PT Chevron Pacific Indonesia Practice 995 653 8103

Flexible Program Management 26 November 2006

No: 1523 – OM Page 1 of 7

INSPECTIONS AND AUDITS

PURPOSE
The purpose of this procedure is to define inspection and audit requirements for Tripatra Fluor.
Tujuan dari prosedur ini adalah untuk menjelaskan tentang persyaratan audit dan inspeksi
untuk Tripatra Fluor.
SCOPE
This procedure outlines requirements and steps for regular planned internal and external
inspections and audits, and audits by corporate departments.
Prosedur ini menggarisbawahi tentang syarat-syarat dan tahap-tahap untuk rencana regular
internal & external inspeksi dan audit., juga audit oleh corporate deparment.
APPLICATION
This procedure applies to the TF FPM Project at Chevron Pacific Indonesia.
Prosedur ini berlaku untuk TF FPM Project dalam wilayah operasi Chevron Pacific Indonesia.
DEFINITIONS
Project
Any workplace.

1.0 GENERAL
 Formal inspections will be conducted every week.
 Defects will be closed out.
 Schedule will be developed.

 Inspeksi formal akan diadakan setiap minggu

 Kekurangan akan diperbaiki
 Skedule akan dikembangkan.

2.0 PLANNED INSPECTIONS

Project management, Supervisors and Project HSE Professionals will conduct planned,
weekly HSE inspections on all Project sites.
Planned inspections / assessments will be conducted by an inspection of the workplace, and
observation of work activities and the actions of people in the workplace.
Tripatra Fluor and Contractor site offices, storage and work areas will be divided into separate
inspection areas.
The Project HSE Area Superintendent and TF Compliance Superintendents shall define the
inspection areas, maintain a current inspection schedule/register and distribute the inspection
schedule to all inspectors.
Inspections will be reported in writing in accordance with Tripatra Fluor standards and
documented HSE Procedures. These reports shall be distributed to TF HES Management, TF

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INSPECTIONS AND AUDITS

Construction Superintendent for the relevant area and the CPI User responsible to the relevant
area. Copies are also to be given to the relevant Tripatra Fluor Technical Assistant for
statistical data gathering.
Follow up inspections will be conducted to ensure non compliant items determined in the initial
inspection are closed out. Whenever practicable, the people conducting an inspection will
address identified deficiencies during the course of the inspection.
The Project HSE Manager and Area Superintendent l shall monitor the progress of rectification
of outstanding deficiencies. Any items not completed to the nominated Project Manager for
further action.
Other regular workplace inspections may be required to comply with relevant state acts and/or
regulations.
Project Management, supervisor dan Project HSE Professionals akan membuat akan
mengadakan weekly HSE inspeksi di semua area kerja.
Tujuan inspeksi ini diadakan adalah untuk memeriksa lokasi kerja, dan mengobservasi
aktivitas kerja serta tindakan orang dilingkungan kerjanya
Site office, tempat penyimpanan barang dan lokasi kerja untuk Tripatra Fluor dan Contractor
akan dibagi menjdai dua area inspeksi yang terpisah.
Setiap HES Area Superintendent dan TF HES Compliance Superintendent akan menentukan
area yang akan diinspeksi, membuat schedule inspeksi yang baru dan mengirimkan schedule
inspeksi kemasing-masing inspector.
Hasil inspeksi akan dilaporkan dengan menggunakan format standar Tripatra Fluor dan dan
dokumen HSE prosedur. Laporan ini harus dilaporkan ke TF HES Management, Construction
Superintendent di area yang bersangkutan dan CPI yang bertanggung jawab diarea tersebut.
Salinan dari laporan ini juga harus dikirimkan ke Tripatra Fluor Technical Assistant untuk
pengumpulan data statistic
Inspeksi lanjutan akan diadakan untuk memastikan item non compliant yang terdapat dalam
inspeksi sudah diperbaiki. Dalam pelaksanaannya, seseorang yang mengadakan inspeksi
akan menunjukkan kekurangan-kekurangan yang didapat selama inspeksi itu berjalan.
Project HSE Manager dan Area Superintendent harus memantau proses perbaikan dari
kekurangan yang masih tertunda. Setiap item yang belum dilengkapi akan disampaikan ke
Project Manager untuk tindakan selanjutnya.
Untuk setiap inspeksi lapangan regular lainnya harus disesuai kan dengan keadaan
lingkungan setempat dan peraturan yang ada.
3.0 INSPECTION TYPES
The following inspection types will be conducted:
 Site Inspection as per format shown in Attachment 1
 Industrial Inspection as per format shown in Attachment 2.
 Waste Inspection as per format shown in Attachment 3
 Vehicle Inspection as per format shown in Attachment 4
 Heavy Equipment Inspection as per format shown in Attachment 5

Jenis-jenis inspeksi yang akan diadakan:

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INSPECTIONS AND AUDITS

 Site Inspeksi dengan menggunakan format yang ada di Attachment 1.

