Scorecard Auditoria 5s

5S AUDIT SCORECARD EXCEL TEMPLATE
DASHBOARD SETTINGS ATTACHMENTS
NAVIGATION AUDIT AREA DATE SCORE Audit Area Work station Time Period Auditor
Go to: 1. Office 3/16/2022 84% All All All All
Go to: 2. Manufacturing 1/15/2022 75%
Go to: 3. Manufacturing 4/15/2022 90% Audits by S-Factors Audits results
Go to: 4. Manufacturing 9/15/2022 49% S1

Audit #1
Go to: 5. Manufacturing 12/15/2022 100% Audit #2
Audit #3
Go to: 6. Laboratory 12/1/2022
Audit #4
Go to: 7. Classroom 10/1/2022 Audit #5
Go to: 8. Office 9/1/2022 50% Audit #6

S5 S2 Audit #7
Go to: 9. IT Project 9/15/2022 Audit #8
Go to: Empty Form... Audit #9

0%
Go to: Empty Form...
Go to: Empty Form...

Manufacturing Trendline
Score Share
27
22
10 11 S4 S3
8 9
2
Audit #1 Audit #2 Audit #3 Audit #4 Audit #5 Audit #6
L1 L2 L3 L4 L5 Yes No Audit #7 Audit #8 Audit #9 Row 55 Row 56 Row 57 0 1 2 3 4 5 6 7 8 9 10 11 12 13
SETTINGS
AUDITORS AREA / WORK SPACE DESCRIPTION Evaluation Score
Jemima Begum Office Terrible L1 1
Mercedes Banks Manufacturing Very poorly L2 2
Macauley Peck IT Project Well L3 3
Hannah Shaw Laboratory Very well L4 4
Carmel Beltran Classroom Perfect L5 5
Sarah-Jayne Morrison OK Yes 5
Alice Milner NOK No 1
Not applicable NA
Final result %
Professional >= 90
Some small problems >= 80
Need an improvement >= 70
We have a problem! >= 50
Not acceptable! < 50

ATTACHMENTS
S# Audit# Question # Comment Photo Photo
Audit 1
S1 No unused cables, computer parts, etc.
1.1
Audit 3 Safety equipment and supplies are dirty and

S2
2.1 incomplete.
S3
S4
5S Office Area Audit
S1 76%
Date Audit Area Office Score share Total score
No
3/16/2022 Work station Random desk in the open space Yes S5 93% S2 88% 92
L5
L4
Month 5s Auditor Jemima Begum L3
Final result
L2
March 5s Leader Jane Best L1 S4 80% S3 84% 84%
1S - SORT Subarea Questions Notes Result Score Total Score %
1.1 Computer No unused cables, computer parts, etc. unorganized wires under desk No 1
1.2 Computer No private documents L5 5
1.3 Desk No excess documents, etc. L4 4
1.4 Desk No irrelevant reference materials, documents, etc. NA

19 76%
1.5 Desk No confidential data visible L4 4
Standards for eliminating unnecessary items exist and are
1.6 Desk
being followed. Yes 5
2S - SET Subarea Questions Notes Result Score Total Score %
2.1 Desk Free of accumulations of papers and other objects. Yes 5
2.2 Drawers Free of accumulations of papers and other objects. Old outdated documents found. L3 3
2.3 Desk All tools and equipment are stored in a fixed place. Yes 5
2.4 Desk Equipment well organized for ease of take and return. NA
22 88%
2.5 Computer Displays are tidy, free of old unnecessary data. Yes 5
2.6 Open space Safety equipment easily accessible, in good condition. L4 4
3S - SHINE Subarea Questions Notes Result Score Total Score %
3.1 Desk Desk, chair are free from dirt and dust. L4 4
3.2 Computer Equipment and tools are clean and in good condition. L3 3
3.3 Open space The floor is kept clean and no signs of damage. L4 4
3.4 Desk Cabinets are kept clean and in good condition. Yes 5
Lighting is enough and the angle and intensity of illumination
21 84%
3.5 Open space
are appropriate. NA
3.6 Open space Good movement of air exists through the room. Air condition does not keep the set temperature. Yes 5
4S - STANDARDIZE Subarea Questions Notes Result Score Total Score %

Visual controls and display boards are used and regularly
4.1 Open space
updated. L2 2
Procedures for maintaining the first three S's are being
4.2 Open space
displayed. L5 5
4.3 Open space Everyone knows his responsibilities, when and how. L4 4
4.4 Open space Regular audits are taking place using checklists and measures. Yes 5
16 80%
5S - SUSTAIN Subarea Questions Notes Result Score Total Score %
5.1 5S seems to be the way of life rather than just a routine. L4 4

