‫منهجية عملية‬ PM²

Methodology
Dr. Ashraf Hamdan Eng. Sara Salem
 About Me, Dr. Ashraf Hamdan
 Projects Management Office PMO Advisor, Services Provider.
 31 years of experience in Management as a Consultant, Practitioner, Trainer, Mentor and Coach.
 Speaker at international conferences 2015, 2019 and 2020.
 DOCTORATE of Project Management “The Value of Lean-Agile Project Management Office (PMO)
in Digital Transformation Projects” Grade Excellent with Honor from Atlanta University.
 PMO-CP® ‫معتمد ممارس مكتب إدارة مشاريع‬
 PM² Essentials Certification ‫معتمد منهجية إدارة مشاريع من اإلتحاد األوربي‬
 PM² Basic Certification ‫معتمد منهجية إدارة مشاريع من اإلتحاد األوربي‬
 PMP® ‫معتمد محترف إدارة مشاريع‬
 SPOC® ‫معتمد مالك منتج سكروم‬
 SMC® ‫معتمد سكروم ماستر‬
 SDC® ‫معتمد مطور سكروم‬
 KPI-A® ‫معتمد ممارس مؤشرات أداء‬
 Project Management Office PMO, Strategic Management, Portfolio Management, Program Management, Project Management, Contract
Management, Risk Management, Human Resource Management, Performance Management and Business Management.
 PMO Global Awards, Judging Committee Member 2022, 2021, 2020 and 2019 ‫ محكم دولي‬.

 Previous Organizations: MOH KSA, Coca Cola, NGC.

 Has 14+ years of experience in Business, HRM, PM and consultations31 years of experience in
Management as a Consultant, Practitioner, Trainer, Mentor and Coach.
About Me, sara salem
 I worked as General Manager, Evolve Masters Group, Egypt, Tunisia, and Morocco
 I worked as Business Development Manager, Elharefa .

 In addition worked as Branch Manager, Mikada.

 obtained degree in B. Project Management, IBMI
 She obtained degrees in B. Disciplined Agile, Business continuity, Entrepreneurship, PMI
 In addition to obtain a B.ART degree in History department, faculty of Education,
Alexandria university.
 In addition to accomplished many diplomas for LCCI, PHRI, TOT, Business skills, PMP,ACP,
Risk management, New Horizons.
 Certified PM² Methodology certified.
 PM² Methodology & BMC Instructor , Events Public speaker
 In addition certificate of completion of One million Arab of entrepreneurs, Hamdan Bin
Ali university.
What is Methodology?

Dr. Ashraf Hamdan Eng. Sara Salem

 Methodology
# Definition Reference

A system of practices, techniques, procedures, and rules used by those who

1 PMBOK7 p243
work in a discipline.

Clean Agile. 2020

2 A methodology is a system of methods and practices.
Pearson p174

Project management
Methodology is “a system of methods used in a particular area of study or
3 beyond Waterfall and
activity.”
Agile (2018) P4

Dr. Ashraf Hamdan Eng. Sara Salem

 Methodology
# Definition Reference
A methodology is a set of guidelines or principles that can be tailored and
4
applied to a specific situation.
A process that documents a series of steps and procedures to bring about the Selecting,
5 Implementing, and
successful completion of a project.
Supporting
A collection of methods, procedures, and standards that define a synthesis of Methodologies and
6 engineering and management approaches designed to deliver a product, Processes for
service, or solution. Projects 2003 P17
An integrated assembly of tasks, techniques, tools, roles and responsibilities,
7
and milestones used for delivering the project.
PROJECT
Methodology – Used to define the processes, policies, and guidelines that are MANAGEMENT KEY
8 TERMS, DEFINITIONS
included as part of the framework for project management.
AND ACRONYMS
Dr. Ashraf Hamdan Eng. Sara Salem
 Methodology Examples
# Example

1 PMO – CP (PMO Value Ring Methodology) 8 Steps

2 6 Sigma
3 Kanban
4 PM²
5 P3.express
6 S5 Methodology
7 Prince2

Dr. Ashraf Hamdan Eng. Sara Salem

 NOT Methodology
# Definition

1 A cookbook approach for project success

Dr. Ashraf Hamdan Eng. Sara Salem

 Methodology Features

If the project framework is seen as the "skeleton" of a building, the

"floors" are seen as the different development methodologies
allowing you to get through the building. Some get you there more
quickly than others would.

A generic project methodology contains at least nine basic elements:

roles, skills, activities, techniques, tools, teams, deliverables,
standards, and quality measures.

