DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT
2022 POC PERFORMANCE AUDIT
GUIDELINES FORM 4 (Indicator Reference for PCMs)
INDICATORS PARAMETERS
PILLAR 1 – ORGANIZATION (10%)
1. Organization / a. Conformed to the prescribed
Creation of the members of Executive Order No.
POC (Term 773, series of 2009:
2020-2022 and
Term 2023- Members:
2025)
• Chair – Governor/Mayor
• V-Chair – Vice-Governor/
Vice-Mayor
• Sangguniang
Panlalawigan/Panlungsod/P
ambayan (Committee Chair
on Peace and Order and
Public Safety)
• Three (3) representatives
from Civil Society
Organizations (CSOs)
• Representatives from DILG,
NICA, DND, DOJ, DA, DAR,
DPWH, DSWD, DOH, DTI,
DOTC, DEPED, DENR, PRESS
SECRETARY, DDB, NCIP,
OPAPP, PMS, PIA, PAGC, AFP,
PNP, NBI, wherever
applicable
INDICATOR REFERENCE FOR PROVINCES, CITIES, AND MUNICIPALITIES
MEANS OF
POINT SYSTEM REMARKS
VERIFICATION
1. Executive Order (EO) 5 – Complete Submit all required documents
/ Local Ordinance on If one (1) document contains all the
the reorganization of parameters, then it shall be considered
the POC complied.
All members of the council must be
indicated in the Executive Order or in
or the POC Resolution.
Pursuant to DILG Memorandum
Circular No. 2022-123, CSOs shall be
appointed by the Chairperson and
must have secured the appropriate
Security Clearance from the respective
POC Resolution on the PNP Regional Office.
composition of POC
(must be specified) In the case that the POC has yet to
secure a security clearance for a
member CSO, the POC Secretariat
Endorsement/Recommendation/Req
uest Letter to the PNP for the issuance
of clearance may instead be attached.
Civil Society Organization (CSO)
refers to a non-state and non-profit
association that works to improve
society and the human condition. Basic
types of CSOs include non-
governmental organizations, civic
organizations, cooperatives, social
movements, professional groups, and
business groups (DILG MC No. 2019-
72).
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 DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT
2022 POC PERFORMANCE AUDIT
GUIDELINES FORM 4 (Indicator Reference for PCMs)

INDICATOR REFERENCE FOR PROVINCES, CITIES, AND MUNICIPALITIES

2. Creation of a. POCs should have formed at least 1. POC Resolution on the 5 – POPS Plan Technical Working Group (TWG) + Another SAC Special Action Committee (SAC) is
Special Action 2 SACs, including the Peace and Creation of any Special 3 – POPS Plan TWG Only any committee, task force, or
Committees Order and Public Safety (POPS) Plan Action Committees 1 – 1 SAC Only institution created under/through the
(SACs)(Term Technical Working Group (TWG) (SACs) or any other 0 – None POC. The council may create/establish
2020-2022 and similar issuances (i.e. any other SAC to address and prevent
Term 2023- Executive Orders, specific peace and order and public
2025) Special Orders, etc.) safety issues and concerns (DILG MC
No 2019-143).

3. POC a. Secretariat Head: DILG Provincial 1. POC Resolution on the 5 – Present A member of the POC Secretariat may
Secretariat Director/CLGOO/MLGOO organizational structure 0 – Absent perform more than 1 function (i.e.
Composition (MC b. Members: and composition of the Research Analyst may also be the
2019-143)(Term POC Secretariat or any Administrative Staff). If such is the
2020-2022 and - DILG Staff as other similar issuances case, it must be specified in the
Term 2023- Provincial/City/Municipal Focal (i.e. Executive Orders, Resolution.
2025) Person Special Orders, etc)
- Regular support staff from the Clearly indicate in the Resolution the
Office of the P/C/M POC Chair names and specific functions of each
- Research Analyst personnel.
- Information Technology (IT) Staff
- Administrative Staff Any similar issuance can be submitted
- Additional personnel, subject to provided that the organizational
availability of funds and the usual structure, composition, and functions
accounting and auditing rules and of the POC Secretariat was indicated
regulations. therein.

