Professional Documents
Culture Documents
Coll
Coll
2 Specific Procedures
Original - Payee
Duplicate copy - Attached to the RCD for submission
to the C/M Accountant; then forwarded to the Auditor
Triplicate copy - BT file
b. At the end of the day, deposit the collections by preparing three copies of deposit
slips for bank's validation.
Original - to Bank
Duplicate copy - to be attached to the RCD for submission
to the C/M Accountant; then forwarded to the Auditor
Triplicate copy - BT file
d. Record daily in the cashbook the total collections and deposits made during the day
based on RCD.
e. Forward two copies of the RCD to the C/M Accountant, together with the supporting
ORs and validated DS every end of the week for recording in the JCT.
4.2.2 For collections received by the BT as deputized collector of the C/M Treasurer, the
BT shall:
Original - Payor
Duplicate copy - Attached to original RCD and submitted to the C/M Treasurer upon
remittance
Triplicate copy - Attached to duplicate copy of RCD for
BT file
d. Remit daily the collections or once the collections reach P5,000.00 to the C/M
Treasurer, together with two copies of RCD, and the duplicate ORs.
e. Upon receipt of the collections, the C/M Treasurer shall fill out and sign the
acknowledgement portion of the RCD to signify receipt thereof from the BT.
4.2.5 Collections and deposits for the barangay shall be recorded in the Cashbook
(Annex 8) maintained by the BT based on the RCD.
4.2.6 The C/M Accountant shall summarize all CMs including Debit Memos (DMs)
received from the Bank with the Bank Statement of the Barangay in the Report of Bank
Debit and Credit Memos (RBDCM) - Annex 10 and furnish the BT copy of the RBDCM
as basis in posting collections. The RBDCM shall likewise be the basis of recording the
transactions in the JCT.
4.2.7 Collections received through the bank or directly credited to the depository
account of the barangay shall be recorded in the Cashbook based on the RBDCM.
4.2.8 Upon receipt of the Bank Statement, the C/M Accountant shall prepare a monthly
Bank Reconciliation Statement (Annex 11).
4.2.9 Requisitions for new accountable forms for regular collections of the barangay
shall be made from the C/M Treasurer.
4.2.10 Requisitions and issuances of accountable forms shall be reported in the monthly
RAAF.