Planning and Project Control Procedure

Technical Centers & Projects
Project Services
Procedure
30-99-90-1682
PROCEDURES, RULES AND REGULATIONS
PROJECT CONTROL PROCEDURES
FOR EPC PROJECTS
Approved:
Khalid Sahouh Al Suwaidi
Senior Vice President (TC&P]
The original document has been approved by ADNOC Onshore and is held by [Select
Division].
This copy is a true representation of the original.
The on-line version is definitive; prints are discouraged but may be taken for reference
purposes. They shall not be retained in filing systems.
Procedure No. - 30-99-90-1682
Ref: 30-99-90-1682 Revision: 01 Date: Dec 2017 Page 1 of 128
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Revision History:
Revision Date Author Scope / Remarks
Amended previous document VOL II Section 2.5 -

Planning & Project Control Services Procedure 29th
Nov.2012 to incorporate the lessons learnt and
improvements in the progress measurement system.
1 15 Dec 2016
The draft procedure was issued on 21 Sep 2016 and the
comments from TC-Planning have been incorporated.
This document is Issued for Implementation.
Copyright © 2017 ADNOC Onshore
(The Abu Dhabi Company For Onshore Petroleum Operations Ltd – Trading as ADNOC Onshore).
Security Code: 4 - ADNOC Onshore Internal Confidential

Procedure No. - 30-99-90-1682
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Procedure No. - 30-99-90-1682
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Procedure No. - 30-99-90-1682
Table of Contents
1.0 INTRODUCTION............................................................................................................... 5
2.0 PROJECT CONTROL PROCEDURES & PLANNING PACKAGE ................................... 5
3.0 PROJECT PLANNING AND SCHEDULING ..................................................................... 6
3.1 WORK BREAKDOWN STRUCTURE (WBS): ...........................................................................6
3.2 LEVEL 1 OVERALL PROJECT MASTER SCHEDULE ............................................................7
3.3 LEVEL 1 PROGRESS S CURVES.............................................................................................7
3.4 LEVEL 1 - OVERALL MANPOWER PLANNING AND HISTOGRAM ......................................7
3.5 LEVEL 2 – FRONT END SCHEDULE – LOOK AHEAD SCHEDULE .....................................7
3.6 LEVEL 2 - OVERALL PROJECT CPM NETWORK ..................................................................7
3.7 LEVEL 3- DETAILED SCHEDULE FOR HOME OFFICE & PROCUREMENT.........................8
3.8 LEVEL 3 - DETAILED SCHEDULE FOR CONSTRUCTION ACTIVITIES..................................8
3.9 LEVEL 4 - CONTROL LEVEL SCHEDULES............................................................................8
3.10 ANCILLARY SCHEDULES ......................................................................................................8
3.11 ENSURING COMPLETION DATE .............................................................................................9
3.12 PLANNING MEETINGS .............................................................................................................9
3.13 PROVISION OF SCHEDULES/ NETWORKS TO ADNOC ONSHORE ..................................9
3.14 ADNOC ONSHORE REVIEW...................................................................................................9
3.15 PLANNING DOCUMENTS SUBMITTAL SCHEDULE ............................................................9
4.0 PROJECT PROGRESS MEASUREMENT...................................................................... 10
4.1 FIXED WEIGHTS OF OVERALL PROJECT PROGRESS ......................................................10
4.2 HOME OFFICE PROGRESS MEASUREMENT ......................................................................11
4.2.1 ENGINEERING SERVICES PROGRESS MEASUREMENT:.........................................11
4.2.2 SUBCONTRACTING SERVICES PROGRESS MEASUREMENT.................................12
4.3 PROCUREMENT PROGRESS MEASUREMENT ...................................................................12
4.4 CONSTRUCTION & PRE-COMMISSIONING PROGRESS MEASUREMENT .......................12
4.5 RECORDS OF QUANTITIES ...................................................................................................13
5.0 PROJECT CHANGE CONTROL..................................................................................... 13
6.0 INVOICING, PAYMENT AND ACCOUNTING SERVICES .............................................. 13
7.0 SCHEDULE RISK ANALYSIS ........................................................................................ 13
8.0 COMMUNICATIONS....................................................................................................... 14
8.1 MEETINGS................................................................................................................................14
8.2 PROGRESS MEETINGS ..........................................................................................................14
8.3 FLOW OF DOCUMENTS..........................................................................................................14
9.0 QUALITY ASSURANCE ................................................................................................. 15
9.1 QUALITY ASSURANCE PLAN.................................................................................................15
10.0 MINIMUM PROJECT CONTROL MANPOWER REQUIREMENTS ......................... 15
11.0 DOCUMENTS TO BE SUBMITTED ALONG THE BID ............................................ 15
APPENDIX I : PLANNING & SCHEDULING PROCEDURES

APPENDIX II : PROGRESS MEASUREMENT PROCEDURES
APPENDIX III : PROGRESS REPORTING PROCEDURES
APPENDIX IV : INVOICING, PAYMENT AND ACCOUNTING PROCEDURE
APPENDIX V : PROJECT CHANGE CONTROL PROCEDURE

Procedure No. - 30-99-90-1682
1.0 INTRODUCTION
Objective of this procedure is to define the project control activities to be performed by EPC
contractor so as to achieve the goal of project completion within the schedule of the project.
The procedure outlines the project control activities which have interface with ADNOC
ONSHORE. CONTRACTOR shall follow the internationally renowned system and best
industry practices of project control and demonstrate the same.
To ensure timely completion of the EPC contract, Contractor shall establish and maintain
an effective Planning, Scheduling, Monitoring and Control system, including mobilization of
required number of professionally qualified and experienced Planning Engineers for design
office and construction site. The system shall be capable of accurate and timely prediction
of trend, evolution of adequate preventive actions for likely slippages, and formulation of
suitable catch-up schedule for delays, if any, that have occurred.
Schedules, reports and documents to be prepared and submitted by the EPC contractor for
review of ADNOC ONSHORE/ Project Management Consultant (PMC) at various stages
and details of meetings to be held are described here.
CONTRACTOR shall issue, as part of the EPC proposal, the details of his Project
organization assigned to the Planning and Project Control Services.
During the engineering and procurement phases, CONTRACTOR shall appoint a dedicated
Project Controls representative to act as liaison on all matters related to Planning & Project
Control Services. The personnel assigned to provide these services shall be capable of
timely production of the necessary reports and other documentation that are required for
Trending and Variations in accordance to the contractual requirements and these
procedures. Should ADNOC ONSHORE at any time deem that the Services are
inadequate, additional resources shall be immediately assigned to satisfy the requirements.
During the Construction phase, CONTRACTOR shall appoint a dedicated Site based
Project Controls representative, who will ensure consistency and continuity of the services.
Following Appendices defines minimum requirement of ADNOC ONSHORE which should

be fulfilled by the CONTRACTOR
Appendix I : Planning & Scheduling Procedures

Appendix II : Progress Measurement Procedures
Appendix III : Progress Reporting Procedures
Appendix IV : Invoicing, Payment and Accounting Procedures
Appendix V : Change Control Procedures

Procedure No. - 30-99-90-1682
2.0 PROJECT CONTROL PROCEDURES & PLANNING PACKAGE
Project Procedures Manual shall include all Project Control Procedures necessary for
performing these activities. The procedures shall be subject to approval by ADNOC
ONSHORE, and shall include as a minimum, the following:
- Definition of content, format and extent of coverage

- Organization and Responsibilities
- Overall Co-ordination
- Analysis of Progress and Performance Measurement
- Progress Measurement and Weighting System
- Reporting Procedures and Format
- Project Work Breakdown Structure.
- Project Execution Methodology.
- Overall Project Schedule
Separate project control procedures shall be prepared for Home Office and Field. Project
Control procedures for the Home Office (engineering and procurement phase) shall be
completed and submitted for ADNOC ONSHORE approval within six (6) weeks of Effective
Date of Contract. Project Control procedures for the Field (construction phase) shall be
completed and submitted for ADNOC ONSHORE approval at least four (4) weeks prior to
start of mobilization of personnel for construction.
Suitable computer system / software packages shall be used for development and
implementation of the Project Control documents. Such software packages shall require
prior review and approval of ADNOC ONSHORE. ADNOC ONSHORE preferred software
include Primavera Project Planner (Version to be agreed) and Microsoft Project latest
version, ICARUS or similar ADNOC ONSHORE approved cost estimating software and MS
Office latest operating edition.
All Planning and Project Control document such as procedures, Project Execution
Methodology, Look ahead schedules, Overall Project Schedule, Progress Measurement
Methodology, Functional schedules and S-Curves, Milestone List etc. will form the part of
planning package, which will be submitted by CONTRACTOR within a week of finalisation
of Home Office and Field office Planning & Project Control documents respectively.
3.0 PROJECT PLANNING AND SCHEDULING

This shall include production of the following:
3.1 WORK BREAKDOWN STRUCTURE (WBS):

The CONTRACTOR shall submit the Work Breakdown Structure for ADNOC
ONSHORE review and approval within Two (2) weeks of the Commencement Date
of the Contract. Refer to Appendix I.

Procedure No. - 30-99-90-1682
3.2 LEVEL 1 OVERALL PROJECT MASTER SCHEDULE

The CONTRACTOR shall submit the Level 1 Overall Project Master Schedule
for ADNOC ONSHORE review and approval as part of the Tender. ADNOC
ONSHORE comments shall be incorporated by CONTRACTOR,
resulting in a mutually agreed Contractual Level 1 Project Master
Schedule. This schedule shall serve as The Target Schedule.
CONTRACTOR shall status the Level 1 Project Master Schedule on monthly

basis showing the current progress achieved and forecast status in
comparison to the original Target Schedule. As the project is progressing, it
may be necessary to re-evaluate and revise portions of the schedule. Any
change made to the Overall Project Master Schedule requires prior approval
of ADNOC ONSHORE. Refer to Appendix I.
3.3 LEVEL 1 PROGRESS S CURVES
Refer to Appendix I.
3.4 LEVEL 1 - OVERALL MANPOWER PLANNING AND HISTOGRAM
CONTRACTOR will implement manpower planning and reporting to achieve an

efficient resource loading. Manpower histograms shall be issued to ADNOC
ONSHORE on a weekly and monthly basis.
Refer to Appendix I for further requirements for manpower planning.
3.5 LEVEL 2 – FRONT END SCHEDULE – LOOK AHEAD SCHEDULE
The CONTRACTOR shall submit the 90/60/30 days Look Ahead Schedule for
ADNOC ONSHORE review and approval within Three (3) weeks of the
Commencement Date of the Contract. Refer to Appendix I.
3.6 LEVEL 2 - OVERALL PROJECT CPM NETWORK

Within Six (6) weeks of the Commencement Date of the Contract, the
CONTRACTOR shall submit for ADNOC ONSHORE approval the Overall Project
CPM Network. The network shall depict the logical sequence and relationship of
all elements of the project, identifying all interfaces (including tie-ins), and
milestones to be achieved under the Contract. The network shall ensure the
integration of the design, engineering, procurement, off-site work and construction
activities including Pre-commissioning and Ready for Commissioning (RFC).
Responsibilities and the resources required to carry out the execution of each
activity will be identified and loaded on the network activities.
CONTRACTOR shall refer to Appendix I for detailed requirements of the Overall

Project CPM Network.

Procedure No. - 30-99-90-1682
3.7 LEVEL 3- DETAILED SCHEDULE FOR HOME OFFICE AND

PROCUREMENT
CONTRACTOR will provide control tools to measure progress at an identifiable
Deliverable Item level and include time for approval of various documents by
ADNOC ONSHORE. The CONTRACTOR shall submit the detailed Deliverable
Item schedule for ADNOC ONSHORE approval within Eight (8) weeks from the
effective date of the Contract award.
CONTRACTOR will provide detailed schedules for Home Office Engineering,
Procurement and Manufacturing activities including but not limited to the following:
a) Detailed Design/Engineering Deliverables Item Register
b) Procurement Services Status Register
c) Subcontracting Status Register

d) Manufacturing and Material delivery log.
3.8 LEVEL 3 - DETAILED SCHEDULE FOR CONSTRUCTION ACTIVITIES

The CONTRACTOR shall submit the Level 3 Detailed Schedule for
Construction Activities within Eight (8) weeks prior to start of Mobilization.
This shall include the following:
a) Work Breakdown Structure for Construction/Pre-commissioning/RFC
b) Critical Path Network for Construction
c) Construction Schedule by Subcontract
d) Pre-commissioning / RFC Schedule
Further details are contained in Appendix I.
3.9 LEVEL 4 - CONTROL LEVEL SCHEDULES
These shall be produced weekly / monthly as per Appendix I.
3.10 ANCILLARY SCHEDULES
Additional Ancillary Schedules described in detail in Appendix I may be required,

including but not limited to the following:
− Vendor Document Master Schedule
− Drawing and Documents Register and Status
− Engineering quantity / commodity release schedule for construction
− Shut down and Tie-ins Schedule.
− Handover Status Table
− System Testing and Pre-Commissioning Schedule
- Physical Tagging for Asset Identification

Procedure No. - 30-99-90-1682
3.11 ENSURING COMPLETION DATE
Responsibilities are outlined in Appendix I.
3.12 PLANNING MEETINGS

All implementation and manpower schedules, progress of works, productivity
performance etc. shall be discussed with ADNOC ONSHORE at pre-agreed
intervals, weekly during construction. The work schedule for the next period
shall be presented to ADNOC ONSHORE at the meetings.
The meetings shall cover:

 Manpower actual and planned.
 Progress summary by major discipline.
 Narrative on what has been achieved and what is to be achieved.
 Impact of corrective actions.
 Identification of problem areas/critical items and recommended solutions.
 Plan for the next period.
3.13 PROVISION OF SCHEDULES/ NETWORKS TO ADNOC

ONSHORE
The CONTRACTOR shall provide ADNOC ONSHORE access to all applicable
planning and scheduling data. In addition, the CONTRACTOR shall provide
ADNOC ONSHORE, as required, with the various schedules and networks
together with updates through CDs/USB drives and hard copies throughout the
duration of the project.
ADNOC ONSHORE shall have the right at any time to review and audit
Contractor’s performance, books and records related to planning,
scheduling, progress and resources.
3.14 ADNOC ONSHORE REVIEW

While developing the project planning and control documents, Contractor
shall consider 15 working days duration for the review of drawings,
documents, procedures, specifications and technical submittals by ADNOC
ONSHORE. Contractor will resolve the comments and resubmit the document
within 21 calendar days.
3.15 PLANNING DOCUMENTS SUBMITTAL SCHEDULE

Type of Planning Submission from
Document Effective Date
Work breakdown structure (WBS)* 2 weeks
Project Master Schedule (level 1)* 3 weeks
Level 2 - 90 day Front End Schedule* 3 weeks

Procedure No. - 30-99-90-1682
Level 2 - Overall Project CPM Network* 6 weeks
Level 3 - Detailed Schedule for Home Office and 8 weeks

Manufacturing Activities*
Level 3 - Detailed Schedule for Construction Activities 8 weeks prior to start of
Mobilization.
* Items composing the Planning Package.
4.0 PROJECT PROGRESS MEASUREMENT

(Work measurement standard man-hours)
CONTRACTOR shall utilize a quantified system of measuring progress in accordance

with the agreed Work Breakdown Structure including the Home Office Phase,
Manufacturing and Delivery of Equipment/Materials and Construction Phase.
CONTRACTOR shall submit a computerized system that allows for the weighting of
various activities and uses a common unit of measure relative to the total project for
accurate and meaningful measurement of project progress. The Contractor’s system
of progress measurement shall be in line with the system as outlined below and
additional procedures outlined in Appendix III. ADNOC ONSHORE shall approve all
progress measurement weight factors.
4.1 FIXED WEIGHTS OF OVERALL PROJECT PROGRESS
Overall project physical progress will be calculated based upon fixed weight factors for
the major components of the project as specified below:
Level Fixed weightages (Type of Projects)

