- Then you will be presented with the practical case studies. You should apply
the theoretically acquired knowledge in practice.
- Make your own notes on the theoretical and explanatory parts and summarize
them. Your summary can then serve as the basis for the final learning phase.
3. Take your time: Don't chase through the script. You will have plenty of time to work
through the content properly (unless you start working in the final weeks of the
course). Try to understand the theory and, most importantly, what you are doing in
each step of the practical exercises.
Errors can occur during the processing of the case studies for a wide variety of reasons.
Because of that, you will be supervised intensively by a tutor throughout the entire period. If
errors happen during processing or if there are deviations from the lecture notes, it is
imperative that you stop processing and contact your supervising tutor. Editing the case
studies further without eliminating errors can lead to inconsistencies that cannot be reversed.
1. There are two ways to contact your tutor if you have any questions about
understanding, errors or technical problems. You can contact the tutor in the course's
own forum or via email. Our tutors can usually be reached on weekends and public
holidays. Data sheets submitted are corrected once a week and a progress report is
posted in the download area of the learning environment.
2. Please understand that email inquiries regarding the SAP course or any problems can
only be answered if they are sent to the email address listed in the welcome email. The
same applies to the submission of the data sheets.
3. Furthermore, in the event of problems or errors in the processing of the case studies,
we ask you to always observe the following points, so that fast and smooth support
can be guaranteed and you can continue processing the case study promptly:
- Name of the course and part of the lecture notes in which the problem occurred
- Chapter name, page, and step in which the problem occurred
- Detailed description of the problem in your own words
- Screenshots of the problem or the error message
- Submission of the data collected up to then in the data sheet, i. e., attach your
current data sheet to the mail.
- Identify yourself with your username (PPS-xyy) and the three-digit client
number.