October 4, 2023 FOX 17 News 3117 Plaza Dr. NE Grand Rapids, MI 49525 news(@fox!Tonline.com RE: Freedom of Information Act Request #2023-008803984 Dear FOX 17 News: The documents attached fulfill your request for all documentation (written or electronic) between Mareie VerBeek and John Gibbs between June 1 and July 30th. We have separated and deleted information that is exempt from disclosure under FOIA including information of a personal nature, the disclosure of which would constitute a clearly unwarranted invasion of privacy. To the extent that any of the responses above may be construed as a denial of your request, you have the right to administratively appeal that denial pursuant to The Ottawa County Freedom of Information Act Policy. Procedures and Guidelines, and Public Summary, which are available at Alternatively. within 180 days of your original request, you are entitled to commence an action in the Michigan Circuit Court to compel disclosure of the requested records if you believe they were wrongfully withheld from disclosure. If, after judicial review, the Court determines that we have not complied with FOIA in making this denial and orders disclosure of all or a portion of a public record, you have the right to receive your attorneys" fees and damages and possible punitive damages in an amount up to $1,000 as well as other appropriate relief under FOIA. Very Truly Yours, ae, Jad CGt— d § Jack Jordan Ottawa County Corporation CounselFrom: Marcie VerBeek Sent: Friday, July 28, 2023 4:51 PM To: John Gibbs Subject: RE: Communics John, Hello, Her made. an updated recruitment profile. Take 2 look and let me know what you think, and any changes you want Thanks, Marcie Ver Beek Human Resources Director 12220 Fillmore Street | West Olive, Mi 49460 P 616-738-4879 | F 616-738-4082 | www. miOttawa.orgFrom: Marcie VerBeek Sent: Friday, July 28, 2023 12:12 PM To: John Gibbs ‘Subject: RE: Communication Jobn, Hi. A recruitment profile (as we use it) is basically an upgraded job positing used for critical top management positions- ‘not only is ita job posting but give an overview of the county, and key skills needed for these positions. Many times, we use this for publications and groups the position belongs to, so | would forsee this would go out to MIL, NACO, MAC (for example}. Let me know if you have other questions, and we will begin revising It. Thanks, Marcie Ver Beek Human Resources Director 12220 Fillmore Street | West Olive, MI 49460. P 616-738-4879 | F 616-738-4082 | www.miOttawa.oraBa SZ Ottawa County From: John Gibbs Sent: Friday, July 28, 2023 10:55 AM To: Marcie VerBeek Subject: RE: Communication Hi Marcie, ‘Sure. Also, what is a recruitment profile? How is it used, and how would this position would be posted, if any different than other postings? Thanks, John Gibbs | County Administrator 12220 Fillmore Street | West Olve, Michigan 49460 | 616-738-4642 WY Ottawa County Where Freedom Rings From: Marcie VerBeek Sent: Thursday, July 27, 2023 4:18 PM To: John Gibbs Subject: RE: Communication John, Here are both, do you want us to put together an updated recruitment profile? Thanks, Marcie Ver Beek Human Resources Director 12220 Fillmore Street | West Olive, MI 49460 P 616-738-4879 | F 616-738-4082 | www. miOttawa.org Stay informed. Subseribea =: Ottawa County From: John Gibbs Sent: Thursday, July 27, 2023 3:07 PM To: Marcie VerBeek ‘Subject: RE: Communication Great, look forward to seeing the JD and the bigger advertisement, John Gibbs | County Administrator 12220 Fillmore Street | West Olive, Michigan 49460 | 616-738-4642 Ottawa County Where Freedom Rings From: Marcie VerBeek Sent: Wednesday, July 26, 2023 4:31 PM To: John Gibbs Subject: RE: Communication John, Iwill get the JD and the last posting to you tomorrow. Typically, we do a bigger advertisement, and its still fresh from last time, so you may find that helpful. Thanks, Marcie Ver Beek Human Resources Director 12220 Fillmore Street | West Olive, MI 49460. P 616-738-4879 | F 616-738-4082 | www.mil reerFrom: John Gibbs Sent: Friday, July 28, 2023 10:53 AM To: Marcie VerBeek Subject: RE: Senior Exec Aide Position Hi Marcie, that sounds like a plan. Thanks, John Gibbs | County Administrator 12220 Filmore