Phases Major / Building/ Tie-in
1 2
FFD Infrastructure Works
A HOME OFFICE SERVICE 7% 5% 5%
A.1 Engineering 95% 95% 95%
A.2 Subcontracting Services 5% 10% 10%
B PROCUREMENT 43% 10% 40%
B.1 Ordering 10% 10% 10%
B.2 Manufacturing & Ex Works 60% 60% 60%
B.3 Site Delivery 30% 30% 30%
C OVERALL CONSTRUCTION 45% 80% 50%
C.1 Construction 85% 85% 85%
C.2 Mechanical Completion 5% 5% 5%
C.3 Pre-commissioning /RFC 10% 10% 10%
D PAC, Final Documentation & 5% 5% 5%
Handover
D.1 Performance Test Run/PAC 60% 60% 60%
D.2 Final Documentation/ Handover 40% 40% 40%
GRAND TOTAL 100% 100% 100%
Procedure No. - 30-99-90-1682
Note :
1. The overall Level-1 weightings for Home Office services, Procurement, Overall
Construction and PAC, Final Documentation & Handover as specified above for the
type of projects shall remain fixed for the entire project duration.
2. Depending on the scope of the project, the Level-2 items may be a modified as per the
scope of the work with prior ADNOC ONSHORE approval.
3. Contractor shall refer to Appendix-II for further breakdown of the Level-2 weightages.
4.2 HOME OFFICE PROGRESS MEASUREMENT
CONTRACTOR shall refer to the following procedure and Appendix II for further
requirements of Home Office Progress Measurement.
4.2.1 Engineering Services Progress Measurement:
Engineering progress will be calculated based on engineering efforts as listed in

EDDR and also the actual deliverables generated for procurement (MRs, TBTs and
PRs) and deliverables generated for construction (Approved for construction
drawings). For Engineering, CONTRACTOR shall submit for ADNOC ONSHORE
approval, a weighted listing of all deliverables/engineering documents with their
planned, forecast, actual issue dates at identified stages.
.
CONTRACTOR shall submit for ADNOC ONSHORE approval a computerized

Engineering Deliverable Document Status Register, Procurement register and
Construction commodities register that records and reports document progress with
appropriate summarization capabilities. The system shall be capable of interfacing
with the Overall Project CPM Network.
Engineering Progress shall be determined by progress of:
A - Detailed Engineering Documents, including design and construction drawings,

calculations, data sheets, specifications, other special studies and reports, etc.
B - Procurement related engineering activities such as materials requisitions, tender

clarifications, technical evaluations, bidder clarification meetings, vendor data
review, operating manuals review, subcontracts, etc.
For calculating progress of various types of documents in various disciplines, the

CONTRACTOR shall propose standard progress milestones for each type of
document occurring throughout the life cycle of each document along with allocated
percentage progress for each stage/milestone. These standards may or may not
be universal across drawing types and/or disciplines.
Procedure No. - 30-99-90-1682
The milestone percentage progress for various document types are shown in
Appendix III.
4.2.2 Subcontracting Services Progress Measurement
CONTRACTOR shall submit for ADNOC ONSHORE review and approval a system
of measuring progress for subcontracting activities. CONTRACTOR shall prepare
a detailed listing of all the subcontracts required for construction. Each subcontract
shall be weighted depending upon estimated cost/man-hours/complexity. This will
include all subcontracts to be issued from CONTRACTOR’s Home Office as well as
from Field locations. A fixed percentage of progress shall be attached to each
milestone for subcontracting process.
The event milestones and percentage progress for each subcontract are specified in
Appendix III.
4.3 PROCUREMENT PROGRESS MEASUREMENT

CONTRACTOR shall submit for ADNOC ONSHORE approval a system for
progress measurement of ordering, manufacturing and delivery of the following:
i) Equipment
ii) Bulk Materials
The system shall include both pre-ordering and post ordering activities for each
item.
Pre-ordering (Ordering/Purchasing):
Activities will cover issue of RFQ’s for bidding up to the placement of the Purchase
Orders.
Post ordering (Manufacturing & Delivery):

Activities will include activities for manufacturing at Vendor’s shop through materials
delivery to site.
Each item shall be weighted depending upon the estimated cost / complexity.
The milestones and percentage of progress to measure ordering, manufacturing

and delivery progress for each category of equipment/package and bulk material
are specified in Appendix III.
CONTRACTOR shall propose standard progress milestone and percentage
progress for each category of equipment/ package and bulk material in line with
those specified in Appendix II. The proposed measurement system shall be
submitted to ADNOC ONSHORE for approval.
4.4 CONSTRUCTION AND PRE-COMMISSIONING PROGRESS

MEASUREMENT
CONTRACTOR shall develop and submit to ADNOC ONSHORE for review,

comments and approval, a detailed quantitative system for measurement of
Procedure No. - 30-99-90-1682
construction and pre-commissioning progress. The system will be fully detailed

and computer based. The outline of the system is shown in Appendix III.
CONTRACTOR shall submit the required documentation in support of the claimed
progress for review by ADNOC ONSHORE.
4.5 RECORDS OF QUANTITIES
CONTRACTOR shall keep up-to-date records of design/engineering, procurement

and construction progress in terms of quantities installed or performed.
Schedule of release of engineering quantities for procurement (MRs, RFQs,
TBTs, POs) and construction commodities (Site grading, Concreting, Piling,
Structural Steel, UG piping, AG piping, Equipment Erection, Pipeline ROW,
Stringing, Laying, Crossings, Cathodic Protection, Roads, OHL, E&I
equipments, E&I cable laying, Fire Proofing, Painting, Insulation etc.)
The format of these records shall be agreed with ADNOC ONSHORE.
CONTRACTOR shall present, at least monthly but if required by ADNOC

ONSHORE on a weekly basis, actual versus scheduled quantities.
Estimates and actual quantities of Bulk Materials shall be reported by means of a

Bulk Materials Take-off System, which shall be agreed upon with ADNOC
ONSHORE. Quantities of re-work shall be reported separately without weight
percentages.
5.0 PROJECT CHANGE CONTROL
CONTRACTOR shall develop a comprehensive and integrated Change Control, System

incorporating the key stages of notification and control of ‘Change’.
These stages shall be identified, evaluated and processed from submission to approval/ rejection by
ADNOC ONSHORE in accordance with Contract Article 8 and the Change Control Procedure in
Appendix V.
6.0 INVOICING, PAYMENT AND ACCOUNTING SERVICES
All project Invoicing; Payment & Accounting shall be in accordance with Appendix IV.
7.0 SCHEDULE RISK ANALYSIS
CONTRACTOR shall follow the procedure for schedule risk analysis (Ref. ACA-ED-PL-G-14-0001)
latest revision to carry out Schedule Risk analysis and generate the reports.

Procedure No. - 30-99-90-1682
8.0 COMMUNICATIONS
8.1 MEETINGS
Meetings shall be held as often as necessary to keep all parties up-to-date on matters
concerning the Project. The party calling the meeting will notify the others concerned
and will provide and distribute an agenda to all parties in a timely manner.
Minutes of meetings shall be dated and numbered uniquely. Separate numbering

may be applied for meetings held in design offices, at the Site or other locations.
Minutes of meeting shall record action items agreed during the meeting, the action
parties concerned and the date by which the action is to be completed.
CONTRACTOR shall prepare, maintain and issue on a fortnightly basis, a

summary list of actions required by all parties, with references to the applicable
minutes of meeting ("to do list").
All minutes of meeting, which ADNOC ONSHORE has attended, shall be prepared by
CONTRACTOR and shall be subject to agreement by ADNOC ONSHORE.
CONTRACTOR shall issue of the draft minutes within two (2) working days of the
meeting. If ADNOC ONSHORE has comments, these will be returned to
CONTRACTOR within two (2) working days where upon CONTRACTOR shall
incorporate the comments and re-distribute the minutes with the revisions indicated.
The approved minutes shall be submitted to ADNOC ONSHORE within one (1)
working day of receipt of comments.
Minutes of meetings with other parties:
 Whether ADNOC ONSHORE has been present or not, approval by ADNOC

ONSHORE is required prior to issuing minutes of meetings with statutory
authorities.
 Approval by ADNOC ONSHORE prior to issuing the minutes is required when
agreements are made during the meeting having consequences for ADNOC
ONSHORE, whether financial, schedule or otherwise.
8.2 PROGRESS MEETINGS
All progress related matters shall be discussed with ADNOC ONSHORE

representative and at pre-agreed intervals. Immediately after the Effective Date
of the Contract, agreement should be reached on the intervals, content,
participation and location of these meetings.
8.3 FLOW OF DOCUMENTS
EPC contractor shall submit the project control documents regularly as required
and agreed with ADNOC ONSHORE. Indicative flow of document is attached.

Procedure No. - 30-99-90-1682
9.0 QUALITY ASSURANCE
9.1 QUALITY ASSURANCE PLAN.
EPC contractor shall prepare quality assurance plan for project control
deliverables and submit the same in kick off meeting. EPC contractor to ensure
that the deliverables are submitted to ADNOC ONSHORE after requisite checks
as per quality assurance plan. Approval of ADNOC ONSHORE is required on all
deliverable having consequences for ADNOC ONSHORE, whether financial,
schedule or otherwise.
10.0 MINIMUM PROJECT CONTROL MANPOWER REQUIREMENTS
EPC contractor mobilise the minimum project control manpower for types of projects as
given below:
Minimum EPC Works EPC Works EPC Works

S.
Position Experience > 250 MM - 100 - 250 < 100 MM
No.
(Years) USD MM USD USD
1 Project Control Manager 15 1 -

1
2 Lead Planning Engineer 12 - 1
Sr. Planning Engineer

3 10 2 1 -
(HO)
Sr. Planning Engineer
4 10 2 1 1
(Site)
Planning Engineer (HO /
5 5 2 1 1
Site)
11.0 DOCUMENTS TO BE SUBMITTED ALONG THE BID
The EPC bidder shall submit following documents along with the bid:
a) Proposed Overall Project Schedule in network form showing all the details
unit wise.
b) Write up on proposed Project Planning, Scheduling, Monitoring and Control
system (in line with requirement of this Procedure).
c) Organizational set up for Planning, Scheduling, Monitoring & Control at EPC
Contractor’s Design Office and Site Office.
d) Progress Measurement System with details such as Weighting, Milestones,
frequency etc.
e) Project Execution Methodology.
f) Function wise Resource Deployment Schedule (HO & Site manpower and
construction equipment).
Procedure No. - 30-99-90-1682
g) Software to be used for Planning and for Material Control at site.

h) Statement confirming compliance to the “Planning and Project Control
Services” requirements
i) Detailed description of Critical Path(s)
j) List of LLIs alongwith Lead time and PO placement (month no.)
k) WBS ( Phase, Sub-phase, area, discipline, subarea etc. )
l) Area & discipline wise shutdown durations (Type Full / Partial Shut Down)
m) Interface schedule with other stakeholders
n) Requirements from ADNOC ONSHORE (Inputs, work front release etc)
o) Estimated Engineering Quantities and Construction Commodities (Site
grading (m3), Concreting(m3), Piling (nos), Structural Steel(MT), UG
piping(M), AG piping(IM), Equipment Erection(MT), Pipeline ROW, Stringing,
Laying(m), Crossings(nos / m), Cathodic Protection , Roads (m), OHL(m),
E&I equipments(nos), E&I cable laying(m), Fire Proofing(m2), Painting(m2),
Insulation(m2) etc.)
12.0 FLOW OF DOCUMENTS

Note :
1. EPC Contractor shall submit to ADNOC ONSHORE electronic file along with hard
copy wherever “*” is marked below
2. Number of copies to be submitted by EPC Contractor for each document indicated below
are indicative and shall be modified as per project requirement by Project Manager before
including in the bid document.
NO. OF COPIES
S.NO. DESCRIPTION OF DOCUMENT FREQUENCY / TIME OF RECEIPT
HO SITE
Work Breakdown Structure
1. 2 Weeks from effective Date 2* 2*
(WBS)
Project Master Schedule
2. 3 Weeks from effective Date 2 2
(Level 1)
3. Level 2 - 90 Days Front 3 Weeks from effective Date 2* 2*
End Schedule
4. Level 2 - Overall Project 6 Weeks from effective Date and 2* 2*
CPM Network regular updation.
5. Level 3 - Detail Schedule 8 Weeks from effective Date 2* -
for Home Office and and regular updation.
Manufacturing Activities
6 Level 3 - Detail Schedule 8 Weeks prior to start of 1* 2*
for Construction Activities mobilization and regular updation.

Procedure No. - 30-99-90-1682
7a. Test pack wise piping Two months before start of hydro - 1* 2*
completion schedule testing as scheduled in unit wise
construction network
7b. Updation of test pack wise 1 2*
piping completion schedule @ Weekly, to be submitted before
review meeting
NO. OF COPIES
S.NO. DESCRIPTION OF DOCUMENT FREQUENCY / TIME OF RECEIPT
HO SITE
8a. System wise completion 6 weeks before scheduled system 3* 2*
schedule completion as per unit wise
construction network
8b. Updation of system wise 1 2*
completion schedule Weekly, to be submitted before
review meeting
9a. Pre-commissioning / Two months before scheduled 3* 2*
commissioning schedule system completion or one month
before starting.
Updation of Pre- Pre-commissioning activities as
9b. commissioning / per unit wise construction , 1 2*
commissioning schedule @ whichever is earlier.
Weekly, to be submitted before
review meeting
10. a. Catch up Schedules As desired by Client/PMC
For Overall Project 2* 2*
Schedule 2* 2*
b. For Construction As Defined above.
Networks
c. Updation
11. Sub-contractor schedules with To be made within two weeks of As called for
Progress curves including all award of Sub-Contract
Sub-Contractor Packages like To be submitted when called for by
Heater, DM Plant etc, ADNOC ONSHORE
12. Monthly Programme Within two calendar days of

monthly progress report cut off 2 2
date
13. Monthly Progress Report 5th Day of following month 2* 2*
14. Weekly Progress Report 2nd Working day of following week. 2 2

( Over all ) @
15. Weekly Progress Report Next Working day of following 2 2
( Construction ) @ week.
16. Daily Progress Report ( Site ) Daily / before noon of next day 2 2
Procedure No. - 30-99-90-1682
@
17. Expediting Report @ Fortnightly 2 2
18. Planning package Within 12 weeks of award 2 2
Note: All the above deliverables shall also be furnished in soft form (native format) along
with hard copies.
@: Only soft copy by e-mail.
APPENDIX I
PLANNING AND SCHEDULING PROCEDURE

Procedure No. - 30-99-90-1682
TABLE OF CONTENTS
1.0 SCOPE ................................................................................................................................. 21

2.0 PURPOSE ............................................................................................................................ 21
3.0 DEFINITIONS ....................................................................................................................... 21
4.0 RESPONSIBILITIES ............................................................................................................. 21
5.0 DESCRIPTIONS ................................................................................................................... 21
5.1 WORK BREAKDOWN STRUCTURE (WBS) ............................................................ 21
5.2 KICK OFF MEETING ................................................................................................ 22
5.3 SCHEDULE HIERARCHY......................................................................................... 23
5.4 LEVEL 1 - MASTER SCHEDULES ........................................................................... 23
5.4.1 PROJECT MASTER SCHEDULE .....................................................................................23
5.4.2 LEVEL 1 PROGRESS “S” CURVES ................................................................................24
5.4.3 LEVEL 1 OVERALL MANPOWER PLANNING & HISTOGRAM .....................................25
5.5 LEVEL 2 - PROJECT LEVEL CPM SCHEDULE....................................................... 25
5.5.1 FRONT END SCHEDULE 90-DAY....................................................................................25
5.5.2 LEVEL 2 - OVERALL PROJECT CPM NETWORK..........................................................26
5.5.3 CRITICAL ACTIVITY LISTING ..........................................................................................27
5.6 LEVEL 3 - DETAILED SCHEDULE CONTROL ........................................................ 27
5.6.1 DESIGN ENGINEERING DELIVERABLE STATUS REGISTER ......................................28
5.6.2 ENGINEERING FOR PROCUREMENT - MRS/TBTS/PR REGISTER...........................28
5.6.3 ENGINEERING FOR CONSTRUCTION - CONSTRUCTION COMMODITY
RELEASE REGISTER .......................................................................................................28
5.6.4 SUBCONTRACTING STATUS REGISTER ......................................................................29
5.6.5 PROCUREMENT STATUS REGISTER ............................................................................29
5.7 LEVEL 3 DETAILED SCHEDULES FOR CONSTRUCTION ACTIVITIES ................ 29
5.7.1 LEVEL 3 DETAILED CONSTRUCTION CRITICAL PATH NETWORK ...........................29
5.7.2 LEVEL 3 DETAILED CONSTRUCTION SCHEDULE BY SUBCONTRACT ....................30
5.7.3 LEVEL 3 DETAILED CPM NETWORK FOR PRE-COMMISSIONING AND
COMMISSIONING..............................................................................................................30
5.8 LEVEL 4 - CONTROL LEVEL SCHEDULES ............................................................ 30
5.8.1 MONTHLY PROGRAM ......................................................................................................30
5.8.2 THREE - WEEK LOOK AHEAD SCHEDULES.................................................................30

