CITIZEN’S CHARTER

SDO of CEBU PROVINCE

 DEPED VISION

We dream of Filipinos who passionately love their country and

whose values and competencies enable them to realize their full
potential and contribute meaningfully to building the nation. As a
learner-centered public institution, the Department of Education
continuously improves itself to better serve its stakeholders.
 DEPED MISSION

To protect and promote the right of every Filipino to quality, equitable,

culture-based, and complete basic education where:
Students learn in a child-friendly, gender-sensitive, safe, and motivating
environment.
Teachers facilitate learning and constantly nurture every learner.
Administrators and staff, as stewards of the institution, ensure an
enabling and supportive environment for effective learning to happen.
Family, community, and other stakeholders are actively engaged and
share responsibility for developing life-long learners.
ADMINISTRATIVE OFFICE
 REQUEST FOR CERTIFIED TRUE COPY
OF PERSONNEL FILES

Certified True Copy where the Client submits the photocopied

documents and presents the original copy, and the assigned personnel
will certify true correct based on his/her original copy presented.
Office or Division: Administrative Office Section
Simple
Classification:

Type of Transaction: G2C – Government to Citizen

All Deped Cebu Province division Personnel (Teaching and Non Teaching Personnel)
Who may avail:
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
a. Original document
b. Photocopied document to be certified Administrative Office Section

FEES TO SUBSTANTIVE PROCESSING REQUIRED NO. OF PERSON

CLIENT STEPS AGENCY ACTION
BE PAID COMPLIANCE COST TIME SIGNATURES RESPONSIBLE

JEREMY C.
Client submits the photocopied
Received and reviewed the documents None None 5-10 Minutes 0 DENAMPO
documents and presents the original copy

Verifies the document submitted, certifies the

No Activity photocopied document and releases to the None None 5-10 Minutes 1 JEREMY C.
client DENAMPO
SUPPLY UNIT
 REQUISITION AND ISSUANCE

Is a fundamental economic concept that describes the total amount of a

specific good or service that is available to consumers.
Office or Division: Supply Office

Classification: Simple

Type of Transaction: G2C – Government to Citizen

All DepEd Cebu Province Division Personnel (Teaching and Non-Teaching Personnel)
Who may avail:

CHECKLIST OF REQUIREMENTS WHERE TO SECURE

 Requisition and Issued slip Supply Office

 request form

SUBSTANTIVE
FEES TO BE COMPLIANCE REQUIRED NO.
CLIENT STEPS AGENCY ACTION PROCESSING TIME PERSON RESPONSIBLE
PAID COST OF SIGNATURES

Receiving 1 hour Processor/In-

Client submits Requisition and Issue
None None 0 charge
slip for supplies and materials
No activity Checking /Issuing/ Releasing of Within the day Processor/In-
requested supplies ang materials None None 1 charge
RECORDS UNIT
 REQUEST FOR SERVICE RECORD

A service record is a collection of either electronic or printed material

which provides a documentary history of a person’s activities and
accomplishments while serving as a member of a given organization.
Office or Division: Records Section/Administrative Office Section

Simple
Classification:

Type of Transaction: G2C – Government to Citizen

All DepEd Cebu Province Division Personnel (Teaching and Non-Teaching Personnel)
Who may avail:

CHECKLIST OF REQUIREMENTS WHERE TO SECURE

 Active DepEd email

 If claimed not by the owner (hardcopy)
 Authorization Letter Records Section/Administrative Office Section
 Locator’s Slip

FEES TO BE SUBSTANTIVE REQUIRED NO.

CLIENT STEPS AGENCY ACTION PROCESSING TIME PERSON RESPONSIBLE
PAID COMPLIANCE COST OF SIGNATURES

Client request Service Record Receiving/endorsing and releasing Dave Latorre – North
None None Within the day 1
through ORTS/Walk-in of service record Darryl Parcon - South
ACCOUNTING AND BUDGET
SECTION
 ISSUANCE OF OFFICIAL RECEIPTS

Official Receipt are issued to clients where transactions have

corresponding payments as an acceptable evidence or proof of receipt of
payment for disbursements where payee/recipient is a dealer, supplier
or business establishment. Official Receipts issued to clients may vary
depending on the type, purpose of the transaction and specific fund it
belongs.
Office or Division: Accounting Office
Simple
Classification:

Type of Transaction: G2C – Government to Citizen

All DepEd Cebu Province Division Personnel (teaching and Non-Teaching Personnel)
Who may avail:
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
 Order of Payment (1 original Copy) Accounting Office
FEES TO BE SUBSTANTIVE REQUIRED NO. OF
CLIENT STEPS AGENCY ACTION PROCESSING TIME PERSON RESPONSIBLE
PAID COMPLIANCE COST SIGNATURES

Secure Order of payment from

Issue Order of Payment Form None None Within the day 0 Processor/In-charge
Accounting Section
Bring the duly filled out Order of Payment Verify the completeness of the filled-out Order
None None Within the day 0 Processor/In-charge
form of Payment Form
DISBURSING PROCESS
Accept and check the entries in the
Issue the official receipt to the payee None None Within the day 2 Processor/In-charge
Official Receipt
 PROCESSING ON PAYMENT FOR
SALARIES OF TEACHING AND NON-
TEACHING PERSONNEL OF DEPED
Office or Division: Accounting Office
Classification : Simple
Type of Transaction : G2C - Government to Citizen
Officers/Teaching and Non-Teaching Personnel of DepEd Cebu
Who May Avail : Province
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
FIRST SALARY Second Salary until Implemented Regional Payroll
1. Voucher 1. Voucher Accounting Office

2. Certified True Copy of Duly Approved Appointment 2. Certified True Copy of Duly Approved Appointment
3. Certified True Copy of Assignment Order 3. Certified True Copy of Assignment Order
4. Certification of First Day of Service 4.Certification of First Day of Service ADMIN/INFORMATION OFFICE/REMITTANCE
5. Statement of Assets, Liabilities and Net Worth 5. GSIS Membership Information Sheet(MIS) OFFICE/SCHOOL
6. GSIS Membership Information Sheet(MIS) 6. DTR Original with Biometrics SCHOOL
7. OATH of Office (Original Copy)
8. DTR Original with Biometrics
* 2 copies each of the above documents
Additional doucments of transferee:
*Clearance from the previous Agency
*Certificate of Last Payment
*Service Record
( Indicate the following on the face of the voucher:
a. Tax Code b. Birthday c. GSIS BP no.,
d. Philhealth No., e. Pag-ibig No., f. TIN# )
FEES TO BE PROCESSING PERSON
CLIENT STEPS AGENCY ACTION PAID TIME RESPONSIBLE
1. Submission of All Required Documents for Salary/ 1. Receive the Documents of division-paid employees then forward
Accounting Staff
Monetary Claims to Payroll In-charge
2. Check completeness of supporting documents, compute the Accounting Staff -
amount of payment and prepare supplementary payroll Payroll
3. Index Payroll 50 Claimants per
None
4. Prepare Voucher for Payment day Accounting Staff
5. Obligate Voucher
Accountant/Budget
6. Approve Voucher for Payment
Officer
7. Transmit Approved Vouchers to Disbursing Department Accounting Staff
PROCESSING ON PAYMENT FOR OTHER
PERSONNEL BENEFITS OF TEACHING
AND NON-TEACHING PERSONNEL OF
DEPED
Office or Division:+A3:F23 Accounting Office
Classification : Simple
Type of Transaction : G2C - Government to Citizen

