CHECKLIST OF DOCUMENTARY REQUIREMENTS - INFRASTRUCTURE

PLEASE ARRANGE THE VOUCHER ACCORDING TO CHECKLIST

OBLIGATION NO. ________________________________________
1 Pictures, before, during and after construction
2 Obligation Request
● Disbursement Voucher
● Journal Enrtry Voucher (JEV)
3 Certification of Availability of Fund
4 Purchase Request
Photocopy of APP/PPMP (1st page, page of project, last page with
5
signature)
6 Notice of Award to winning bidder (SF-INFR-65)
7 Contract Agreement - Notarized with 1 doc stamp
8 Notice to Proceed (SF-INFR-72)
Performance Security(10% of contract amount if Cash or Letter of Credit
9 or Bank Guarantee, or 30% in the form of surety bond issued by a surety
or insurance company)
10 Contractor's All Risk Insurance ( CARI if applicable)
Warranty Security (5% of contract amount if Cash or Letter of Credit, 10%
11 if Bank Guarantee or 30% in the form of surety bond issued by a surety or
insurance company)/ Advance Payment Bond if Mobilization
Contract Transmittal to COA (w/COA Received; within 5 days from the
12
execution of the contract)
13 Letter to the Auditor requesting inspection of the project (w/ COA received)
14 Program of Work
15 Detailed Estimate
16 Plans (Original and As-Built Plans)/Drawings/Technical Specifications
Variation Order /Change Order/Extra Work Order(If applicable) Refer to
17 Documents enumerated under Annex B, COA Memo No. 2005-027 dated
Feb. 28, 2005) supported by the following :
* Copy of Approved Changed Order (CO)/Extra Work Order (EWO)
Copy of Approved original plans indicating the affected portion(s) of the project and duly
* revised plans and specifications, if applicable, indicating the changes made which shall be
color coded
Copy of Agency's Report establishing the necessity/justification(s) for the need of of such
CO/EWO which shall include: (a) computation as to the quantiities of the addt'l works
involved per item indicating the specific stations where such works are needed; (b) the date
* of inspection conducted and the results of such inspection; (c) a detailed estimate of the
unit cost of such items of work for new unit costs including those expressed in
volume/area/lump-sum/lot
Copy of the approved/revised PERT/CPM Network Diagram which shall be color
coded,reflecting the effect of additional/deductive time on the contract period and the
* corresponding detailed computations for the additional/deductive time for the subject
CO/EWO
* Copy of the approved detailed breakdown of contract cost for the variation order
18 Approved Time Extension
19 Suspension Order (If applicable)
20 Resume Order (If applicable)
21 Statement of Work Accomplished/Progress Billing
22 Inspection Report by the Authorized Engineer
23 Certificate of Completion/Certificate of Acceptance
24 Letter request from contractors for advance/progress/final payment
25 Publication - PhilGEPS
26 Publication- Newspaper (above Php15,000,000)
NAME OF CLAIMANT:
PROJECT TITLE:

AMOUNT:

27 Acknowledgement Receipt
Photocopy of Official Receipt issued by the Provincial Treasurer's Office for the
28 payment of Bidding Documents - All Bidders;
Bid Security (in the form of Surety Bond (SF-INFR 37) or bank
29 draft/guarantee or an irrevocable letter of credit (SF-INFR-36)) and/or Bid
Securing Declaration duly Notarized with 1 Doc Stamp
30 Certificate of Philgeps Registration (Platinum)
Legal Documents:
Registration certificate from the Securities and Exchange Commission
31 (SEC), Department of Trade and Industry (DTI) for sole proprietorship, or
Cooperative Development Authority (CDA) for cooperatives
32 Valid and current Mayor's Permit/ Municipal License
Tax Clearance Certificate (EO 398 Finally Reviewed And Approved by the
33
BIR/Certificate of Registration, Taxpayers List)
Technical, Financial & Eligibility Component
PCAB License and registration for the type and cost of the contract for this
34 Project (SF-INFR-09) (In the case of joint ventures, the license and registration must be
those of the joint venture, not any of its members)
Duly signed statement of all Ongoing Government & Private Construction
35 Contracts including contracts awarded but not yet started (SF-INFR-15) -
Notarized (Supported by Notice of Award and/or Contract; and Notice to Proceed)
Statement of Time Elapsed duly signed by the Owner or Project Engineer
36
of the owner (SF-INFR-15A)
Duly signed Statement of all Government & Private Construction Contracts
Completed which are similar in nature to the contract to be bid (SF-INFR-16) -
37
Notarized (Supported by Contract; CPES rating sheets (SF-INFR-17)and/or Certificate of
Completion; and Certificate of Acceptance
Duly signed Single Largest Completed Contracts (SLCC) that is similar to the
contract to be bid and whose value must be at least 50% of the ABC (SF-INFR-
38
13C) - Notarized (Supported by Contract; CPES rating sheets (SF-INFR-17)and/or
Certificate of Completion; and Certificate of Acceptance)
39 Experience Record On Similarly Completed Projects;(SF-INFR-16A)
40 Audited financial statements (stamped "received" by the BIR) - CTC

