JOB VACANCIES NOTICE NUMBER 2 OF 2022

1. MANDATE OF APPOINTING OFFICERS OF PARLIAMENT

Section 154 of the Constitution stipulates that the Clerk of Parliament and other Staff of Parliament
are appointed in terms of conditions of service approved from time to time by the Committee on
Standing Rules and Orders (CSRO) and are Public Officers, but distinct and separate from the
Civil Service. These appointments are on an open, performance based contract subject to the
provisions of the Officers of Parliament (Terms of Service) Regulations, 2018, as amended from
time to time.

Applications are, therefore, being invited from suitably qualified and experienced Zimbabwean
citizens below the age of fifty (50), with a clean disciplinary / criminal record, to fill the following
vacant positions.

Post 1

Job Title : Director Human Resources

Grade : F1-Director Level
Location : Human Resources & Administration Directorate
Reports To : Chief Director Human Resources & Administration

Job Description

Controls all human resources functions, which include: -

• Recruitment and Selection

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 • Compensation Management
• Staff Establishment
• Performance management
• Employee Relationship Management
• Training and Development
• Talent Management
• Employee Welfare Management
• Co-ordination of strategy formulation and implementation

✓ Advises the Clerk, Chief Directors, line management and staff on the above;
✓ Manages the department’s operational activities;
✓ Co-ordinates attachment of officers from other Parliaments and tertiary institutions
students;
✓ Provides counselling to staff on work or personal problems;
✓ Handles all staff welfare;
✓ Maintains an adequate employee records systems; and
✓ Performs any other duties as may be assigned by the Chief Director Human Resources &
Administration.

Minimum Person Specification

✓ A Social Science or Bachelor of Commerce Degree with Human Resources Management

as a major
✓ A relevant degree at Masters level
✓ A Diploma in Human Resources Management
✓ 8 years in human resources management, 3 of which must have been at management
level
✓ Sound administrative and management skills
✓ Assertiveness and well developed presentation and communication skills
✓ Ability to work under pressure

Post 2

Job Title : Human Resources Officer x 3

Grade : 8
Location : Human Resources & Administration Directorate
Reports To : Director Human Resources

Job Description

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 ✓ Formulates, implements and updates human resources policies;
✓ Performs the manpower planning function with a view to meeting the staffing needs of
the institution;
✓ Manages labour relations/employee relationships;
✓ Performs the recruitment and selection function;
✓ Manages the training and development function;
✓ Manages change processes;
✓ Co-ordinates the performance management processes for the whole institution;
✓ Manages the salary administration function in liaison with the Salary Service Bureau
(generating all payroll; inputs and management of all payroll outputs and related queries);
✓ Co-ordinates and attends to all employee welfare issues;
✓ Develops Human Resources budgets and quarterly work plans and budgets (Programme
Based Budgeting);
✓ Maintains an up-to-date inventory of all Human Resources records (electronic and hard
copies);
✓ Takes minutes during Heads of Department meetings and other administrative meetings
✓ Writes workshop/seminar reports;
✓ Co-ordinates and monitoring implementation of institutional strategic plan;
✓ Organises local and regional conferences and seminars;
✓ Serves Boards of Inquiry, Interview Selection Committees & Disciplinary Hearing
meetings;
✓ Facilitates attachments of students from tertiary institutions and officers from other
parliaments; and
✓ Performs any other duties that may be assigned by the Director Human Resources.