Procedure No. - 30-99-90-1682
6.0 PROCUREMENT .................................................................................................................. 31

6.1 EXPEDITING FOR MANUFACTURING / DELIVERY ...............................................................31
6.2 BULK MATERIAL CONTROL ...................................................................................................31
7.0 PLANNING AND SCHEDULING FOR CONSTRUCTION..................................................... 32
8.0 ANCILLARY SCHEDULES................................................................................................... 33
9.0 CO-ORDINATION ................................................................................................................. 34
10.0 CLOSE OUT REPORT / UPDATION OF PLANNING PACKAGE .................................. 35
11.0 CONTROL ROOM DISPLAY .......................................................................................... 35
12.0 GENERAL REQUIREMENTS ......................................................................................... 35
SAMPLE FORMAT 1 - WORK BREAKDOWN STRUCTURE - WORKLOAD......................................37

SAMPLE FORMAT 2 - WORK BREAKDOWN STRUCTURE – PROGRESS MEASUREMENT .............38

Procedure No. - 30-99-90-1682
1.0 SCOPE
The scope of this procedure includes the following:
1.1 The development of schedules which represent the plan for execution of the project,
consistent with ADNOC ONSHORE requirements and reflecting the total scope.
1.2 A monitoring system which continually compares actual performance with planned
performance and allows early review and corrective actions on deviations.
1.3 Adaptation of special controls into the overall control plan including making all
concerned aware of the schedule requirements.
2.0 PURPOSE
To define the system and levels of planning and scheduling on the project and interface
between CONTRACTOR and ADNOC ONSHORE.
3.0 DEFINITIONS
3.1 All schedules and documents will be produced as defined in this procedure.
3.2 All schedules will be in network form using suitable software system to process logic
networks and to produce reports and graphic presentations. For logic diagram time
scaled bar chart / Precedence Diagram Method (PDM) will be used.
4.0 RESPONSIBILITIES
4.1 CONTRACTOR will be responsible for development of the master and detail
schedules in consistent format.
4.2 CONTRACTOR will be responsible for maintaining the overall system and advising
ADNOC ONSHORE of deviations to the plan, including suggestions for corrective
actions.
4.3 Suitable computer system/software packages will be used by the CONTRACTOR

for formulation, updates, reviewing and reporting of schedules and progress reports,
all through the duration of the project. Such computer system/software packages
will be implemented subsequent to review and approval by ADNOC ONSHORE.
5.0 DESCRIPTIONS
5.1 WORK BREAKDOWN STRUCTURE (WBS)
The work breakdown structure is a tree structure which shows a subdivision of effort
required to achieve an objective (project). The WBS is developed by starting with
the end objective and successively subdividing it into manageable components in
terms of size, duration, and responsibility (e.g., systems, subsystems, components,
tasks, subtasks, and work packages) which include all steps necessary to achieve
the objective.
Procedure No. - 30-99-90-1682
The work breakdown structure provides a common framework for the natural
development of the overall planning and control of a contract and is the basis for
dividing work into definable increments from which the statement of work can be
developed.
A work breakdown structure permits summing of subordinate task into their

successively higher level task. For each element of the work breakdown structure, a
description of the task to be performed is generated. This technique (sometimes
called a system breakdown structure) is used to define and organize the total scope
of a project
Contractor to prepare WBS for quantitative work distribution as well as Weighting

distribution separately. Format for both type of WBS are attached along with
Formats.
5.2 KICK OFF MEETING
A Kick Off Meeting shall be organised within two weeks of award of contract. The
meeting shall be attended by ADNOC ONSHORE and PMC’s representatives.
During the meeting, the following with respect to Planning, Scheduling, Monitoring
and Control system shall be discussed and finalized:
1. Planning deliverables required for Project Monitoring and Control.

2. Work Breakdown Structure depicting Quantitative scope/workload function
wise
3. Overall Project Bar Chart schedule clearly showing completion targets of
applicable units and utilities/offsite along with major/critical milestones, and
various levels of proposed Project Scheduling (Level 1,2,3 etc. ).
3. Look Ahead Schedule
3. Procedure for Project Planning, Scheduling, Monitoring & Control system
including all reporting formats.
4. Progress Measurement System and Unit, Function, Discipline, and
Deliverable wise weighting breakdown.
5. List of major engineering deliverables with indicative schedule for
submission.
6. List of unit wise milestones to be included in the network, in addition to
milestones specified in the Contract, if any (the number of milestones shall
be at least 2 to 3 per unit per month).
7. List of critical/long delivery equipment and materials for which fortnightly
expediting report to be issued by the EPC Contractor.
8. Procedure for Bulk material control.
9. Cut off dates, distribution list with number of copies and Project calendar
indicating submission of various planning documents and revisions.
10. Any other document as required.

Procedure No. - 30-99-90-1682
5.3 SCHEDULE HIERARCHY

CONTRACTOR will implement its scheduling activities on a tiered or hierarchical
basis consisting of four levels. These are summarized as follows:
Level l - Master Schedules
a) Project Master Schedule.
b) Progress 'S' Curves.
c) Manpower Histograms
Level 2 - Project Schedules
a) 90 days Front-End Schedule.
b) Critical Path Network for the Project
Level 3 — Detail Level Schedules

a) Design/Engineering Document Issue Schedule.
b) Purchasing Schedule.
c) Subcontracting Schedule.
d) Manufacturing and Delivery Schedule.
e) Critical Path Network for Construction works by
area/discipline/systems.
f) Construction Schedule by Subcontract.
g) Critical Path Network for Pre-commissioning / RFC.
Level 4 - Control Level Schedules
a) Monthly Program
b) 3-week Look-Ahead Schedules
5.4 LEVEL 1 - MASTER SCHEDULES
5.4.1 Project Master Schedule

The agreed schedule will be developed in a logic-linked, bar chart format,
within three (3) weeks of contract award. It will be limited in detail, but will
highlight all major project milestones as agreed with ADNOC ONSHORE and
provide sufficient information to allow evaluation of the overall status of the
project at a glance.
It will clearly identify:
− Start and completion dates for engineering, procurement, subcontracting,
construction planning, construction and pre-commissioning.
− Engineering - by discipline
− Material award, delivery and shipping periods for major equipment package
items and bulk materials.
Procedure No. - 30-99-90-1682
− Site mobilization and construction activities, by subcontracts and discipline

of works.
− Mechanical completion, Pre-commissioning and Ready for Commissioning
by unit / system.
− Major milestones completion dates.
5.4.2 Level 1 Progress “S” Curves

As an aid in planning and control, overall progress and manpower curves will
be developed to monitor home office and construction progress. The S curves
which shall be developed to show the planned, actual and forecast progress
shall be based on the Approved Project Master Schedule. This will include
breakdowns for all functions/disciplines and shall cover:
− Home Office Progress
 Engineering Progress by Discipline.
 Subcontracting and Construction Planning Progress.
 Overall Home Office Progress.
− Ordering, Manufacturing and Delivery Progress.

 Each major equipment/major package.
 Bulk Material
 Overall Progress.
− Construction Progress.
 Each subcontract.
 Each area/discipline.
 Overall construction progress.
− Pre-commissioning Progress.
 Each system.
 Overall pre-commissioning.
− Overall Progress for the Project.
The computerized 'S' curves will have following elements:
- Planned Progress.
- Actual progress.
- Forecast.
The 'S' curves will be supported by summary bar charts developed from Level-2
CPM networks.
The overall construction progress 'S' curves by subcontract/disciplines and

pre-commissioning will be produced from detailed construction schedule/CPM

Procedure No. - 30-99-90-1682
networks and pre-commissioning networks developed in conjunction with

Subcontractors' approved construction schedule.
These curves will be updated monthly to display actual progress versus planned
progress, as well as projected trends for the remaining period throughout the project
duration and will be issued with the Monthly Progress Report.
5.4.3 Level 1 Overall Manpower Planning & Histogram
The Manpower Histograms produced throughout the project duration

shall be based on the resource - Loaded and Leveled Level 2 Project
CPM Network schedule, in order to have an efficient resource planning
and leveling tool. The system shall allow scheduling exercises to be
carried out to enable analysis of the schedule impact in proper
perspective and to make proper management decisions.
Adequate manpower resources shall be mobilized by the

CONTRACTOR to ensure accomplishing the work as per plan. The
histograms will be produced to depict the scheduled manpower
planned and will be compared with actual manpower deployed on a
weekly basis for the entire project duration. The histograms shall be
produced for the following:
- Overall Project
- Overall Home Office
- Overall Construction
- Home Office Functions
These histograms will indicate planned and actual man-hours separately for
engineering, procurement and other disciplines for the entire duration of home
office services. For engineering, further split by disciplines shall also be
provided.
5.5 LEVEL 2 - PROJECT LEVEL CPM SCHEDULE
5.5.1 Front End Schedule 90-Day
At the commencement of the project and prior to development of detailed

level 2 logic networks, CONTRACTOR will develop a 90-day kickoff
schedule which will be issued within Three (3) weeks from commencement
date, which will illustrate in detail all work anticipated within the 90 day
period. This schedule will be updated weekly, and will be used for control
until the detailed level 2 CPM schedule is agreed and implemented.
The 90-day schedule will show activities by area and by discipline.

Procedure No. - 30-99-90-1682
5.5.2 Level 2 - Overall Project CPM Network
The Project Master Schedule will serve as the basis to develop a

computerized Level-2 Overall Project CPM Network. The schedule will be
issued within Eight (8) weeks from the commencement date.
The total project shall be broken into activities and logically inter-linked. A
suitable Work Breakdown Structure (WBS) shall be developed to group the
activities by:
a) Phase: Engineering / Procurement (including ordering,

manufacturing and delivery) / Subcontracting / Construction /
Mechanical Completion / Pre-Commissioning, Ready for
Commissioning etc.
b) Physical area/unit/system.
c) Discipline.
d) Main Equipment / Bulk Material
e) Any other grouping as may be required by ADNOC ONSHORE.
The detailed network shall identify all activities and work to be carried out
by CONTRACTOR, Subcontractors, and/or third parties. In addition, this
will specifically highlight all contractual milestones.
Each activity will be loaded, minimally with the following information:
a) Resources.
b) Linkage of activity code with the deliverables as per the control

registers.
c) Interdependency.
The following documents will be submitted to ADNOC ONSHORE for

Level 2 Overall Project CPM Network approvals:
a) Copy of Network in time scaled bar chart format
b) Predecessor and successor report depicting interdependency of

activities
c) Progress “S” Curves and Resources Histogram.

Procedure No. - 30-99-90-1682
d) Work Breakdown Structure Used.
e) Time Analysis Report with early and late dates and activity float
f) Electronic copy of Networks.
For updating of the network data, Percent Complete and Remaining

Duration (RDU) may be used. As the networks developed are
integrated with a Progress Measurement System, it shall preferably be
run on the basis of "Percent Complete".
The above Network shall be used to develop:
a) Three-month look ahead schedule and schedule reports.
b) Bar Charts.
c) Progress “S” Curves/Resource Histograms (Planned versus

actual).
d) Time Analysis identifying activity floats and critical activities.
The Network will be updated at agreed cut-off dates and together with
schedule reports and associated graphics shall be submitted to ADNOC
ONSHORE at those dates.
The Network, after approval by ADNOC ONSHORE, shall be treated as

frozen and any further logic or duration changes, if needed, will be
implemented only after ADNOC ONSHORE’s prior approval. Once the
network is frozen, any further update or proposed logic revision will be
referred to as forecasts.
5.5.3 Critical Activity Listing
The computerized critical path network will produce on a monthly basis a

printout in the order of total float indicating the most critical items on the
project. The critical activities listing will be produced for all activities
planned in the next 90 days. This will be done for all activities with either
negative float or up to four-week positive float. This will enable detailed
analysis of these activities, and the formulation of action plans to reduce
criticality and ensure completion of the project on schedule.
The critical activities listing shall be included in the monthly Progress Report.
5.6 LEVEL 3 - DETAILED SCHEDULE CONTROL
Detailed Control Schedules and Registers will be generated for tracking and control
of various deliverables of all home office functions. A computer software system will
Procedure No. - 30-99-90-1682
be used whereby all engineering documents, material requisitions/purchase orders,

etc. in the control register are directly linked with related activity numbers in the Level
2 CPM network so that all planned, actual and forecast dates of these deliverables
match with the Level 2 CPM network activity schedules. Further, the summary of
deliverables progress shall correspond to the CPM network. The format and extent
of details of these schedules which shall be agreed with ADNOC ONSHORE shall in
general be as below and shall be used as appropriate to facilitate regular monitoring
of the progress.
5.6.1 Design Engineering Deliverable Status Register
A detailed schedule shall be prepared for all studies/reports and engineering

documents to be developed on the project by each discipline of engineering.
Based on the Level 2 detailed Network, requirement dates will be incorporated
for each document, by discipline. Planned and actual dates of completion of
different stages for each document shall be shown. Wherever the schedule
date cannot be accomplished, the forecast shall be reflected. These will
include all studies/reports, drawings, data sheets, specifications, material
requisitions and other documents to be produced by the engineering
disciplines. Each document shall be cross-referenced to the relevant activity
in the level-2 network through activity coding structure. This schedule shall
also be computerized to enable generation of reports to meet ADNOC
ONSHORE requirements such as:
- Summary table by discipline, by type of documents planned and actual

for the period and cumulated.
- Documents completed and issued.
- Documents planned for completion, but not complete.
- Documents due for issue in next period.
5.6.2 Engineering for Procurement - MRs/TBTs/PR Register
CONTRACTOR will prepare MRs/TBTs/PR release schedule/ actual

and forecast register and will update it monthly. All MRs/TBTs/PRs
will be weighted to measure schedule and actual progress against this
work package
5.6.3 Engineering for Construction - Construction Commodity

Release Register
CONTRACTOR will prepare Construction quantity release schedule/

actual and forecast register and will update it monthly. All
Procedure No. - 30-99-90-1682
construction estimated quantity will be weighted to measure schedule

and actual progress against this work package
5.6.4 Subcontracting Status Register
Using the detailed Level 2 network as the basis, a detailed

subcontracting schedule will be prepared for all subcontracts planned
to be let on the project, in the form of a subcontracts control log. This
schedule will show the required dates of all subcontract documents,
review bids received, and the award of the contracts according to the
agreed milestone dates for the commencement of construction.
5.6.5 Procurement Status Register
A detailed procurement schedule will be prepared covering all

requisitions on the project in the form of the Procurement Control Log.
Based on the Level 2 detailed networks, schedule requirement dates
will be incorporated for each stage of procurement for all requisitions
up to delivery to site. Actual dates will be shown for each stage
against each requisition to show the work accomplished; wherever
schedule dates cannot be met, the forecast dates will be indicated for
the immediate and further stages. The required site date shall also
be indicated against each requisition / purchase order and where the
forecast date is likely to exceed the required site date; recommended
action will be indicated by the CONTRACTOR under “Remarks”
Column.
Detailed procurement status report shall be generated and issued

periodically as agreed with ADNOC ONSHORE.
5.7 LEVEL 3 DETAILED SCHEDULES FOR CONSTRUCTION

ACTIVITIES
5.7.1 Level 3 Detailed Construction Critical Path Network
CONTRACTOR shall prepare detailed planning for all sections of the

construction activities, by subcontractor, discipline, area or other division
suitable for effective control as agreed between CONTRACTOR and
ADNOC ONSHORE. These plans shall be in the form of a network drawn
on a time scale and shall be made available to ADNOC ONSHORE at least
four (4) weeks prior to start of mobilization of construction personnel at
site. CONTRACTOR shall update the network schedule and produce look-
ahead plans for proper monitoring and control. The frequency of updating

