Pan Am Open

DATE(s): October 28-29, 2023 REGION: Central

HOSTED BY: Whitby Swimming
LOCATION: Toronto Pan Am Sports Center, 875 Morningside Ave., Toronto
FACILITY: two 10 lane, 25m tanks with electronic timing
PURPOSE & This meet is designed to allow clubs to participate with all age groups at the
DESCRIPTION: same time. The morning and afternoon sessions of each day are identical,
allowing clubs to enter all their swimmers in either the morning or afternoon
sessions or to spread their swimmers over both. Preference will be given to
clubs outside of the GTA for the afternoon sessions on Saturday and the
morning sessions on Sunday.
MEET The only meet package which will be considered as valid must be the most current version found on
PACKAGE: www.swimming.ca
COMPETITION Steve Sachs Email:
Level: 5 compcoordinator@whitbyswimming.ca
COORDINATOR: Jeff Holmes (para technical advisor)
If Level 3+ is serving as CC, please indicate that ROR/Swim Ontario approval has been granted

MEET Suzi Santaguida Email: meetmanager@whitbyswimming.ca

MANAGER: Debbie Hallowell
SAFETY AT Swimming Canada and Swim Ontario believes that athletes, coaches, officials, support staff and volunteers
COMPETITION: have the right to participate in a safe, welcoming and inclusive sport environment that is free of abuse,
harassment and discrimination. The Swim Ontario Concussion Management & Swimming Canada Event
Photography and Swim Ontario Event Photography procedures will be in effect. For complete details click
HERE. Every club and its participants are responsible for ensuring all facility rules and requirements are
followed.

COMPETITION Sanctioned as an Invitational by Swim Ontario.

RULES: All swimmers are permitted to race with the swimwear of their choosing at all competitions
sanctioned by Swim Ontario. It is not required to declare the choice of swimwear to the Referee if the
fabric of the swimwear is a permeable open mesh textile and would not reasonably be seen to create
a technical advantage in terms of speed, buoyancy, or endurance.

Please note that Swimming Canada Competition Warm-Up Safety Procedures and Swim Ontario
warm-up safety rules will be in effect. Details HERE As per the Facility Rules for Dive Starts, this
competition will be conducted as follows:
For Para-swimming events starts will be conducted as per WPS Appendix two, rule 1.2.3.1 and WPS
11.1.

World Aquatics II.16.1.4 Starting Platforms at start ends

and 4.1, Swimming
Deck or Bulkhead at
Canada C16.1.4.1,
C4.1.1 & C4.1.2 In-Water at
ELIGIBILITY: All athletes must be registered as Competitive swimmers with Swimming Canada and have a valid
Swimming Canada registration number. Entries without a valid Swimming Canada registration number and
registered status will be declined entry.
Preference will be given to the host club first.

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Meet Management reserves the right to further limit individual swims per session
and to limit heats if necessary to keep session times to within 4.5 hours.
Pre-competitive swimmers are welcome to attend without exceeding the maximum
of 1 competition. Pre-competitive swimmers will compete as Exhibition
FOREIGN Foreign competitors’ entries will not be accepted
COMPETITORS:
Foreign competitors are welcome, subject to the following provisions. All foreign
competitors must be registered with an amateur swimming organization recognized
by World Aquatics. All foreign swimmers and coaches must be duly registered and
residents of the governing body for which they are competing. All swimmers and
coaches must be in good standing with their respective governing swim body. All
foreign swimmers and coaches must have primary residence within the province
/state or country for which they claim registration. Proof of residency may be green
card, student ID, driver’s license, college residence or other document as deemed
acceptable by Swim Ontario and shall be submitted with the Proof of Residence and
Registration Status form to Swim Ontario no later than 7 days prior to start of
competition.
AGE UP DATE: Ages submitted are to be as October 28, 2023
ENTRY October 16, 2023
DEADLINE:
Changes to entries will be accepted until October 18,2023
ENTRY FEE: Individual Events 15.00 (50m to 200m events)
17.00 (400m events, 800, 1500 freestyle)
5.00 swimmer fee (one time)
Relay Events
Swimmer Fee
No Fee
Payment Method:

ENTRY LIMITS: The maximum number of participants per session is 1000

Each club is limited to the following number of swimmers
The maximum number of entries per 3 events per session
swimmer is swimmers are limited to 4 sessions

COACH’S Meet management will cross reference the list of coaches submitted with entries at this competition with
REGISTRATION: the Swim Ontario Compliance lists. If a coach is not on this list, meet management is obligated to enforce
the Swimming Canada policy and not permit that coach to attend the meet. Meet management will
forward Swim Ontario a list of coaches who they have found to be in non-compliance.
ENTRY Entries must be submitted through the Swimming Canada online entries system at www.swimming.ca
SUBMISSIONS: and must include all attending coaches. Meet management will:

● not accept entries via email;

● notify clubs within 48 hours of the online entry deadline regarding any rejected
entries or required changes to entries;

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● notify clubs of any meet format changes or designated warm-up times at least 5 days
prior to the start of the competition.