Minimum Person Specification

✓ A Social Science degree, Behavioural Science Degree; Bachelor of Science Honours

Degree in Human Resources Management or Bachelor of Commerce Degree with Human
Resources Management as a major;
✓ An IPMZ Diploma in Human Resources Management/Training Management or Labour
Relations is an added advantage
✓ A minimum of 2 years relevant experience
✓ Highly computer literate
✓ Excellent report and minute writing skills
✓ Excellent research and analytical skills
✓ Conflict resolution skills (arbitration and conciliation )
✓ Counselling skills
✓ Ability to work under pressure

Post 3

Job Title : Procurement Officer x 3

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Grade : 8
Location : Procurement Management Unit
Reports To : Director Procurement Management Unit

Job Description

✓ Prepares Parliament’s procurement plans and monitoring performance plans;

✓ Processes requisitions/orders in line with Parliament’s policies and procedures;
✓ Identifies and recommends potential suppliers to the Director Procurement;
✓ Prepares bidding documents in compliance with the prevailing procurement laws;
✓ Conducts regular supplier performance evaluations to ensure they meet required standards;
✓ Establishes and negotiates contract terms and conditions and maintaining supplier
relationships;
✓ Sits in Evaluation Committees as Advisor;
✓ Participates in the entire procurement cycle including all tendering activities;
✓ Creates purchase requisitions as per user department requests;
✓ Sources quotations for requested goods and services;
✓ Creates comparative schedules of received quotations;
✓ Converts requisitions into purchase orders;
✓ Follows up on purchase orders and contracts, monitors receipt of order confirmation or
other necessary documentation;
✓ Reviews with the supervisor problems and discrepancies related to assigned actions;
✓ Assists in preparation of Procurement Plans;
✓ Prepares and maintains procurement records, reports and price lists;
✓ Assists in the development of specifications for equipment, materials and services to be
procured;
✓ Assists in contract management;
✓ Participates in the formulation of Parliament’s procurement strategies;
✓ Produces relevant procurement reports, quarterly, bi-annually, annually etc;
✓ Negotiates with suppliers for favourable payment terms and delivery periods; and
✓ Adheres to standard operating procedures and Public Procurement and Disposal of Public
Assets Act [Chapter 22:23) and related regulations.

Minimum Person Specification

✓ An Honours Degree in Purchasing and Supply or A Bachelor of Business Studies with
Supply Chain Management as a major.
✓ A Professional Qualification in Procurement preferably CIPS is an added advantage
✓ At least two (2) years’ relevant experience with a strong bias towards Public Sector
Procurement
✓ Thorough knowledge and application of the Public Procurement and Disposal of Public
Assets Act [Chapter 22:23)
✓ Active member of a professional body, e.g. CIPS

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 ✓ Knowledge of SAP
✓ A Clean Class 4 Drivers’ License is an added advantage.

Post 4

Job Title : Internal Auditor x 3

Grade : 8
Location : Internal Audit Department
Reports To : Director Internal Audit

Job Description

✓ Reviews the adequacy and application of accounting, financial and other operating
controls;
✓ Appraises the adequacy and application of accounting, financial and other operating
controls;
✓ Ascertains compliance with established policies, plans and procedures;
✓ Ascertains the extent to which Parliament assets are accounted for and safeguarded;
✓ Ascertains the reliability of management data;
✓ Appraises the quality of performance in carrying out assigned responsibilities;
✓ Ensures that the quality of audits is of high standard (i.e. quality control assurance)
✓ Conducts a risk assessment on a regular basis (i.e. annually) and ensures that a risk - based
auditing approach is institutionalised; and
✓ Performs any other related audit duties as may be assigned by the Director Internal Audit
form time to time.

Minimum Person Specification

✓ A Bachelor of Accountancy Degree

✓ A minimum of one year internship experience within a reputable organisation
(preferably recent graduates).