Success stories are being displayed (i.e. before and after
5.2 pictures). L5 5
5.3 Rewards and recognition is part of the 5S system. Yes 5
14 93%
5S Manufacturing Area Audit
Date Audit Area Manufacturing Score share S1 65% Total score
No
1/15/2022 Work station Sealing Yes S5 80% S2 80% 79
L5
L4
Quarter 5s Auditor Mercedes Banks L3
Final result
L2
S4 70%
Q1 5s Leader Jane Best L1 S3 80% 75%
1.1 No unnecessary items are left or stored in the workplace. No 1
1.2 All machines and pieces of equipment are in regular use. L3 3
1.3 All tools, fixtures and fittings are in regular use. L5 5

Storage area is defined to store broken, unusable or
1.4 occasionally used items. NA
13 65%
1.5 being followed. L4 4
Yes

Locations of tools and equipment are clear and well
2.1 organized. Yes 5
Locations of materials and products are clear and well
2.2 organized. L3 3
Labels exist to indicate locations, containers, boxes, shelves
2.3 and stored items. L4 4
Evidence of inventory control exists (i.e. Kanban cards, FIFO,
2.4 minimum/maximum, etc.). NA
20 80%
2.5 Dividing lines are clearly identified and clean as per standard. L4 4
Safety equipment and supplies are clear and in good
2.6 condition. L4 4

Floors, walls, ceilings and pipework are in good condition and
3.1 free from dirt and dust. L4 4
3.2 Racks, cabinets and shelves are kept clean. L5 5
3.3 Machines, equipment and tools are kept clean. L4 4
3.4 Stored items, materials and products are kept clean. Yes 5
20 80%
3.5 Lighting is enough and all lighting is free from dust. NA
3.6 Cleaning tools and materials are easily accessible. L2 2

4.1 updated. L3 3
4.2 displayed. L5 5
5S checklists, schedules and routines are defined and being
4.3 used. No 1
4.4 Everyone knows his responsibilities, when and how. Yes 5

14 70%
4.5 Regular audits are taking place using checklists and measures.

5.2 pictures). L3 3
5.3 Rewards and recognition is part of the 5S system. L4 4
12 80%
12 80%
Date Audit Area Manufacturing Score share S1 92% Total score
No
4/15/2022 Work station Sealing Yes S5 93%
S2 87%
103
L5
L4
Quarter 5s Auditor Hannah Shaw L3
Final result
S4 90% S3 88%
L2
Q2 5s Leader Jane Best L1 90%
1.1 No unnecessary items are left or stored in the workplace. Yes 5
1.2 All machines and pieces of equipment are in regular use. Yes 5
1.3 All tools, fixtures and fittings are in regular use. Yes 5
1.4 occasionally used items. L4 4
23 92%
Yes

2.1 organized. Yes 5
2.2 organized. L5 5
2.3 and stored items. Yes 5
2.4 minimum/maximum, etc.). Yes 5
26 87%
2.5 Dividing lines are clearly identified and clean as per standard. L4 4
2.6 condition. L2 2

22 88%

4.1 updated. L4 4
4.2 displayed. L5 5
4.3 used. L4 4
4.4 Everyone knows his responsibilities, when and how. Yes 5

18 90%
5.1 5S seems to be the way of life rather than just a routine. Yes 5
5.2 pictures). L5 5
14 93%
14 93%
Date Audit Area Manufacturing Score share Total score
No S1 40%
9/15/2022 Work station Sealing Yes S5 47% S2 30%
56
L5
L4
Final result
L2 S4 65% S3 68%
Q3 5s Leader Jane Best L1 49%
1.1 No unnecessary items are left or stored in the workplace. L3 3
1.2 All machines and pieces of equipment are in regular use. L4 4
1.3 All tools, fixtures and fittings are in regular use. L1 1

1.4 occasionally used items. No 1
10 40%

2.1 organized. No 1
2.2 organized. L3 3
2.3 and stored items. No 1
2.4 minimum/maximum, etc.). L2 2
9 30%
2.5 Dividing lines are clearly identified and clean as per standard. No 1
2.6 condition. No 1

17 68%

4.1 updated. Yes 5
4.2 displayed. L3 3
4.3 used. No 1
4.4 Everyone knows his responsibilities, when and how. L4 4

13 65%

5.2 pictures). L2 2
7 47%
7 47%
Date Audit Area Manufacturing Score share Total score
No
12/15/2022 Work station Sealing Yes 0
L5 S1 0%
S5 0% S2 0%
L4 S4 0%S3 0%
Final result
L2
Q4 5s Leader Jane Best L1
1.1 No unnecessary items are left or stored in the workplace.
1.2 All machines and pieces of equipment are in regular use.
1.3 All tools, fixtures and fittings are in regular use.