Procedure No. - 30-99-90-1682
may depend on individual circumstances of each plan and shall be subject

to agreement between CONTRACTOR and ADNOC ONSHORE.
5.7.2 Level 3 Detailed Construction Schedule by Subcontract
Subsequent to Subcontractor’s mobilization at site, CONTRACTOR shall

submit and provide monthly updates for CPM network schedules for each
subcontractor at site.
5.7.3 Level 3 Detailed CPM Network For Pre-Commissioning And

Commissioning
CONTRACTOR shall prepare and update CPM Networks for pre-

commissioning and commissioning activities System / Sub system wise.
5.8 LEVEL 4 - CONTROL LEVEL SCHEDULES
5.8.1 Monthly Program
EPC Contractor shall prepare monthly quantitative programs in line with

functional schedules for all the functions. These programs shall be made
keeping in view the cumulative targets as set in the schedules, backlog and
work front available in terms of vendor inputs, drawings, materials and
access as applicable. The programs for construction shall be accompanied
by list of resources (Manpower & machinery) planned to be deployed to
achieve the programs. Current hold ups (Drawing, Materials, etc. if any)
required to be resolved for the execution of the programs made shall be
indicated with proposed action plan for resolution.
Monthly programs other than Construction shall be submitted to ADNOC

ONSHORE/PMC Design Office within three calendar days of monthly
progress report cut-off date. In case of Construction, monthly program
shall be finalized in consultation with ADNOC ONSHORE /PMC’s site
representative and submitted within two calendar days of monthly progress
report cut-off date.
The monthly programs shall be further broken down into weekly programs
and indicated in weekly reports for closer monitoring of progress.
5.8.2 Three - Week Look Ahead Schedules.
A three week look ahead schedule will be prepared covering activities in

details for all disciplines to indicate specific items of work to be
accomplished over the forthcoming two (2) weeks and activity completed in
the previous week. This schedule will form part of the weekly progress
Procedure No. - 30-99-90-1682
report and be updated weekly. It will highlight any internal or external

information flow or decision restraints that are hindering progress.
6.0 PROCUREMENT
6.1 EXPEDITING FOR MANUFACTURING / DELIVERY
EPC Contractor shall expedite for orders where delivery of materials is critical to
project completion by visiting vendor’s work periodically. A list of such critical
items/vendors shall be specified by ADNOC ONSHORE / PMC during the kick off
meeting or at a later date. EPC Contractor shall submit fortnightly expediting
reports based on his representative’s visit to vendor’s work
In addition to the above, ADNOC ONSHORE / PMC may request expediting

report based on visit of EPC Contractor’s representatives in case of orders which
though not critical at the time of order placement become subsequently critical
during project execution due to any reason.
6.2 BULK MATERIAL CONTROL
The EPC Contractor shall follow an integrated material control system for the
project. The system shall be such that material identification in the design office,
procurement and allocation, are all channelised and controlled in an orderly
manner. The EPC Contractor shall follow material identification like
unitwise/system wise/area wise/zone wise/Linewise, and shall give construction
orientation to material control. The EPC Contractor, right from the beginning, at
the design office stage, shall start identifying materials system wise or area wise
as indicated above. The system shall be based upon tracking of material
requisitioning, placement of purchase order, manufacturing at vendor’s shop up to
receipt at site for making the material available for performing planned and
sequential construction work.
Through periodic reviews, the EPC Contractor shall have a system of generating
Hold up reports well in advance to identify exception on material availability and to
track such material by the expeditors through a systematic follow up procedure
from the vendors.
The EPC contractor shall make a presentation on the bulk material control system
proposed to be implemented by them for the project during the kick-off meeting.
EPC Contractor shall submit the following reports on monthly basis for each unit
as well as summary level.
• Bulk Material Status Report

• Material hold up/shortage report.

Procedure No. - 30-99-90-1682
7.0 PLANNING AND SCHEDULING FOR CONSTRUCTION
7.1 CONTRACTOR shall commence the field activities as soon as possible,

and complete the work on or before the dates indicated in the project master
schedule detailed in attachment “J” to the contract.
7.2 At all times, CONTRACTOR shall furnish sufficient work forces, materials,
facilities, construction plant and equipment, work the hours of work, perform the
work in character, sequence and timing, and control progress of the work so as to
achieve completion of the work on or before the scheduled completion dates
specified in the project master schedule detailed in attachment “J” to the contract.
7.3 CONTRACTOR shall produce detailed Work Schedule for ADNOC

ONSHORE approval and use the detailed Work Schedule as the basis of
reporting progress of the WORK, forecasting and schedule control.
CONTRACTOR shall revise the Work Schedule only to reflect the effect of
approved Change Orders, and at regular weekly intervals CONTRACTOR shall
update the Work Schedule to reflect actual progress of the WORK.
7.4 If CONTRACTOR’s performance of the WORK deviates from or does not

conform to the WORK Schedule, CONTRACTOR shall submit to ADNOC
ONSHORE a written plan of schedule recovery, detailing all activities to be
undertaken by CONTRACTOR to improve performance so as to achieve
compliance with the WORK Schedule.
7.5 CONTRACTOR will plan and schedule field activities well in advance of
the start of site work. Construction Planning Group will review engineering and
procurement schedules to ensure that the engineering and procurement work
priorities are aligned with the construction plan for the Project. Field planning
and scheduling updates shall take into account the current status of Engineering
and Procurement activities and shall include, but not limited to the following.
 Submitting for review by ADNOC ONSHORE, the basis and formats for
the type of schedules to be used by CONTRACTOR indicating the
frequency of update.
 Preparing within agreed time scale(s), the following documentation for

WORKS:
- Detailed construction schedules/CPM networks for construction

activities
- Construction schedule by subcontracts
- PRE-COMMISSIONING / READY FOR COMMISSIONING Sch
- Summary bar charts and “S” curves for progress of WORK
- Resource based construction bar chart schedules and physical
progress “S” curves
- Detailed work program schedules
- Manpower Loading Charts (direct and indirect and showing split
by craft)
Procedure No. - 30-99-90-1682
- Construction Equipment Loading Chart.
7.6 CRITICAL PATH NETWORK FOR CONSTRUCTION
A detailed, critical path network will be prepared for construction activities, which,
after discussions with the construction Subcontractor(s), will be finalized and used
for progress monitoring, control and reporting purposes. The logic of
pre-commissioning activities shall also be considered while developing the
construction network.
7.7 CONSTRUCTION SCHEDULE BY SUBCONTRACT
Subsequent to Subcontractor's mobilization at site, a construction work schedule

will be generated by each Subcontractor, based upon the work items and
quantum to be performed, within the specified contractual duration. Scheduling
of work items will be based upon priority and construction logic as depicted in the
critical path construction network, and will aim at timely handing over of the work
front for the interdependent and interfaced activities with other subcontract.
7.8 PRE-COMMISSIONING / RFC SCHEDULE
Based on the logical sequence of pre-commissioning, detailed networks will be

prepared for monitoring, control and reporting purposes.
8.0 ANCILLARY SCHEDULES
CONTRACTOR shall produce following ancillary schedules. The format and

frequency will be agreed with ADNOC ONSHORE.
a) Vendor Document Master Schedule
This document shall be used to monitor the receipt and approval of

Vendor drawings and documents.
It shall be cross-referenced to the level II network and issued monthly.
b) Drawing and Documents Holds Register and Status
This document shall be used to record the identification and clearance of

engineering drawing and documentation holds.
c) Shut down & Tie-ins Schedule
Timing of shutdown windows agreed at the tendering stage with ADNOC

ONSHORE (and later as per the Contract Base Line Schedule) shall be
considered tentative and will be substantially determined by the COMPANY oil
production capacity (quota).

Procedure No. - 30-99-90-1682
CONTRACTOR shall develop detailed shutdown plans with maximum flexibility

such that disruption to overall construction plan is avoided in case of alteration.
In consistence with approved construction methodology, detailed shutdown plans
shall be closely and regularly coordinated with the COMPANY until firmed up with
all stakeholders two months prior to the date of required shutdown.
CONTRACTOR shall demonstrate full preparedness and readiness for executing
the work in terms of availability of relevant Material and Approved for Construction
drawings prior to the final firming up of the shut down window (two months ahead
of the event).
Two weeks prior starting of the Shutdown, contractor should issue the
Hourly Shutdown Activities Plan. Contractor should be required to work 24
hours / day during the Shutdown unless otherwise instructed differently by
ADNOC ONSHORE.
d) Handover status table
This document shall be a status table on the progressing of the handover packages.
e) System Testing and Pre-commissioning. Activities requiring schedules will include

but not be limited to:
- Testing and inspection of piping systems

- Static Equipment testing
- Rotating Equipment testing
- Instrument loop and system testing and calibration
- Energizing electrical systems
- Motor-runs
- Line flushing and blowing
- Re-instatement of piping systems
- Piping and instrument check against P&IDs with ADNOC ONSHORE
- Insulation and tracing
- Alarm trip check
- Pipelines
f) Physical tagging of equipment
9.0 CO-ORDINATION
a) CONTRACTOR has the obligation to co-ordinate and supervises all schedules and
work plans of Subcontractors and other parties. CONTRACTOR shall assist these
parties in preparing realistic schedules where required.

Procedure No. - 30-99-90-1682
These schedules must allow ADNOC ONSHORE and CONTRACTOR to monitor

closely the progress of testing and Pre-commissioning activities per system, area,
and discipline as required.
The schedules shall allow for multi-discipline monitoring per system, showing the
actual versus planned progress for all activities per system.
Frequency of issuing and updating of these schedules shall be subject to

agreement between ADNOC ONSHORE and CONTRACTOR.
b) Ensuring Completion Date
In order to comply with the agreed planned completion dates for the Works (or part
thereof), CONTRACTOR shall advise ADNOC ONSHORE on a monthly basis or
at intervals as may be directed by ADNOC ONSHORE Representative of all
activities which, in his opinion will be critical for timely completion.
During the construction period CONTRACTOR shall inform ADNOC ONSHORE

immediately of any changes to the delivery status of critical Equipment, or to any
other events which endanger the completion schedule.
Should the work not progress in accordance with the Project planning
documentation or the reports and /or schedules submitted not be adequate to
identify progress, CONTRACTOR shall prepare and submit special or exception
reports and /or schedules with format and timing as requested by ADNOC
ONSHORE.
ADNOC ONSHORE may direct CONTRACTOR to take further actions, such as, but
not limited to increasing the work force, increasing the number of shifts or
increasing the level of construction Equipment. All costs related to such actions
will be at the expense of CONTRACTOR.
10.0 CLOSE OUT REPORT / UPDATION OF PLANNING PACKAGE

EPC Contractor shall submit the Close Out Report (Head Office & Site Activities)
immediately after Mechanical Completion of the Project and also provide updated
Planning Package along with Close out report.
11.0 CONTROL ROOM DISPLAY

EPC Contractor shall have conference room at site to display charts featuring
salient static information of the project, schedules, status of progress, resource
deployment, rainfall record, block flow diagram, plot plan, work break down
structure etc. The status shall be updated at least on weekly basis. The objectives
of the control room are to provide information at a glance to project personnel
including the management of ADNOC ONSHORE and PMC.
12.0 GENERAL REQUIREMENTS

Procedure No. - 30-99-90-1682
12.1 ADNOC ONSHORE reserves the right to add / modify any or all of the
scheduling and reporting requirements if deemed necessary for ensuring
effective control and monitoring purpose. ADNOC ONSHORE shall discuss /
explain all such changes / requirements and CONTRACTOR shall implement
the same at all items till project completion.
12.2 CONTRACTOR shall submit to ADNOC ONSHORE electronic native file(s) of

the schedules and reports at regular intervals for review and approval as
applicable. Such electronic native file(s) shall include Base Line Level-II and
Level-III schedules and subsequent Monthly updates, Weekly and Monthly
Progress Reports. etc.

Procedure No. - 30-99-90-1682
SAMPLE FORMAT 1 - WORK BREAKDOWN STRUCTURE - Workload

Procedure No. - 30-99-90-1682
SAMPLE FORMAT 2 - WORK BREAKDOWN STRUCTURE – Progress

Measurement

Procedure No. - 30-99-90-1682
APPENDIX II
PROGRESS MEASUREMENT PROCEDURE

Procedure No. - 30-99-90-1682
TABLE OF CONTENTS
1.0 PURPOSE....................................................................................................................... 41
2.0 RESPONSIBILITY........................................................................................................... 41
3.0 BASIS OF MEASUREMENT OF PROGRESS................................................................ 41
3.1 OVERALL PROJECT PROGRESS SUMMARY ......................................................................41
3.2 GENERAL .................................................................................................................................41
3.3 HOME OFFICE PROGRESS MEASUREMENT (BASIS / SOURCE): ....................................42
3.4 PROCUREMENT INCLUDING ORDERING, MANUFACTURING AND DELIVERY
STATUS REGISTER ........................................................................................................................43
4.0 PROJECT PROGRESS REPORTING IMPLEMENTATION AND SEQUENCE .............. 44
5.0 PROGRESS EVALUATION ............................................................................................ 44
5.1 FUNCTION LEVEL ...................................................................................................................44
5.2 HOME OFFICE SERVICE PROGRESS ...................................................................................48
5.3 SUBCONTRACTING ................................................................................................................51
5.4 PROCUREMENT INCLUDING ORDERING, MANUFACTURING & DELIVERY
PROGRESS ......................................................................................................................................51
5.5 OVERALL CONSTRUCTION INCLUDING MECHNAICAL COMPLETION,
PRECOMMISSIONING / RFC ..........................................................................................................53
5.6 PAC, FINAL DOCUMENTATION AND HANDOVER ..............................................................54
6.0 PERFORMANCE PRODUCTIVITY ................................................................................. 55
ATTACHMENT 1 – PROGRESS MEASUREMENT...................................................................................57

ATTACHMENT 2 A - INTERMEDIATE MILESTONES FOR CONSTRUCTION ACTIVITIES .....................59
ATTACHMENT 2 B - INTERMEDIATE MILESTONES FOR CONSTRUCTION ACTIVITIES................60
ATTACHMENT 2 C - INDICATIVE WEIGHTING AMONG DISCIPLINES IN CONSTRUCTION ...........61
ATTACHMENT 2 D - CONVERSION FACTORS FOR MANHOURS AMONG DISCIPLINES IN
CONSTRUCTION .............................................................................................................................62

Procedure No. - 30-99-90-1682
1.0 PURPOSE
The purpose of this procedure is to provide a consistent method for measuring and
reporting the physical progress and thereby providing a basis for checking and analyzing
progress, productivity and forecasting.
2.0 RESPONSIBILITY
The assessment and reporting of progress will be the responsibility of the CONTRACTOR.
3.0 BASIS OF MEASUREMENT OF PROGRESS
3.1 OVERALL PROJECT PROGRESS SUMMARY
The planned and actual progress shall be assessed for the total project scope, i.e.
home office engineering and construction planning, procurement including
ordering, manufacturing and delivery. While the home office activities shall
include engineering, Subcontracting and construction planning and other services,
the ordering, manufacturing and delivery shall include activities for issue of RFQ’s
up to ordering and through activities at manufacturers’/suppliers' shops and
transportation of materials to site and installation of material at site. Field activities
shall cover construction including pre-commissioning and Ready for
Commissioning (RFC) of facilities and final documentation / Handover.
The overall weightings between various units for multiple units project, home office
services, ordering and manufacturing and field activities shall be fixed depending
on the type of the project. The Function level weightings are given in section 5.1.
The weightings indicated as “Fixed” are firm weightings and shall not be changed
during the entire project duration without prior ADNOC ONSHORE approval. The
weightings indicated as “by Contractor” and subsequent levels shall be proposed
by Contractor for ADNOC ONSHORE. The overall weightings established will
remain fixed unless there are changes in total work scope of a large magnitude or
the base contract has changed significantly. Any change will require ADNOC
ONSHORE approval prior to implementation.
3.2 GENERAL
The following describes the basis for establishing the planned progress and
measuring the actual progress for the various home office activities, manufacturing
and delivery of materials and construction activities. The basic concept of

Procedure No. - 30-99-90-1682
progress measurement is man-hours budgeted and man-hours earned, which are

related to physical quantum of work planned and accomplished.
3.3 HOME OFFICE PROGRESS MEASUREMENT (Basis / Source):
Progress shall be reported and calculated at the project level by means of the
project level CPM schedules. Activities will be weighted based on budgeted man-
hours related to the physical work quantum and the physical progress shall be
measured and reported against each activity based upon the physical work
performance. The physical work performance will be measured through
achievement of specific milestones representing the key stages of work process for
the activity.
Each drawing/document/deliverable will have linkage to specific activity numbers in

the CPM network and the activity progress shall be rolled-up to update the network
and evaluate overall progress from the updated deliverables status report of the
following main sources:
- Engineering Deliverables Status Register.

