CONTRACTOR BASELINE RISK ASSESSMENT

CONTRACTOR BASELINE RISK ASSESSMENT

Effective Date 11/05/2023

Contractor name Modisecha Trading
Revision Date 10/07/2023
Department Mining (Transportation) Revision 02
Section Logistics.

Team Members

Initials & Surname Employee Number Appointment/ designation Signature

Risk Assessment Matrix

Document No.: PPM-FRM-GEN-079 Revision: 7 Page No.: 1 of 8

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CONTRACTOR BASELINE RISK ASSESSMENT

CONSEQUENCE INCREASING PROBABILITY

A B C D E
Never heard of Heard of Has happened in Has happened Has happened

Environment
in industry the in the the organization or at the location or more than
industry more that once per more than once once per year
year in industry in the at the location
People

organization

Slight Health effect /

Slight impact 1A 1B 1C 1D 1E
Injury

Minor Health effect / 2B 2C

Minor impact 2A 2D 2E
Injury Low Risk

Major Health effect / 3C

Moderate impact 3A 3B 3D 3E
Injury Medium Risk

4D
PTD* or Fatality Major impact 4A 4B 4C 4E
High Risk

5C
More than 3 fatalities Massive damage 5A 5B 5D 5E
Significant

Document No.: PPM-FRM-GEN-079 Revision: 7 Page No.: 2 of 8

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 CONTRACTOR BASELINE RISK ASSESSMENT

Potential Unwanted Hazard (Cause of the Additional

Task Steps Consequence Existing Controls Risk Ranking
Event Event) Controls

Pre-planning Taxi non-compliant Taxi operating without Taxi not Ensure taxi is Install reverse 1B
and not meeting permit, buggy whip, authorized with compliant and all hooter, strobe light
mine operational CAS, fire extinguisher operating requirements from and alert taxi
procedure. and first aid. permit. assessor department operator to always
Incompetent driver. Operator unable at PPM are compiled keep head lights on
Taxi not following Driver without license
to undergo too. when entering the
service plan. and PDP.
license testing Mine.
Poor route planning. Submit driver’s
Taxi not serviced at the Mine.
Fuel not refilled prior documentation and Ensure that taxi
accordingly causing Undocumented
to pick up mornings. obtain mine driving operator has a
breakdowns and PPM service plan
Taxi without pre-use license. substitute with
employees arriving late causing
checklist. license from Mine in
at work. confusion to OEM service plan to
case he is unable to
mechanic. be followed
Taxi leave other report on duty.
accordingly and will
employees behind and Route not
be submitted to Mine Breakdown services
route complicated planned and
engineer. to be contacted
causing delays. PPM
immediately when
employee(s) not Proper route planning
Taxi unreliable causing taxi experiences
at pick up to be done by logistic
PPM employees to be break down.
points. planner and all
anxious, stressed and
Deviations not passengers to be Fuel usage will be
late for work.
reported to notified of pick up recorded in fuel
Operating taxi with mechanic that points. register.
deviations of “NO GO” are doesn’t Taxi will refuel diesel Route plan to
causing unforeseen permit the at the mine and communicate to all
accidents and operator to ensure that it’s always passengers prior to
serious /minor injuries drive. filled be trips. pick up.
to passengers.
Taxi operator to do Passenger’s safety
Pre-use checklist and awareness poster to
report any deviations be pasted inside
to mechanic. taxi.

Document No.: PPM-FRM-GEN-079 Revision: 7 Page No.: 3 of 8

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 CONTRACTOR BASELINE RISK ASSESSMENT

Potential Unwanted Hazard (Cause of the Additional

Task Steps Consequence Existing Controls Risk Ranking
Event Event) Controls

Site induction Operator failure to Lack of site compliance
attend on (client’s on-site as employees
inductions) are knowledgeable
about on-site rules and
hazard
Potential injuries No operator will be Supervisor to make 1B
can occur. allowed or permitted sure that only those
to enter any site who did inductions
/transport PPM can operate the taxi.
employees unless
he/she has undergone
health and safety
inductions.