Who May Avail : Officers/Teaching and Non-Teaching Personnel of DepEd Cebu Province
CHECKLIST OF REQUIREMENTS WHERE TO SECURE

1. Voucher Accounting Office

2. Certified True Copy of Duly Approved Appointment
3. Certified True Copy of Assignment Order
4. Certification of First Day of Service

*clothing allowance,cash allowance, Mid Year Bonus, Year End Bonus, PEI , Cash Gift*

FEES TO BE PROCESSING PERSON

CLIENT STEPS AGENCY ACTION PAID TIME RESPONSIBLE
1. Submission of All Required Documents for Other Personnel
1. Receive the Documents then forward to Payroll In-charge Accounting Staff
Benefits claim
2. Check completeness of supporting documents, compute the amount
PSU Staff
of payment and prepare supplementary payroll
3. Index Payroll 50 claimants per
None
4. Prepare Voucher for Payment day Accounting Staff
5. Obligate Voucher
Accountant/Budget
6. Approve Voucher for Payment
Officer
7. Transmit Approved Vouchers to Disbursing Department Accounting Staff
PROCESSING ON PAYMENT FOR SALARY
DIFFERENTIAL CLAIM OF TEACHING AND
NON-TEACHING PERSONNEL OF DEPED
Office or Division: Accounting Office
Classification : Simple
Type of Transaction : G2C - Government to Citizen
Officers/Teaching and Non-Teaching Personnel of DepEd Cebu
Who May Avail : Province
CHECKLIST OF REQUIREMENTS WHERE TO SECURE

1. Voucher Accounting Office

2. Certified True Copy of Duly Approved
Appointment
3. NOSA/NOSI HR
4. Updated Service Record Records Section
5. Implemented Payslip and payslip prior of
implementation
6. Annex D for Step Increment HR

FEES TO BE PROCESSING PERSON

CLIENT STEPS AGENCY ACTION PAID TIME RESPONSIBLE
1. Submission of All Required Documents for
1. Receive the Documents then forward to Payroll In-charge Accounting Staff
Salary Differential
2. Check completeness of supporting documents, compute the
PSU Staff
amount of payment and prepare supplementary payroll
3. Index Payroll 30 Claimants per
None
4. Prepare Voucher for Payment day Accounting Staff
5. Obligate Voucher
Accountant/Budget
6. Approve Voucher for Payment
Officer
7. Transmit Approved Vouchers to Disbursing Department Accounting Staff
PROCESSING ON PAYMENT FOR LOYALTY
CLAIM OF TEACHING AND NON-
TEACHING PERSONNEL OF DEPED
Office or Division: Accounting Office
Classification : Simple
Type of Transaction : G2C - Government to Citizen
Officers/Teaching and Non-Teaching Personnel of DepEd Cebu
Who May Avail :
Province
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Voucher Accounting Office
2. Certified True Copy of Duly Approved Appointment
3. Certification from the District that the employee has not incurred more than 25 & 50 days leave of absence
District
without pay for 5 and 10 years
4. Certification from the HRMO that the employee has not incurred more than 25 & 50 days leave of absence
HR
without pay for 5 and 10 years
5. Updated Service Record Records Section

FEES TO BE PROCESSING PERSON

CLIENT STEPS AGENCY ACTION
PAID TIME RESPONSIBLE
1. Submission of All Required Documents for
1. Receive the Documents then forward to Payroll In-charge Accounting Staff
Loyalty Claims
2. Check completeness of supporting documents, compute the
PSU Staff
amount of payment and prepare supplementary payroll
3. Index Payroll
None 5 Days
4. Prepare Voucher for Payment Accounting Staff
5. Obligate Voucher
Accountant/Budget
6. Approve Voucher for Payment
Officer
7. Transmit Approved Vouchers to Disbursing Department Accounting Staff
 PROCESSING ON PAYMENT FOR
MATERNITY BENEFIT CLAIM OF
TEACHING PERSONNEL OF DEPED
Office or Division: Accounting Office
Classification : Simple
Type of Transaction : G2C - Government to Citizen
Officers/Teaching and Non-Teaching Personnel of DepEd Cebu
Who May Avail : Province
CHECKLIST OF REQUIREMENTS WHERE TO SECURE

1. Voucher Accounting Office

2. Approved Leave Form
3. Medical Certificate (before and after Delivery)
4. Approved Reinstatement
5. Latest Payslip
6. Certificate of Live Birth
7. Division Clearance (optional)

FEES TO BE PROCESSING PERSON

CLIENT STEPS AGENCY ACTION PAID TIME RESPONSIBLE
1. Submission of All Required Documents for
1. Receive the Documents then forward to Payroll In-charge Accounting Staff
Maternity Claims
2. Check completeness of supporting documents, compute the
PSU Staff
amount of payment and prepare supplementary payroll
3. Index Payroll
None 2-3 days
4. Prepare Voucher for Payment Accounting Staff
5. Obligate Voucher
Accountant/Budget
6. Approve Voucher for Payment
Officer
7. Transmit Approved Vouchers to Disbursing Department Accounting Staff
PROCESSING ON PAYMENT FOR SPECIAL
HARDSHIP ALLOWANCE OF TEACHING
PERSONNEL OF DEPED
Office or Division: Accounting Office
Classification : Simple
Type of Transaction : G2C - Government to Citizen
Who May Avail : Officers/Teaching and Non-Teaching Personnel of DepEd Cebu Province

