THE DPO

DEDICATED
APP
TABLE OF CONTENTS

GDPR4SMB

INTRODUCTION

ABOUT GDPR4SMB

FEATURES

• Bronze

• Silver

• Gold

PLAN

CLIENTS
GDPR4SMB

Introduction

GDPR is the (EU) Regulation 2016/679 on the pro-

tection of individuals with regard to the processing
of personal data and on the free movement of such
data.

The General Data Protection Regulation (GDPR) is

designed to enhance data protection for EU citizens
and to provide a consolidated framework to guide
business usage of personal data across the EU.

The GDPR imposes new rules for organizations

either offering goods & services, or collecting and
analyzing personal data of EU citizens, regardless of
the location of the organization.
ABOUT GDPR4SMB

What is GDPR4SMB?
GDPR4SMB is an application that helps you meet all the requirements of the General Data Protection Regula-
tion (the EU Regulation 2016/679) by managing all flows, activities, notifications, reports, and registries required
to comply with the GDPR. The application provides step-by-step instructions, detailed information about each
operation, as well as legislative information that allow users to make easier decisions.

The DPO Dedicated Application

You will easily manage all the necessary activities and processes; you can easily demonstrate for any internal or
external audit and the Supervisory Authority the fulfillment of all legal obligations; easier to use than any alter-
native; gain time and avoid mistakes; online access from wherever you are; assign activities to responsible people
within the company; the application is periodically updated; any legislative change will be reflected. Among the
application’s functionalities you will find:

Processors Management Subject Access Request Incident Management

Risk and Impact Operational Processes, Activity Reports

Assessment (DPIA) Controls and Records
Audit
FEATURES

BRONZE
Manages the registers required to comply with the requirements of the GDPR and identifies the need to nomi-
nate a Data Protection Officer.
Ideal for businesses with up to 10 employees who do not collect or process a large amount of personal data.
Examples: Auto Service, Hairdresser, Barber.
By creating a BRONZE account, you will have access to:

REGISTRIES
Data Registry

Controller Registry

Processors Registry

Incident Registry

Subject Access Request Registry

Risks Registry
FEATURES

SILVER
In addition to all the functionalities provided by BRONZE, the SILVER subscription also provides clues as to
which activities are to be deployed, helps with planning and deploying them step-by-step, and facilitates the
creation of activity reports.
Ideal for businesses with up to 20 employees who collect and process a large amount of personal data, including
personal data from special categories.
Examples: Accounting, Hotels, B&Bs, Medical Laboratories, Medical Clinics, Pharmacies, Online Stores, Schools,
Kindergartens.

PROCESSORS
MANAGEMENT
Processors Selection

Processors Evaluation

Processor Exit

SUBJECT ACCESS
REQUEST
Access Request

Rectification Request

Erasure Request

Restriction of Processing Request

 Data Portability Request

Object to Automated Individual

Decision-Making Request

INCIDENT
MANAGEMENT Incident Identification

Minor Incident

Major Incident

RISK AND IMPACT

ASSESMENT (DPIA)
Do I need DPIA?

DPIA Process

TRAININGS

Create the Training Plan

MANAGEMENT
SYSTEM AUDIT
Create the Audit Plan

Audit Process
FEATURES

GOLD
In addition to all the functionalities provided by SILVER, the GOLD subscription also allows the definition of
multiple users to whom activities can be assigned.
Ideal for medium-sized businesses with multiple departments where large amounts of personal data, including
personal data from special categories, are collected and processed.
Examples: Industry, Construction, IT Integrators, ISP, Audit and Consulting Companies, SaaS / IaaS / AaaS / PaaS
and Outsourcing Service Providers, Personnel Leasing, Medical Clinics, Hospitals, Schools, High Schools, Phar-
macies, Hotel Chains, Restaurants, Financial Institutions.

GOLD FEATURES
Assigning Tasks to Other Users

Tasks Management

Tasks Notifications
PLAN

FEATURES BRONZE SILVER GOLD

REGISTRIES
Data Registry √ √ √
Controller Registry √ √ √
Processors Registry √ √ √
Incident Registry √ √ √
Subject Access Request Registry √ √ √
Risks Registry √ √ √
PROCESSORS MANAGEMENT
Processors Selection √ √
Processors Evaluation √ √
Processor Exit √ √
SUBJECT ACCESS REQUEST
Access Request √ √
Rectification Request √ √
Erasure Request √ √
Restriction of Processing Request √ √
Data Portability Request √ √
Object and Automated Individual Decision-Making Request √ √
INCIDENT MANAGEMENT
Incident Identification √ √
Minor Incident √ √
Major Incident √ √
RISK AND IMPACT ASSESMENT (DPIA)
Do I need DPIA? √ √
DPIA Process √ √
TRAININGS
Create the Training Plan √ √
MANAGEMENT SYSTEM AUDIT
Create the Audit Plan √ √
Audit Process √ √
OTHER
Users 1 1 5
5 Additional Users Pack √ √
Activity Reports √ √
Assigning Tasks to Other Users √
Tasks Management √
Tasks Notifications √
CLIENTS
CONTACT

www.gdpr4smb.ro
app@gdpr4smb.ro
Phone: +4021 310 48 74
Fax: +4037 287 27 85

GDPR4SMB OÜ,
Harju maakond, Tallinn,
Lasnamäe linnaosa,
Lõõtsa tn 2a,
11415, Estonia