PowerPoint-2

 Insert a new/blink slide:

You can insert a blank slide to your presentation by on the Home tab,
then from the Slides group click on the New Slides drop-down button
then select a slide you want to add in your presentation.
“Or”
You can insert a blank slide to your presentation by press the Ctrl + M
key.

 Insert a Duplicate Slide:

i. In the Normal view, click on Home tab Clipboard group click
on Copy option drop down button.
ii. Two option show up, Copy and Duplicate. Click on Duplicate.
The slide you choose to duplicate will be done.
“OR”
 You can insert a duplicate slide to your presentation by on the
Home tab, then from the Slides group click on the New Slides
drop-down button then click on Duplicate Selected Slides option
to add a duplicate slide in your presentation
“OR”
 You can also create a duplicate copy of a slide by select the slide
at Slide Pane and then press the Ctril + D key.

 Slide Layout:
A slide layout contains placeholders to hold various types of contents.
Whenever slide layout task pane is opened, you have various layout you
want to change.

To change the slide layout, follow the given steps:

1. Select the slide whose layout you want to change.

2. Click on the Home tab.
3. Click on the Layout option from Slides group. The slide layout task
pane is open.
4. Then, select a layout you wish to apply to your presentation.
“Or”
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 1. Right-click on that slide at the Slide Pane section and from the sub-
menu click on the layout option.
2. Then, select a layout you wish to apply to your presentation.
The selected layout applies to the selected slide.

 In PowerPoint presentation you can press Ctrl + C to copy a

slide after selecting it.
 In PowerPoint presentation you can press Ctrl + V to paste a
slide after copying it.
 Controlling the size of view:
There are two ways in which the size of a view can be changed. These are:
1. Use Ctrl + Scroll up or down button of the mouse. The scroll up
increases the size of view and scroll down reduces the size of the view.
2. In the status bar, drag the Slider right or left to see a bigger or smaller
view of your slide.(100% means normal view)

 Views of a presentation:
PowerPoint provides different types of views in which you can view your
presentation.
1. Normal View:
This is the default view of PowerPoint. In this view, you can add text, and
images on the slide. It is the main editing view. It has a slides pane, slide
and notes pane.
2. Slide Sorter View:
This view shows you all the slides in a miniature form. This facility is
helpful in rearranging, deleting, adding new slides. Etc.
3. Notes Pages View:
This view allows you in view the pages to edit the speaker notes as how
they will look when you print them out.
4. Reading View:
This view hides tabs, groups, ribbons and other elements of the screen
and provides a full space to view or read the contents of a slide. It
includes easily accessible buttons for navigation, located at the button-
right corner of the screen.
5. Slide Show View:

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 This view completely fills the computer screen and displays you the
series of slides in a defined sequence. Slide Show view has an additional
menu that appears when you right-click the mouse over it during slide
show, allowing you to navigate slides, screen color and pointer potions
etc.
 Slide Master: Slide master is a feature using which a uniform formatting
can be applied to all the slides of a presentation. You may add pictures do
formatting changes and change the look and feel of the slides.

Below are the steps to create slide master:

1) Click on the View tab. Click on the Slide Master in the Master Views
group. A template appears in the slide pane.
2) Click on the first slide to make it master.
3) Apply various effects to the selected slide like formatting text,
changing theme, insert picture etc.
4) Click on the Close Master View in the Close group of Slide Master
tab. The changes will appears on all slides of a presentation.

Slide show: “A presentation software is generally used to display information

in a sequence of slide, which is called slide show”.

 Steps to create Custom slide show:

1) Click on the Custom Slide Show option from Start Slide Show group of
the Slide Show Tab.
2) The Custom Shows dialog box will display.
3) Click on the New button of the window.
4) Then it will display the Define Custom Show dialog box. In this dialog
box specify a name for you show at the Slide show name text box.
5) Select slides from the Slide in presentation section. Then click the
Add>> button. (continue this process to add slide that you want)
6) Then the selected slide will display in the “Slides in custom show
section” section.
7) You can delete or remove a slide from custom slide show by select the
slide from “Slides in custom show section” section and click on the
Remove button.

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8) You can also re-ordering you custom list slides slide by select the slide
from the “Slides in custom show section” section and click on the UP
and DOWN arrow of the Define Custom Show dialog box.
9) After adding slides that you want, click on the Ok button.

Review Exercise
A. Multiple Choice Questions.
1. Which short keys will you press to insert a new slide?
(a) Ctrl + N
(b) Ctrl + M
(c) Ctrl + S
(d) Ctrl + O
2. On which tab, different PowerPoint view options can be accessed?
(a) Insert
(b) File
(c) View
(d) Home
3. Which of the following is not one of the PowerPoint views?
(a) Normal View
(b) Slide Sorter View
(c) Notes Page View
(d) Overview 
B. State True or False
1. You can insert as many slides as you need from a variety of layouts in the
New Slide. (True)
2. By default, MS PowerPoint 2016 provides three Slides in a blank
presentation. (False)
3. You cannot rename a slide in a presentation. (True)
4. You can duplicate a slide by right-clicking in the slides pane and then
selecting the Duplicate Slide Option from the context menu. (True)