- Subcontracting Status Register.
- Engineering for Procurement - MRs/TBTs/PR Register
- Engineering for Construction - Construction Commodity Release Register
These status reports are discussed below:
a) Engineering Deliverables Status Register
All Engineering documents/activities inclusive of drawings, data sheets,

specification, material requisitions studies/reports on the project shall be included in
this report (refer to Home Office Progress Measurement 4.2.1).
For the purpose of standardizing progress reporting within the drawing/document

status system, a milestone pattern with fixed percentage complete against each
milestone shall be established for each type of document, the details of which are in
Section 5.1 of this procedure. The incremental progress for each step shall be
recognized when the milestone is achieved. No intermediate prorated progress
credit between two successive milestones shall be recognized.
The status and physical progress shall be updated monthly for each document.
This report shall then form the basis of feeding the status and progress to the CPM
schedule.
The engineering register shall be computerized in such a way that it can roll up
activity progress in order to update networks.
b) Subcontract Status Register

Procedure No. - 30-99-90-1682
The Subcontract status report shall track all Subcontracts to be awarded on the
project from initial pre-qualification stage through award of Subcontract.
The number and types of Subcontract shall be determined as part of the
Subcontracting plan.
The CONTRACTOR shall distribute the total budgeted man-hours for

Subcontracting services and each contract shall be assigned a weighted value
based on the complexities. Achieved progress shall be reported based on the
progress milestone pattern and fixed percent complete for all milestones as detailed
in Section 5.3 of this procedure.
c) Engineering for Procurement - MRs/TBTs/PR Register
CONTRACTOR will prepare MRs/TBTs/PR release schedule/ actual and forecast
register and will update it monthly.
d) Engineering for Construction - Construction Commodity Release Register
CONTRACTOR will prepare Construction quantity release schedule/ actual and
forecast register and will update it weekly /monthly.
A Suitable computer software will be utilized to track and update the status of each
deliverable in these control registers, roll up and evaluate the progress of
engineering, procurement, Subcontracting and overall home office through network
activity linkage as mentioned above.
3.4 PROCUREMENT INCLUDING ORDERING, MANUFACTURING

AND DELIVERY STATUS REGISTER
The procurement status register shall track all equipment and materials on the
project, from the RFQ issue stage through purchase order issue, material
shipment and receipt at the job site. It shall also provide the means to review the
status and evaluate potential project schedule delays on account of material
delivery.
The number of requisitions/purchase orders shall be estimated initially and will be

updated as the procurement plan is finalized. A fixed milestone and percent
complete pattern shall be determined for each material requisition/purchase order,
starting with the issue of RFQ and finishing with the material delivery at site as
detailed in Section 5.4 of this procedure.
Weighting of each RFQ / Purchase Order will be based upon the cost data and
complexity of equipment / material. All the weight factors and intermediate
milestone percentage progress will require ADNOC ONSHORE approval.
Procurement status report shall indicate planned, actual and forecast status for
each item by milestone and will be updated at regular intervals indicating planned
and actual progress.

Procedure No. - 30-99-90-1682
4.0 PROJECT PROGRESS REPORTING IMPLEMENTATION AND

SEQUENCE
During the period immediately following project kickoff, progress shall be measured against
preliminary man-hours allocated to the front-end activities. Planned progress during this
period will be based on the front-end staffing plan.
After development of the project master schedule, work will start on development of the
detailed schedules and the other reports discussed in this procedure. As soon as these
have been approved and issued, they shall supersede the front-end progress base and
become the basis of progress measurement.
Home office progress reporting shall be done every month for each discipline and
summarized as follows:
- Overall/Divisional Engineering Services.
- Procurement Services.
- Subcontracting and Construction Planning.
- Total home office.
5.0 PROGRESS EVALUATION

Details of the methodology to be adopted for measuring the planned and actual progress of
the various documents under engineering, procurement and Subcontracting are discussed
below. Indicative milestone progress for a deliverable, work item is given in attachments
to this appendix. As explained in 3.2 above, the CONTRACTOR to adopt the system
outlined below.
5.1 FUNCTION LEVEL

Home office services, Procurement and Overall Construction shall be based on costs and
fixed by ADNOC ONSHORE prior to award of the Contract. The ratio may vary depending
upon the type of the project. The progress measurement at function level is cited below.
The weightings indicated as “Fixed” are firm weightings and shall not be changed during
the entire project duration without prior ADNOC ONSHORE approval. The weightings
indicated as “by Contractor” and subsequent levels shall be proposed by Contractor for
ADNOC ONSHORE approval.
5.1.1 Overall Progress
Fixed weightages (Type of Projects)

WBS
Phases Major / Building/ Tie-in
Level-1
FFD Infrastructure Works
A Home Office Service 7% 5% 5%
B Procurement 43% 10% 40%
C Overall Construction 45% 80% 50%
PAC, Final Documentation &

D 5% 5% 5%
Handover
Procedure No. - 30-99-90-1682
Overall Progress 100% 100% 100%
5.1.2 Home Office Service
WBS Basis of
Function Level Weighting Remarks
Level Weightings
A Home Office Service As per Fixed
5.1.1
A.1 Engineering 95% Fixed
A.1.1 EDDR Discipline/deliverable wise ** By Contractor Manhours
A.2 Sub-contracting Services 5% Fixed
A.2.1 Tender wise ** By Contractor Cost
5.1.3 Procurement
WBS Basis of
Level Weightings
B Procurement As per Fixed Cost

5.1.1
B.1 Ordering 10%
B.1.1 Project Materials 95%
B.1.1.1 Equipment / Package ** By Contractor Cost
B.1.1.1.1 Discipline/MRQ wise ** By Contractor Cost
B.1.1.2 Bulks ** By Contractor Cost
B.1.1.2.1 Discipline/MRQ wise ** By Contractor Cost
B.1.2 Operating Spares 5% Fixed
B.1.2.1 PO wise ** By Contractor Cost

Procedure No. - 30-99-90-1682
B.2 Manufacturing including Ex- 60% Fixed

Works Delivery
B.2.1. Equipment / Package ** By Contractor Cost
B.2.1.1 Discipline /PO wise/Tagwise ** By Contractor Cost
B.2.2 Bulk Materials ** By Contractor Cost
B.3 Site Delivery 30% Fixed
B.3.1 Equipment / Package ** By Contractor Cost
B.3.2 Bulk Materials ** By Contractor Cost
5.1.4 Overall Construction
WBS Basis of
Level Weightings
C Overall Construction As per Fixed Cost

5.1.1
C.1 Construction 85%
C.1.1 Temporary Facilities 3% Fixed
C.1.1.1 Facilities wise ** By contractor Manhours
C.1.2 Permanent Facilities 97% Fixed
C.1.2.1 Area/Discipline/Commodity ** By contractor Manhours
C.2 Mechanical Completion 5% Fixed
C.2.1 ITRs “A” sign off 20% Fixed
C.2.1.1 Subsystem/ discipline wise ** By contractor Manhours
C.2.2 Walk down completed 10% Fixed
C.2.2.1 System/ subsystem wise ** By contractor Manhours
C.2.3 Punch ”A” closeout 30% Fixed
C.2.3.1 Subsystem/ discipline wise ** By contractor Manhours

Procedure No. - 30-99-90-1682
C.2.4 MC Dossiers issue 10% Fixed

C.2.4.1 Subsystem wise ** By contractor Manhours
C.2.5 MC Dossiers approved 30% Fixed
C.3 Pre-commissioning & RFC 10% Fixed
C.3.1 Vendor Mob & Demob 10% Fixed
C.3.1.1 System/ discipline wise ** By contractor Manhours
C.3.2 ITRs “B” sign off 20% Fixed
C.3.3 Walkdown completed 10% Fixed
C.3.3.1 System wise ** By contractor Manhours
C.3.4 Punch ”B” closeout 20% Fixed
C.3.5 RFC Dossiers issue 10% Fixed
C.3.5.1 System wise ** By contractor Manhours
C.3.6 RFC Dossiers approved 30% Fixed
5.1.5 PAC, Final Documentation & Handover
WBS Basis of
Level Weightings
D PAC, Final Documentation & As per Fixed

Handover 5.1.1
D.1. Performance Test Run & PAC 60% Fixed

D.1.1 As per PTR procedure ** By Contractor
D.2 Final Documentation & 40% Fixed
Handover
D.2.1 Final As Built & Mastering 55% Fixed
D.2.2 Project Documentation 15% Fixed
D.2.3 MAXIMO & AIMS 15% Fixed
D.2.4 Spares & Training 15% Fixed

Procedure No. - 30-99-90-1682
5.2 HOME OFFICE SERVICE PROGRESS
Based on the distribution of the target man-hours, various disciplines will be

weighted to give an overall home office services percent complete, as below:
Example:
1. Overall Engineering 95%

2. Sub-contracting 5%
----------
TOTAL HOME OFFICE SERVICES 100%
5.2.1 Engineering progress based on EDDR:
Each engineering discipline will be weighted to give Effort Based Engineering

progress as below example, based on target man-hours:
Example
Process 5%
Vessels/ Machinery/Rot. Equipment 10%
Civil/Structural 17%
Piping 25%
Pipeline 16%
Corrosion Protection 2%
Electrical 12%
Instrumentation 12%
Telecommunication 0.5%
Environmental/Safety 0.5%
----------
ENGINEERING (EDDR) 100%
a. ENGINEERING ACTIVITIES
The progress of various activities under different disciplines of engineering shall
cover the following:
- Studies and Reports

- Engineering Documents:
- Drawings
- Specifications
- Data Sheets

Procedure No. - 30-99-90-1682
- Material Requisitions
- Procurement related activities
- Subcontracting related activities
- Engineering for Construction
Mechanics of measuring the progress of the above will be as follows:
a. Studies and Reports

This will cover all the studies and major reports required on the project. These
studies and reports shall form part of the Schedule of Engineering deliverables
and the progress of each Study/Report will be measured as follows:
SN Milestones Cumulative
1 Started 5%
2 Issued for ADNOC ONSHORE approval 35%
3 ADNOC ONSHORE comments incorporated 90%
4 Final Report approved by ADNOC 100%

ONSHORE and issued
Weighting for each Study/Report will be based on estimated man-hours

needed.
b. Drawings, Specifications, Data Sheets and Material Requisitions
Engineering Deliverables Schedule shall include all drawings, specifications, data

sheets and requisitions to be developed by each discipline. Weighting for each
document will be based on the estimated man-hours needed for the same.
CONTRACTOR shall propose the percentage progress for various identifiable
stages/milestones under the different types of documents and drawings for
ADNOC ONSHORE approval. An example is cited below:
Engineering Deliverables:
1 Started 5%
2 Issued for ADNOC ONSHORE 15%
Review/Comment (IFR)
3 Incorporate ADNOC ONSHORE 35%
Comments/Re-issue for Review
4 Approved for construction (with holds) 85%
5 Approved for construction (final) 100%
Procedure No. - 30-99-90-1682
Engineering Deliverables (Typical for P&IDs – HAZOP Category):
1 Started 5%
2 Issued for ADNOC ONSHORE 15%
Review/Comment (IFR)
3 Incorporate ADNOC ONSHORE 35%
Comments/Issue for HAZOP
4 Approved for design (AFD) 85%
5 Approved for construction (final) 100%
Note : No progress on rejected deliverables by ADNOC ONSHORE. Any

progress credited on the last submission of the rejected deliverable are to be
invalidated.
c. Engineering Non-deliverables : are considered the activities in the EDDR which will
have weightings but the progress will be measured based on separate progress
measurement system. Progress measurement of 3D Modelling and Vendor drawings
will come under this category. Separate PMS will be proposed by Contractor for
ADNOC ONSHORE approval.
d. Procurement-related Engineering Activities
Engineering progress of procurement-related activities shall be evaluated for

each identified requisition using the following basis:
Percent Complete
Description Standard Complicated Bulk
Equipment Machinery Materials
Prepare RFQ 10%
15% 10%
Issue of Technical Evaluation of Bids 30%
40% 70%
Issue of Purchase Requisition 45%
50% 100%
Approve Vendor Drawings 85% 90%
Equipment Manuals/Test Procedures
Approved 95% 95%
Review Final Tests/Inspection Reports 100% 100%

Procedure No. - 30-99-90-1682
5.3 SUBCONTRACTING
Each Subcontract package shall be identified on the Subcontracts control level

schedule and weighted with budget man-hours according to the complexity of the
package.
Progress shall be evaluated by monitoring each Subcontract package according to

the following major milestones:
1 Issue RFQ to Tenders 25%

2 Approval of Recommendation for Award by 75%
ADNOC ONSHORE
3 FOI issued 95%
4 Signed contract sent to ADNOC ONSHORE 100%
5.4 PROCUREMENT INCLUDING ORDERING, MANUFACTURING &

DELIVERY PROGRESS
Each material requisition shall be weighted according to estimated cost to

establish individual weightings. CONTRACTOR shall propose the milestone
progress release procedure for broad category of equipment and material,
keeping in mind the complexity of the equipment or material, for ADNOC
ONSHORE approval. Indicative discipline wise weighting is as follows.
Discipline
Weighting
Piping 16%
Heat Transfer Equipment 19%
Pressure Vessels 18%
Rotating / Mech. Equipment / Systems 28%
Electrical 7%
Instrumentation 12%
The proposed milestone-progress-release procedure for equipment and bulk
material will be based on distinct milestones, identified for various stages of
ordering, manufacturing and delivery, which can be identified and controlled. The
suggested milestones are:

Procedure No. - 30-99-90-1682
Sl. Milestones / Equip Bulk

Progres Minimum Documents Required for
No. Activities ment s Claim Progress / Payment Certification
Ref: 30-99-90-1682 Revision: 01 Criteria Date: Dec 2017 Page 52 of 128
A ORDERING 10% 10%
1 Issue RFQ 2% 2% Milestone EPC Contractor’s Progress Report
2 Receive Bids 1% 1% Milestone EPC Contractor’s Progress Report
3 TBE report 1% 1% Milestone TBE submission Transmittal
submission
4 TBE report approval 2% 2% Milestone TBE approval Transmittal
5 Placement of PO 4% 4% Milestone PO Acceptance Letter from Vendor &
MR approval transmittal.
B MANUFACTURING 60% 60%
1 Submission & 5% 2% Progressi Expediting Report by EPC Contractor/
Approval of ITP & ve Certification by QA/QC, Certification by
Key Vendor Engineering Team, based on VDR
Drawings/Documents
2 Sub-Ordering by 2% 0% Milestone Expediting Report by EPC Contractor
Vendor /Vendor Report
3 Receipt of all sub- 5% 5% Progressi Expediting Report by EPC Contractor
ordered Material by ve /Vendor Report
Vendor
7 Manufacturing 35% 40% Progressi Expediting Report by EPC Contractor
ve /Vendor Report
8 Inspection/Testing ( 10% 10% Milestone Expediting Report by EPC Contractor
FAT) Completion /Vendor Report/Fat Report
9 Packing & Ex. Works 3% 3% Milestone Expediting Report by EPC Contractor
Delivery /Vendor Report
C DELIVERY 30% 30%
1 Shipped 5% 5% Milestone Expediting Report by EPC Contractor,
Supporting Shipping Documents
2 Receipt Material at 5% 5% Milestone Expediting Report by EPC Contractor,
Arrival Port & Custom Supporting documents
Clearance
3 Receipt of Material to 20% 20% Milestone Expediting Report by EPC Contractor /
Site Certification by ADNOC ONSHORE
Site team, confirming receipt of
material in good condition.
Procurement Milestones:
Contractor/Vendor shall propose separate progress measurement system for the

progressive milestones for ADNOC ONSHORE approval.
For bulk material, intermediate milestone % is indicated below.
Discipline 1st MTO 2nd MTO 3rd MTO Final MTO Top Up
MTO
50 20% 10% 10% 10%
Piping After issue of
Bulks After 30% After 90% After issue
P&IDs, Plot After 60%
Model Model of all ISOSs
Plans, Line List, Model review
review review without hold
PMS
Discipline 1st MTO 2nd MTO 3rd MTO Final MTO Top Up
MTO
Procedure No. - 30-99-90-1682
50 % 20% 20% 10%

