SUPPLIER GUIDELINES, RULES AND REGULATIONS

Supplier: _____________________________________________________________________

Ingress Schedule:

Ingress Time:

Venue:

Event:
Alta D’ Tagaytay Hotel security shall not allow ingress before and beyond this duration.

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A. HEALTH AND SAFETY PROTOCOLS

A.1 “No Face Mask, No Entry” policy shall be implemented for all guests and suppliers.
A.2 ALL GUESTS, SUPPLIERS AND STAFF MUST BE FULLY VACCINATED.
A.3 Exemption for unvaccinated person due to medical condition: he/she must present a
medical certificate and antigen test is required twenty-four (24) hours before the event.

B. ARRIVAL/ENTRY OF SUPPLIERS TO THE HOTEL

B.1 Wear your ID issued by the security upon entry.
B.2 Proper dress code shall be observed during the event, inclusive of ingress and egress.
B.3 Present your gate pass and work permit.

C. SET-UP
C.1 Supplier shall not bring anything flammable or explosive nature, or any apparatus,
machinery which cause odors, tremors, noise and which may expose the exhibition, the
venue and its participants to fire or increase fire hazards.
C.2 Smoking and Drinking during ingress and egress shall not be allowed.
C.3 Please deliver your items straight to the venue. Leaving your items in the parking lot or
public area in the hotel is strictly prohibited. Alta D’ Tagaytay Hotel will not be held liable
for any loss or damage to your items.
C.4 Items should not be dragged along the venue to avoid damages on the flooring. Delivery
Carts should have rubber rollers.
C.5 All set-up and decorations should be pre-fabricated and pre-painted. Painting,
varnishing, welding, loud and boisterous hammering and drilling on the venue are
NOT allowed.
C.6 Use of strong adhesives like packaging tape, glue gun, etc. is not allowed on any
surfaces of the venue.
C.7 Avoid obstruction to the following:
• Lighting and air conditioning system
• Entry/exit doors and other passageways
• Fire exits, fire extinguishers, smoke detectors, fire hose reels, water sprinklers
• CCTV cameras
 C.8 No inflammable shall be allowed inside the hotel premises, exploding and
detonating materials.
C.9 Showering in public restrooms are not allowed. Violation of the policy, supplier
shall be charged a penalty of Php3,000.00/head.

D. CLEANLINESS
D.1 Suppliers shall make sure that the venue is kept clean, sanitized and in order.
D.2 Suppliers shall be responsible for the removal of debris, crates, cartons and other
waste materials from the venue.

E. STORAGE
E.1 There is NO storage inside the venue for the properties of the suppliers.
E.2 Please confine your items inside your respective work area to avoid cramping in the
walkways.
E.3 Suppliers found in violation of this provision shall be asked to remove their
properties immediately.
E.4 The supplier shall bear full responsibility in the event of any mishap arising out such
violation.

F. ELECTRIC LOAD
All standard convenience outlets are rated to handle a maximum loading factor of:
• Laperal - 300 watts
• Amadora - 300 watts
• Braga Uno - 300 watts
• Braga Dos - 300 watts
• Coimbra Uno - 300 watts
• Coimbra Dos - 300 watts
• Vestibulo De Alta - 50 amps
• Alta Uno - 30 amps
• Alta Dos - 30 amps
Beyond the stipulated electricity load, the supplier must coordinate with the hotel’s
management for proper power allocation and charges. Please submit your electrical load
requirement two (2) weeks prior to the event, email at:
reservations.altadtagaytay@gmail.com.

G. LIABILITIES
G.1 The supplier shall be held solely responsible and shall be immediately charged for
loss or damage to properties of the hotel caused by themselves, their employees and
contractors.
G.2 Proper decorum at all times is required of all suppliers.

H. EGRESS
H.1 Present the signed accomplished Gate Pass form to the security.
H.2 Leaving of items in the venue after the egress schedule if not allowed. Suppliers who fail to
bring their items shall be charged to penalty of Php10,000.00.

CONFORME:

NAME:
DATE:
 GATE PASS

Company Name :
Company Representative :
Contact No. :
Ingress Schedule :
Egress Schedule :

Quantity Item Description

1. Please accomplish this Gate Pass in two (2) copies.

2. Submit an advance copy to resrvations.altadtagaytay@gmail.com.
 SUPPLIER’S INFORMATION
SHEET

Company :
Address :
Point Person :
Contact No. :
Vehicle Plate No. :

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Name Designation COVID19 Vaccine Status

1. Please accomplish this document one (1) week prior to your event.
2. Submit an advance copy to reservations.altadtagaytay@gmail.com.