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 ✓ Ability to work under pressure
✓ Basic knowledge of international auditing standards
✓ Basic knowledge of SAP Accounting system is a distinct advantage
✓ Excellent communication skills
✓ Excellent analytical skills
✓ Good interpersonal skills

Post 5

Job Title : Transport Officer

Grade : 8

Location : Human Resources and Administration

Reports To : Transport Manager

Job Description
✓ Assists in the development and maintenance of the institution’s transport safety policies,
maintenance rules/regulations;
✓ Assists in the development of transport standard operating procedures;
✓ Assists in supervising drivers’ tests and maintaining all records of testing and licensing;
✓ Assists in reviewing and monitoring budget proposals for the department;
✓ Assists in the preparation of operational plans, performance reports, and responses to
internal and external audit observations;
✓ Ensures that relevant accounting and audit requirements are followed in all activities of the
Transport department;
✓ Ensures that Parliament vehicles are used in accordance with Parliament regulations and
rules, and that vehicle usage data are correctly recorded;
✓ Assists the Transport Manager in convening boards of enquiry into accidents involving
Parliament Officers and the generation of attendant reports;
✓ Provides transport services for Parliament business, including but not limited to out-going
delegations, conferences, seminars, attachments and any other Parliamentary duties; and
✓ Performs any other duties as may be assigned by the Transport Manager.

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Minimum Person Specification

✓ A relevant Degree in Transport Management/ Transport and Logistics Management from

a reputable institution
✓ Knowledge of basic motor mechanics is a distinct advantage
✓ 3 years’ experience in transport/logistics management
✓ Knowledge of basic accounting/bookkeeping is an added advantage
✓ Knowledge of basic procurement management is an added advantage
✓ A valid driver’s license is a must
✓ Valid defensive driver’s certificate is a must
✓ Ability to work under pressure
✓ Effective communication skills
✓ Supervisory skills is a must.

Post 5

Job Title : Senior Housekeeper (Head Orderly) x 1

Grade : 8
Location : Human Resources & Administration Directorate
Reports To : Serjeant-At-Arms

Job Description

✓ Facilitates the ceremonial procession when the House is sitting.

✓ Supervises Housekeepers, Office Orderlies and Machine Operator.
✓ Performs ceremonial duties in the absence of the Serjeant-At-Arms.
✓ Prepares duty rosters for Office Orderlies.
✓ Allocates duties for jobs e.g. movement of furniture.
✓ Analyses and keeps mail dispatch records, records of utensils used by Office Orderlies
and photocopying records; and
✓ Performs any other related duties as may be assigned by the Serjeant-At-Arms.

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Minimum Person specification

✓ A Higher National Diploma in Tourism and Hospitality Management(HEXCO)

✓ Diploma in General Management(HEXCO/IAC)
✓ Excellent knowledge of records management
✓ Supervisory management experience
✓ Good communication skills
✓ Good public relations skills

Post 7

Job Title: Bus Driver X 3

Grade: 9

Reports To: Transport Manager

Location: Human Resources & Administration Directorate

Job Description

✓ Drives Members of Parliament, staff members and other official delegates on official
duties.
✓ Liaises with CMED and other service providers in servicing of Parliament of Zimbabwe
fleet.
✓ Management of vehicle mileage records.
✓ Attends to minor mechanical problems as and when these occur;
✓ Production of periodic mandatory transport returns.
✓ Cleaning of Parliament vehicles.
✓ Performs any other duties as may be assigned from time to time by the Transport
Manager

Minimum Person specification

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 ✓ 5 “O” Levels, including English Language
✓ A Clean class 1 drivers’ licence
✓ A valid Defensive Driving licence
✓ Possession of a valid Government Authority (GA) is a distinct advantage
✓ A minimum of 5 years relevant working experience in a reputable organisation.

Post 8

Job Title : Housekeepers x 2

Grade : 10

Location : Serjeant –at-Arms Department

Reports To : Principal Housekeeper

Job Description

✓ Checks all outgoing and incoming laundry and dry cleaning.

✓ Stores management, i.e. recording of incoming stock, stored stock and issues out stock of
toiletries, tea provisions, maintenance material and clothing.
✓ General Housekeeping duties within the building and offices.
✓ Manning of the front and the back Chambers during sittings of Houses.
✓ Time management during processions (ceremonial duties).
✓ Development of minimum specifications for goods and services for submission to the
Procurement Department.
✓ Assisting the Serjeant-At-Arms in maintaining an attendance register of Members of
Parliament when both Houses are in session.
✓ Performs any other related duties as may be assigned from time to time by either Principal
Housekeepers or Serjeant-At-Arms.