CHECKLIST OF REQUIREMENTS WHERE TO SECURE

1. Voucher Accounting Office

2. DTR
3. Biometric Printout
4. Accomplishment
5. Payslip

* Hardship Post, ALS, Pure Multi-grade*

FEES TO BE PROCESSING PERSON

CLIENT STEPS AGENCY ACTION
PAID TIME RESPONSIBLE
1. Submission of All Required Documents for Special
1. Receive the Documents then forward to Payroll In-charge Accounting Staff
Hardship Allowance
2. Check completeness of supporting documents, compute the amount of
PSU Staff
payment and prepare supplementary payroll
3. Index Payroll
None 5 Days
4. Prepare Voucher for Payment Accounting Staff
5. Obligate Voucher
Accountant/Budget
6. Approve Voucher for Payment
Officer
7. Transmit Approved Vouchers to Disbursing Department Accounting Staff
PROVIDENT FUND LOAN
APPLIC ATION
Office or Division: Accounting Office
Classification : Simple
Type of Transaction : G2C - Government to Citizen
Officers/Teaching and Non-Teaching Personnel of DepEd
Who May Avail :
Cebu Province
CHECKLIST OF REQUIREMENTS WHERE TO SECURE

1. Accomplished Application Form Accounting Office

2. Certified True Copy of Payslip
3. Letter Stating the Purpose of
Loan

FEES TO PERSON
CLIENT STEPS AGENCY ACTION PROCESSING TIME
BE PAID RESPONSIBLE
1. Accomplish the Provident Loan
1. Receive the duly filled-out application form
Application Form
2. Forward the application form to the
AO5/Personnel/Legal/ Finance/SDS for actual signing and
Approval Accounting Staff
5 days for 50,000 and below
3. Endorse to regional office if amount is more than Php
None | 6-10 days for more than
50,000.00
50,000
4. Prepare the Payroll Subject to availability of Funds
5. Prepare Voucher for Payment
6. Approve Voucher for Payment Accountant
7. Transmit Approved Vouchers to Disbursing Department Accounting Staff
 ISSUANCE OF CLEARANCE OF
PROVIDENT LOAN FOR TRAVEL ABROAD
Office or Division: Accounting Office
Classification : Simple
Type of Transaction : G2C - Government to Citizen
Officers/Teaching and Non-Teaching Personnel of DepEd
Who May Avail :
Cebu Province
CHECKLIST OF REQUIREMENTS WHERE TO SECURE

1. Accomplish Request Slip Accounting Office

FEES TO BE PROCESSING PERSON

CLIENT STEPS AGENCY ACTION
PAID TIME RESPONSIBLE
1. Requests for Provident 1. Check the record of the employee Provident Fund
Loan Clearance and prepare the clearance Clerk
Division
2. Forward the Clearance for Signature None Within the day
Accountant
Provident Fund
3. Release the Clearance
Clerk
PROCESSING ON PAYMENT FOR TRAVEL
EXPENSES TO DEPED EMPLOYEE
Office or Division: Accounting Office
Classification : Simple
Type of Transaction : G2C - Government to Citizen
Officers/Teaching and Non-Teaching Personnel of DepEd Cebu
Who May Avail :
Province
CHECKLIST OF REQUIREMENTS WHERE TO SECURE

1. Itinerary of Travel (Appendix 45) Accounting Office

2. Certification of Travel Completed
(Appendix 47)
3. Certificate of Appearance
4. Authority to Travel/ Memo
5. Accomplishment Report
6. Bus tickets, taxi receipts, Certification of Expenses not requiring receipts (signed)

FEES TO BE PROCESSING PERSON

CLIENT STEPS AGENCY ACTION
PAID TIME RESPONSIBLE
1. Submission of All Required Documents for 1. Receive and Track the Documents and issue Tracking Number Slip
Accounting Staff
Travel Claims for Clients Monitoring on the Status of their Claims
2. Review and analyze the Documents
3. Validate Attachments and Certify Completeness
Accounting Staff
4. Computate Travel Claims
5. Prepare/Finalize Payroll None 2 to 3 days
7. Prepare Voucher for Payment
Accounting Staff
8. Obligate Voucher
Accountant/Budget
9. Approve Voucher for Payment
Officer
10. Transmit Approved Vouchers to Disbursing Department Accounting Staff
SCHOOL MOOE DOWNLOADING
Office or Division: Accounting Office
Classification : Simple
Type of Transaction : G2C - Government to Citizen
Officers/Teaching and Non-Teaching Personnel of
Who May Avail : DepEd Cebu Province
CHECKLIST OF REQUIREMENTS WHERE TO SECURE

1. MOOE Liquidation Accounting Office

FEES TO BE
CLIENT STEPS AGENCY ACTION PROCESSING TIME PERSON RESPONSIBLE
PAID
1. Submission of Liquidation 1. Receive the Documents/ Check MOOE monitoring
Report Report MOOE In-Charge
2. Prepare payroll for School with liquidation Accounting Staff
3. Prepare Voucher and Obligation Request 3 to 5 days once Accounting Staff
None
documents are complete
4. Approval of Voucher for payment Accountant/Budget Officer
5. Transmit Approved Vouchers to Disbursing
Department Accounting Staff
PAYMENT FOR EXTERNAL SUPPLIER
Office or Division: Accounting Office
Classification : Simple
Type of Transaction : G2C - Government to Citizen
Officers/Teaching and Non Teaching Personnel of Deped Cebu
Who May Avail : Province
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
For Goods and Services
1. Voucher Accounting Office
2. Invoice/Billing Statement
3. Inspection and Acceptance Report
4. Purchase Order
5. Abstract of Canvass
6. Canvass Form (if 50k and up - philgeps posting)
7. Supplier's supporting docs (Business Permit, Tax Clearance, Business Registration, Philgeps Certificate)
SCHOOL/SUPPLIERS/BAC/SUPPLIES
8. ICS for semi - expendable item
9. Request for Pre inspection and Evaluation (Repair)
10. Pictures Before, During and After (Repair)
11. Program of Work (Repair)
12. Certificate of Completion (Repair)
13. Other Supporting Docs as required
Utilities
Statement of Account/ Billing Statement
MOA/Contract (Janitorial and Security Services)