Dr. Ashraf Hamdan Eng. Sara Salem

 PM²
Methedology
Dr. Ashraf Hamdan Eng. Sara Salem
Dr. Ashraf Hamdan Eng. Sara Salem 11
What is PM²
● PM2 is a Project Management Methodology developed and supported by the European Commission.
Its purpose is to enable project teams to manage their projects effectively and deliver solutions
and benefits to their organizations and stakeholders.

● PM2 is a lean and easy to use methodology which captures the experience of EU Institutions from
managing thousands of projects, change initiatives, programs and grants. It has been custom
developed to fit the specific needs, culture and constraints of EU Institutions and Public
Administrations, but also incorporates elements from globally accepted best practices, standards and
methodologies, making it suitable for use in any type of organization and project.

Dr. Ashraf Hamdan Eng. Sara Salem 12

PM² provides:
• A Project Governance Model (i.e. roles & responsibilities) One of the pillars of good
management is governance. Governance provides the framework within which project
management decisions are made. It defines all standard project management roles and
their associated responsibilities while describing escalation and reporting lines.

• A Project Lifecycle (i.e. project phases) The PM² Methodology defines four project
management phases. This is an effective way to group the many management activities that
take place during a project, and to focus the attention of the project team in those activities
that are necessary during that period of time. The decision to move from one phase to the
next is taken during a relevant Phase Gate and depends on whether the goals of that phase
has been satisfactorily achieved.

Dr. Ashraf Hamdan Eng. Sara Salem 13

PM² provides:
• A set of Processes (i.e. project management activities) The PM² Methodology defines a
set of project management processes and activities which are carried out throughout the life
of the project, and in most cases, are executed in an iterative manner. The management
processes are detailed in the 6 PM² management plans and in the Monitor & Control
process group.
• A set of Project Artefacts (i.e. templates and guidelines) The PM² Methodology proposes
the creation of a set of Artefacts that facilitate the definition, management and
communication of projects. PM² offers a complete set of project templates and detailed
guidelines on how to use them.
• A set of Mindsets (i.e. effective beliefs and behaviors) The PM² Mindsets are the
attitudes and behaviors that help project teams focus on what is really important to achieve
the project’s goals. Together they help navigate the complexities of managing projects in
Organizations and make the PM² Methodology both more effective and complete.

Dr. Ashraf Hamdan Eng. Sara Salem 14

Do we really need
Project Management?

Dr. Ashraf Hamdan Eng. Sara Salem 15

Do we really need Project Management?

Dr. Ashraf Hamdan Eng. Sara Salem 16

What is a PM² Project?
Project Outputs, Outcomes &
Benefits Definitions

Outputs: Products or services launching

something new, a change.

Outcomes: The results caused by the change.

Benefits: The measurable improvements

brought by this outcome.

Dr. Ashraf Hamdan Eng. Sara Salem 17

Do we really need Project Management?

Dr. Ashraf Hamdan Eng. Sara Salem 18

Benefits from good project management
1. Clearer Roles and Responsibilities
2. Better selection of Projects
3. Project Objectives are more clearly defined
4. Project Teams are empowered and committed to stick to the plan
5. Project Reporting should be improved
6. Proactive Risk Management reduces the number of crises
7. Mistakes made (lessons learned) are not repeated in later projects

Dr. Ashraf Hamdan Eng. Sara Salem 19

Introduction to Project Management
Project Managers (1/2)

The project manager ensures the project is

delivered on time, on budget and with the
specified quality of the scope.
The project manager also keeps an eye on
the
expected outcomes and benefits.

Dr. Ashraf Hamdan Eng. Sara Salem 20

 Introduction to Project Management
Project Managers (2/2)

Fig 1.4 What project managers must understand, PM² Project Management
Methodology Guide pp. 5

Dr. Ashraf Hamdan Eng. Sara Salem 21

A shift in perspective

Dr. Ashraf Hamdan Eng. Sara Salem 22

Introduction to Project Management
Project Failure
1 in 4 project fails completely

50% of projects fail at meeting some of

their objectives

The waste exceeds 50 Billion Euros

(burning 140M €/day or 6M €/hour

Dr. Ashraf Hamdan Eng. Sara Salem 23

Introduction to Project Management
Reasons why projects fail
• Goal and Vision issues
• Leadership and Governance
• Stakeholder engagement
• Team issues
• Requirement issues
• Estimation issues
• Planning issues
• Risk Management
• Architecture and Design
• Quality Issues
• Project tracking and Management
• Decision making problems

Dr. Ashraf Hamdan Eng. Sara Salem 24

Introduction to Project Management
Project Success

Dr. Ashraf Hamdan Eng. Sara Salem 25

PM² Overview

Dr. Ashraf Hamdan Eng. Sara Salem 26

The House of PM²
The house of PM²

4 pillars that support PM²:

• Project Governance Model (Roles &
Responsibilities)

• Project Lifecycle (Project Phases)

• Processes (Project Management

Activities)

• Artefacts (Documentation Templates &

Guidelines)

Dr. Ashraf Hamdan Eng. Sara Salem 27

The PM² Mindsets
The PM² Mindsets

Attitudes and behaviors that help project

teams in navigating through the
complexities of project reality and in
applying PM² more effectively.