Net Financial Contracting Capacity (NFCC) [Current Assets minus Current

Liabilities) (15)] minus the value of all outstanding or uncompleted portions of the projects
under ongoing contracts, including awarded contracts yet to be started,coinciding with the
41
contract to be bid or Certificate of commitment specific to the contract at hand, issued by a
licensed bank to extend to the bidder a credit line if awarded the contract, which shall also
be specific to the contract to be bid in the amount not lower than 10% of the ABC]

42 Duly signed construction schedule and S-Curve with PERT/CPM;(SF-INFR-41)

43 Duly Signed Manpower Schedule; (SF-INFR-42)
44 Duly Signed Construction Methods in narrative form; (SF-INFR-43)
45 Duly Signed Contract Organizational Chart; (SF-INFR-44)
46 Contractor’s Letter Certificate to Procuring Entity(SF-INFR-45)
47 Key Personnel’s Certificate of Employment(SF-INFR-46)
48 Duly Signed Statement of Availability of Key Personnel(SF-INFR-18A-1)
49 List of Contractor’s Key Personnel;(SF-INFR-18A-2-Personnel)
50 Key Personnel’s Biodata;(SF-INFR-47)
51 Photocopy of Valid Professional Licenses Identification Card
52 Photocopy of the Material's Engineer's DPWH Accreditation
Photocopy of the Certificate of Training of the Construction Safety and
53
Health Personnel/Safety Officer
54 Duly signed Statement of Availability of Equipment (SF-INFR-18B-1)
List of Contractor’s Equipment (owned or leased) (SF-INFR-18B-2-
Equipment) - Notarized ( Supported by Proof of ownership (O.R/C.R/Deed of
55 absolute sale) for owned equipment; Certificate of availability of lease equipment (for leased
equipment); and Lease contract agreement as well as the proof of ownership of the lessor
((O.R/C.R/Deed of absolute sale - for leased equipment);
56 Equipment Utilization Schedule(SF-INFR-50)
57 Affidavit of Site Inspection (SF - INFR- 51)
Construction Safety and Health program duly signed by the Safety Officer
58
and the Owner of the company
Approval of Construction Safety and Health Program issued by DOLE or
59
Certification issued by PEO for Non-compliance in DOLE

PROJECT TITLE:

60 Omnibus Sworn Statement (OSS) - Notarized with 1 Doc Stamp

Authority of Signatory; Original Notarized Secretary's Certificate in case of a corporation,
partnership, or cooperative;or Original Special Power of Attorney of all members of the joint
61 venture giving full power and authority to its officer to sign the OSS and do acts to represent
the Bidder - Notarized with 1 Doc Stamp;
62 General Conditions ITB
63 Result of Test Analysis
If applicable, duly signed Joint Venture Agreement (JVA) In accordance with RA 4566 and
its IRR in case the joint venture already is already in existenc; or duly notarized statements
64 from all the potential JV partners stating that they will enter into and abide by the provisions
of the JVA in the instance that the bid is succesful.
65 Original and duly signed and accomplished Financial Bid Form
66 Bill of Quantities (SF-INFR-55)
Duly Signed Detailed Estimates including a summary sheet indicating the
67 unit prices of construction materials, labor rates and equipment rentals
used in coming up with the bid
68 Duly signed Cash Flow by Quarter and Payments Schedule (SF-INFR-56)
Minutes of Pre-Bid Conference [Approved Budget for Contract (ABC) P1.0 Million
69 and above]
Minutes of Pre-procurement Conference for projects costing above P5.0 milion for
70 infrastructure, P2.0 million and above for goods, and P1.0 million and above for
consulting services
Evidence of Invitation to three (3) observers in all stages of the procurement (Sec.
71 13.1 of the Revised IRR fof RA 9184)

72 Checklist of Bid Requirements

73 Abstract of Bids as Read (SF-INFR-57)
74 Minutes of Opening of Bids / Resolution (SF-INFR-58)
75 Abstract of Bids as Calculated ( SF INFR-59)
76 Bid Evaluation Report (SF INFR-60)
77 BAC Post Qualification Evaluation Report (SF-INFR-61)
Minutes/Resolution-Post Qualification/BAC Resolution Declaring LCRB
78
and Recommending Approval (SF-INFR-64)
79 Bidding Results Posted at the PhilGEPS (SF-INFR-67)
80 Other documents peculiar to the contract that are considered necessary

PROJECT TITLE:

VERIFIED BY:
Reference : COA Circular no. 2012-001 Revised Guidelines and Documentary Requirements for Common Government Transactions and
RA 9184
NOTE: . Some documents are not applicable if the voucher is for Advance Payment
*Payment shall be within 45 days after submission of an invoice or claim by the contractor (Based on GPM Volume 3 Manual of Procedures for the
Procurement of Infrastructure Projects, p.87)

DATE TRAIL
Date of Obligation
Date of Purchase Request
Date of Award (15days)
Date Received (Conforme)
Date of Contract (10 days)
Date Signed
Date of Notice to Proceed (7 days)
Date Received
Performance Bond - Date
Surety Bond - Date
Date Accomplished (depends on the contract)
Date of Acceptance
Date of Publication
Date of Submission of Bids
Date of Opening of Bids
Date of Bidding
Date of Abstract as Read
Date of Abstract as Calculated
Date of Post Qualification (7 days)