FEES TO BE PERSON
CLIENT STEPS AGENCY ACTION PROCESSING TIME
PAID RESPONSIBLE
1. Submission of All Required Documents for payment of
goods and services 1. Receive the Documents Accounting Staff
2. Review and Check the Documents Accounting Staff
2-3 days once the document
3. Prepare Voucher and Obligation Request None Accounting Staff
is complete
4. Approval of Voucher for payment Accountant/Budget Officer
5. Transmit Approved Vouchers to Disbursing
Department Accounting Staff
CASH SECTION
EXTERNAL
PERSONNEL IN APPROVING
CLIENT STEPS ACTION FEES TO BE PAID DURATION
CHARGE AUTHORITY
Submit Division MA. TERESA A. DR. MARILYN S.
Sign Form NONE within the day
Clearance PERALTA - AO IV ANDALES
Claim DBP RONNA FE C. MA. TERESA A.
Release to Client NONE 1 hour
Endorsement Letter ALMAZAN PERALTA
BABY LYN
MA. TERESA A.
Claim Payslips Release to Client NONE 2-3 hours BEJONA/MA. LUISA
PERALTA
UROT
Payment of Various
Refund/Unexpended Issue Official
*depends on the NOLAN DALE MA. TERESA A.
Amount from Cash Receipt/Release to 1 hour
transaction* ENRIQUEZ PERALTA
Advances/Payment Client
of Book Losses
Claim Salary, MOOE, not less than 30 MA. TERESA A.
Release to Client NONE SAYRA MAE JAVA
& other claims claimants per day PERALTA
ICT UNIT
DEPED EMAIL CREATION
 Information Communication Technology
Office or Division: Services
Classification : Simple
Type of Transaction : G2C - Government to Citizen
Officers/Teaching and Non-Teaching Personnel of DepEd
Who May Avail : Cebu Province
CHECKLIST OF REQUIREMENTS WHERE TO SECURE

1. Employee Number Accounting Office

2. Alternative Active Email Address
3. Active Mobile Number

FEES TO BE PROCESSING PERSON

CLIENT STEPS AGENCY ACTION
PAID TIME RESPONSIBLE
1. Submission of All Required data for 1. Check/Verify Employee according to
DepEd Email Creation Division Records ICT Staff
None 3-5 Days
2. Request Email Creation to DepEd
Central Office ICT Staff
MEDICAL OFFICE
SERVICE APPLIED MAXIMUM
WHO MAY AVAIL DOCUMENTARY REQUIREMENTS DETAILED STEPS AND DURATION PERSON IN CHARGE
FOR PROCESSING TIME

MATERNITY ORTS TRACKING 1. Checked all documents/forms if data is complete.

DEPED
REINSTATEMENT PERSONNEL FORM 6 2 COPIES 2. Checked if attachment is complete. 3-5 minutes Nurse on Duty
MEDICAL CERTIFICATE
REHAB LEAVE (Original) 3. Have it signed by the Medical Officer.
SICK LEAVE VALIDATION OF MEDCERT 4. Returned to the person who processed the
documents

NEWLY HIRED ORIGINAL LABORATORY

CSC FORM 211 RESULTS 1. Checked all documents/forms for any unsualities
DEPED
PERSONNEL 1. Blood test 2. Have it signed by the Medical Officer 3-5 minutes Nurse on Duty
ON
PROMOTION 2. Urinalysis 2. Returned to the person who processed the
3. Chest X-ray documents.
4. Drug test
5. Psychological test
CSC 211 FORM

WORK FROM 1 minute

HOME LETTER INTENT 1. Checked all documents is completely attached. Nurse on Duty
DEPED MEDICAL CERTIFICATE
REQUEST PERSONNEL (Original) Update in ORTS
(For Alert 2-5) VALIDATION OF MEDCERT 2. Make WFH Endorement within the day c/o Nurse Tañedo
3. Have the WFH Endorsement countersigned by the
Medical Officer 3 minutes Nurse on Duty
4. Update ORTS and Forward to SDS for approval
and signature within the day Nurse on Duty
5. Once returned, segregate per sub-office for release. within a week Nurse on Duty
MEDICAL TRIAGE
 MAXIMU
SERVICE APPLIED WHO MAY DOCUMENTARY M PERSON IN
DETAILED STEPS AND DURATION
FOR AVAIL REQUIREMENTS PROCESSI CHARGE
NG TIME
For Deped
Personnel 1. Proceed to handwashing area and perform thorough
1 minute
handwashing.
Authority to travel
Deped Personnel
Appointment to
visit 2. Go to the area where the thermal scanner is situated and 20
submit oneself for temperature taking. seconds
Vaccination Card

3. Once normal temperature, start filling out the health

Valid ID 2 minutes
Private School declaration form.
personnel
For Non- Deped
Personnel 4. Proceed to the triage window and submit health
Process of documents TRIAGE NURSE
declaration form for checking of information and needed
and claims 1 minute ON DUTY
documents to the Triage Nurse on Duty for verification
Vaccination Card purposes.

Stakeholders 5. If no unsualities noted, release of triage clearance slip and

priority number for the certificate of apperance and
instructed to proceed to main entrance to start transaction.
Valid ID 2 minutes
Instructed client to return back to triage once done with
the transaction area and present priority number to claim
the certificate of appearance.
DENTAL SECTION
DENTAL SERVICES
 MAXIMUM
SERVICE WHO DOCUMENTARY PERSON IN
DETAILED STEPS AND DURATION PROCESSIN
APPLIED FOR MAY AVAIL REQUIREMENTS CHARGE
G TIME
For Deped
Personnel 1. Presentation of necessary documents &
5 minutes
validation
Authority to travel
DepEd
Personnel
Appointment to visit
2. Patient profilling and charting 3 minutes
Vaccination Card
3. Presentation of materials and
instruments needed. DENTISTS and
15 minutes
Dental Services * Donning of PPE's for the dental health DENTAL
personnel AIDES
1-2 hrs
( Teaching minimun
4. Conduct oral examination & render
and Non- Valid ID depends on
dental services/treatment
Teaching) the services
rendered
5. Giving of homecare instructions,
prescriptions & obtain the patients &
5 minutes
dentists' signature in the record/logbook
 HUMAN RESOURCE
MANAGEMENT OFFICE
 HIRING, PROMOTION,
REASSIGNMENT/TRANSFER
Office or Division: Human Resource
Classification : Simple
Type of Transaction : G2C - Government to Citizen
Who May Avail :
TRANSACTION CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Process for Hiring, Promotion, Reassignment/Transfer Step 1: Issuance of Assignment/Promotional Advice
Latest Teacher Need Analysis Matrix using 5:4 and 5:3
School/District Office/Google Shared Drive
Plan - Form 1 (Elem), Form 2 (JHS) and Form 3 (SHS)
Latest RQA - District and Division-wide
Step 2: Appointment Issuance
Documentary Requirements itemized in approved
Assignment/Promotional Advice