Failure to inform meet management of a no-show / scratch prior to the deadline for changes to
entries will result in loss of entry fees.

NT entries are not permitted

Entries must be submitted using provable times, recorded during the qualifying period.
Swimmers with provable times recorded during the qualifying period must submit
those times and not enter swimmers with “NT”.
Qualifying standard for
entry is:
Qualifying period for
entry to the meet is:
RELAYS: Teams may move up no more than two (2) swimmers from a younger age category to fill a relay. A
mixed relay must have 2 girls and 2 boys. No other combination is allowed. The first leg of a relay is
not an official time. Requests for official splits are not allowed for mixed relays.
The deadline for relay name
submissions is
Relay swimmers must be entered in a non-relay event in order to compete.
No relays will be offered at this event.
CONVERSION: Entry times can be converted.
Entry times are not to be converted. Please submit times in the course achieved.
Times will be converted by the host
Times will not be converted
SEEDING: Seeding will be in order of times entered, slowest to fastest, as converted pursuant to
the conversion process as per meet package. Swimmers entered with NT (no time) will
be seeded last.
Paralympic Program:
heats/A finals for Paralympic events
preliminaries seeded by time; finals qualified by British Para Points and seeded by time
Preliminary heat events will be seeded as per 3.1 with the fastest 3 heats circle seeded.
Seeding will be in the following order:
slowest to fastest

SCHEDULE OF SESSIONS

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Session # Date Warm-up period Start of Approx. Time
session Finish of Final/Heats
session /Finals
13&over,time
October
1 7:30-8:25am 8:30am 11:30am final, PARA
28,2023
preliminaries
October 28, 12&under
2 7:30-8:25am 8:30am 11:30am
2023 time final
October 28, 13&over,time
3 12:30-1:25pm 1:30pm 4:30pm
2023 final
October 12&under
4 12:30-1:25pm 1:30pm 4:30pm
28,2023 time final
October
5 5:00-5:25pm 5:30pm 7:00pm PARA finals
28,2023
13&over,time
October
6 7:30-8:25am 8:30am 11:30am final,PARA
29,2023
preliminaries
October 29, 12&under
7 7:30-8:25am 8:30am 11:30am
2023 time final
October 29, 13&over,time
8 12:30-1:25pm 1:30pm 4:30pm
2023 final
October 12&under
9 12:30-1:25pm 1:30pm 4:30pm
29,2023 time final
October
10 5:00-5:25pm 5:30pm 7:00pm PARA finals
29,2023

MIXED- An exemption from the requirement to swim events in gender separated events due to limited time,
GENDER: developmental opportunities or facility requirements and/or due to a missed swim, where on an
exception basis, a referee agrees to have the swimmer swim with a heat of an opposite gender event.
In spite of these exemptions, any swimmer who achieves a record time at a competition that
recognizes records at any level (regional, provincial, national etc, whether age group or open) will not
be recognized for that record unless the coach has advised the referee prior to the start of the session
that there is a possibility of the record being broken, and the referee insures that the swimmer
competes with competitors of the same gender for his/her heat.
In the event that mixed gender swims are permitted, the results must still be posted separately by
gender of swimmers.
CHECKIN AND There will be no scratch deadline for the following:
SCRATCHES:

Scratches are to be made at the Admin Desk 30 minutes prior to the start of each session.
All swimmers are required to check in with the Admin Desk 30 minutes prior to each
session.
There is a positive check in 30 minutes 800 free, 1500 free
before the start of the session at the
Admin Desk for the following events:
A scratch deadline will apply for PARA finals and super finals
30 minutes following the posting of results of last event of prelims sessions for
PARA