Minimum Person specification

✓ A National Diploma Tourism and Hospitality Management (HEXCO)

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✓ A Higher National Diploma in Tourism and Hospitality Management (HEXCO) is a distinct
advantage.
✓ Knowledge of basic building maintenance is an added advantage.
✓ Good interpersonal skills
✓ Minimum of 2 years relevant working experience in a reputable organisation.

Post 9

Job Title : Trainee Hansard Reporter x 10

Grade : 10

Location : Journals & House Procedures

Reports To : Director Hansard

Job Description

✓ Takes verbatim records of Parliamentary debates.

✓ Takes verbatim records of Parliamentary Committees meetings.
✓ Writes verbatim records of Public Hearings, board of inquiries, public interviews and
special meetings; and
✓ Performs any other duties as may be assigned from time to time by the Director Hansard.

Minimum Person specification

✓ Diploma/Higher Diploma in Secretarial Studies(HEXCO)

✓ A Degree in Office Administration plus basic knowledge of shorthand is a distinct
advantage.
✓ Proficiency in English is a must.
✓ Highly computer literate.
✓ A minimum of 2 years working experience in secretarial field.

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Post 10

Job Title : Assistant Barman x 1

Grade : 12

Location : External and Public Affairs Directorate

Reports To : Director External Relations

Job Description

✓ Maintains adequate stocks;

✓ Orders, prepares and serves beverages;
✓ Sells snacks;
✓ Ensures that the Members’ Bar is always clean;
✓ Banks cash daily;
✓ Maintains accurate financial and sales records;
✓ Re-stocks the Members’ Bar when the need arises; and
✓ Performs any other duties as may be assigned from time to time by Director External
Relations.

Minimum Person Specification

✓ At least 5 “O” Levels including English Language and Accounts / Maths

✓ Diploma / Certificate in Hotel and Catering is an added advantage
✓ Excellent communication skills
✓ Excellent Bookkeeping/Accounting skills
✓ Good public relations skills
✓ Knowledge of Microsoft suite of programmes (Ms. Word, Excel)
✓ Knowledge of applicable legislation is a must

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Post 11

Job Title : Office Orderly x 2

Grade : 13

Location : Serjeant - At – Arms Department

Reports To : Senior Housekeeper (Head Orderly)

Job Description

✓ Dispatches mail to key stakeholders.

✓ Filing of Votes and Proceedings in Members pigeon holes.
✓ Operates recording machines in the Chambers and Committees.
✓ Prepares and serves teas during meetings and other official functions.
✓ Moves furniture and other assets within Parliament Building;
✓ Circulates mail and other documents within Parliament building (internal mail); and
✓ Performs any other duties as may be assigned from time to time by Senior Housekeeper

Minimum Person Specification

✓ A minimum of 5 ‘O’ Levels including English Language;

✓ Excellent interpersonal, communication and public relations skills
✓ A minimum of 2 years relevant working experience

In return, Parliament of Zimbabwe offers a competitive public sector remuneration package which
will be disclosed to shortlisted candidates.

Applications, together with detailed curriculum vitae, copies of certified educational and
professional certificates, a motivation letter of not more than 200 words (for post 1 ) and three
contactable referees, clearly showing which job is being applied for, should be hand-delivered or
post to:-

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 The Clerk of Parliament
Parliament Building
Corner Third Street & Nelson Mandela Avenue
P.O. Box CY 298
Causeway
HARARE

Alternatively submissions can be e-mailed to: hrvacancies@parlzim.gov.zw.

Canvassing and CV fraud will lead to automatic disqualification.

The closing date for receiving applications is Friday 4th November 2022.

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