PERSON
CLIENT STEPS AGENCY ACTION FEES TO BE PAID PROCESSING TIME
RESPONSIBLE
Step 1: Issuance of Assignment/Promotional Advice
Inventory of unfilled and vacant plantilla items from
DBM system checked against data of separated 3-5 days Plantilla-In-Charge
personnel
Check latest Teacher Need Analysis data submitted by
HRMPSB Committee
PSDS/School Head through Gdrive and prepare a
Within the day and Appointment
summary of districts/schools with the most teacher
Processor
needs ranked from highest to lowest
No activity None
Plantilla verify; profiling, publication of item in CSC Appointment
website and conspicuous places and preparation of 3-5 days Processor and Plantilla-
Assignment/Promotional Advice and Transmittal In-Charge
Review and sign Assignment/Promotional Advice for HRMO/HRMPSB
1-2 days
approval of Appointing Authority Chairman/SDS
Appointment
Orientation and Releasing of Assignment/Promotional
Within the day Processor/HRMO/HR
Advice as determined by the Appointing Authority
MPSB Chairman/SDS
 Step 2: Appointment Issuance
Comply complete list of documentary requirements
Receive and evaluate the completeness and
for appointment issuance as enumerated in the
authenticity of the documemts and all other Sub-Office HRMPSB
approved Assignment/Promotional Advice and submit Within the day
requirements. If with compliance, return to owner, Committee/Secretariat
to designated Sub-Office (through the Sub-Office
otherwise, acknowledge receipt
HRMPSB Committee)
Prepare pink folders for convene and transmittal of
Sub-Office HRMPSB
evaluated folders for endorsement to the Division 1-2 days
Committee/Secretariat
Office
Re-validate completenes and authenticity of
documents in pink folder, publication of item, if with
Appointment
compliance, advise proposee to submit lacking 3-5 days
No activity Processor
documents immediately, otherwise proceed in the
printing of appointment
Certify completeness of all requirements and
supporting papers are in order pursuant to CSC HRMO/HRMPSB
3-5 days
guideliness; appointee has been screened and found to Chairman/SDS
be qualified for the position; Signing of Appointment None
Secure and submit duly accomplished Certification of Releasing of Appointment and Appointment
Assumption to Duty (4 copies) signed by immediate Assignment/Reassignment Order for Newly-Hired; Processor/HRMO/HR
supervisor and Oath of Office (3 copies); Clearance Transfer; Promotion as determined by the Appointing Within the day MPSB
and other supporting documents in case of transfer of Authority; Encoding of appointee's profile in DBM Chairman/SDS/Plantilla
station system (GMIS) -In-Charge
Segregation of appointee's pertinent documents
Appointment
(submission to CSC and 201 File) using the checklist
Processor/CSC
from CSC; Preparation of Appointment Transmittal 15 folders a day
Liaison; 201 File In-
and Action Form (ATAF) and submission of pink
Charge
folder for attestation to CSC - North Field Office
No activity Claim of attested/disapproved appointments from
CSC and submission of compliance, if any; Prepare CSC
transmittal for attested appointments released from Within the day Liaison/HRMO/SDS/Su
CSC North Field Office for signature; Scanning of b-Office HRMPSB
attested appointments Committee/ Records
Releasing of attested appointments at the designated In-Charge
Within the day
venue
END OF TRANSACTION
NOSI/NOSA
Office or Division: Human Resource
Classification : Simple
Type of Transaction : G2C - Government to Citizen
Who May Avail :
TRANSACTION CHECKLIST OF REQUIREMENTS WHERE TO SECURE
NOSI:
ORTS Tracking Number for Transaction
Appointment for the Position
Latest Payslip
Latest Plantilla (if available)

Updated Service Record (if not available, please provide first day of duty with
your current position or old service records)
ORTS Tracking Number
Personal Copy/Human Resource Management
Processing of Salary Adjustment/Step Increment NOSA:
Office/Records Section
ORTS Tracking Number for Transaction
Latest Appointment
Appointment of the incumbent (promoted)
Latest Payslip
Latest Plantilla (Promotion/Transfer)
NOSCA (Reclassification)
Updated Service Record
Assignment Order & Assumption to Duty

FEES TO BE PROCESSING
CLIENT STEPS AGENCY ACTION PERSON RESPONSIBLE
PAID TIME

Submit complete documentary requirements for Receive and evaluate the completeness, authenticity of the documents and all
the processing of step increment and salary other requirements, except for documents which may be provided by the office Within the day NOSI/NOSA In-charge
adjustment to neareast sub-office/division office such as service record and plantilla

Request for Service Record and printout of latest Plantilla 3-5 days Service Record In-Charge

None
Prepare Notice of Step Increment and Salary Adjustment and endorsement for
salary implementation, reviewed by AOV, for signature of Head of Office or 2-3 days NOSI/NOSA In-charge
No activity Authorized Signatory

Forward signed endorsement to Regional Office thru the Records Section Within the day NOSI/NOSA In-charge

Retreive and release acted NOSI/NOSA from Regional Office Within the day Records In-Charge
END OF TRANSACTION
FILING OF FORM 6 FOR LEAVE OF
ABSENCE
 Filing of Form 6 for Leave of Absence

Office or Division: Human Resource

Classification : Simple
Type of Transaction : G2C - Government to Citizen
Who May Avail :
TRANSACTION CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Processing of Form 6 for Leave of Absence SDO website (downloadable form); Human
ORTS Tracking Number for Transaction
(Teaching and Non-Teaching) Resource Management Office
Revised/Latest Form 6 with approval of immediate head (3 copies)

Supporting documents (medical certificate, birth certificate, marriage

certificate, police/incident report; solo parent ID) depending on the type of
leave;
Letter request addressed to Head of Agency
Division Clearance; Provident Clearance
FEES TO PROCESSING PERSON
CLIENT STEPS AGENCY ACTION
BE PAID TIME RESPONSIBLE
Submit duly accomplished Form 6 for leave
application with ORTS tracking number.

TEACHING: 6 days and more - nearest sub- Receive and evaluate the completeness and authenticity of the documents Form 6 In-
office/division office; 1-5 days - approval in the and all other requirements; Computation of available service/leave credits, if 3-5 days Charge/HRMO/AOV/A
school level any; Re-validate and sign Form 6 SDS/SDS
NON-TEACHING: nearest sub-office/division
office regardless of the number of days
None

Form 6 In-
Forward Form 6 for approval of Head of Office or Authorized signatory Within the day
Charge/AOV/ASDS/SDS

Release approved Form 6 to owner/authorized representative or Form 6 In-Charge/

Within the day
No activity designated sub-office Records In-Charge

Attach approved copy of Form 6 in 201 File of personnel Within the day Records In-Charge
END OF TRANSACTION
 COMPENSATORY OVERTIME
CREDIT(COC) AND COMPENSATORY
TIME-OFF (COC)
Office or Division: Human Resource
Classification : Simple
Type of Transaction : G2C - Government to Citizen
Who May Avail :
TRANSACTION CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Processing of Compensatory Overtime Credit SDO website (RMIS dropdown/downloadable
Step 1: Issuance of Compensatory Overtime Credit (COC) /SO
(COC) and Compensatory Time-Off (CTO) form); Human Resource Management Office
ORTS Tracking Number for Transaction
Approved DTR
Certificate of Appearance