E&I After
Bulks After issue of After issue
approval of
Plot Plans, Eqpt of Cable
Cable
list, SLDs schedule
schedule
90% 10%
Line
Pipes Based on
After approved approval of
route plan alignment
sheets
5.5 OVERALL CONSTRUCTION INCLUDING MECHNAICAL COMPLETION,

PRECOMMISSIONING / RFC
The progress measurement of Overall Construction shall include Construction, Mechanical

completion, Pre-commissioning, Final documentation and Handover with Detail
weightage fixed breakup are as given in section 5.1 – Function Level.
A. Construction and Completion is further divided into the following categories
A.1 Construction :
i. Temporary facilities : Contractor will provide the further facility wise breakdown
and progress measurement proposal for ADNOC ONSHORE approval.
ii. Permanent facilities :

The construction/pre commissioning/RFC progress measurement shall be
developed by the CONTRACTOR and submitted for ADNOC ONSHORE
approval, taking into account the type of the project. The weight factor among
various tenders will be based on cost. Indicative wt. factor for process unit is
shown below.
Avg Range
PILING (IF APPLICABLE) 03 (1-6)
CIVIL /STRUCTURAL WORK 29 (20-34)
PIPING & EQUIPMENT ERECTION 39 (26-48)
INSULATION 03 (2-4)
PAINTING 01 (1-2)
ELECTRICAL 08 (4-10)
INSTRUMENTATION 09 (5-10)
MISCELLENEOUS (INCL. PACKAGES) 08 (4-9)
Note : In case of utilities and offsite, package/system wise weight factors and
then to discipline wise weight factors shall be developed. This will be more
relevant in case the EPC contractor is sub-contracting some packages on turnkey
basis. For example: RW System etc.
Procedure No. - 30-99-90-1682
A detailed construction progress measurement system shall be developed by the

CONTRACTOR that will indicate progress results per physical area and per
discipline. The system should be computerized so that progress activities in the
detailed schedules network can be rolled up at the network level to calculate
overall. The CONTRACTOR will produce complete back up documents such as
quantities/resources, etc. to review the suggested weightings. In each area
physical quantities of work involved shall be indicated.
The pre commissioning/RFC progress measurement shall be developed, on a

system basis and weightings provided for ADNOC ONSHORE review and
approval.
A.2 Mechanical Completion : It will based on the area wise / system wise
/subsystem wise / discipline wise. Further it will identify the Inspection Test
Reports (ITR) / Check sheet by the Contractor. All status of ITRs, punch items,
MC Dossiers etc. will be managed through a completion software with access to
ADNOC ONSHORE. The progress milestone breakup are as given below:
i. ITR “A” sign off - 20%

ii. Walk down completed - 10%
iii. Punch “A” closeout - 30%
iv. MC Dossier Issued - 10%
v. MC Dossier approved - 30%
A.3 Pre-commissioning / RFC : It will based on the area wise / system wise /
wise / discipline wise. Further it will identify the Inspection Test Reports (ITR) /
Checksheet by the Contractor. All status of ITRs, punch items, RFC Dossiers
etc. will be managed through a completion software with access to ADNOC
ONSHORE. The progress milestone breakup are as given below:
i. Vendor Mob & Demob - 10%

ii. ITR “B” sign off - 20%
iii. Walkdown completed - 10%
iv. Punch “B” closeout - 20%
v. RFC Dossier Issued - 10%
vi. RFC Dossier approved - 30%
5.6 PAC, FINAL DOCUMENTATION AND HANDOVER

The progress measurement of Overall Construction shall include Construction,
Mechanical completion, Pre-commissioning, Final documentation and Handover with
Detail weightage fixed breakup are as given in section 5.1 – Function Level.
A. Performance Test Runs (PTR) : It will based on the approved PTR procedures.
B. Final Documentation & Handover is further divided into the below

categories:

Procedure No. - 30-99-90-1682
B.1 Final As Built & Mastering :This will be further divided into:
i. Redline markup - 20%

ii. Final As Built - 30%
iii. PDS-3D, SPPID, SPI - 10%
iv. Mastering - 40%
B.2 Project Documentation This will be further divided into :
i. Engineering Dossier - 20%

ii. VDBs / MRBs - 15%
iii. IOM manuals - 15%
iv. Plant O&M - 15%
v. Construction Record Book - 20%
vi. Others - 15%
B.3 Maximo & AIMS This will be further divided into :
i. Maximo - 50%
a. Submission of deliverables - 30%

b. Uploading in maximo system - 70%
ii. AIMS - 50%
B.4 Spares & Training: This will be further divided into :
i. Spares - 80%
a. Receipt at site - 30%
b. Handover to ADNOC ONSHORE - 70%
ii. Training - 20%

a. Place PO - 10%
b. Training Done - 90%
6.0 PERFORMANCE PRODUCTIVITY
Performance will be calculated by using the earned man-hour concept, i.e. man-hours
earned based on physical progress of activities completed as indicated in the Progress
Milestones Tables, divided by the actual man-hours expended for these activities resulting
in performance evaluation. The tabulation shall cover all disciplines and will be as per the
format shown “Format 7”.

Procedure No. - 30-99-90-1682

Procedure No. - 30-99-90-1682
Attachment 1 – PROGRESS MEASUREMENT
Basis of
Measurement
Weightage Level
Activity Description for Individual
Discipline /
Activity
Level -1 Level - 2 Level -3 Level-4 Level-5 Level-6
A) Home Office Services (4-8%)
a) Detail Engineering (Incl. Basic Engineering) 95%
Effort based as
b1) Deliverables based upon EDDR - Effort
per Document
Based
Control Index
Process 5% By Contractor Manhour
Vessel / Machinery / Rot. Equipment 10% By Contractor Manhour
Civil/Structural 17% By Contractor Manhour
Piping 25% By Contractor Manhour
Pipeline 16% By Contractor Manhour
Corrosion Protection 2% By Contractor Manhour
Electrical 12% By Contractor Manhour
Instrumentation 12% By Contractor Manhour
Telecommunication 0.50% By Contractor Manhour
Environment / Safety 0.50% By Contractor Manhour
b) Sub Contracting Services 5% By Contractor Man-Hour
B) Procurement (40-55%)
a) Ordering 10%
i) Project Materials 95% By Contractor Cost
i) Issue RFQ 10% Cost
ii) TBE Issued 20% Cost
iii) Complete Bid Review 30% Cost
iv) Issue PO 40% Cost
ii) Operating Spares 5% By Contractor Cost
i) Issue RFQ 10% Cost
ii) TBE Issued 20% Cost
iii) Complete Bid Review 30% Cost
iv) Issue PO 40% Cost
b) Manufacturing / Delivery Ex Works 60%
i) Equipment 30-70% By Contractor Cost
i) Vendor Documents 10%
ii) Fabrication and Materials Tested 75%
iii) FOB Docs. Issued. 15%
ii) Bulk Materials 30-70% By Contractor Cost
i) Vendor Documents 10% Cost
i) MTO - 1 50% Cost
ii) MTO - 2 20% Cost
iii) MTO - 3 (Based on 90% Model) 20% Cost
iv) MTO - Top up 10% Cost
Attachment 1 – PROGRESS MEASUREMENT

Procedure No. - 30-99-90-1682

Procedure No. - 30-99-90-1682
Attachment 2 A - INTERMEDIATE MILESTONES FOR CONSTRUCTION ACTIVITIES

Procedure No. - 30-99-90-1682
Attachment 2 B - INTERMEDIATE MILESTONES FOR CONSTRUCTION

ACTIVITIES

Procedure No. - 30-99-90-1682
Attachment 2 C - INDICATIVE WEIGHTING AMONG DISCIPLINES IN

CONSTRUCTION

Procedure No. - 30-99-90-1682
Attachment 2 D - CONVERSION FACTORS FOR MANHOURS AMONG DISCIPLINES

IN CONSTRUCTION

Procedure No. - 30-99-90-1682
APPENDIX III
PROGRESS REPORTING PROCEDURE

Procedure No. - 30-99-90-1682
TABLE OF CONTENTS
1.0 PURPOSE ............................................................................................................................ 65

2.0 CONTENTS AND SCHEDULE OF SUBMISSION ................................................................ 65
2.1 DAILY PROGRESS REPORT ................................................................................... 65
2.2 WEEKLY PROGRESS REPORT .............................................................................. 65
2.3 MONTHLY PROGRESS REPORT ............................................................................ 65
2.4 FLASH MONTHLY PROGRESS REPORT ............................................................... 69
3.0 RESPONSIBILITIES ............................................................................................................. 69
4.0 REVIEWS ............................................................................................................................. 70
5.0 SAMPLE FORMATS............................................................................................................. 71

Procedure No. - 30-99-90-1682
1.0 PURPOSE
The purpose of this procedure is to outline ADNOC ONSHORE requirements of the

progress reports to be submitted by the CONTRACTOR to ADNOC ONSHORE.
CONTRACTOR shall submit the following reports to ADNOC ONSHORE regularly:
− Daily Progress Report (For Construction activities only)
− Weekly Progress Report
− Monthly Progress Report
2.0 CONTENTS AND SCHEDULE OF SUBMISSION
The following outlines the contents of the Daily, Weekly, Monthly and Monthly Flash
Progress Reports to be submitted by the CONTRACTOR and the schedule for submitting
the same:
2.1 DAILY PROGRESS REPORT

This report shall be needed only for construction activities at site and shall include the
following:
o Highlights of the day
o Areas of concern
o Safety Report
o Material received at site
2.2 WEEKLY PROGRESS REPORT

The weekly progress report will be submitted to ADNOC ONSHORE on the second
working day of the following week. The minimum contents will be as follows:
o Brief narratives of the activities performed, by each discipline, during the week.
o Areas of concerns and proposed corrective actions.
o Activities planned for next week.
o Manpower, plan versus Actual by contract/work package/discipline, as applicable.
o List of documents and correspondence issued during the week.
o Activities awaiting ADNOC ONSHORE action.
o Progress Tabulation (Planned vs. Actual).
o Procurement status.
o Subcontracting status.
2.3 MONTHLY PROGRESS REPORT
2.3.1 The monthly report will be a bound document produced by the CONTRACTOR
and issued each month to ADNOC ONSHORE. Number of copies and
distribution list to be agreed with ADNOC ONSHORE.

Procedure No. - 30-99-90-1682
2.3.2 The report will be the formal means of recording the status of the project at the
end of each month. It will couple progress, performance, cost status, quality of
work and actual status compared with planned status, along with problems and
proposed solutions. The cutoff dates for the monthly progress report will be in
accordance with the approved project calendar and the report will be submitted
to ADNOC ONSHORE at the latest by the 5th day of the following month.
2.3.3 The report will consist of nine (9) sections as follows:
Section I – Executive Project Summary
a) Executive summary that narrates major activities accomplished during the month
for the total project, detailing problem areas and how they have been, or will be
resolved.
b) Overall progress tabulation; actual versus planned showing engineering including

Subcontracting, procurement, manufacturing and delivery of materials,
construction, pre-commissioning and overall project.
c) Overall project 'S' curve showing early planned, late planned, actual and
forecast.
d) Manpower histograms showing planned, actual and forecast.
e) Summary of the project schedule status (Time Analysis) with particular reference
to critical activities, slippages, problem areas and corrective actions proposed.
f) Overall cost Trends Projection.
g) Areas of concern and recommended actions.
Section II - Engineering
a) Engineering progress narrative stating achievements during the month by each

discipline. Problem areas should be highlighted with suggested action plans
and a brief synopsis of next month's activities.
b) Summary status of drawings, specifications, data sheets and other documents

with progress summary tables for "Issued for Approval" (IFA) and “Approved for
Construction” (AFC).
c) Engineering progress 'S' curves, showing plan, actual and forecast.
d) Engineering progress by discipline showing actual versus planned during the

month and cumulated.
e) Updated Engineering Document Register, Procurement register and Construction

Quantity Release Register covering all deliverables with planned, actual and
forecast dates against each. This report can be submitted separately.
Procedure No. - 30-99-90-1682
Section III - Procurement
a) Procurement progress narrative covering purchasing, expediting, inspection and

shipping, stating achievements during the month, areas of concern with
suggested actions plan and a brief description of next month's activities.
b) Summary of the procurement status for equipment and materials, i.e. comparison
of planned and actual status of number of requisitions under various stages of
procurement.
c) Computer-based procurement progress chart reflecting actual versus planned for

the period and cumulative and forecast for the remaining period, in accordance
with the format approved by ADNOC ONSHORE. CONTRACTOR shall
separately submit detailed procurement control log covering the following against
each requisition:
- Weighting
- Planned, actual and forecast dates under each stage
- Planned versus actual progress
- Required on site and forecast delivery date
d) Procurement progress 'S' curves, showing planned, actual and forecast.
Section IV — Manufacturing and Delivery
a) Manufacturing and delivery progress narrative highlighting achievements during

the month and activities planned for next month.
b) Overall status of percentage progress of manufacturing and delivery of materials

and equipment reflecting actual versus planned for the period, cumulative and
forecast for the remaining period as per the format approved by ADNOC
ONSHORE.
c) Major areas of concerns where slippages are foreseen and proposed corrective
actions are taken.
d) Detailed materials status report by purchase order by equipment and bulk

material (as applicable) to be submitted separately.
Section V - Construction Planning
a) Construction planning progress narratives that indicate milestones reached

during the month including significant activities for the month and the activities
planned for next month.
b) Summary status of subcontracts reflecting actual versus planned numbers of

contracts at each stage up to contract award.

Procedure No. - 30-99-90-1682
c) Detailed subcontracts Control Log reflecting actual/forecast dates against

schedule for each milestone against each subcontract.
d) Highlights of other construction planning activities accomplished during the

month.
Section VI - Construction
a) A narrative summary of main activities for the month on each major area and
subcontract, and planned activities for the following month.
b) Areas of concerns, corrective actions taken and recommendations for further

action plans.
c) A tabulation showing progress status, plan versus actual, for each work
package/area with further division by discipline (e g. civil, mechanical, piping,
electrical, etc.) as approved by ADNOC ONSHORE.
d) Progress 'S' curves for overall construction, [plan (early & late), actual and
forecast] and for main subcontracts/disciplines, as appropriate.
e) Overall construction manpower histogram; indicating direct/indirect levels,

planned versus actual.
f) CONTRACTOR shall separately submit detailed construction progress status

reflecting the calculation details for ADNOC ONSHORE review.
g) Construction sites safety report.
This chapter shall contain a summary of lost time and non lost-time incidents,
injuries, total man-hours worked and average number of employees during the
report period. It shall indicate what inspections and audits have been carried out
during the audit period and shall compare performance of all Subcontractors.
Safety statistics shall be included and trends highlighted. Inspections and audits
planned for the next reporting period shall also be detailed.
Section VII - Pre-commissioning planning
a) Pre-commissioning Planning activities performed during the month covering:

Planning, Procedures, Manuals, Vendors mobilization plan, Spare Parts Status
and Training along with activities planned for next month.
Section VIII - Project Control
a) Narrative on milestones reached during the month with significant areas of effort
and completion outlook of the project.
b) Home Office Manpower Histograms showing actual-versus-planned status, by

discipline.
Procedure No. - 30-99-90-1682
c) Cost and Schedule Trend Analysis Report in narrative Tabular and Graphical
form.
d) Variation Order and Trend Registers listing all changes and variations with
corresponding costs, approved, canceled or outstanding and the cumulative
costs.
e) Productivity for various disciplines of Home Office and construction activities.
f) Updated Project Master Schedule and time analysis report of detailed

network and Level II bar chart schedule, showing status and percent
complete against all engineering, procurement, subcontracting and
construction activities.
Section IX - Quality Control
This chapter shall highlight important quality matters in general and the deviations
form the QA/QC requirements in particular, inclusive status in tables and/or graphs
of non-conforming items, their disposal and any corrective action.
Notes:
1. The above listing is not limiting and additional information will be added, if
considered relevant by ADNOC ONSHORE. However, the above should be
considered as minimum requirements for the project. The format for the report
shall be mutually agreed between ADNOC ONSHORE and the CONTRACTOR.
Sample Formats are attached with this procedure.
2. CONTRACTOR shall provide complete access to ADNOC ONSHORE on the

networks and schedules applicable on the project to enable independent analysis
by ADNOC ONSHORE.
2.4 FLASH MONTHLY PROGRESS REPORT
The CONTRACTOR shall submit by the 1st working day of the following month a Flash
Monthly Progress Report in a summary form as specified by ADNOC ONSHORE. This
report will be faxed to ADNOC ONSHORE’s projects control division on the same day.
Timely production of the reports will be the responsibility of the CONTRACTOR.