PILLAR 2 – MEETINGS (20%)

1. Quarterly a. Four (4) or more quarterly
Conduct of POC meetings conducted
Meetings
In areas where the situation does NOT
permit the conduct of a face-to-face
meeting, the POC may opt for other
alternative means to conduct a
meeting, the most common of which is
video teleconferencing (VTC),
provided that the same procedures for
documentation are still in place, i.e.
issuance of notices and invitations,
checking of attendance (including, for
1. Minutes of the 5 – 4 or more minutes of the meeting If one or more meeting is conducted in
Meeting for 4 or more 4 – 3 minutes of the meeting a quarter, it shall still be considered as
meetings duly signed by 3 – 2 minutes of the meeting one (1) meeting.
the POC Secretariat 2 – 1 minutes of the meeting
Head and attested by 0 – no minutes of the meeting Joint and Clustered Meetings are
the POC Chairperson considered as a Quarterly Meeting.
2. Attendance sheets for 5 – 4 or more attendance sheets ExeCom, Emergency, and other Special
4 or more meetings 4 – 3 attendance sheets Meetings is not considered as a
3 – 2 attendance sheets quarterly meeting.
2 – 1 attendance sheet
0 – no attendance sheets If the quarterly meeting was
postponed due to natural calamities
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DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT
2022 POC PERFORMANCE AUDIT
GUIDELINES FORM 4 (Indicator Reference for PCMs)

INDICATOR REFERENCE FOR PROVINCES, CITIES, AND MUNICIPALITIES

this purpose, a screenshot of the VTC and human-induced hazards and was
with all the attendees/participants), rescheduled outside of the quarter,
and preparation of the minutes of the POCs shall attach reports supporting
meeting, etc. the postponement, for the meeting to
be considered as a quarterly meeting.

Attendance sheets generated online

through Google Forms or any other
similar means may be submitted in lieu
of the printed attendance sheets used
in face-to-face meetings.

3. Notice of Meeting / 5 – 4 or more notices/agenda POCs are to attach proof of acceptance

Agenda for 4 or more 4 – 3 notices/agenda
meetings 3 – 2 notices/agenda
2 – 1 notice/agenda
0 – no notice/agenda
/ acknowledgement that the members
received the Notice of Meeting/Agenda
for the conduct of the quarterly
meeting. It can be in the form of an
email screenshot, photo of the text
message, or its equivalent.

Alternatively, POCs may attach URL of

the online form used as the
registration form/confirmation of
attendance to the meeting in lieu of a
formal acceptance.
4. 2022 POC 5 – Present One (1) Resolution provided is
Resolution/s Passed 0 – Absent sufficient to get a score of five (5).

5. POC Resolution on 5 - Present

the schedule of the POC 0 - Absent
Meetings for the whole
2022

or

Executive
Order/Minutes of the
Meeting indicating the
schedule of the POC

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 DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT
2022 POC PERFORMANCE AUDIT
GUIDELINES FORM 4 (Indicator Reference for PCMs)

INDICATOR REFERENCE FOR PROVINCES, CITIES, AND MUNICIPALITIES

Meetings for the whole

2022

2. Attendance of 1. Minutes of the 5 – 4 or more meetings attended Absence/s of the Chairperson caused
the POC meeting signifying the 4 – 3 meetings attended by emergency shall be accepted and
Chairperson to 4 attendance of the POC 3 – 2 meetings attended considered as justified provided
or more POC Chairperson 2 – 1 meeting attended quorum is met
Quarterly 0 – no meeting attended
Meetings

PILLAR 3 – POLICIES, PLAN, AND BUDGET (25%)

1. 2020-2022 a. Compliance to the prescribed 1. POPS Plan Summary 5 – All 3 MOV’s were submitted (POPS Plan Summary Form, POC Pages to be uploaded in the system:
Approved Peace process and format/template of Form from the POPSP Resolution, and Annual Appropriations Ordinance
and Order and the POPS Plan using the POPS PCMS 4 – With POPS Plan Summary Form and POC Resolution Approved POPS -POPS Plan Summary Form
Public Safety Planning Guidebook Plan but no Annual Appropriations Ordinance -POC Resolution
(POPS) Plan 2. POC Resolution 2 – Absence of POPS Plan Summary Form OR POC Resolution - First page of the Appropriations
approving the POPS 0 – no POPS Plan Ordinance containing the Ordinance
Plan for 2020-2022 Number and the total amount to be
appropriated for the POPS Plan for
3. Annual 2022
Appropriations - Last page of the Appropriations
Ordinance 2022 Ordinance containing the signatures
of key officials and date
2. 2023-2025 a. Compliance to the prescribed 1. POPS Plan Summary 5 – All 3 MOV’s were submitted (POPS Plan Summary Form, POC Pages to be uploaded in the system:
Approved Peace process and format/template of Form from the POPSP Resolution, and Annual Appropriations Ordinance
and Order and the POPS Plan using the POPS PCMS 4 – With POPS Plan Summary Form and POC Resolution Approved POPS -POPS Plan Summary Form
Public Safety Planning Guidebook Plan but no Annual Appropriations Ordinance -POC Resolution
(POPS) Plan 2. POC Resolution 2 – Absence of POPS Plan Summary Form OR POC Resolution - First page of the Appropriations
approving the POPS 0 – no POPS Plan Ordinance containing the Ordinance
Plan for 2023-2025 Number and the total amount to be
appropriated for the POPS Plan for
3. Annual 2023
Appropriations - Last page of the Appropriations
Ordinance 2023 Ordinance containing the signatures of
key officials and date