Memorandum - indicating that the activity is subject for Compensatory Time-Off (CTO)
Accompishment Report
Step 2: Issuance of Compensatory Time-Off (CTO)
ORTS Tracking Number for Transaction

Duly accomplished revised/latest Form 6 with signatory of immediate head - (3 copies)

Copy of last approved Form 6 with approved SO
FEES TO PROCESSI
CLIENT STEPS AGENCY ACTION PERSON RESPONSIBLE
BE PAID NG TIME
Step 1: Issuance of Compensatory Overtime Credit (COC) /SO
Submit pertinent documents for processing of
COC/SO to training/activity coordinator within Training/Activity
Receive and evaluate the completeness and authenticity of the documents and all other requirements
the month after conduct of activity Coordinator

1-2 days
Prepare Special Order containing the list of names of eligible/qualified personnel for approval of Head of Training/Activity
Office Coordinator; SDS
No Activity Form 6 In-Charge;
Forward Approved SO to HR for recording of available credits; endorse hard copy of approved SO Training/Activity
None Coordinator
Step 2: Issuance of Compensatory Time-Off (CTO)
Submit duly accomplished Form 6 with complete
Receive and evaluate the completeness and authenticity of documents and all other requirements, if with Form 6 In-Charge (Non-
supporting documents
compliance, return to owner; Computation of available service/leave credits, if any; Teaching)
1-2 days
Re-validate and sign Form 6; For signature of Head of Office or Authorized signatory HRMO/AOV/ASDS/SDS
No Activity
Form 6 In-Charge/Records
Forward approved Form 6 for release to owner/authorized representative
In-Charge
END OF TRANSACTION
REINSTATEMENT
Office or Division: Human Resource
Classification : Simple
Type of Transaction : G2C - Government to Citizen
Who May Avail :
TRANSACTION CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Processing fore Reinstatement in SDO website (downloadable form); Human
ORTS Tracking Number for Transaction
the service Resource Management Office
Letter request addressed to Head of Office
Duly accomplished Reinstatement Form - 2 copies
Medical Certificate for ML/SL validated by Medical Officer
Approved Form 6
Birth Certificate (for ML)
FEES TO PROCESSING PERSON
CLIENT STEPS AGENCY ACTION
BE PAID TIME RESPONSIBLE
Submit letter request addressed to
Receive and evaluate the completeness and authenticity of the
SDS and its supporting at least five
documents and all other requirements; Medical Certificate shall be HR In-Charge
(5) working days prior to date of
validated by the Medical Officer through the District Nurse
reinstatement