Medical fitness Failure to send Medical unfit Personnel The operator will The operators’ 1B
examination employees for fitness employees conducting collapsing whilst undergo medical medical certificates
examinations work or employees with driving work. fitness examinations must be kept in a
underlining health Employees’ and have valid SHE files
conditions access is medical certificate Ensure that the
blocked. before operating taxi. operator is fit to
perform their task.

On boarding PPM employee(s) Taxi operator pick up PPM employee A travelling register Taxi operator will be 2A
PPM employees not signing travelling wrong person(s) not late for work. will be signed by all given a travelling
from pick up register part of the shift group. Taxi rolling over PPM employees on a register for every
point to PPM employee(s) Taxi not put park brake and losing daily basis. shift pick up.
disembarking at sustaining injuries when PPM employee control. Taxi operator to Taxi operator to
PPM. while embarking / accessing taxi causing station on park brake communicate with
Operator not
disembarking from serious/minor injuries. and wait for PPM passenger before
visible.
taxi. employee to sit down taking park brake
Taxi operator wearing Fuel fumes
Taxi operator not in passengers sit off.
casual clothing and not
Document No.: PPM-FRM-GEN-079 Revision: 7 Page No.: 4 of 8
Printed copies are for reference only. Always refer to the electronic copy for latest version
 CONTRACTOR BASELINE RISK ASSESSMENT

Potential Unwanted Hazard (Cause of the Additional

Task Steps Consequence Existing Controls Risk Ranking
Event Event) Controls

wearing PPE. PPE compliant. obstructing before proceeding to PPE register to be

Fuel fumes Taxi causing fuel fumes operator from drive to next pick up filed in working file.
Traffic delay while driving between seeing using point. Mechanic to do
Taxi breakdown. pick up points. rear view mirror. Taxi operator will weekly inspections
Driver not fit. Unplanned wear safety boots & and assess pre-use
Traffic delays due to
Loud music -(Not strike causing reflective vest at all checklist completed
community protests,
conducting toolbox taxi stuck in times when by taxi operator.
accidents or road
talk/ taxi safety traffic transporting PPM
works/ maintenances. PPM Employees will
awareness) congestion. employees.
Taxi experiencing brake be informed of route
Cell phone usage
/ mechanic failure Taxi unable to Taxi operator to report changes due to
while driving.
causing accidents and brake colliding mechanic and will be sudden
Fault Air-con.
PPM employees with other serviced at workshop. circumstances.
Driving over speed
sustaining vehicle on the Route plan and Standby taxi and
limit.
minor/serious injuries. road. alternative routes will operator will be
Taxi operator sick, Taxi operator be taken in case of stationed at
fainting while driving sick and unable community protests or workshop in case of
causing accidents and to transport accident. taxi break down.
spreading PPM Pre-use checklist to Operator will use
germs/sickness to PPM employee(s). be completed before medical facility at
employees. Loud music every shift trip and PPM if he gets sick
Playing loud music and causing mechanic to assess will on duty.
communication barriers communication taxi at workshop All person(s)
causing ears irritation breakdown and before parking. travelling with taxi
and communication NIHL. Standby operator will will sanitize hands
break down Cell phone transport PPM when entering taxi.
Taxi operator taking policy not employees until No loud music is
calls / texting while communicated operator is feeling well allowed under no
driving causing to operator. and masks will be circumstance.
accidents and serious/ Service of taxi worn by PPM
Taxi operator to stop
minor injuries to PPM not carried out employee if they are
at safe spot and
employees on time. sick.
apply park brake on

Document No.: PPM-FRM-GEN-079 Revision: 7 Page No.: 5 of 8

Printed copies are for reference only. Always refer to the electronic copy for latest version
 CONTRACTOR BASELINE RISK ASSESSMENT

