RCK Website Design Consultancy

Submitted by Kleptica Ltd

1. Executive Summary:
We appreciate the opportunity to submit a proposal for the development and design of a new
interactive website for the Refugee Consortium of Kenya (RCK). Our team is committed to
creating a visually appealing, user-friendly website that aligns with RCK's goals and
enhances the overall online experience for its users.

2. Understanding of the Assignment:

2.1 Purpose:
Our primary goal is to develop and design an innovative website prioritizing an excellent user
experience. This involves creating visually appealing and easy-to-navigate visuals that
engage visitors effectively.
2.2 Specific Objectives:
i. New Look and Feel:
- Design a new look-and-feel capturing outlined functionalities.
- Ensure consistent visual language with fixed styles in templates.
- Adapt new templates to homepage, sections, subsections, and specific components.
- Include standard page elements for consistency.
- Guarantee automatic capture of the most recent content on the homepage.

ii. Functionalities in New Templates:

- Add feed links for updated content.
- Implement responsive design for optimal viewing on various devices.
- Integrate social sharing features, including Twitter share and feed.
- Support multiple page styles and custom post types.
- Include language options in resources and guidance templates.
- Implement advanced search functions for news, publications, resources, events, etc.
- Design an interactive map, signup forms, and link with RCK's Client Management System.
- Develop online forms with a captcha system to reduce spam.
- Include payment features for fundraising through payment gateways.
iii. Mobile Optimization:
Ensure the website is fully responsive and optimized for smartphones.

iv. Knowledge Transfer:

- Develop a comprehensive user manual.
- Conduct training for support staff and administrators on content upload, system
maintenance, and administration.

v. Support and Maintenance:

- Provide a prototype for user testing and acceptance.
- Offer administrative and technical support for 2 months post-launch.

vi. Source Code Handover:

Hand over the full source code, including developed libraries, to RCK's Research and
Knowledge Management department.

vii. Security:
Embed all necessary security aspects on the website.

3. Expected Outputs:
- A visually enhanced website with improved functionalities.
- User manual and training for support staff and administrators.
- Administrative and technical support for 2 months.
- Full source code handover.

4. Methodology:
We propose a detailed methodology, including project planning, development phases, testing,
and client feedback loops. Regular updates and milestones will be communicated for
transparency and client involvement.
5. Ethics:
We commit to ethical data collection practices, ensuring the privacy and consent of human
subjects if primary data collection is proposed.

6. Key Deliverables and Timeframe:

The proposed timeline for key deliverables allows for quality assurance by RCK, with
flexibility to accommodate necessary adjustments. Regular progress updates and milestone
achievements will be communicated.

We are excited about the prospect of working with RCK and contributing to the
organization's mission through a dynamic and user-friendly website. We look forward to the
opportunity to discuss this proposal further.

Thank you for considering our submission.

Sincerely,

Kevin O.
Managing Director
kevin@kleptica.co.ke
Kleptica Ltd