Import Masters from Excel and Approval P3.

HBS Solutions Pvt Ltd

Address : B-19, 4th Floor, Rama Road Industrial Area, Moti Nagar, New Delhi-110 015
Website : www.hbssolutions.in
Contact : 011-4710 0300
Email : tdl@hbsmail.in

Import Masters from excel and Approval P3.1 Page 1

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Version: HBS Solutions Pvt. Ltd / Import Masters from excel and Approval / P3.1 / Oct 2023

Import Masters from excel and Approval P3.1 Page 2

 Import Masters from Excel and Approval P3.1
Introduction
Recreating masters already available in MS Excel is a time consuming job. With our add-on “Import Masters
from Excel and Approval”, users can import Party/Supplier masters, Item masters with calculation type
‘On Value’ as well as Cost Centre masters from Excel to Tally Prime 3.0.

What’s New?
Another ability of this addon is that you can enable master approval after import
With the help of this feature one can restrict data entry operators to use imported ledgers, stock items and
Cost Centre while recording transactions unless they are approved after matching it with excel sheet.

Note: The excel sheet has to be in the prescribed format.

Important!
As a best practice it is advisable to take
back up of your company data before
installing the Add-on.

Please Import 3-4 Master first for testing.

Please update Party master and Item
master details which is not present in
excel before importing the vouchers.

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Setup Guide
1. Shut down and Restart Tally Prime and open your company.
2. Get Add-on help and open user manual.
3. Activate the Add-on
For Tally Prime 3.0
Go to Gateway of Tally > F1 > TDL & Add-on > F6:Add-on Features
Set “Yes” to the options “Enable Import Masters from Excel” and “Approve Masters after Import”

4. Add-on details with images.

If you want to disallow the report of Master Approval to any user

Go to Gateway of Tally  Company (Alt + K)  User Roles

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A sample list of Ledger master in an Excel sheet is as shown below.

Similarly, a sample list of item master in an Excel sheet is as shown below.

Similarly, a sample list of Cost Centre master in an Excel sheet is as shown below.

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Click on the below mentioned icon to use the sample excel file attached

For giving path of excel sheet go to Gateway of Tally Import of Data  Import Master from Excel  Import
Ledger Configuration

Import source:- If you saved your file in Excel workbook format.

Note:
Also make sure that if your Microsoft Office and Tally are of same Bits. If your Office is 32 Bit then Tally should
also be 32 Bit and your Excel format should be saved in Excel 97-2003 (.xls) format. Similarly if your Office is
64 Bit then Tally should also be 64 Bit and your Excel format should be saved in Excel workbook (.xlsx)

Location of File:- Mention the location of excel file where it is place. By default it will take location as c:\
vouchers but you can change it.

File Name:- Mention the name of excel file. By default it will take vouchers but you can change.
In case file does not exists at given path then it will through an error.

Table/Sheet Name:- Mention the sheet name. By default it takes Import but you can change it accordingly.
For importing masters from excel sheet go to Gateway of Tally  Import of Data  Import Master from Excel
 Import Ledgers from Excel

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These processes will same for the item master.

On pressing ‘Enter’, masters will be imported from MS Excel to Tally.

1. If a ledger already exists in Tally, an error message will appear calculator pane. Alternatively, you can
check Tdlfunc.log file in Tally folder for import status masters.
2. Before importing Ledgers, please ensure respective Groups are created.

On completion of the Import process, you can check all the masters as follows.

Go to -> Gateway of Tally -> Chart of Accounts -> ledger

Note: Similarly you can import Stock Items - From Gate way Of Tally  Import  Import Masters from Excel
 Items from Excel
Note: - Make sure that units are already created in Tally data manually

To check Item Master, Gateway of Tally -> Chart of Accounts -> Stock Items

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 &

To Import Cost Centres - From Gate way Of Tally  Import  Import Masters from Excel  Cost Centres
from Excel

To check Cost Centres, Gateway of Tally -> Chart of Accounts -> Cost Center

Note: - Also make sure that if your Microsoft Office and Tally are of same Bits. If your Office is 32 Bit then Tally
should also be 32 Bit and similarly if your Office is 64 Bit then Tally should also be 64 Bit.