None 2-3 days

Review and approval of Reinstatement AOV
No activity
HR In-
Forward approved Reinstatement for release to owner/authorized
Charge/Records In-
representative or designated sub-office
Charge
END OF TRANSACTION
CERTIFIC ATE OF EMPLOYMENT
(COE)/CERTIFIC ATE OF
ONENESS/CERTIFIC ATION OF
EMPLOYEES' COMPENSATION
(GSIS)/LOYALTY
Office or Division: Human Resource
Classification : Simple
Type of Transaction : G2C - Government to Citizen
Who May Avail :
TRANSACTION CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Process request for COE, ORTS Tracking Number for Transaction
Certificate of Oneness, Certificte of LAWOP from the School/District
Certification of Employees
Compensation (GSIS) and
Loyalty Latest Service Record
FEES
TO
PROCESSIN PERSON
CLIENT STEPS AGENCY ACTION BE
G TIME RESPONSIBLE
PAI
D
Submit complete
requirements for the
processing of Certificate of
Review and evaluate the completeness and authenticity of the documents and all
Employment/Certification 1-2 hours HR In-Charge
other requirements, if with compliance, return to owner
of Employees'
Compensation Non
(GSIS)/Loyalty e
15-30
Prepare printing of certification for approval of AOV HR In-Charge
minutes
No activity HR In-
Forward approved documents to Records Section for release to owner/authorized 30-45
Charge/Records In-
representative or designated sub-office minutes
Charge
END OF TRANSACTION
CHANGE OF MARITAL STATUS
Office or Division: Human Resource
Classification : Simple
Type of Transaction : G2C - Government to Citizen
Who May Avail :
TRANSACTION CHECKLIST OF REQUIREMENTS WHERE TO SECURE
SDO Website (RMIS dropdown); Issuing
ORTS Tracking Number for Transaction Agency; Human Resource Management
Office
Process request for change of marital Letter Request addressed to SDS
status CTC of Marriage Certificate (PSA) - 2
copies
CTC of CSC Approved Appointment -
2 copies
FEES TO BE PROCESSI PERSON
CLIENT STEPS AGENCY ACTION
PAID NG TIME RESPONSIBLE
Receive and evaluate the completeness
Submit complete requirements for the
and authenticity of the documents and 2-3 days HR In-Charge
processing of change of marital status
all other requirements
Prepare endorsement for review and Within the HRMO/AOV/SD
No activity
approval of Head of Office None day S
Forward signed endorsement with its
supporting documents to Regional Within the Records In-
No activity
Office thru the Records Section for day Charge
implementation
END OF TRANSACTION
ENDORSEMENT FOR CERTIFIC ATE OF
LAST PAYMENT (CLP)
Office or Division: Human Resource
Classification : Simple
Type of Transaction : G2C - Government to Citizen
Who May Avail :
TRANSACTION CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Processing of Certificate of Last Payment due to SDO website (RMIS dropdown); School/District Office;
ORTS Tracking Number for Transaction
separation from current employer Accounting; Human Resource Management Office
DTR/Form 48 for the last 2 months duly signed
by immediate head
Summary of Absences for current school year
(For Secondary: school; Elem: district) - 2 copies
Provident Loan clearance (issued by Accounting
Section) - 1 copy
Division Clearance signed by immediate head,
PSDS, Supply Officer and Cash - 3 copies
Latest payslip
Latest Service Record
Endorsement (prepared by HR)
FEES TO BE PERSON
CLIENT STEPS AGENCY ACTION PROCESSING TIME
PAID RESPONSIBLE
Receive and evaluate the completeness and
Submit complete requirements for the authenticity of the documents and all other
1-2 days HR In-Charge
processing of CLP requirements, if with compliance, return to
owner, otherwise, acknowledge receipt
HR In-
Prepare endorsement for CLP for
Within the day Charge/HRMO/AO
recommending approval of Head of Office
None V/SDS
No activity Forward signed endorsement to Regional Office
Within the day Records In-Charge
thru the Records Section
Claim approved CLP from RO for release to
3-5 days Records In-Charge
owner/authorized representative
Comply documentary requirements for issuance
Provide list of requirements for issuance of SO 15-30 minutes HR In-Charge
of SO (step 2)
END OF TRANSACTION
SEPARATION FROM SERVICE AND
ISSUANCE OF SPECIAL ORDER
Office or Division:
Classification :
Type of Transaction :
Who May Avail :
TRANSACTION
Processing of documents for
separation from service due to
transfer, retirement and
resignation
CLIENT STEPS
Submit complete requirements for
the processing of separation from Receive and evaluate the completeness and authenticity of the documents and all other
service (2nd step) to the division requirements, if with compliance, return to owner, otherwise, acknowledge receipt
office or designated sub-office
No activity
Human Resource
Simple
G2C - Government to Citizen
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
SDO website (RMIS dropdown); Record Section; Human
ORTS Tracking Number for Transaction
Resource Management Office
GSIS Application Form
Updated Service Record
Division Clearance
Ombudsman Clearance (disregard in case of death claim/survivorship)
Provident Clearance
Certificate of Last Payment (CLP)
NTECB Clearance
Plantilla (photocopy)
Latest RPMS
School/Coop/PTCA Clearance
Latest Appointment (photocopy)
FEES TO BE PROCESSING PERSON
AGENCY ACTION
PAID TIME RESPONSIBLE
1-2 hours HR In-Charge
None HR In-
Prepare Special Order and forward including supporting documents for signature to
Within the day Charge/HRMO/AOV/S
Head of Office
DS
Forward approved SO to Records Section for release to owner/authorized HR In-Charge/Records
Within the day
representative or designated sub-office In-Charge
END OF TRANSACTION
ENDORSEMENT FOR TRAVEL ABROAD
Office or Division: Human Resource
Classification : Simple
Type of Transaction : G2C - Government to Citizen
Who May Avail :
TRANSACTION CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Processing of Endorsement for SDO website (RMIS dropdown); Record Section;
ORTS Tracking Number for Transaction
Travel Abroad Accounting and Human Resource Management Office
Letter request addressed to SDS duly noted by Immediate Head
Duly accomplished Form 6 (2 copies)
Division Clearance (3 copies)
Provident Clearance
Service Record
Certification:
- That another personnel is available to take over the duties and
responsibilities;
- No pending unsubmitted reports;
- No administrative cases;
- No government funds will be spent for his/travel;
- The teacher has not availed of travel abroad within one year prior to the
date of her/his application.
FEES TO PROCESSING PERSON
CLIENT STEPS AGENCY ACTION
BE PAID TIME RESPONSIBLE
Submit complete requirements
Receive and evaluate the completeness and authenticity of the documents and all
for the processing of Travel
other requirements, if with compliance, return to owner, otherwise, acknowledge 1-2 days HR In-Charge
Abroad to the division office
receipt
or designated sub-office
Validate and computation of available leave credits, if any. Within the day HR In-Charge
Review and sign Form 6 to certifying leave balance, signing of Form 6 and None
3-5 days HRMO/AOV/SDS
endorsement recommending approval by Head of Office
Forward signed endorsement including supporting documents to Regional Office for
Within the day Records In-Charge
final approval thru the Records Section
Claim approved Travel Abroad from RO for release to owner/authorized
Within the day Records In-Charge
representative or designated sub-office
END OF TRANSACTION
TERMINAL LEAVE PAY
Office or Division: Human Resource
Classification : Simple
Type of Transaction : G2C - Government to Citizen
Who May Avail :
TRANSACTION CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Processing of Terminal SDO website (RMIS dropdown); Record Section;
Leave Pay of ORTS Tracking Number for Transaction Accounting and Human Resource Management
Separated employees Office
Approved leave application
In case of resignation/retirement: Letter of intent approved by the Head of
Office
SALN
Clearance from money, property and legal accountabilities from previous
office
Affidavit of application that there is no pending criminal investigation or
prosecution against him/her
Affidavit of undertaking to deduct accountabilities
FEES TO PROCESSING PERSON
CLIENT STEPS AGENCY ACTION
BE PAID TIME RESPONSIBLE
Submit complete
Receive and evaluate the completeness and authenticity of the documents and
requirements for the
all other requirements, if with compliance, return to owner, otherwise, 2-3 days HR In-Charge
processing of Terminal
acknowledge receipt
Leave
Prepare certification of available leave/ service credits and NOSI/NOSA for HR In-
Within the day
review and approval None Charge/HRMO/AOV
HR In-
Prepare endorsement including supporting documents recommending
2-3 days Charge/HRMO/AOV/S
approval of Head of Office
DS
Forward signed endorsement to RO for final approval thru the Records
Within the day Records In-Charge
Section
END OF TRANSACTION
MONETIZATION
Office or Division: Human Resource
Classification : Simple
Type of Transaction : G2C - Government to Citizen
Who May Avail :