Procedure No. - 30-99-90-1682
4.0 REVIEWS
4.1 A weekly meeting will be held with ADNOC ONSHORE to review the weekly
progress.
4.2 The monthly management review meetings depending upon the stage of the project
and importance of situation shall be held at the CONTRACTOR’s Home Office,
ADNOC ONSHORE’s Office in Abu Dhabi or at the Construction Site, and shall be
attended by CONTRACTOR’s Senior Management Personnel.

Procedure No. - 30-99-90-1682
5.0 SAMPLE FORMATS
1. SAMPLE FORMAT 3 - AREAS OF CONCERN WITH ACTON

PLAN (UNITWISE DISCIPLINEWISE)
2. SAMPLE FORMAT 4 - PROGRESS STATISTICS – OVERALL /
UNITWISE
3. SAMPLE FORMAT 5 - PROGRESS STATISTICS – SUB
CONTRACTED PACKAGE PROGRESS
4. SAMPLE FORMAT 6 - PROGRESS STATISTICS – DISCIPLINE
WISE ENGINEERING PROGRESS
5. SAMPLE FORMAT 7 - PROGRESS STATISTICS – HOME
OFFICE PROGRESS
6. SAMPLE FORMAT 8 - MILESTONE STATUS – (CURRENT + 2
MONTHS)
7. SAMPLE FORMAT 9 - PROBLEMS AND HOLD UPS
8. SAMPLE FORMAT 10 - PROGRESS S - CURVE
9. SAMPLE FORMAT 11 - CHRONOLOGICAL ACHIEVEMENTS
10. SAMPLE FORMAT 12 - SUMMARY STATUS OF ENGINEERING
DRAWINGS (SUMMARY LEVEL & UNIT WISE SEPARATELY)
11. SAMPLE FORMAT 13 - DRAWINGS / DOCUMENTS RELEASE
SCHEDULE (UNITWISE / DISCIPLINEWISE)
12. SAMPLE FORMAT 14 - ENGINEERING DOCUMENTS
SUBMISSION STATUS SUMMARY (UNITWISE /
DISCIPLINEWISE)
13. SAMPLE FORMAT 15 - VENDOR/PACKAGE CONTRACTOR
DRAWINGS & DOCUMENTS STATUS (UNITWISE /
DISCIPLINEWISE)
14. SAMPLE FORMAT 16 - ORDERING STATUS (SUMMAR
Y)(LOCAL(UAE) & FOREIGN PROCUREMENT SEPARATELY)
15. SAMPLE FORMAT 17 - ORDERING STATUS (DETAILED)/
PROCUREMENT CONTROL LOG (DISCIPLINEWISE FOR EACH
UNIT)
16. SAMPLE FORMAT 18 - EQUIPMENT DELIVERY STATUS
(SUMMARY) (OVERALL PROJECT AND FOR EACH UNIT)
17. SAMPLE FORMAT 19 - EQUIPMENT RECEIPT AND ERECTION
STATUS (DETAILED) (UNITWISE/DISCIPLINEWISE)
18. SAMPLE FORMAT 20 - BULK MATERIAL STATUS (SUMMARY)
( LOCAL (UAE) AND FOREIGN PROCUREMENT SEPARATELY)
19. SAMPLE FORMAT 21 - MANUFACTURING & DELIVERY STATUS
20. SAMPLE FORMAT 22 - SUB CONTRACTING STATUS
21. SAMPLE FORMAT 23 - UNITWISE STATUS OF CONSTRUCTION
QUANTITIES RELEASED ( DISCIPLINEWISE FOR EACH UNIT)
22. SAMPLE FORMAT 24 - QUANTITATIVE MONTHLY

CONSTRUCTION PROGRESS STATUS (
UNITWISE/DISCIPLINEWISE)
23. SAMPLE FORMAT 25 - STATUS OF CONSTRUCTION
24. SAMPLE FORMAT 26 - LOOPWISE HYDROTESTING STATUS
25. SAMPLE FORMAT 27 - SYSTEM HANDING OVER STATUS
(UNITWISE)
Procedure No. - 30-99-90-1682
26. SAMPLE FORMAT 28 - UNITWISE DEPLOYMENT OF EPC

PERSONNEL AT CONSTRUCTION SITE
27. SAMPLE FORMAT 29 - UNITWISE DEPLOYMENT OF
RESOURCES (EQUIPMENT & MACHINERY) AT CONSTRUCTION
SITE
28. SAMPLE FORMAT 30 - HOME OFFICE PRODUCTIVITY
PERFORMANCE REPORT
29. SAMPLE FORMAT 31 - CONSTRUCTION PHOTOGRAPHS

Procedure No. - 30-99-90-1682
SAMPLE FORMAT 3 - AREAS OF CONCERN WITH ACTON PLAN

(UNITWISE / DISCIPLINEWISE)

Procedure No. - 30-99-90-1682
SAMPLE FORMAT 4 - PROGRESS STATISTICS – OVERALL / UNITWISE

Procedure No. - 30-99-90-1682
SAMPLE FORMAT 5 - PROGRESS STATISTICS – SUB CONTRACTED

PACKAGE PROGRESS

Procedure No. - 30-99-90-1682
SAMPLE FORMAT 6 - PROGRESS STATISTICS – DISCIPLINE WISE

ENGINEERING PROGRESS

Procedure No. - 30-99-90-1682
SAMPLE FORMAT 7 - PROGRESS STATISTICS – HOME OFFICE PROGRESS

Procedure No. - 30-99-90-1682
SAMPLE FORMAT 8 - MILESTONE STATUS – (CURRENT + 2 MONTHS)

Procedure No. - 30-99-90-1682
SAMPLE FORMAT 9 - PROBLEMS AND HOLD UPS

Procedure No. - 30-99-90-1682
SAMPLE FORMAT 10 - PROGRESS S - CURVE

Procedure No. - 30-99-90-1682
SAMPLE FORMAT 11 - CHRONOLOGICAL ACHIEVEMENTS

Procedure No. - 30-99-90-1682
SAMPLE FORMAT 12 - SUMMARY STATUS OF ENGINEERING DRAWINGS

(SUMMARY LEVEL & UNIT WISE SEPARATELY)

Procedure No. - 30-99-90-1682
SAMPLE FORMAT 13 - DRAWINGS / DOCUMENTS RELEASE SCHEDULE

(UNITWISE / DISCIPLINEWISE)

Procedure No. - 30-99-90-1682
SAMPLE FORMAT 14 - ENGINEERING DOCUMENTS SUBMISSION STATUS

SUMMARY (UNITWISE / DISCIPLINEWISE)

Procedure No. - 30-99-90-1682
SAMPLE FORMAT 15 - VENDOR/PACKAGE CONTRACTOR DRAWINGS &

DOCUMENTS STATUS (UNITWISE / DISCIPLINEWISE)

Procedure No. - 30-99-90-1682
SAMPLE FORMAT 16 - ORDERING STATUS (SUMMAR Y)(LOCAL(UAE) &

FOREIGN PROCUREMENT SEPARATELY)

Procedure No. - 30-99-90-1682
SAMPLE FORMAT 17 - ORDERING STATUS (DETAILED)/ PROCUREMENT

CONTROL LOG (DISCIPLINEWISE FOR EACH UNIT)

Procedure No. - 30-99-90-1682
SAMPLE FORMAT 18 - EQUIPMENT DELIVERY STATUS (SUMMARY) (OVERALL

PROJECT AND FOR EACH UNIT)

Procedure No. - 30-99-90-1682
SAMPLE FORMAT 19 - EQUIPMENT RECEIPT AND ERECTION STATUS

(DETAILED) (UNITWISE/DISCIPLINEWISE)

Procedure No. - 30-99-90-1682
SAMPLE FORMAT 20 - BULK MATERIAL STATUS (SUMMARY) ( LOCAL

(UAE) AND FOREIGN PROCUREMENT SEPARATELY)

Procedure No. - 30-99-90-1682
SAMPLE FORMAT 21 - MANUFACTURING & DELIVERY STATUS

Procedure No. - 30-99-90-1682
SAMPLE FORMAT 22 - SUB CONTRACTING STATUS

Procedure No. - 30-99-90-1682
SAMPLE FORMAT 23 - UNITWISE STATUS OF CONSTRUCTION QUANTITIES

RELEASED ( DISCIPLINEWISE FOR EACH UNIT)

Procedure No. - 30-99-90-1682
SAMPLE FORMAT 24 - QUANTITATIVE MONTHLY CONSTRUCTION

PROGRESS STATUS ( UNITWISE/DISCIPLINEWISE)

Procedure No. - 30-99-90-1682
SAMPLE FORMAT 25 - STATUS OF CONSTRUCTION

Procedure No. - 30-99-90-1682
SAMPLE FORMAT 26 - LOOPWISE HYDROTESTING STATUS

Procedure No. - 30-99-90-1682
SAMPLE FORMAT 27 - SYSTEM HANDING OVER STATUS (UNITWISE)

Procedure No. - 30-99-90-1682
SAMPLE FORMAT 28 - UNITWISE DEPLOYMENT OF EPC PERSONNEL

AT CONSTRUCTION SITE

Procedure No. - 30-99-90-1682
SAMPLE FORMAT 29 - UNITWISE DEPLOYMENT OF RESOURCES

(EQUIPMENT & MACHINERY) AT CONSTRUCTION SITE

Procedure No. - 30-99-90-1682
SAMPLE FORMAT 30 - HOME OFFICE PRODUCTIVITY PERFORMANCE

REPORT

Procedure No. - 30-99-90-1682
SAMPLE FORMAT 33 - CONSTRUCTION PHOTOGRAPHS

Procedure No. - 30-99-90-1682
Abbreviations
AFC Approved for Construction
AFD Approved for Design
AIMS Asset Integrity Management System
CPM Critical Path Method
EDDR Engineering Drawings Document Register
EPC Engineering, Procurement & Construction
HAZOP Hazard and Operability Study
IDC Inter Discipline Check
IFA Issue For Approval
IFC Issue for Construction
IFR Issued for ADNOC ONSHORE Review/Comment
MR Materials Requisition
MTO Materials Take Off
PAC Provisional Acceptance Certificate
PMC Project Management Consultancy
PR Purchase Requisition
QA/QC Quality Assurance / Quality Control
RFC Ready For Commissioning
RFQ Request For Quotation
RFSU Ready for Start up
RW Raw Water
TBT Technical Bid Tabulation
WBS Work Break Down Structure

Procedure No. - 30-99-90-1682
APPENDIX IV
INVOICING, PAYMENT AND ACCOUNTING
TABLE OF CONTENTS

Procedure No. - 30-99-90-1682
1.0 SCOPE ............................................................................................................................... 105

2.0 PURPOSE .......................................................................................................................... 105
3.0 RESPONSIBILITIES ........................................................................................................... 105
4.0 INSTRUCTIONS ................................................................................................................. 105
5.0 ATTACHMENTS................................................................................................................. 107

Procedure No. - 30-99-90-1682
1.0 SCOPE
This document details invoicing and accounting procedures, reports and cost coding required
by ADNOC ONSHORE for the Engineering, Procurement and Construction works Contract.
2.0 PURPOSE
The purpose of this procedure is to establish the method, format, contents of payment
proposals for Contract works and reimbursable elements, and establish responsibilities for
initiating and processing of same.
It is the responsibility of CONTRACTOR to administer these procedures by:

3.1 Ensuring that all payment proposals are properly drawn, documented and presented
to ADNOC ONSHORE based on Contract Terms and Conditions.
3.2 Keeping a register to show status of payment proposals issued, paid and
outstanding.
3.3 Advising status of payment proposals on a quarterly basis.
3.4 Advising monthly accrual values.
3.5 Advising monthly cash forecast requirements with two months look-ahead.
3.6 Analysing cost information annually to provide an Asset Register.
4.0 INSTRUCTIONS
4.1 GENERAL
It is understood that this procedure shall not create any additional entitlement(s) to
CONTRACTOR other than those specifically mentioned elsewhere in the Contract.
Therefore, in the event of any conflict or contradiction arising between the contents
of this procedure and the Contract, the Contract shall prevail.
4.2 INSTRUCTIONS
It is understood that this procedure shall not create any additional entitlement(s) to
CONTRACTOR other than those specifically mentioned elsewhere in the Contract.
Therefore, in the event of any conflict or contradiction arising between the contents
of this procedure and the Contract, the Contract shall prevail.
4.2.1 All payment proposals shall be submitted under cover of a

transmittal letter to be signed by CONTRACTOR representative
on or before the 28th day of each calendar month in which work
are performed by the CONTRACTOR.

Procedure No. - 30-99-90-1682
4.2.2 CONTRACTOR shall prepare and submit its payment proposal for
the works performed /milestone(s) achieved and payable up to
21st day of the same month.
4.2.3 All payment proposals shall be consecutively numbered.
Number is to reflect project number, year and serial. Refer to
Attachment No. 1 for a sample payment proposal.
4.2.4 CONTRACTOR shall submit to ADNOC ONSHORE specimen
signatures and initials of the CONTRACTOR’s employees and
their alternatives who can sign payment proposals.
4.2.5 Signatories name, title and signature shall be shown on the face
of each payment proposal and covering letter.
4.2.6 ADNOC ONSHORE shall rightfully reject any payment proposal
which is not complying with 4.2.4 above.
4.2.7 Payment proposal currency shall be the Contract currency, i.e.,
US Dollars. Reimbursable costs other than US Dollars shall be
converted using UK Financial Times mid-rates as per Contract
provisions.
4.2.8 Payment proposals shall be adequately documented and shall
show the cumulative value of payment proposals submitted, less
the value of payment proposal previously paid. Any contractual
variation order payments shall be shown separately in the
payment proposal with respective cumulative and previous
payments.
4.2.9 Payment proposals shall be submitted in triplicate, one original
plus two copies. The original payment proposal is to be hand
delivered to ADNOC ONSHORE Representative and the second
copy to Team Leader (Financial Control) – E&P.
4.2.10 Payment proposals shall be considered as correct and good for
payment if they are adequately supported, meeting the milestone
schedule and certified by ADNOC ONSHORE.
4.2.11 ADNOC ONSHORE shall inform CONTRACTOR, within seven (7)
days of transmittal letter date, of acceptance or rejection of a
payment proposal in full or in part.
4.2.12 Within seven (7) days of acceptance of a payment proposal, in full
or in part, ADNOC ONSHORE shall issue a Payment Certificate
authorising payment of the undisputed amount of the payment
proposal.
4.2.13 Due date of payment will be 30 days from the date of the
Payment Certificate.