To approve masters, go to Gateway of Tally  Master approval.

You can select Ledger Master Approval, Item Master Approval or CC Master Approval as per need.

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 For Ledger master approval, press enter on Ledger master approval and then press space bar to select
Ledgers which you want to approve.

To select all Ledgers, press Ctrl + Space. Then press Alt + F7 to approve selected Items.

We can check the Approved masters through Alt+F8. If we have approved the master by mistake, we
can unapproved also.

Similarly, you can approve Item Masters or Cost Centre Masters,

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 If we will use unapproved Ledger or Stock Item or CC Master in voucher, it will show the error

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 FAQ
Which version/release of TallyPrime does the add-on support?

This add-on will work only from TallyPrime Release 1.0 to TallyPrime 3.0.1

How will I get support for this add-on?

For any functional support requirements please do write to us on tdl@hbsmail.in or call us at 011-
47100300. Alternatively, you can send a support query to support@tallysolutions.com.

If I need some enhancements / changes to be incorporated for the add-on, whom should I
contact?

Please to write to us on tdl@hbsmail.in with your additional requirements and we will revert to you in
24 business hours.

Will new features added be available to us?

We offer one year availability of all support and new features free of cost. After one year, nominal
subscription cost will be applicable to you to continue to get free support and updates.

What will happen after one year?

A subscription for a year has to be renewed for the Add-On. The cost would be 20% of the MRP
prevailing at that time, of the Add-On.

I am using a multi-site. Can I use the same Add-on for all the sites?

No, one Add-on will work only for one site. You need to purchase again if you want to use the same
Add-on for more sites.

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How do I configure the add-ons for multi-site?

If you are a Tally Prime Multi site user, add the Add-on to the required site as follows:
a. Gateway of Tally  F1: Help  Settings  License Manage Account. This shall open
control centre on Tally Portal / Website
b. Go to TDL Management  TDL Configuration  Select the site’s default TDL
c. Under ‘Select TDL Account’, select the Add-on Name and Click on Create / Accept button.

d. Update your license by going to Gateway of Tally  F1: Help  Settings  License
Manage License  F5: Update

Note: To know or change the site’s default TDL configuration, go to Gateway of Tally 
F1: Help  Settings  License  Manage Account. In the webpage go to Account
Management  License Management and look at the Deployment section in the right
side of the pane.)

I have upgraded to a new Tally Prime Release. What will happen?

Normally, the add-on will work fine without any glitches. If you face problems with the Add-on, you
can contact us for support.

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TDL Management screen shows errors with the Add-on. What do I do?

Check whether the error is because of the Add-on or because of clashes between 2 TDLs (An add-
on is also a TDL). In case of clashes, disable one or more TDLs and check which TDL has the error.
If the Add-on has a problem, you can report it to us.

My Tally went into educational mode after installing the add-on. What do I do?

Go to Gateway of Tally  F1: Help  Settings  License Manage Account. In the webpage
go to Account Management  License Management and look at the Deployment section. Select
Not Applicable for TDL Configuration and the Add-On is removed for the license. Now Update the
license from the product.

How do I cross upgrade the Add-on from Silver to Gold Edition?

Go to F1: Help  Tally Shop. A web page for Tally Shop shall open. Choose the add-on for which
the edition needs to be changed. Update the license and restart Tally after download.

My Subscription for the Add-on has expired. How do I renew my subscription?

Go to F1: Help  Tally Shop. A web page for Tally Shop shall open. Choose the add-on for which
the subscription is required to be renewed.

Will this add-on work in remote session?

No, this add-on will work remotely.

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