 Inspeksi Industrial dengan menggunakan format yang ada di Attachment 2.
 Inspeksi Pembuangan dengan menggunakan format yang ada di Attachment 3
 Inspeksi Kendaraan dengan menggunakan format yang ada di Attachment 4
 Inspeksi Alat berat dengan menggunakan format yang ada di Attachment 5
4.0 BEHAVIOURAL BASED OBSERVATIONS (SWO)

Trained personnel shall conduct the HSE Behavioural Based Observations (Safe Work
Observations) and consult with Line Management to establish appropriate corrective actions.
Observations shall be conducted as per Safe Work Observation Procedure.
Details of the observation are to be recorded on the Tripatra Fluor Safe Work Observation
(SWO) form. The English version of this form is shown as Attachment 6 to this procedure and
the Bahasa version as Attachment 7.
Once all findings have been actioned, SWOs are to be returned to the Tripatra Fluor HES
Managers Technical Assistant for reporting and correlation of the data.
The correlated data must be sent to the Fluor Australia National Training Manager each month
for review.
Each month, the TF HES Management Team shall review the data and initial any action that
may be required and further provide the TF HES Compliance Coordinators with items of focus
for the coming month.
All personnel trained in the BBS Program are expected to complete two (2) Safe Work
Observations per month.
Setiap personil yang telah mengikuti training BBS harus lah mengadakan HSE Behavioural
Based Observations (Safe Work Observation) dan meminta pendapat Line Management untuk
menentukan tindakan pencegahan yangsesua
Data observasi yang akan diadakan terdapat dalam Tripatra Fluor Safe Work Observation
(SWO). Versi English dari format ini bisa dilihat di Attachment 6 dari prosedur ini dan untuk
versi Indonesi terlampir dalam Attachment 7.
Setiap termuan yang didapat haruslah diperbaiki. . Data SWO diserahkan kepada Tripatra
Dluor HES Managers Technical Assistant untuk dijadikan suatu data yang saling berhubungan
dengan data lainnya.
Data yang telah disatukan tersebut harus dikirim ke Fluor Australia National Training Manager
setiap bulan untuk diperiksa.
Setiap bulan TF HES Management Team akan memerikasa data ini dan menandai setiap
tindakan yang perlu dilakukan dan memberikan item tersebut ke TF HES Compliance
Coordintor agar lebih memfocuskan nya di bulan yang akan datang
Semua personil yang sudah mengikuti Program BBS ini diharuskan untuk mengumpulkan 2
(dua) SWO per bulan.
5.0 FUNDAMENTAL SAFE WORK PRACTICES (FSWP) ASSESSMENTS

HES Compliance Coordinators are expected to regularly conduct FSWP audits per the
standard FSWP assessment protocols.

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INSPECTIONS AND AUDITS

The assessment interval shall be set by the TF HES Area Superintendent, but should be a
minimum of one (1) per month.
The CPI FSWP Assessment form (English Version) is as per Attachment 8 of this procedure.
Bahasa Version is included as Attachment 9.
HES Compliance Coordinator diharapkan untuk mengadakan audit FSWP rutin sesuai dengan
standar protocol penilaian FSWP yang ada..
Jarak waktu penilaian ini akan diatur oleh TF HES Area Superintendent, dan sekuranga-
kurang nya satu kali dalam satu bulan.
Untuk format FSWP standar CPI versi English nya tercantum di Attachment 8 dalam prosedur
ini dan versi Indonesia terdapat dalam Attachment 9.
6.0 PLANNED AUDITS

HES Management System Audits for all Tripatra Fluor and contractor personnel activities will
be conducted on a regular basis. Specific procedure audits will be developed for each project.
These will be directly relevant to the project HSE Management System and may be varied
from time to time.
Planned, Corporate “HES Management Systems Audits” shall be conducted in accordance
with a schedule maintained by the Fluor Project HES Professional or delegate as follows:
 Construction Projects – at least once every three months
 Maintenance Type Projects – at least once six months

Projects or contractors achieving an audit score of less than 85% shall be audited every two
months until that score is finally reached.
HES Management System Audits untuk semua aktivitas Tripatra Fluor dan contractor personel
akan diadaka secara regular.Spesifikasi prosedur audi akan dikembangkan untuk tiap-tiap
project. Hal ini akan berkaitan langsung dengan HSE Management System dan akan berubah
dari waktu ke waktu.t
Rencana Corporate “HES Management System Audits akan diadakan sesuai dengan
schedule yang telah ditentukan oleh Fluor Project HES Professional atau yang mewakilinya,
sbb:
 Construction Project – sekurang-kurangnya sekali dalam 3 bulan.
 Maintenance Type Project – sekurang-kurangnya sekali dalam 6 bulan

Untuk proyek atau contractor yang memiliki nilai kurang dari 85% akan diaudit setiap 2 bulan
sekali sampai nilai final nya dicapai.

