CONFIRMATION LETTER

532/AH-AWP/CL-AE/XII/2023

Dear Mr. Handri Novian Siagian

On belf of Asyana Hotel, I’m pleased to offer the following details:

EVENTS ARRANGEMENT
Name of Event :
Function Room : Melati

TYPE OF
DAY & DATE TIME NO.OF GUEST SETUP PACKAGE RATE
PACKAGE
21 January IDR 160.000
100
2024 Net / Person / Day

20-21 IDR 350.000

04
January 2024 Net / Room / Nights

TEMPORARY EXPENSE CALCULATION

Social Event on 21 January 2024

IDR 160.000.-Net/Person/Day x 100 Persons x 01 Day = IDR 16.000.000,-
Standard Room 20-21 January 2024
IDR 350.000.-Net/Room/Nights x 4 Room x 01 Nights = IDR 1.400.000,-

TOTAL EXPENSE = IDR 17.400.000,-

ASYANA HOTEL - KEMAYORAN JAKARTA

Jl. Bungur Besar Raya No. 79-81 Kemayoran, Jakarta Pusat 10620 Indonesia
+62 21 421 0111 rsv@asyana-kemayoran.com www.asyanahotels.com asyana.hotel
BILLING INSTRUCTIONS

Please note that the payment made are non-refundable and restricted to be transferred to other
bookings or date for other hotel facilities.

Please choose one of TERMS OF PAYMENT below:

( )

❑ Credit card
❑ Bank transfer
❑ Company Guarantee Letter

Account of THE HOTEL : PT. ASIAWISATA PROMOSINDO

Account number : 115.000.999.8685
Bank name : BANK MANDIRI
Branch : PINANGSIA

Sincerely yours, Agreed by,

Vicky Frenov Handri Novian Siagian

Sales & Marketing

ASYANA HOTEL - KEMAYORAN JAKARTA

Jl. Bungur Besar Raya No. 79-81 Kemayoran, Jakarta Pusat 10620 Indonesia
+62 21 421 0111 rsv@asyana-kemayoran.com www.asyanahotels.com asyana.hotel
 TERMS AND CONDITIONS

1. Contract Amount
1.1 Amount agreed between hotel and the organizer.
1.2 If there is another transaction, additional will be accumulated to the above amount.

2. Guaranteed Pax
2.1.1. If the total guaranteed pax is not reached, the guaranteed pax will be charged without
reimbursement.
2.2.2 If the total pax is more than the guaranteed without prior information or confirmation from the hotel,
the hotel will not be responsible for any shortage of food or drinks in the function even if the hotel
undertake to provide for the extra covers. The additional request will be fully charged accordingly.

3. Cancellation of Function
3.1 Cancellation charge of 50% of the total contract amount if cancellation is made after signing the
letter of quotation.
3.2 Cancellation charge of 90% of the total contract amount if cancellation is made 3 (three) days before
the date of event and after signing letter of quotation.
3.3 Cancellation charge of 95% of the total contract amount if cancellation is one day notice and after
signing letter of quotation.
3.4 Cancellation charge of 100% of the total contract amount if cancellation is made on the day of the
event and after signing letter of quotation.

4. Payment (From the amount stated above)

Guarantee DP 50% before D-14. The rest of payment must be paid from total of payment above
before D-7.

5. Usage of Hall
5.1 Organizer is not allowed to put up any decorations that would damage or leave print marks in the hall,
is not allowed to fix any stage or platform that would damage the carpet or walls of the hall and is
not allowed to fix any additional lighting that would damage the interior of the hall.
5.2 All power points are already set with the fix capacity accordingly to avoid any overloading. Any
request for increased wattage must get the hotel's approval in writing except mentioned in the
contract.
5.3 Organizer is responsible for any damages resulting from his staff or participants in the usage of the
hall.
Wattage usage more than 3000 watt will be borne the additional charge Rp.250.000 net per hour per
1000 watt.

5.4 Usage of the hall is based on 8 hours. Any extra time will be charged.

6. Exhibition, Show, Training, etc

6.1 The hotel will not be responsible for any application of official permits, payment of taxes or any
legality related matters with regards to the Organizer's function.
6.2 The hotel will not be responsible for any damages to its participants resulting from the fixtures done
by the Organizer for the purpose of its activity.
6.3 Any late request outside the contract stipulation must have the approval of the hotel or the F&B
Manager.
6.4 Any modification has to request to either of the under sign and not through any other staff of the
hotel.
6.5 The hotel is not responsible for belonging from participants left in meeting room.

7. Foods & Beverages

7.1 Organizer will not be allowed to bring foods & beverages from outside of hotel.
7.2 If the number of participants is not as stated on the contract, the organizer is not allowed to take the
foods and beverages home.

ASYANA HOTEL - KEMAYORAN JAKARTA

Jl. Bungur Besar Raya No. 79-81 Kemayoran, Jakarta Pusat 10620 Indonesia
+62 21 421 0111 rsv@asyana-kemayoran.comwww.asyanahotels.com asyana.hotel
7.3 For any additional lunch or dinner, charges will be applied.

8. Others
8.1 Any additional equipment which is not includes in the free of charge standard meeting facilities has
to be requested to the under sign of the hotel, either F&B Manager or Manager on Duty and not
through any other staff of the hotel and additional charge will be borne to the organizer accordingly.
Price of rental equipment will be given by F&B Manager according to the price list in F&B department.
8.2 If additional is needed in the process, there will be another addendum that can’t be separated from
this contract.
8.3 If there is any lost the room key, the organizer will be charge Rp. 100.000 per key.

Thank you for your kind interest in our hotel and we are looking forward to welcoming you soon.

Please do not hesitate to contact me directly or send email to: sales@asyana-kemayoran.com

for your further assistance.

ASYANA HOTEL - KEMAYORAN JAKARTA

Jl. Bungur Besar Raya No. 79-81 Kemayoran, Jakarta Pusat 10620 Indonesia
+62 21 421 0111 rsv@asyana-kemayoran.comwww.asyanahotels.com asyana.hotel