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  • User and Data Requirements System Analysis and Design

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    Ruel Saludaga
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    This document outlines the user and data requirements for preparing, updating, and generating personnel documents for employees. It describes existing manual processes for retrieving employee files, preparing certifications and service records, and generating personal data sheets that are slow and prone to errors. The key activities involve internal users retrieving input data from existing paper files and systems to produce updated output documents, but current file processing is manual with risks of data corruption, inaccuracy, and an inability to easily generate some documents.

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    This document outlines the user and data requirements for preparing, updating, and generating personnel documents for employees. It describes existing manual processes for retrieving employee files, preparing certifications and service records, and generating personal data sheets that are slow and prone to errors. The key activities involve internal users retrieving input data from existing paper files and systems to produce updated output documents, but current file processing is manual with risks of data corruption, inaccuracy, and an inability to easily generate some documents.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as pdf or txt
    4 views1 page

    User and Data Requirements System Analysis and Design

    Uploaded by

    Ruel Saludaga
    This document outlines the user and data requirements for preparing, updating, and generating personnel documents for employees. It describes existing manual processes for retrieving employee files, preparing certifications and service records, and generating personal data sheets that are slow and prone to errors. The key activities involve internal users retrieving input data from existing paper files and systems to produce updated output documents, but current file processing is manual with risks of data corruption, inaccuracy, and an inability to easily generate some documents.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as pdf or txt
    of 1

    User and Data Requirements

    Users Data Needs Description of


    Business Existing Problem/
    Activities/ Tasks Existing File
    Strategy Internal External Input Output Constraints
    Processing
    Preparation/ 1. Retrieves 201 RMIAD and PGNS Separated PGNS Appointment Service Record s Manual retrieval of Slow, Corruption
    updating of file of particular employeess employees Assumption data and encoding of data and re-do;
    Service Records employee and PDS /updating in MS and Inaccuracy of
    prepare/update NOSI Word some details
    service records NOSA
    2. Reviews and Leave Card
    countersigns by Memo
    the Division
    Head
    3. Signs by the
    PHRMDO
    Preparation of 1. Retrieves 201 RMIAD and PGNS ----- Appointment Certification of: Manual retrieval of Slow and
    Certifications: file of particular employees Assumption 1. Employment data and encoding inaccuracy of some
    1. Employment employee and PDS 2. Latest Salary in MS Word details
    2. Latest Salary prepare/update NOSI Received
    Received service records NOSA 3. No Pending
    3. No Pending 2. Reviews and Leave Card Legal Admin.
    Legal Admin. countersigns by Memo Case
    Case the Division
    4. Leave Head
    Balance 3. Signs by the
    PHRMDO
    Generation of Retrieves 201 file RMIAD and PGNS ----- Appointment PDSs Manual writing/ Cannot or difficult
    employee’s PDS of particular employees Assumption encoding of PDS in to submit PDS
    employee PDS MS Word
    NOSI
    NOSA
    Leave Card
    Memo
    PDS updating form

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