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 DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT
2022 POC PERFORMANCE AUDIT
GUIDELINES FORM 4 (Indicator Reference for PCMs)

INDICATOR REFERENCE FOR PROVINCES, CITIES, AND MUNICIPALITIES

3. 2023-2025 a. Allocation of an amount to the 1. LADPA 2023-2025 5 – Present The LADPA 2023-2025 may be
Local Anti-Illegal Local Anti-Illegal Drug Plan of Action 0 – Absent generated through the POPS PCMS
Drug Plan of
Action

4. 2020-2022 1. POPS Plan Summary 5 - Present

POPS Plan Form from the POPSP 0 - Absent
encoded in the PCMS
Policy
Compliance *This can be generated
Monitoring in Step A of the POPSP
System (PCMS) PCMS.
5. 2023-2025 1. POPS Plan Summary 5 - Present
POPS Plan Form from the POPSP 0 - Absent
encoded in the PCMS
Policy
Compliance *This can be generated
Monitoring in Step A of the POPSP
System (PCMS) PCMS.
6. Provision of a. Presence of POC Secretariat Staff 1. Appointment / 5 - Present POCs may choose to provide 1 MOV
Support Staff/s Contract of Service / 0 - Absent indicated.
and Financial Designation or its
Assistance to POC equivalent The document shall NOT come from
Secretariat from the DILG but from the office of the POC
the Office of the Chairperson only.
POC Chair (MC
2019-143)
b. Maintenance and Other Operating 1. Annual Appropriation 5 - Present The document shall NOT come from
Expenses (MOOE) Ordinance or 0 - Absent the DILG but from the office of the POC
Certification from the Chairperson only.
Budget Officer
concerning support to
POC Secretariat from

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 DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT
2022 POC PERFORMANCE AUDIT
GUIDELINES FORM 4 (Indicator Reference for PCMs)

INDICATOR REFERENCE FOR PROVINCES, CITIES, AND MUNICIPALITIES

the Office of the POC

Chairperson
7. Compliance to A. Presence of Local Public 1. Notice of Compliance For profiling only
the DILG Transportation Route Plan issued by the LTFRB
Memorandum
Circular No.
2018-60
PILLAR 4 – REPORTS (25%)
1. Submission of a. Timely Submission of Reporting 1. Duly accomplished 5 – submissions until August 31, 2022
Reporting Form 1, not later than August 31, downloaded copy of 4 – submissions from September 01, 2022 – December 31, 2022
Form 1 2022 for 1st Semester the POPSP PCMS 3 – submissions from January 01 – April 30, 2023
(Semestral Reporting Form 1 – 1st 0 - no submissions / submissions from April 31, 2023 onwards
Accomplishme Semester duly signed
nt Reports) by the POC Chairperson
and attested by the POC
Secretariat Head
b. Timely Submission on Reporting 1. Duly accomplished 5 – submissions until March 31, 2023
Form 1, not later than March 31, downloaded copy of the 4 – submissions from April 01 – April 30, 2023
2023 for 2nd Semester POPSP PCMS Reporting 0 - no submissions / submissions from April 31, 2023 onwards
Form 1 – 2nd Semester
duly signed by the POC
Chairperson and
attested by the POC
Secretariat Head
c. At least 80% of financial target 1. Certification from the 5 – 80% - above Present a valid Justification Letter
accomplished by 2nd Semester Accountant concerning 4 – 50%-79% from the Accountant in case the 80%
the POPS Plan Financial 2.5 – 25%-49% financial target was not accomplished
Accomplishment by 1 – 1% - 24% by second semester of 2022 to get a
second semester of 0 – no utilization rating of 5.
2022

d. At least 80% of physical target
accomplished by 2nd Semester
1. Duly accomplished 5 – 80% - above Present a valid Justification Letter in
downloaded copy of the 4 – 50%-79% case the 80% physical target was not
POPSP PCMS Reporting 2.5 – 25%-49% accomplished by second semester of
Form 1 – 2nd Semester 1 – 1% - 24% 2022 to get a rating of 5.
duly signed by the POC 0 – no physical accomplishment
Chairperson and
attested by the POC
Secretariat Head

