1.

Area of Focus : Data Governance

1.1

1.2

1.3

1.4

2. Area of Focus : Data Mapping and Inventory

2.1

2.2

2.3

3. Area of Focus : Privacy Policies and Notices

3.1

3.2
3.3
3.4

4. Area of Focus : Consent Management

4
4.1
4.2
 4.3

5. Area of Focus : Data Minimization

5.1

5.2

5.3

6. Area of Focus : Data Security

6.1
6.2
6.3
6.4

7. Area of Focus : Data Retention and Disposal

7.1
7.2
7.3

8. Area of Focus : Access Control

8
8.1
8.2
8.3

9. Ares of Focus : Privacy by Design

9
 9.1

9.2

9.3

10. Area of Focus : Employee Training

10

10.1

10.2
10.3

11. Area of Focus : Incident Response and Breach Notification

11
11.1
11.2
11.3

12. Area of Focus : Vendor Management

12

12.1
12.2
12.3

13. Area of Focus : Data Subject Rights

13
13.1
13.2
13.3

14. Area of Focus : Cross-Border Data Transfers

14
 14.1

14.2

14.3

15. Area of Focus :Record Keeping

15

15.1

15.2
15.3

16.Area of Focus : Privacy Audits and Assessments

16
16.1
16.2

16.3

17. Area of Focus : Data Breach Simulation

17

17.1

17.2

17.3

18. Area of Focus : Privacy Compliance Monitoring

18

18.1

18.2
18.3
19. Area of Focus : Data Localization

19
19.1
19.2
19.3

20. Area of Focus : Privacy Communication

20
20.1
20.2

20.3
 DATA PRIVACY CHECKLIST

of Focus : Data Governance

Response
Data Governance Comment
[Yes,NO,N/A]
Have you established a formal data governance
policy?
Is there a designated data governance team or officer responsible for
overseeing data privacy?
Have you defined roles and responsibilities for data stewardship and
management?
Is there a process for regularly reviewing and updating data governance
policies?

of Focus : Data Mapping and Inventory

Response
Data Mapping and Inventory Comment
[Yes,NO,N/A]
Are data flows and processing activities
documented and regularly updated?
Is there a centralized repository for maintaining an inventory of all data
assets?

Are third-party data processors and controllers identified and documented?

of Focus : Privacy Policies and Notices

Response
Privacy Policies and Notices Comment
[Yes,NO,N/A]
Are privacy policies clear, accessible, and
communicated to employees and data subjects?
Is there a process for reviewing and updating privacy policies in response to
legal changes?
Are privacy notices provided at the point of data collection?
Are privacy policies and notices available in multiple languages if required?

of Focus : Consent Management

Response
Consent Management Comment
[Yes,NO,N/A]
Is explicit consent obtained for each purpose of data processing?
Are mechanisms in place to record and manage user consents and
withdrawals?
 Do you regularly review and update consent
management processes?

of Focus : Data Minimization

Response
Data Minimization Comment
[Yes,NO,N/A]
Is there a documented process for determining and justifying data
collection?
Is data reviewed regularly to ensure it is relevant and necessary for
business purposes?

Are automated tools used to minimize the collection of unnecessary data?

of Focus : Data Security

Response
Data Security Comment
[Yes,NO,N/A]

Are data security policies in place and aligned with industry best practices?
Is data encryption implemented for data in transit and at rest?
Are regular security assessments and penetration testing conducted?
Are security incidents and breaches reported and documented in
accordance with regulations?

of Focus : Data Retention and Disposal

Response
Data Retention and Disposal Comment
[Yes,NO,N/A]
Are data retention policies documented and aligned with legal
requirements?
Is there a process for safely disposing of data that is no longer needed?
Are records maintained for data disposal activities?

of Focus : Access Control

Response
Access Control Comment
[Yes,NO,N/A]
Are role-based access controls implemented for sensitive data?
Is there a process for reviewing and updating user access permissions
regularly?
Is access to sensitive data monitored and logged for auditing purposes?

of Focus : Privacy by Design

Response
Privacy by Design Comment
[Yes,NO,N/A]
 Are privacy considerations integrated into the development lifecycle of new
projects?
Are Privacy Impact Assessments (PIAs) conducted for new initiatives and
projects?
Is there a process for regularly reviewing and updating privacy design
principles?

of Focus : Employee Training

Response
Employee Training Comment
[Yes,NO,N/A]
Do employees receive regular training on privacy policies and best
practices?

Are employees aware of their roles and responsibilities in data protection?

Is there a process for conducting periodic privacy awareness campaigns?

of Focus : Incident Response and Breach Notification

Response
Incident Response and Breach Notification Comment
[Yes,NO,N/A]
Is there an established incident response plan with clear procedures?
Are employees trained on incident response procedures?
Is there a process for timely and compliant breach notifications?

of Focus : Vendor Management

Response
Vendor Management Comment
[Yes,NO,N/A]

Are third-party vendors assessed for privacy practices before engagement?

Are privacy clauses included in contracts with third-party vendors?
Is there a process for monitoring and auditing vendor compliance with
privacy requirements?

of Focus : Data Subject Rights

Response
Data Subject Rights Comment
[Yes,NO,N/A]
Is there a designated process for handling data subject access requests?
Can data subjects easily access and correct their personal information?
Is there a process for complying with the right to be forgotten?

of Focus : Cross-Border Data Transfers

Response
Data Subject Rights Comment
[Yes,NO,N/A]
 Are international data transfers documented and assessed for compliance?

Have appropriate safeguards been implemented for cross-border data

flows?
Are employees aware of and trained on crossborder data transfer
requirements?

of Focus :Record Keeping

Response
Record Keeping Comment
[Yes,NO,N/A]

Are records of data processing activities maintained and easily accessible?

Are records regularly updated to reflect changes in data processing

practices?
Are records available for regulatory audits and inquiries?

of Focus : Privacy Audits and Assessments

Response
Privacy Audits and Assessments Comment
[Yes,NO,N/A]
Are regular privacy audits conducted by internal or external parties?
Are Privacy Impact Assessments (PIAs) and Data Protection Impact
Assessments (DPIAs) performed for significant changes or projects?
Are findings from audits and assessments promptly addressed and
remediated?

of Focus : Data Breach Simulation

Response
Data Breach Simulation Comment
[Yes,NO,N/A]

Are periodic data breach simulations conducted to test incident response?

Are lessons learned from simulations used to improve incident response

procedures?

Are simulation results documented and shared with relevant stakeholders?

of Focus : Privacy Compliance Monitoring

Response
Data Breach Simulation Comment
[Yes,NO,N/A]
Is there a process for monitoring and assessing
compliance with relevant privacy laws?
Are privacy policies and practices regularly reviewed and updated based on
legal changes?
Are compliance monitoring results communicated to key stakeholders?
of Focus : Data Localization

Response
Data Breach Simulation Comment
[Yes,NO,N/A]
Are data localization requirements identified and followed?
Is there a process for ensuring data stays within legal boundaries?
Are employees educated about and compliant with data localization
requirements?

of Focus : Privacy Communication

Response
Data Breach Simulation Comment
[Yes,NO,N/A]
Are clear channels established for privacyrelated communication
Is communication about changes in privacy policies effectively
disseminated?

Are contact points easily accessible for privacy inquiries from data subjects?