Dr. Ashraf Hamdan Eng. Sara Salem 28

 PM² Drivers, Phases, Input/Outputs
The Project Drivers differ from phase to phase within the PM2 project lifecycle.

The Project Owner (PO) is the main driver during the initiation of the project and the
Project Manager (PM) drives the planning phase.

The Project Core Team (PCT) drives the execution of the project plan and the creation of
the project deliverables while the Project Stakeholders are designated as the main driver
of the closing phase.

Dr. Ashraf Hamdan Eng. Sara Salem 29

PM² Drivers, Phases, Input/Outputs

Dr. Ashraf Hamdan Eng. Sara Salem 30

1 PM² Artefacts landscape

Dr. Ashraf Hamdan Eng. Sara Salem

PM² Artefacts landscape

Dr. Ashraf Hamdan Eng. Sara Salem 32

2 QUICKSTART STEPS

Dr. Ashraf Hamdan Eng. Sara Salem

 QUICKSTART STEPS (1/3)

1- Define a Project Governance and create a Business Case Business Case

• Define the Project Steering Committee (PSC)
• Provide the justification for the project, capture the business requirements and establish its
budgetary constraints

2- Identify Stakeholders and create the Project Charter Project Charter

• Define the project scope
• Identify those Stakeholders who should contribute to the Project Charter
• Capture the high-level requirements, assumptions and constraints
• Decide on a project approach, estimate required resources, costs and timing

Dr. Ashraf Hamdan Eng. Sara Salem 34

 QUICKSTART STEPS (2/3)
3- Setup the Project Logs Issue Log, Risk Log, Decision Log, Change Log
• Setup the Risk Log, Issue Log, Decision Log and the Change Log. These logs will be used
to document the management of Risks, Issues, Decisions and project Changes

4- Start the Project Planning with a Meeting Planning Kick-off Meeting

• Invite all necessary participants to the planning meeting
• Go over the Project Charter and ensure a common understanding
• Communicate the next steps for the planning phase

Dr. Ashraf Hamdan Eng. Sara Salem 35

 QUICKSTART STEPS (3/3)
5-Tailor the Project Management approach Project Handbook
• Decide which planning documents to use and how they should be tailored
• Define rules, assign team responsibilities and define a conflict resolution process
6-Develop a Communications Management Plan Communication Plan
• Identify all information requirements for the effective management of the project’s
communications
• Decide on the strategy, goals, frequency, format and recipients of the communication
activities
7- Create the Project Work Plan Project Work Plan
• Break down the work that needs to be done in smaller and more manageable pieces (Work
Breakdown)
• Estimate the effort and cost for each piece of work
• Establish the detailed budgetary and resource requirements
• Create a work schedule (identify dependencies, assign resources and dates)

Dr. Ashraf Hamdan Eng. Sara Salem 36

3 Tools & Techniques

Dr. Ashraf Hamdan Eng. Sara Salem

Meetings Types &
Management

Dr. Ashraf Hamdan Eng. Sara Salem

Comparison between PM² Certificate
and other Certificates
Value (Practical)

Cost (less than 50%)

No prerequisites. Self study.

No Renew

Dr. Ashraf Hamdan Eng. Sara Salem

PM² Methodology Certificate Levels
PM² Basic Certification

PM² Essentials Certification

PM² Advanced Certification

Dr. Ashraf Hamdan Eng. Sara Salem

 20% discount for all PM²
Certifications

BusinessandProjectsManagementGroupVoucherADV54W

Dr. Ashraf Hamdan Eng. Sara Salem

 Course Content
All 3 Levels
(Methodology + Artefacts + T&T)

Question Bank

Exam Note

Case Study

Dr. Ashraf Hamdan Eng. Sara Salem

PM² Exam Preparation Course Cost

$100

Dr. Ashraf Hamdan Eng. Sara Salem

 PM² Exam Preparation Course
Schedule

Thursday 6 – 9 pm
First Session
1- Dec - 2022 Cairo time zone

Dr. Ashraf Hamdan Eng. Sara Salem

Session End

Questions

Dr. Ashraf Hamdan Eng. Sara Salem