7.0 AUDIT CRITERIA

The audits conducted will be many and varied. However, the intent of all audits conducted on
the project will be the adherence and, where required, the exceeding of the relevant statutory
and legislative requirements/industry codes of practice and where applicable, the relevant
manufacturers instructions and operating requirements.

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INSPECTIONS AND AUDITS

Adherence to the minimum requirements outlined in the relevant documentation and industry
codes of practice will also be required as will compliance with the Projects and contractors
HES Management System.
Deviation from the minimum requirements will result in a deduction of points as seen fit by the
auditor and audit members. Again, all deductions will be discussed with the Project manager
and relevant area supervisors and the necessary recommendations made.
The HES audit covers health, safety, and environmental items in an office environment and in
the field.
Audit protocol will be as per Attachment 10 - Fluor Corporate Audit Form.
.
TF contractors may be audited as per Attachment 11 – TF Subcontractor HES Audit Form.
Audit yang akan diadakan banyak dan bervariasi. Biarpun demikian, tujuan pengadaan
semua audit dalam proyek ini akan saling berkaitan,dimana diperlukan saling keterkaitan yang
tidak melebihi dari ketentuan undang-undang dan kepentingan legislatif / undang-unding
industri yang berlaku, sesuai dengan perintah yang dibuat dan keperluan operasi.
Ketaatan akan kebutuhan minimum yang telah digarisbawahi dalam dokumen yang sesuai
dan undang-undang industri yang berlaku juga akan diperlukan selama pelaksanaannya
sesuai dengan project dan contractor HES Management System.
Pelanggaran dari persyaratan minimum ini akan berakibat pada pengurangan nilai yang dibuat
oleh auditor dan timnya.. Dan juga pengurangan ini akan dibicarakan dengan Project Manager
dan area supervisor yang bersangkutan serta akan akan dibuatkan reku=omendasi yang
penting.
Audit HES ini mencakup kesehatan, keselamatan, dan lingkungan baik itu lingkungan kantor
maupun lokasi kerja.
Protocol Audit terdapat di: Attachment 10 - Fluor Corporate Audit Form
TF contractors akan diaudit sesuai dengan: Attachment 11 – TF Subcontractor HES Audit
Form.
8.0 INSPECTION / ASSESSMENT AND AUDIT SCHEDULE

Audits and inspections will be carried out by the following people at the frequency stated
utilizing Attachment 12 - TF Management HES Inspection Form.

Audit dan inspeksi akan dilaksanakan oleh nama-nama yang tersebut dibawah dengan
menggunakan frekwwensi situasi: Attachment 12 - TF Management HES Inspection Form

 Project HES Manager– Weekly HES inspection

 Construction Superintendent – Weekly HES Inspection
 Project Manager – Monthly HES Inspection

The Project Manager will promptly investigate all areas where low inspections scores have
been noted taking the necessary corrective action and address all HES related infractions and
recommendations.

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INSPECTIONS AND AUDITS

Project Manager akan segera memeriksa semua area yang masih memiliki nilai inspeksi
rendah dan mencatat tindakan pencegahan penting yang harus dilakukan kepada semua
HES yang bertanggung jawab untuk perbaikan berdasarkan rekomendasi yang diberikannya.
9.0 REGULATORY HSE INSPECTIONS

Attachment 13 – Regulatory HES Inspections outlines the responsibilities of the Project

Management team in controlling inspections by regulatory agencies.

Attachment 13 – Regulatory HES Inspections menggarisbawahi tentang tanggung jawab time

Project Management unutk mengontrol inspeksi melalui perwakilan pengaturan.

10.0 REFERENCES

Practice/Procedure # Corporate HSE

995 653 8103 Inspections and Audits
995 653 8119 HSE Behavioural Based Observation

11.0 ATTACHMENTS

Attachment # File Title

Attachment 1 TF HES Site Inspection Form

Attachment 2 TF HES Industrial Inspection Form

Attachment 3 TF HES Waste Inspection Form

Attachment 4 TF HES Vehicle Inspection Form

Attachment 5 TF HES Heavy Equipment Inspection Form

Attachment 6 TF BBS Safe Work Observation Form (English)

Attachment 7 TF BBS Safe Work Observation Form (Bahasa)

Attachment 8 CPI FSWP Assessment (English)

Attachment 9 CPI FSWP Assessment (Bahasa)

Attachment 10 Fluor Corporate HES Audit Form

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Attachment 11 TF Subcontractor HES Audit Form

Attachment 12 TF Management HES Inspection Form.

Attachment 13 Regulatory HES Inspections

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