1.4 occasionally used items.
0
1.5 being followed.

2.1 organized.
2.2 organized.
2.3 and stored items.
2.4 minimum/maximum, etc.).
0
2.5 Dividing lines are clearly identified and clean as per standard.
2.6 condition.

3.1 free from dirt and dust.
3.2 Racks, cabinets and shelves are kept clean.
3.3 Machines, equipment and tools are kept clean.
3.4 Stored items, materials and products are kept clean.

0
3.5 Lighting is enough and all lighting is free from dust.
3.6 Cleaning tools and materials are easily accessible.

4.1 updated.
4.2 displayed.
4.3 used.
4.4 Everyone knows his responsibilities, when and how.
0
5.1 5S seems to be the way of life rather than just a routine.

5.2 pictures).
5.3 Rewards and recognition is part of the 5S system.
0
0
5S Laboratory Area Audit
Date Audit Area Laboratory Score share Total score
No
12/1/2022 Work station Electric capacity measuer station Yes 0
L5 S1 0%
S5 0% S2 0%
L4 S4 0%S3 0%
Month 5s Auditor Hannah Shaw L3
Final result
L2
December 5s Leader Jane Best L1
1.1 Establish a white tag area (Holding Area non-required items)

Identify the items that are not required at the current
1.2 location.
Get team members on board to assist with the evaluation
1.3 process.
1.4 Dispose of items not required after team approval.
0

Make sure all items have a home using signs, labels and
2.1 shadow boards.
Clearly define work areas. Use floor marking, pedestrian isles,
2.2 clear access and process flow.
Use indicators for high or low inventory levels. Read more
2.3 about Kanban.
Consider colour coded inventory bins to improve visual
2.4 management.
Identify equipment and consumables used Daily, Weekly and
0
2.5 Monthly and locate according to usage.
3.1 Clean thoroughly – Make it literally shine!
3.2 Identify responsibilities.

Look at frequency of cleaning requirements in division of the
3.3 laboratory.
Make a list of items that need routine cleaning to assist with
3.4 the standardization step.
0
4.1 Develop Standard Operating Procedure (SOP)
4.2 Document equipment and processes.
4.3 Develop an audit schedule and assign tasks to individual
5.1 Sort, separate what is unnecessary
5.2 Set in Order, organize
5.3 Shine, clean up and make it shine!
0
5.4 Standardize, establish standard operating procedures
0
5.5 Sustain, develop long-lasting habits
5S Classroom Area Audit
Date Audit Area Classroom Score share Total score
No
10/1/2022 Work station R201a Yes 0
L5 S1 0%
S5 0% S2 0%
L4 S4 0%S3 0%
Final result
L2
October 5s Leader Jane Best L1

Are all unserviceable items removed from the immediate
1.1 work environment?
Are all inadequate raw materials, semi-finished products
1.2 and/or waste properly disposed of and away from the
immediate work environment?
Are all unused tools, spare parts and/or materials properly
1.3 stored away from the immediate
1.4 work environment?
Are all frequently used objects sorted, arranged, stored and
0
1.5 labeled?
Does the current inventory or in-process inventory reflect
1.6 only required materials and/or parts?

Are all access aisles, storage areas, working places and
2.1 equipment clearly marked and defined?
Are all electronic files organized in an efficient, easy to find
2.2 data/file system?
Are all tools, devices and instruments properly organized in
2.3 regular or special designated areas?
Are all fire extinguishers, walkways and exits clear of
2.4 obstacles?
Are all shelves labeled for item location, quantities and
0
2.5 weight (if applicable)?

Are all tools/equipment clean and properly stored/shut down
3.1 on a daily basis?
Are all machines, work stations, floors, walls and surfaces
3.2 clean, free from clutter and properly
3.3 maintained?
Is all lighting within the classroom/lab environment clean and
3.4 in working order?
Are designated work areas properly marked within the
0
3.5 classroom/lab areas?
Is cleaning completed daily and recorded on a cleaning check
3.6 sheet?