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 DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT
2022 POC PERFORMANCE AUDIT
GUIDELINES FORM 4 (Indicator Reference for PCMs)

INDICATOR REFERENCE FOR PROVINCES, CITIES, AND MUNICIPALITIES

2. Submission of a. Timely Submission of Reporting 1. Duly accomplished 5 – submissions until March 31, 2023 The Memorandum issued by the NPOC
Reporting Form 2 not later than March 31, downloaded copy of the 4 – submissions from April 01 – April 30, 2023 Secretariat on the Compliance in the
Form 2 (Annual 2023 POPSP PCMS Reporting 0 - no submissions / submissions from April 31, 2023 onwards Submission of Accomplishment
Progress Form 2 duly signed by Reports on the POPSP PCMS for CY
Report) the POC Chairperson 2022 may be submitted in lieu of the
and attested by the POC downloaded copy of the POPSP PCMS
Secretariat Head Reporting Form.
b. At least 80% of target objectives 1. Duly accomplished 5 – 80% - above Present a valid Justification in case the
accomplished downloaded copy of the 4 – 50%-79% 80% target objectives were not
POPSP PCMS Reporting 2.5 – 25%-49% accomplished by 2022 to get a rating of
Form 2 with 1 – 1% - 24% 5.
appropriate 0 – no accomplishment
certifications per The computation of accomplishment
objective shall be done using the following
formula:

(𝑡𝑜𝑡𝑎𝑙 𝑛𝑢𝑚𝑏𝑒𝑟 𝑜𝑓 𝑜𝑏𝑗𝑒𝑐𝑡𝑖𝑣𝑒𝑠 𝑚𝑒𝑡/𝑎𝑐𝑐𝑜𝑚𝑝𝑙𝑖𝑠ℎ𝑒𝑑

(𝑡𝑜𝑡𝑎𝑙 𝑛𝑢𝑚𝑏𝑒𝑟 𝑜𝑓 𝑜𝑏𝑗𝑒𝑐𝑡𝑖𝑣𝑒𝑠 𝑤𝑖𝑡ℎ 𝑠𝑒𝑡 𝑡𝑎𝑟𝑔𝑒𝑡𝑠
× 100

An objective shall be considered

met/accomplished when the actual
accomplishments for each indicator is
equal or greater than the target set.
3. Submission of a. Submission of 1st Semester report 1. 2022 POC Secretariat 5 – submissions until August 31, 2022 The Memorandum issued by the NPOC
POC not later than August 31, 2022 Report (1st semester) 4 – submissions from September 01 – December 31, 2022 Secretariat on the Compliance in the
Secretariat through the POPSP PCMS duly signed by the POC 3 – submissions from January 01 – April 30, 2023 Submission of Accomplishment
Written Secretariat Head and 0 - no submissions / submissions from April 31, 2023 onwards Reports on the POPSP PCMS for CY
Reports attested by the POC 2022 may be submitted in lieu of the
(Semestral) to Chairperson downloaded copy of the POPSP PCMS
the Central Reporting Form.
Office (CO) b. Submission of 2nd Semester 1. 2022 POC Secretariat 5 – submissions until March 31, 2023
report not later than March 31, Report (2nd semester) 4 – submissions from April 01 – April 30, 2023
2023 through the POPSP PCMS duly signed by the POC 0 - no submissions / submissions from April 31, 2023 onwards
Secretariat Head and
attested by the POC
Chairperson
PILLAR 5 – GENERAL SUPERVISION (20%) (DILG MC No 2019-143 - Omnibus Guidelines for Peace and Order Councils)

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 DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT
2022 POC PERFORMANCE AUDIT
GUIDELINES FORM 4 (Indicator Reference for PCMs)

