INVITATIONS

AND REPLIES
XI & XII
 WHAT IS AN INVITATION?

An invitation is a request, a solicitation, or an

attempt to get another person to join you at a
specific event. When you ask people to attend
a party, visit your beach house, or witness a
marriage function, a School’s Annual Function,
etc. you invite them by giving them an
invitation.
 INVITATIONS

FORMAL INFORMAL
 REASON FOR WRITING REPLIES
A Reply to an Invitation is essential for two
reasons:-
• You appreciate the host’s kindness in inviting
you.
• You let the host know whether you’ll be
attending the function or not which will help
him make arrangement accordingly.
 ACCEPTANCE
FORMAL
DECLINE

REPLIES
ACCEPTANCE
INFORMAL
DECLINE
 POINTS TO BE INCLUDED WHILE
WRITING FORMAL INVITATIONS
• The Name(s) of the host(s) / organizer
• The purpose of invitation (name of the function / occasion)
• The Name of the Chief Guest ( wherever applicable )
• The Date, Day & Time of the function
• The Venue of the function
• Address for reply if it’s different from the Venue of the function
• Any other important detail (No Regrets / Dress Code)
• Contact Number of the host
• RSVP (Respond if it pleases you)- Include an RSVP - this elegant
abbreviation comes from the French phrase "Répondez, s'il vous
plait"; which in English means "Please respond"
 EXAMPLE OF FORMAL INVITATION

You are. K.L. Malhotra staying at Sethi Colony, Jaipur. Draft a formal invitation to be sent on the
occasion of your son’s marriage. Prepare the invitation in 50 words.

Mrs. and Mr. K.L. Malhotra

request the pleasure of your company
On the auspicious occasion of the wedding of their son
ROHIT
with
RAGINEE
(D/o Mr. and Mrs. S. N. Ghai)
on
Friday, 18 September 20XX
7:00P.M.
at Hotel Man Singh, Bani Park, Jaipur
R.S.V.P.
53, Sethi Colony
Jaipur – 430051 with best compliments from
0141-2234657, 98675XXXXX all relatives & friends
 REPLY FOR ACCEPTING THE
FORMAL INVITATION
Mrs. & Mr. R.K. Singh thank Mrs. and Mr. K.L.Malhotra for
the kind invitation of their son Rohit’s marriage on 18
September 20XX at 7:00 p.m. in Jaipur. They are glad to accept
the invitation and confirm their presence at the venue on the
scheduled time.
 EXAMPLE OF FORMAL INVITATION
The Principal, Staff and Students
Entry:
2 persons of
per card XYZ PUBLIC SCHOOL, MEERUT
request your benign presence
on the auspicious occasion of
THE SCHOOL’S ANNUAL FUNCTION
at 4:00p.m.
on
Wednesday, December 23 20XX
Yogi Adityanath (Chief Minister, Uttar Pradesh)
has consented to be the Chief Guest and grace the occasion

R.S.V.P.
Principal
XYZ Public School
98456XXXXX
 EXAMPLE OF FORMAL INVITATION
Your School is organizing its Annual Function. Draft an invitation, inviting Mr. ABC, D.M.
Pune Distt. To grace the occasion by being the Chief Guest.

Examination Hall

15 December 20XX

Mr. ABC
D.M. Pune Distt.

Sir,
Subject: INVITATION FOR BEING THE CHIEF GUEST

With immense pleasure we wish to inform you that St. Francis School is organizing its Annual Function on Saturday,
23 December, 20XX at 5:00 pm in the School premises.
We cordially invite you to grace the occasion by being the Chief Guest & doing the honour of giving away the prizes
to our Achievers.
Kindly send your confirmation at School’s Email Id ______________ or call at _________________
Looking forward for a positive reply.

Warm Regards
Principal
St. Francis School
 REPLY TO
INVITATION
(FORMAL ACCEPTANCE/REFUSAL)
 Points to remember
1. Acknowledge the invitation
2. Be brief and specific
3. Express thanks in third person
4. Not to be signed at the end
5. When accepting, confirm date and time
6. If declining, give reason, convey your best wishes
7. give date and address at top left hand side
8. Use simple language
9. Word limit - 50
 INABILITY TO ACCEPT INVITATION (FORMAL REPLY)
You are Mohit / Meena staying at 32 / A Saket, New Delhi who has been invited to participate in a
Conference on the topic “Global Warming” organized by Rotary Club of your district. Respond to
the invitation by writing a letter to the Secretary of the Club.

32 / A Saket
New Delhi-110065

27 September 20XX

The Secretary
Rotary Club Distt. 321C
Dwarka,
New Delhi -110075

Subject: INABILITY TO ACCEPT INVITATION

It has been my pleasure to receive your invitation to participate in the Conference on “Global Warming” to
be held on 15th of November. I feel honoured and obliged. However, I shall not be able to accept your
invitation. Some unavoidable previous engagements keep me tied down to my place on that day.
Thanking you again for your kind invitation. Hoping the event is a great success.

Yours faithfully
Mohit Sharma
 EXAMPLE OF INFORMAL REFUSAL
Examination Hall

26 July 20XX

Dear Rohit

Many thanks for inviting me to attend your post selection party which
will be held on 28th July 2020 at Hotel Kanishka, but I am sorry to say
that I shall not be able to attend the same as I shall be leaving for Shimla
tonight. Hence, I shall miss this joyous occasion. Wishing you all the
best for future.

Yours lovingly
Aarnav