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30 minutes following the posting of results of respective event for super finals
PENALTIES: No scratch penalty shall be imposed for late or day of scratches or No-Shows
Failure to participate
in an event with a
scratch or check in
deadline will results
in following penalty:
DECK ENTRIES: No Deck Entries are permitted
Deck entries are permitted provided proof of registered status with valid Swimming
Canada ID is provided to Meet Management. Deck Entries are Exhibition Only. They are
not eligible for scoring or awards. Deck entries will be accepted for empty lanes only (no
new heats will be created).
Event Deck Entries are permitted for swimmers already entered in the competition.
Deck Entry Fee is $
OFFICIAL SPLIT Meet management requires that any coach wishing to rely on a time achieved by the
TIMES: swimmer for an interval shorter than the total distance of the event shall so advise the
Referee at least 30 minutes prior to the commencement of the session in which the event
will take place.
RECORDS: Swim times achieved at this event will be eligible for Provincial and National Records.
Swim Ontario has a certified pool length survey for the aforementioned swimming pool.
Swim times achieved at this competition will NOT be used for applications of provincial
and national records.
MEET RESULTS: Official Results will be posted within 48 hours of completion of the meet to www.swimming.ca
The meet program will be run on Hy-Tek Meet Manager.
Results will be posted as quickly as possible at the meet.
Live Results / Meet Mobile are available.
SCORING: No Scoring
The following will be scoring:

AWARDS: No awards
The following will be awarded:
- prizes for winners and runners up of super finals
- random heat winner prizes

ADDITIONAL Olympic Program:

INFORMATION: time finals for all 100,200,400,800,1500m events

Meet management reserves the right to cap 800/1500 freestyle at 20 swimmers per event based on
entries

Super finals:
There will be an elimination super final for each 50m event for each gender in
the 13&O category.

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Top 8 swimmers will participate in the first quarter-final.
Top 4 swimmers from the quarter-final will advance to the semi-final.
Top 2 swimmers from the semi-final will advance to the final.
The winner and the runner-up will receive a prize.

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SCHEDULE OF EVENTS

Saturday 13&over South End

Morning Session 1 (Olympic and Paralympic)
or
Afternoon Session 3 (Olympic only)

Women Event Men

1 50 Butterfly 2

301 50 Butterfly PARA 302

3 200 Freestyle 4

5 100 Breaststroke 6

7 400 Freestyle 8

303 400 Freestyle PARA 304

15 minute break

9 200 Individual Medley 10

305 200 Individual Medley PARA 306

11 100 Backstroke 12

307 100 Backstroke PARA 308

13 50 Freestyle 14

309 50 Freestyle PARA 310

15 200 Butterfly 16

50 Butterfly Super-Final

50 Freestyle Super-Final

17 800 Freestyle 18

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Saturday 12&under North End

Morning Session 2
or
Afternoon Session 4

Women Event Men

101 50 Butterfly 102

103 200 Freestyle 104

105 100 Breaststroke 106

107 400 Freestyle 108

15 minute break

109 200 Individual Medley 110

111 100 Backstroke 112

113 50 Freestyle 114

115 200 Butterfly 116

Pool open for warm-up and cool-down

Session 5: PARA Finals Saturday

301 50 Butterfly 302

303 400 Freestyle 304

305 200 Individual Medley 306

307 100 Backstroke 308

309 50 Freestyle 310

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Sunday 13&over South End

Morning Session 6 (Olympic and Paralympic)
or
Afternoon Session 8 (Olympic only)

Women Event Men

19 50 Breaststroke 20

311 50 Breaststroke PARA 312

21 200 Backstroke 22

23 100 Freestyle 24

313 100 Freestyle PARA 314

25 400 Individual Medley 26

15 minute break

27 100 Individual Medley 28

29 50 Backstroke 30

315 50 Backstroke PARA 316

31 100 Butterfly 32

317 200 Freestyle PARA 318

33 200 Breaststroke 34

319 100 Breastroke PARA 320

50 Breaststroke Super-Final

50 Backstroke Super-Final

35 1500 Freestyle 36

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Sunday 12&under North End

Morning Session 7
or
Afternoon Session 9

Women Event Men

117 50 Breaststroke 118

119 200 Backstroke 120

121 100 Freestyle 122

123 400 Individual Medley 124

15 minute break

125 100 Individual Medley 126

127 50 Backstroke 128

129 100 Butterfly 130

131 200 Breaststroke 132

133 800 Freestyle (11-12) 134

Pool open for warm up and cool down

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Session 10: PARA Finals Sunday

311 50 Breastroke 312

313 100 Freestyle 314

315 50 Backstroke 316

317 200 Freestyle 318

319 100 Breastroke 320

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