INDICATOR REFERENCE FOR PROVINCES, CITIES, AND MUNICIPALITIES

1. POC Organized For Province - % of C/M POCs Certification indicating 5 - 100%

Organized the list of C/M/BPOCs 4 - 90-99% A template of the certification may be
For City/Municipality - % of BPOCs with organized POCs 3 - 80-89% accessed through this link:
organized and with approved 2 - 50-79% https://bit.ly/TemplatePillar5.
POPS plans signed by 1 - 49% below
the Chairperson and the 0 - 0% The use of the provided template is not
Secretariat Head required, but is preferred.
2. POPS Plan 100% of C/M POPS Plans approved 5 - 100%
Approved (Term 2023-2025) 4 - 85% - 99%
80% of BPOPS Plans approved (Term 3.5 - 75% - 84%
2020-2022) 1 - 1% - 74%
0 - No POPS Plan

BONUS POINT: INNOVATION/S (2 points)

1. Innovation/s a. Innovation/s related to peace and 1. For new 2 – Present POCs may provide at least one (1)
order and/or public safety innovation/s: 0 – Absent MOV indicated

Innovation is a pioneering, strategic,

Approved project
effective, high impact, and sustainable
proposal /activity initiatives that are deliberately
design, the council designed to address gaps in peace and
should have adopted order and public safety within the
the activity through a locality. It is something new that was
resolution, financial introduced or something formerly
accomplishment, and introduced but was enhanced or
improved and the significant change
photo documentations.
has been felt in the community
(impact). It must be introduced within
For an the last 3 years
enhanced/improved
innovation/s: Examples:
• Newly developed/enhanced
MOVs are narrative Frameworks
report with signature(s) • Newly developed/enhanced
and/or agreement of Roadmap
key persons containing • Cost-cutting measures
background on the implemented by the POC
project/program and
how they were able to

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 DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT
2022 POC PERFORMANCE AUDIT
GUIDELINES FORM 4 (Indicator Reference for PCMs)

INDICATOR REFERENCE FOR PROVINCES, CITIES, AND MUNICIPALITIES

improve/enhance that • Improvement in internal

specific project or administrative systems and
program, project internal controls
proposal/activity • Other programs which are
design, resolutions, recognized by reputable
result of assessment. institutions of learning,
research, or policy studies

DEVELOPMENT INDICATORS
FOR PROFILING ONLY: Effectiveness in Addressing Criminality
1. Effectiveness a. Percentage Increase/Decrease in 1. PNP Form 2I or For this year’s audit, POCs shall also be
in Addressing Crime Volume certification for CY evaluated on their impact on the Peace
Criminality 2021 and Order Situation of their locality.
Thus, we look to the PNP Report on
Crime Volume and examine if the POCs
2. PNP Form 2I or had an impact on their primary
certification for CY 2022 mandate.

To compute for the percentage

change, use the following formula:

(𝐶𝑟𝑖𝑚𝑒 𝑉𝑜𝑙. 2022 − 𝐶𝑟𝑖𝑚𝑒 𝑉𝑜𝑙. 2021

( )
𝐶𝑟𝑖𝑚𝑒 𝑉𝑜𝑙. 2021
× 100 = % 𝑐ℎ𝑎𝑛𝑔𝑒

FOR PROFILING ONLY: Citizen’s Satisfaction in Peace and Order and Public Safety
1. Awareness of LGU Scorecard from the
POPS Situation CSIS Portal
2. Availment of LGU Scorecard from the
POPS Services CSIS Portal
and Programs
3. Satisfaction of LGU Scorecard from the
POPS Services CSIS Portal
and Programs
4. Need for Number of responses who said LGU Scorecard from the
Action services needs appropriate action CSIS Portal
FOR PROFILING ONLY: Women’s Participation in POCs

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 DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT
2022 POC PERFORMANCE AUDIT
GUIDELINES FORM 4 (Indicator Reference for PCMs)

INDICATOR REFERENCE FOR PROVINCES, CITIES, AND MUNICIPALITIES

1. Women’s Presence or absence of women’s Executive Order (EO) /

Participation in participation in the Local POCs Local Ordinance on the
Sub-national reorganization of the
POCs POC
or

POC Resolution on the

composition of POC
(must be specified)

2. NAP WPS Local Action Plans on Women, Peace Executive Summary and
Localization of and Security Framework of the
Sub-national Action Plan on WPS
POCs
or

Any document relevant

to the localization of the
WPS Action Plan, such
as, but not limited to:

-Minutes of the Meeting

-Post Activity Reports
-Activity Designs
3. Involvement of Number of POC initiatives in support Any document relevant
Sub-National of the NAP WPS implementation to supporting the
POCs in NAP implementation of the
WPS NAP WPS such as:
Implementation
-Attendance to
meetings, conferences,
summits, etc.
-POC Resolution/s
-Concept Notes, Post
activity reports of
PPPAs

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