Do all workplace areas have adequate lighting and/or
4.1 ventilation?
Do all employees actively participate in continuous
4.2 improvement efforts (5S team, idea boards,
root cause for variation, safety workshops, updated on SW,
4.3 etc.)?
4.4 Are 5S standard procedures written, clear, and actively used?
Are all 5S standards reviewed to create clear improvement
0
4.5 plans for work areas?
Is there a documented process in place to ensure
4.6 unnecessary items do not "creep" back into
5.1 Is a daily cleaning check sheet in place and up-to-date?

Are all daily cleaning/maintenance reports completed and on
5.2 file?
Have Sort-Straighten-Shine-Standardize been fully
5.3 implemented and functioning well? Are past
0
5.4 audits posted and used for improvement?
Have all employees been adequately trained in 5S standard
0
5.5 procedures?
5.6 Are all 5S procedures up-to-date and regularly reviewed?
5S Office Area Audit
Date Audit Area Office Score share Total score
No
9/1/2022 Work station Electric capacity measuer station Yes 0
L5 S1 0%
S5 0% S2 0%
L4 S4 0%S3 0%
Final result
L2
September 5s Leader Jane Best L1
1.1 Computer No unused cables, computer parts, etc.
1.2 Computer No private documents
1.3 Desk No excess documents, etc.
1.4 Desk No irrelevant reference materials, documents, etc.

0
1.5 Desk No confidentail data visible
1.6 Desk being followed.
2.1 Desk Free of accumulations of papers and other objects.
2.2 Drawers Free of accumulations of papers and other objects.
2.3 Desk All tools and equipment are stored in a fixed place.
2.4 Desk Equipment well organized for ease of take and return.
0
2.5 Computer Displays are tidy, free of old unnecassary data.
2.6 Open space Safety equipment easily accessible, in good condition.
3.1 Desk Desk, chair are free from dirt and dust.
3.2 Computer Equipment and tools are clean and in good condition.
3.3 Open space The floor is kept clean and no signs of damage.
3.4 Desk Cabinets are kept clean and in good condition.

Lighting is enough and the angle and intensity of illumination
0
3.5 Open space are appropriate.
3.6 Open space Good movement of air exists through the room.

4.1 Open space updated.
4.2 Open space displayed.
4.3 Open space Everyone knows his responsibilities, when and how.
4.4 Open space Regular audits are taking place using checklists and measures.
0
5.1 5S seems to be the way of life rather than just a routine.

5.2 pictures).
5.3 Rewards and recognition is part of the 5S system.
0
0
5S IT Project Area Audit
Date Audit Area IT Project Score share Total score
No
9/15/2022 Work station S01 Yes 0
L5 S1 0%
S5 0% S2 0%
L4 S4 0%S3 0%
Quarter 5s Auditor L3
Final result
L2
Q3 5s Leader L1

Program managers working with various stakeholders to
1.1 understand priorities.
Product owners working on task backlogs to prioritize what’s
1.2 next!
1.3 Architects laying roadmaps for what to build next.
Engineers cleaning up old code and tests that don’t matter,
1.4 removing stale build artifacts, recycling unused deployments,
discover limitations. 0

Program managers have aligned stakeholders and have set
2.1 priorities.
Product owners know what is coming next and can
2.2 communicate about it.
2.3 Architects have a clear runway where they can collaborate.
Engineers can refactor design, implement, and set things to
2.4 support upcoming business needs.
0
3.1 Program managers can identify risk and de-risk.

Product owners can evaluate what is built and reprioritize as
3.2 necessary.
Architects can build prototypes and showcase alignment and
3.3 directions towards business needs.
Engineers ramp up improving limitations, creates direction
3.4 on where the implementation must be for best results.
0

Program managers identify limitations in processes, create
4.1 best practices.
Product owners identify challenges and shape up best
4.2 practices for high-quality deliverables.
Architects identify inefficiencies in code coverage, tests,
4.3 reviews, and set up standard practices.
Engineers identify tools and technology gaps that hamper
4.4 productivity and sets up standard practices.
0