Sreet[ West Ole, Michigan 49460 | 616-736-4642 Ottawa County Where Freedom RingsFrom: Marcie VerBeek Sent: Thursday, July 27, 2023 4:32 PM To: John Gibbs Subject: RE: Senior Exec Aide Position Jobn, Hi, [just receive the last reference check on Jordan this afternoon, so he is good to go, and moving to a full offer. | will let him know, and he will be sent all the paperwork to get him started on August 21. We are going to forgo first day orientation with him, based on our conversation that you will have two days with him before you are out of the office. We will do separate orientations with him after as to maximize the time he is with you before you leave. Are you ok with that? Thanks, Marcie Ver Beek Human Resources Director 12220 Fillmore Street | West Olive, MI 49460 P 616-738-4879 | F 616-738-4082 | www.miOttawa.ora Stay informed. SubscribeFrom: John Gibbs Sent: Wednesday, July 19, 2023 4:43 PM ‘To: Marcie VerBeek Ce: Patrick Waterman Subject: RE: Senior Exec Aide Position Hi Marcie, ‘That sounds great. Thanks, John Gibbs | County Administrator 12220 Filmore Steet | West Olve, Michigan 49460 | 616-738-4642 f/ Ottawa County ‘Where Freedom RingsFrom: Marcie VerBeek « Sent: Tuesday, July 18, 2023 2:18 PM To: John Gibbs Ce: Patrick Waterman Subject: RE: Senior Exec Aide Position iottawa.org> John, Hello. Update on Jordan-All of the background and references are complete except current employer. So, he and spoke today, and he is planning on putting his notice in on Thursday with his employer. Once he does, he will let me know so | can call for the reference check. If that is good, the contingent offer goes to full offer. He is giving a two-week notice, to his employer, he then has national guard training for two weeks. So, he wants to start with OC on August 21, ‘so we set that as a tentative start date, if that will work for you? Feel free to let me know if you have any questions. Thanks, Marcie Ver Beek Human Resources Director 12220 Fillmore Street | West Olive, MI 49460 P 616-738-4879 | F 616-738-4082 | www.miOttawa.org Stay informed. Subscribe Ottawa County From: John Gibbs Sent: Friday, July 14, 2023 12:35 PM To: Marcie VerBeek Ce: Patrick Waterman ‘Subject: RE: Senior Exec Aide Position Hi Marcie, thank you for the update, Please keep me abreast on how it progresses. Regards, John Gibbs | County Administrator12220 Filmore Street | West Olive, Michigon 49460 | 616-738-4642 Ottawa County Where Freedom Rings From: Marcie VerBeek Sent: Tuesday, July 11, 2023 8:06 AM To: John Gibbs Ce: Patrick Waterman Subject: RE: Senior Exec Aide Position John, Good morning. Per your directive, | extended the offer of employment to Jordan for the SEA position, he has accepted the contingent offer. We will begin background checks and references. He is going to wait until the background and reference checks are done, to put in notice. So, at this time, itis still confidential. | will keep you updated where we are at in the process. Thanks, Marcie Ver Beek ‘Human Resources Director 12220 Fillmore Street | West Olive, Ml 49460 P 616-738-4879 | F 616-738-4082 | Www. miOttawa.org ‘Stay informed. Subscribe Ottawa CountyOctawa County From: John Gibbs Ce: Patrick Waterman Subject: Senior Exec Aide Position Hi Marcie, ‘After much deliberation, | have decided to move forward with the next steps for the Senior Executive Aide position. Please let me know how to proceed. the process for hiring Jordan Epperson Also, what would be the earliest possible start date? Thank you, 1s Sthbs | County Administrator Stree | West lm, Micvgar 745i) | 943.7 1 Had ~ vwa County ~ Sodom RigsFrom: Marcie VerBeck Sent: Friday, June 2, 2023 4:56 PM To: John Gibbs ; Patrick Waterman ‘Subject: FW: Epperson PowerPoint File Hello, Here is Jordan’s PowerPoint. ‘Thanks, Marcie Ver Beek Human Resources Director 12220 Fillmore Street | West Olive, Ml 49460 P 616-738-4879 | F 616-738-4082 | www. miOttawa.org Stay informed. SubscribeOttawa County From: Jordan Epperson Sent: Friday, June 2, 2023 12:03 PM To: Marcie VerBeek ‘Subject: Epperson PowerPoint File Hi Marcie, ‘Attached is the PowerPoint file. Please let me know if there's anything else that you need. Thank you. 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