TRANSACTION CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Processing of SDO website (RMIS dropdown); Record Section;
ORTS Tracking Number for Transaction
Monetization Accounting and Human Resource Management Office
Letter request addressed to Head of Office
Duly accomplished Form 6
Latest Payslip
Latest NOSI/NOSA
Latest Service Record
Plantilla
PROCESSING PERSON
CLIENT STEPS AGENCY ACTION FEES TO BE PAID
TIME RESPONSIBLE
Submit Letter request
Receive and evaluate the completeness and authenticity of the
addressed to Head of
documents and all other requirements, if with compliance, return to 2-3 days HR In-Charge
Office with supporting
owner, otherwise, acknowledge receipt
attachments
Request for service record and plantilla 1-2 days HR In-Charge
Prepare Notice of Salary Adjustment (NOSA) for approval of NOSA In-
Within the day
authorized personnel Charge/ASDS
Review and certify available leave balance, for final approval of Head of
Within the day HRMO/SDS
Office
Forward approved documents to Accounting for payroll and indexing SDS Staff/Accounting
Within the day
and Disburing Section for release In-Charge/Cashier
END OF TRANSACTION
SERVICE CREDITS CLAIM
Office or Division:
Classification :
Type of Transaction :
Who May Avail :
TRANSACTION
Processing of Service Credits
claim of teachers
CLIENT STEPS
Submit complete requirements
to training/activity
coordinator/school head
(except for documents to be
supplied by the coordinator)
for assessment and validation
of documents within the week
after the activity
No activity
No activity
No activity
No activity
Human Resource
Simple
G2C - Government to Citizen
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
K-12 TRAINING/WORKSHOP; BRIGADA ESKWELA; VINSET; SCOUT CAMPORAL; SPORTSFEST and other accredited Training/Activity Coordinator; School
activities Head/PSDS; SDO website
Letter request from training/activity coordinator addressed to Head of Office
Complete list/Attendance Sheet of claimants signed by school head/DFA/DSC
Form 48 of each claimant duly approved by immediate head (mounted in a long bond paper
Deped Memorandum
Certificate of Training/Participation (Certificate of Appearance is invalid for one day conference)
Accomplishment Report of each claimant signed by the PSDS
Pictorials
Approved Permit/School or District Calendar of Activities
Matrix (showing the schedule of activities)
Copy of Opening Program
NOTE: Must be the actual service rendered by the claimant
ELECTION SERVICE CREDITS
Letter request from school head addressed to the Head of Office
List of Teachers/Claimants
Form 48 of each claimant duly approved by immediate head (mounted in a long bond paper
BEI Appointment and/or COMELEC Certificate of each claimant
FEES TO PROCESSIN PERSON
AGENCY ACTION
BE PAID G TIME RESPONSIBLE
Training/Activity
Step 1: Assessment and Validation of Documents to Claim for Service Credits Coordinator/School
Head/PSDS
5-10 days
Receive and evaluate the completeness and authenticity of the documents and all other requirements, if with compliance,
return to owner, otherwise, acknowledge receipt
None
Arrange claimants documents according to list/attendance and prepare endorsement and other documents to be supplied by Training/Activity
the training coordinator/school head Coordinator/School
Secure tracking number through ORTS Head/PSDS/ADAS
Submit validated documents to the designated sub-office not later than one (1) month from the conduct of the activity,
otherwise, may be subject for disapproval.
Step 2: Grant of Service Credits Claim
Final validation of documents for claim of service credits, if with compliance, return to owner. at least 20 HR In-Charge
Prepare Special Order for service claim, validate and submit to Head of Office for approval claimants a HR In-charge/HRMO
Forward approved Special Orders to Records Section for release to training coordinator/authorized representative or day HR In-Charge/Records
designated sub-office In-Charge
END OF TRANSACTION
ERF/RECLASSIFIC ATION
Office or Division: Human Resource
Classification : Simple
Type of Transaction : G2C - Government to Citizen
Who May Avail :
TRANSACTION CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Processing of Equivalents Human Resource Management Office/Records
Record Form and Step 1: ERF (Equivalents Record Form) Section/Issuing Agency/SDO Website (downloadable
Reclassification forms)
Duly accomplished ERF - 6 original copies (no abbreviations, please write in full)
At least three (3) years or more teaching experience with CAR or MA graduate or 20 years or more
teaching expereince with 20 or more units in MA
Original copy of certification from school registrar for MA units/CAR
Origianl copy of TOR with Certification, Authentication and Verification (CAV) indicating CAR/MA
graduate from CHED if private and School, if public.
Transcript of Records for Undergrad - Certified true copy by the issuing school/school head/PSDS
CS Form 212 (Personal Data Sheet) - 3 original copies
Latest plantilla (PSIPOP) - 1 certified true copy
Latest approved appointment - 3 certified copy
Updated service record - 1 original and 2 certified true copy
Latest payslip or payroll - 1 certified true copy
Performance rating for the last three (3) school years - certiified copy signed by AOV/PSDS/School Head -
3 copies per rating period
Certificate of trainings, seminar, workshop, awards - certified true copy
Certification signed by the applicant, noted by the school head and PSDS that the applicant is not applying
for any promotion (natural vacancy/new item) except for reclassification
Sworn statement that all documents submitted are true and correct - 1 original copy with documentary
stamp, if not, notarized by a lawyer or subscribed by a prosecutor
Yellow plastic folder
NOTE: All photocopies should be certified true copy by AOV/School Head
Step 2: Reclassification (Blue Folder)
Approved ERF (5 copies - all original copies)
Latest CSC Attested Appointment - 3 certified true copy
Latest Plantilla - 1 certified true copy
Updated service record - (1 original copy)
Latest Payslip - 1 certified true copy
Updated certification of no pending application for promotion signed by the applicant, noted by School
Head and PSDS
NOTE: All photocopies should be certified true copy by AOV/School Head
 FEES TO BE PROCESSING
CLIENT STEPS AGENCY ACTION PERSON RESPONSIBLE
PAID TIME
Submit complete documents for the
processing of ERF (Equivalents Record Step 1: Processing of ERF (Equivalents Record Form)
Form)
Access SDO website, RMIS dropdown and
Secure tracking number through ORTS
request for tracking number in ORTS
Receive and evaluate the completeness and authenticity of the documents and all other
No activity
requirements, if with compliance, return to owner, otherwise, acknowledge receipt ERF/Reclassifcation In-
Charge
No activity Proceed with Certification, Authentication and Verification
10-15 folders a
No activity Forward to AO V ERF folders (by batch) for final review, including transmittal
day
Segregate validated folders by cluster/sub-office; Prepare transmittal by cluster then
ERF/Reclassifcation In-
No activity forward to Cluster ASDS for recommending approval and final approval of the Head of
Charge/ASDS/SDS
Office
SDS
Forward to HR approved ERF; update database for monitoring purposes; attach
No activity Staff/ERF/Reclassification
checklist for processing of blue folder (step 2)
In-Charge
ERF/Reclassification In-
Approved ERF (yellow folders) for release to owner or authorized
No activity Charge/Records In-
representative/designated sub-office thru the Records Section
Charge
Step 2: Processing of Reclassification of Position
None
Submit complete documents for the Receive and evaluate the completeness and authenticity of the documents and all other ERF/Reclassification In-
processing of Reclassification (2nd step) requirements, if with compliance, return to owner, otherwise, acknowledge receipt Charge
Prepare PAL (Plantilla Allocation List) and Endorsement for validation of Cluster ASDS not less than ERF/Reclassification In-
No activity
and recommending approval of Head of Office 20 folders a day Charge/ASDS/SDS
SDS
Forward signed endorsement with complete attachments in blue folder to Regional Staff/ERF/Reclassification
No activity
Office for final validation thru the Records section In-Charge/Records
Officer
Step 3: Implementation of NOSCA (Notice of Organization, Staffing and Compensation
Action) for reclassified item
ERF/Reclassification In-
Retreive blue folders in DBM upon availability/release of approved NOSCA for
No activity Charge/Records In-
implementation
Charge
No activity Release blue folder to owner thru the Records Section 3-5 days Records In-Charge
Endorse list of teachers with approved NOSCA for reclassification for issuance of
ERF/Reclassification In-
No activity promotional advice and prepare copies of NOSCA to concerned teachers(attachment
Charge/HRMO
to promotional advice)
Prepare Promotional Advice with attached NOSCA for processing of pink folder
No activity Appointment In-Charge
(appointment issuance)
END OF TRANSACTION