Program managers monitor best practices, sorts and set
5.1 things in order, and make improvements as necessary.
The product owner monitors backlogs, throws away what is
5.2 unnecessary, and keeps focus on what is required next.
Architects evaluate decisions made and improves the runway
5.3 based on various business and people parameters.
0
Engineers evaluate practices, coding guidelines, tools, and
5.4 technologies and continuously refactors them for optimal
operations. 0
5S Area Audit
Date Audit Area Score share Total score
No
Work station Yes 0
L5 S1 0%
S5 0% S2 0%
L4 S4 0%S3 0%
Final result
L2
5s Leader L1
0
0
5S Area Audit
No
Work station Yes 0
L5 S1 0%
S5 0% S2 0%
L4 S4 0%S3 0%
Final result
L2
5s Leader L1
0
0
5S Area Audit
No
Work station Yes 0
L5 S1 0%
S5 0% S2 0%
L4 S4 0%S3 0%
Final result
L2
5s Leader L1
0
0
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5S AUDIT SCORECARD EXCEL TEMPLATE

DASHBOARD SETTINGS ATTACHMENTS

Go to: 1. Office 3/16/2022 84% All All All All

Go to: 2. Manufacturing 1/15/2022 75%

Go to: 3. Manufacturing 4/15/2022 90% Audits by S-Factors Audits results

Go to: 4. Manufacturing 9/15/2022 49% S1

Go to: 8. Office 9/1/2022 50% Audit #6

Go to: Empty Form... Audit #9

Go to: Empty Form...

AUDITORS AREA / WORK SPACE DESCRIPTION Evaluation Score

Jemima Begum Office Terrible L1 1

Mercedes Banks Manufacturing Very poorly L2 2

Macauley Peck IT Project Well L3 3

Hannah Shaw Laboratory Very well L4 4

Carmel Beltran Classroom Perfect L5 5

Sarah-Jayne Morrison OK Yes 5

Alice Milner NOK No 1

Some small problems >= 80

Need an improvement >= 70

We have a problem! >= 50

Not acceptable! < 50

S# Audit# Question # Comment Photo Photo

Audit 3 Safety equipment and supplies are dirty and

1S - SORT Subarea Questions Notes Result Score Total Score %

1.2 Computer No private documents L5 5

1.3 Desk No excess documents, etc. L4 4

1.4 Desk No irrelevant reference materials, documents, etc. NA

2S - SET Subarea Questions Notes Result Score Total Score %

2.1 Desk Free of accumulations of papers and other objects. Yes 5

2.6 Open space Safety equipment easily accessible, in good condition. L4 4

3S - SHINE Subarea Questions Notes Result Score Total Score %

4S - STANDARDIZE Subarea Questions Notes Result Score Total Score %

5S - SUSTAIN Subarea Questions Notes Result Score Total Score %

5.1 5S seems to be the way of life rather than just a routine. L4 4

5.3 Rewards and recognition is part of the 5S system. Yes 5

1S - SORT Subarea Questions Notes Result Score Total Score %

1.1 No unnecessary items are left or stored in the workplace. No 1

1.2 All machines and pieces of equipment are in regular use. L3 3

1.3 All tools, fixtures and fittings are in regular use. L5 5

2S - SET Subarea Questions Notes Result Score Total Score %

3S - SHINE Subarea Questions Notes Result Score Total Score %

3.2 Racks, cabinets and shelves are kept clean. L5 5

3.3 Machines, equipment and tools are kept clean. L4 4

3.6 Cleaning tools and materials are easily accessible. L2 2

4S - STANDARDIZE Subarea Questions Notes Result Score Total Score %

4.4 Everyone knows his responsibilities, when and how. Yes 5

5S - SUSTAIN Subarea Questions Notes Result Score Total Score %

5.1 5S seems to be the way of life rather than just a routine. L5 5

5.3 Rewards and recognition is part of the 5S system. L4 4

1S - SORT Subarea Questions Notes Result Score Total Score %

1.1 No unnecessary items are left or stored in the workplace. Yes 5

2S - SET Subarea Questions Notes Result Score Total Score %

3S - SHINE Subarea Questions Notes Result Score Total Score %

3.2 Racks, cabinets and shelves are kept clean. L5 5

3.3 Machines, equipment and tools are kept clean. L4 4

3.6 Cleaning tools and materials are easily accessible. L4 4

4S - STANDARDIZE Subarea Questions Notes Result Score Total Score %

4.4 Everyone knows his responsibilities, when and how. Yes 5

5S - SUSTAIN Subarea Questions Notes Result Score Total Score %

5.3 Rewards and recognition is part of the 5S system. L4 4

1S - SORT Subarea Questions Notes Result Score Total Score %

1.1 No unnecessary items are left or stored in the workplace. L3 3

1.2 All machines and pieces of equipment are in regular use. L4 4