Procedure No. - 30-99-90-1682
4.2.14 On ADNOC ONSHORE instruction to their bankers to pay, a

facsimile shall be sent to CONTRACTOR advising the payment
instructions and the value date expected for payment.
CONTRACTOR shall acknowledge receipt of payment as per
enclosed Attachment No. 2.
4.2.15 CONTRACTOR shall submit a statement of payment proposals
submitted to date, paid and outstanding at the end of each
quarter.
4.3 ACCRUALS
4.3.1 CONTRACTOR shall submit, on a monthly basis, an accruals return for
work done but not yet invoiced or included in a payment proposal.
Format of the return is as per Attachment No. 3. This shall be submitted by
the 20th of each month.
4.3.2 CONTRACTOR shall give special care to year-end accruals
4.4 CASH FORECASTS

4.4.1 CONTRACTOR shall prepare and submit an initial overall project cash
forecast and related graphic presentations. The same should be updated
if the value of the Contract changes or concrete material value information
is obtained subsequent to the initial submission.
4.4.2 On the 7th of each month, CONTRACTOR shall submit to ADNOC
ONSHORE the following month’s cash requirement and two subsequent
months look-ahead tentative estimates. Format of the return is as per
Attachment No. 4.
4.4.3 CONTRACTOR shall endeavor to present accurate estimates.
4.5 FIXED ASSETS
4.5.1 Breakdown of annual expenditure to be the base for ADNOC ONSHORE’s

Asset Register shall be provided by CONTRACTOR.
4.5.2 The project cost will be broken down based on the assets which will be
defined at the commencement of the Contract.
4.5.3 ADNOC ONSHORE shall provide the relevant cost coding to be included
in the Asset Register.
5.0 ATTACHMENTS
Attachment No. 1 : Payment Proposal

Attachment No. 2 : Receipt Acknowledgement Letter
Attachment No. 3 : Monthly Accrual Report

Procedure No. - 30-99-90-1682
Attachment No. 4 : Monthly Cash Forecast Report
ATTACHMENT 1
CONTRACTOR LETTER HEAD

Abu Dhabi Company for Onshore Oil Operations CONTRACTOR Address
P.O. Box 270
Abu Dhabi
United Arab Emirates
Attn : ADNOC ONSHORE Representative

Payment Proposal
Payment Date Issue Job No. Amount No.

proposal No. ….. ……… ………. Total To Date
…….
Description US Dollars US Dollars
ENGINEERING, PROCUREMENT AND CONSTRUCTION

FOR ___________________(PROJECT NAME)
EPC CONTRACT NO. ________________
TO INVOICE YOU FOR THE LUMP SUM MILESTONE(S)

NO. … AS PER THE MILESTONE PAYMENT SCHEDULES
CONTAINED IN ATTACHMENT ‘D’ (CONTRACT PRICE) TO
THE CONTRACT.
TO INVOICE YOU FOR THE PROVISIONAL ELEMENT US$…………… US$……………

CONTAINED IN ATTACHMENT ‘D’ (CONTRACT PRICE) TO
THE CONTRACT.
REFER TO ATTACHED PAYMENT PROPOSAL NO…….
NET AMOUNT DUE US$…………..
PLEASE MAKE PAYMENT BY TELEGRAPHIC TRANSFER TO:
BANK NAME :
BANK ADDRESS :
ACCOUNT NAME :
ACCOUNT NO. :
Procedure No. - 30-99-90-1682
PREPARED BY: APPROVED BY:

Procedure No. - 30-99-90-1682

Procedure No. - 30-99-90-1682
ATTACHMENT 3

Procedure No. - 30-99-90-1682
ATTACHMENT 4

Procedure No. - 30-99-90-1682
APPENDIX V
CHANGE CONTROL PROCEDURE
(For Guidance Only)

Procedure No. - 30-99-90-1682
TABLE OF CONTENT
1.0 SCOPE ............................................................................................................................... 115

2.0 DEFINITIONS AND PROCEDURES................................................................................... 115
3.0 COST OF CHANGE CONTROL SYSTEM .......................................................................... 118
4.0 CONTRACTOR OVERHEAD AND PROFIT ....................................................................... 118
5.0 ATTACHMENTS................................................................................................................. 118

Procedure No. - 30-99-90-1682
1.0 SCOPE
The principal rights and duties of ADNOC ONSHORE and CONTRACTOR with respect to
changes in the Works are set forth in Article 8 (Changes in the Works) and Article 29
(Suspension and Termination). The following requirements and procedures shall govern
changes to the Works.
CONTRACTOR shall develop a comprehensive and integrated Change Control System

incorporating the following key stages of notification of and control of ‘Change’. These
stages shall be identified, evaluated and processed from submission to approval/rejection by
ADNOC ONSHORE in accordance with Article 8 and Change Flow Matrix (Attachment 1 of
this Appendix V);
2.0 DEFINITIONS AND PROCEDURES
Technical Query (TQ): means a document which can be issued by CONTRACTOR for
ADNOC ONSHORE approval or by ADNOC ONSHORE as an instruction to
CONTRACTOR.
A TQ can be followed or not by a Variation Enquiry or a Variation Proposal depending of the
type.
(See Attachment 2 of this Appendix V – pro-forma)
CONTRACTOR shall develop a system designed to document and log queries raised
relating to the project. A common system should be used to cover ADNOC ONSHORE to
CONTRACTOR, CONTRACTOR to ADNOC ONSHORE, and interface queries. The Query
System should include a checklist to identify whether the query results in a design change, a
standards deviation, and/or a Variation Proposal. System should be capable of transmission
by e-mail, and form should consist of a single sheet only.
Technical Deviation (TD): means a document issued by CONTRACTOR to ADNOC

ONSHORE as a request to change technical contractual documents.
CONTRACTOR shall develop a design change control system to control key documents
after they have been frozen. Key documents include, but are not limited to P&IDs, cause &
effect diagrams, hazardous area layouts, material selection diagrams. CONTRACTOR
system shall identify these key documents and control change to these. Control should
include tracing the reason for the change and identify whether the change requires a review
of the HSE implications.
Variation Enquiry (VE): means a document issued by ADNOC ONSHORE to

CONTRACTOR seeking an estimate of cost and schedule impact for identified changes in
Scope of Work and / or Schedule.
Procedure No. - 30-99-90-1682
ADNOC ONSHORE may initiate consideration of a possible change, addition, or deletion of

Works by issuing to CONTRACTOR a Variation Enquiry. CONTRACTOR, in response, shall
promptly prepare and submit to ADNOC ONSHORE a Variation Proposal. If ADNOC
ONSHORE instructs CONTRACTOR to proceed or “Order of Magnitude” if an enquiry only.
CONTRACTOR shall respond to a Variation Enquiry within seven (7) days after receipt
thereof from ADNOC ONSHORE. If CONTRACTOR cannot respond by submitting a VP or
OOM to ADNOC ONSHORE within the response period, CONTRACTOR shall promptly
notify ADNOC ONSHORE in writing stating the reasons for the delay, and shall advise the
date when a VP/OOM will be submitted. In any case such time for submittal shall not exceed
21 days from the date of ADNOC ONSHORE VE.
(See Attachment “F” to the Contract – pro-forma)
Notification Of Change (N.O.C); means the document issued by CONTRACTOR to

ADNOC ONSHORE in order to notify ADNOC ONSHORE that a change in the scope of
work, which is subject to compensation, has been identified by the CONTRACTOR.
Order of Magnitude (O.O.M;) means a preliminary evaluation related to a change in the

Scope of Work, cost and schedule wise, issued by the CONTRACTOR to ADNOC
ONSHORE.
Variation Proposal (VP); means an evaluation related to a change in the Scope of Work
issued by the CONTRACTOR to ADNOC ONSHORE. It shall identify the scope of the
change, an estimate for carrying out the works or services and / or any adjustment to the
Contract Schedule.
(See Attachment “F” of the Contract – pro-forma)
A Variation Proposal shall specify the upward or downward adjustment to the Contract Price
& Completion Date proposed by CONTRACTOR with respect to the change in works. The
proposed adjustment to the Contract Price shall be made on the basis of a detailed estimate
of the change. Such detailed estimates shall include quantity take-off, where applicable, and
shall be broken down into separate categories such as materials, engineering, construction,
and subcontractors, etc. Where available, the rates and prices set forth in Attachment “D”
shall be used. Where the services include procurement and/or subcontracting, and rates and
prices do not exist within Attachment “D”, then the principal of actual cost shall be used.
Estimates for the value of these items should be included for the purposes of the initial
submission of the Variation Proposal.

Procedure No. - 30-99-90-1682
The Variation Proposal shall set forth the adjustments proposed by CONTRACTOR to the
Completion Date and Contract Price, as applicable.
ADNOC ONSHORE shall respond to a Variation Proposal within a reasonable time after
receipt thereof from CONTRACTOR. ADNOC ONSHORE may accept the Variation
Proposal, but shall be under no obligation to do so, or it may pursue modification to or
negotiation of the change in question with CONTRACTOR. ADNOC ONSHORE may, if it
decides to proceed with a change, direct CONTRACTOR to make the change by issuing a
Variation Order.
Variation Proposals shall be numbered to match the corresponding Variation Enquiry (if this
exists). Each Variation Proposal shall include all information and details relevant to the
change in question. CONTRACTOR to propose Proforma as part of change control system.
CONTRACTOR shall maintain a summary of all Variation Inquiries/Proposals, including the

following information in tabular form:
a) Variation Enquiry/Proposal number and issue date;

b) Brief description of proposed change;
Justification of the change requested.
Payment mechanism
c) Date Variation Proposal is submitted to ADNOC ONSHORE;
d) Date Variation Proposal is approved or rejected by ADNOC ONSHORE;
e) Date and number of Variation Order, if issued;
f) Effect on Completion Date;
g) Effect on Contract Price; and
h) Remarks.
CONTRACTOR shall maintain the Variation Proposal summary on a current basis, and shall
attach a copy of the latest revision to each Progress Report submitted to ADNOC
ONSHORE’s Representative.
Variation Order (VO); is a document issued by ADNOC ONSHORE detailing additions,

deletions or revisions to the Scope of Works or revisions to the Contract Form and its
attachments. detailing the work/services to be carried by CONTRACTOR and any
adjustment to the Contract price and / or Contract schedule and / or Guarantees.
(See Attachment “F” of the Contract – pro-forma)

Procedure No. - 30-99-90-1682
A Variation Order issued by ADNOC ONSHORE shall be numbered consecutively, and shall
be prepared in conformance with the Proforma Variation Order shown in Attachment “F” of
the Contract..
All Variation Orders issued by ADNOC ONSHORE shall be signed by ADNOC ONSHORE’s
Representative.
3.0 COST OF CHANGE CONTROL SYSTEM
All costs associated with the preparation, administration and implementation of the change
control system and all changes are deemed to be included within CONTRACTOR’s Lump
Sum price and shall not be separately reimbursed by ADNOC ONSHORE. The Direct Costs
for the ‘additional/deleted scope of work’ will only be reimbursed as part of an approved
Variation Order.
4.0 CONTRACTOR OVERHEAD AND PROFIT
For the purposes of the Contract, the rates and prices and lump sums included in
Attachment ‘D’ are deemed to include mark up to cover CONTRACTOR’s administration,
overhead and profit.
5.0 ATTACHMENTS
Attachment No. 1 : Project Change Control Flow Matrix

Attachment No. 2 : Technical Query
Attachment No. 3 : Technical Deviation
Attachment No. 4 : Notification of Variation
Attachment No. 5 : Order of Magnitude

Procedure No. - 30-99-90-1682
ATTACHMENT 1
CHANGE FLOW MATRIX

Procedure No. - 30-99-90-1682
CONTRACTOR ADCO
Issue TQ Issue TQ
Technical Issue agreed

without Contractual No Contractual
Impact Impact
Review in
Principle
Yes
Yes
Issue TD Technical
Other
Deviation
Other
TD TD No
Accepted No Cancelled
Yes
Contractual Technical Deviation

Impact Agreed without
No Contractual Impact
Yes ADCO to Issue VE
Contractor to notify
ADCO & Issue an NOC Contractor to Log
Contractor to Issue an O.O.M
No Yes
Is the changed
required?
Yes
ADCO declare VE / No Is the
NOC is cancelled Entitlement
Valid ADCO directs
NOV Rejected by
ADCO Contractor
to proceed with
Contractor not to
the works
proceed with change Contractor to Proceed
with the change
Contractor to update the 1,Work to proceed on a “force account basis”

VE/NOC status 2. CONTRACTOR to issue a VP Based on one of
STATUS 1 No Yes the following options:
Is Contractor a) Price Breakdown
accepting the b) Contractual Unit Rates
decision? c) Actual Costs
Contractor to issue a NOV withdrawn by Contractor to update the VP Log

claim notice CONTRACTOR. STATUS 3
STATUS 5 CONTRACTOR to
update the NOV log
ADCO to issue VO
STATUS 2
STATUS 4
ATTACHMENT 2
TECHNICAL QUERY FORM (By CONTRACTOR)

Procedure No. - 30-99-90-1682
ATTACHMENT 3
TECHNICAL DEVIATION (TD) FORM (By CONTRACTOR)

Procedure No. - 30-99-90-1682
ATTACHMENT 3

Procedure No. - 30-99-90-1682
ATTACHMENT 3
Procedure No. - 30-99-90-1682

Procedure No. - 30-99-90-1682
ATTACHMENT 3

Procedure No. - 30-99-90-1682
ATTACHMENT 4
NOTIFICATION OF VARIATION (By CONTRACTOR)

Procedure No. - 30-99-90-1682
ATTACHMENT 5
ORDER OF MAGNITUDE (By CONTRACTOR)

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Technical Centers & Projects

PROCEDURES, RULES AND REGULATIONS

PROJECT CONTROL PROCEDURES

FOR EPC PROJECTS

This copy is a true representation of the original.

Ref: 30-99-90-1682 Revision: 01 Date: Dec 2017 Page 1 of 128

Control Document Information:

Revision Date Author Scope / Remarks

Amended previous document VOL II Section 2.5 -

This document is Issued for Implementation.

Copyright © 2017 ADNOC Onshore

Security Code: 4 - ADNOC Onshore Internal Confidential

Ref: 30-99-90-1682 Revision: 01 Date: Dec 2017 Page 2 of 128

Security Code: 4 - ADNOC Onshore Internal Confidential

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Name Position Copy No / Section

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APPENDIX I : PLANNING & SCHEDULING PROCEDURES

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Following Appendices defines minimum requirement of ADNOC ONSHORE which should

Appendix I : Planning & Scheduling Procedures

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Ref: 30-99-90-1682 Revision: 01 Date: Dec 2017 Page 6 of 128

2.0 PROJECT CONTROL PROCEDURES & PLANNING PACKAGE

- Definition of content, format and extent of coverage

3.0 PROJECT PLANNING AND SCHEDULING

3.1 WORK BREAKDOWN STRUCTURE (WBS):

Security Code: 4 - ADNOC Onshore Internal Confidential

Ref: 30-99-90-1682 Revision: 01 Date: Dec 2017 Page 7 of 128

3.2 LEVEL 1 OVERALL PROJECT MASTER SCHEDULE

CONTRACTOR shall status the Level 1 Project Master Schedule on monthly

3.3 LEVEL 1 PROGRESS S CURVES

3.4 LEVEL 1 - OVERALL MANPOWER PLANNING AND HISTOGRAM

CONTRACTOR will implement manpower planning and reporting to achieve an

Refer to Appendix I for further requirements for manpower planning.

3.5 LEVEL 2 – FRONT END SCHEDULE – LOOK AHEAD SCHEDULE

3.6 LEVEL 2 - OVERALL PROJECT CPM NETWORK

CONTRACTOR shall refer to Appendix I for detailed requirements of the Overall

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3.7 LEVEL 3- DETAILED SCHEDULE FOR HOME OFFICE AND

c) Subcontracting Status Register

3.8 LEVEL 3 - DETAILED SCHEDULE FOR CONSTRUCTION ACTIVITIES

Further details are contained in Appendix I.

3.9 LEVEL 4 - CONTROL LEVEL SCHEDULES

These shall be produced weekly / monthly as per Appendix I.

3.10 ANCILLARY SCHEDULES

Additional Ancillary Schedules described in detail in Appendix I may be required,

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Ref: 30-99-90-1682 Revision: 01 Date: Dec 2017 Page 9 of 128

3.11 ENSURING COMPLETION DATE

Responsibilities are outlined in Appendix I.

3.12 PLANNING MEETINGS

The meetings shall cover:

3.13 PROVISION OF SCHEDULES/ NETWORKS TO ADNOC

3.14 ADNOC ONSHORE REVIEW