Potential Unwanted Hazard (Cause of the Additional

Task Steps Consequence Existing Controls Risk Ranking
Event Event) Controls

Faulty air-con very hot TMP not Toolbox talk audios taxi and take call if
or ice cold causing communicated will be played for PPM urgent.
discomfort to person(s) prior to employees. Speeding will be
inside the taxi. operating the Usage of cell phones monitored via
Taxi operator driving taxi. while driving is tracking services
recklessly and over the prohibited and will be (Car tracker) and if
speed limit set by Mine displayed on cell operator is noted to
TMP causing accidents phone hold on the drive over the speed
and serious injuries to dashboard. limit he will be fine
passenger (PPM Air-con to be serviced according to
employees) accordingly and company code of
should any defects be conduct.
noted the operator will
report to mechanic.
Taxi operator to be
trained on PPM TMP.
Pickup from PPM confused PPM employees unable Taxi operator Taxi will be marked All taxis will be 2B
PPM to drop off catching wrong taxi. to identify taxi picking not with company branded in simple
at pick up points. Taxi operator not team up at parking lot. communicating branding for PPM visible colours.
communicating with PPM left stranded with PPM employees to be able Taxi operator to plan
PPM employee(s) without transport to go employee(s) to identify taxi. pick up using shift
leaving some behind. home. about pick point. Taxi operator to roster provided by
PPM employee(s) No standby taxi communicate will PPM employee(s).
PPM walking to taxi at
run over by taxi/other provided for PPM employee(s) via
pick up area run over Only authorized 15
vehicles. breakdown. phone call or
by other taxis/vehicles passengers will be
Dirty seats and waste Whatsapp.
accessing pick up point. Taxi collecting allowed to on board
throw underneath
Transporting PPM PPM Taxi operator to pick on taxi.
seats.
employee(s) with dirty employee(s) at up all PPM Taxi operator will
Taxi unable to arrive
seats and waste not wrong point. employee(s) at arrive 30 minutes
at drop off points.
correct disposed. Taxi not taken designated pick up prior at PPM pick
PPM employee slip,
to car wash and area. point at parking
trip and fall while Taxi having
Document No.: PPM-FRM-GEN-079 Revision: 7 Page No.: 6 of 8
Printed copies are for reference only. Always refer to the electronic copy for latest version
 CONTRACTOR BASELINE RISK ASSESSMENT

Potential Unwanted Hazard (Cause of the Additional

Task Steps Consequence Existing Controls Risk Ranking
Event Event) Controls

getting off the taxi at breakdowns causing improper Taxi will be taken to area.
drop off point. delays at drop off housekeeping car wash every week Taxi operator to
points. done. and operator to encourage PPM
Taxi operator rushing ensure touch up employee(s) to
PPM employee(s) to cleaning is done throw inside waste
get of quickly causing before parking taxi bin provided at the
sprang ankle, broken after delivery at drop taxi.
knee, cuts or bruises. off points.
Taxi operator to
Standby taxi will place traffic sign
assist and drop off triangle to alert other
employees. The taxi road user of
operator will wait for breakdown.
break down towing.
Taxi operator to do
Taxi operator to 3 point check before
ensure that at drop off stopping and drop
point he park brakes off spot.
at even surface and
wait for PPM
employee to get off.
Parking Taxi at Taxi operator leaving Property damage and Taxi operator Taxi operator will park Taxi operator sign 2A
Workshop. taxi unattended at operator or mechanic not parking taxi at workshop and out on key control
workshop parking. injured seriously or vehicle at hand over keys to register.
Taxi operator not minor injuries. parking area mechanic.
submitting paper leaving it on All records kept in
Poor reporting of Taxi operator to
work. idling mode the working file.
kilometres worked, no submit Daily report to
checklist sign and unattended. logistic planner. All paper work will
travelling register not Poor record Supervisor to check be submitted to
filled in accordingly. kept of daily all paperwork is logistics planner
dairy. submitted accordingly every end of shift.
by operator.

Document No.: PPM-FRM-GEN-079 Revision: 7 Page No.: 7 of 8

Printed copies are for reference only. Always refer to the electronic copy for latest version
 CONTRACTOR BASELINE RISK ASSESSMENT

Potential Unwanted Hazard (Cause of the Additional

Task Steps Consequence Existing Controls Risk Ranking
Event Event) Controls

Document No.: PPM-FRM-GEN-079 Revision: 7 Page No.: 8 of 8

Printed copies are for reference only. Always refer to the electronic copy for latest version