IT

MICROSOFT WORD AND THE DOCUMENTS IT CAN

CREATE
As a recent high school graduate, Anita was excited to be entering the
workforce. She had carefully created a cover letter and a resumé and had begun
searching for work. After weeks of interviews and phone calls, she accepted a job at
a local accounting firm and was looking forward to her first day.

She approached the building as a new employee, but she became more nervous as
she reached for the door. Had she dressed appropriately? What was the name of her
boss? Had she parked in the right place? Questions kept flying through her mind.

As she walked into the office, she took notice of everything. A flyer on the front door
shared information about the upcoming tax season specials. A rack in the corner
held educational brochures and newsletters explaining tax filing guidelines and
available accounting services. On her desk, an employee handbook outlined all
employee personnel policies. Everything was bright, clean, and professional.

All of the documents Anita encountered, from the resumé to the flyers on the door,
were created by a word processing tool called Microsoft® Word® software©. Word
processing software gives you the tools to design, develop, and create documents in
a business environment. In this unit, you will learn beginning skills in Word software
that will prepare you to create these documents.

OBJECTIVES

 Examine the types of documents that can be created in Microsoft Word

software.
 Determine the tasks that can be accomplished with Microsoft Word software.
 Open Microsoft Word software and enter and delete text.
VOCABULARY

Backspace key removes text to the left of the cursor

 Delete key removes text to the right of the cursor

document electronic files

icon graphic representation that provides a command to the computer

word processing creating, editing, formatting, and saving a document

WORD PROCESSING

In a business setting, employees will often be asked to electronically design,

develop, and create files. These electronic files are commonly referred to
as documents. The process of creating, editing, formatting, and saving a document
is considered word processing.

The Word application is a word processing program that allows users to create and
edit professional documents. Word processing programs provide users with multiple
methods for modifying documents. Specifically, with Word software you can:

 enter and edit text

 format text and paragraphs
 design and format pages
 enhance documents with charts, graphics, tables, and other elements
 create a mail merge to combine documents
 print and share documents electronically

TYPES OF DOCUMENTS

Once you understand what word processing can do, it is important to understand
what types of business documents can be created. In a business setting, you will
often be expected to create documents such as:

 business letters to apply for a job or explain a new product to a client

  reports to provide a vision for a new business venture
 resumés to apply for a new position or to include in a grant proposal
 flyers to publicize upcoming events and activities
 memos to provide internal communication regarding policy changes
 newsletters to update customers about products and services

Take a few minutes to click the links for samples of each of these types of
documents. Note how the formats, colors, graphics, and other features change in
each document type.

 Flyer
 Memo
 Report
 Business letter
 Newsletter
 Resumé
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

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 © 2012, 2015 Glynlyon, Inc.
 TERMS OF USE

GETTING STARTED WITH WORD SOFTWARE

Now that you understand some of the document types that can be created using
Word software, it is time to begin understanding how to use the software to maximize
your productivity in the workplace. To get started, let's open Word software.

There are three main ways to open the program. The methods available vary
depending on a computer's operating system, but generally you can select one of
these options:

1. use the Start button

2. use desktop shortcuts
3. use the frequently used programs list on the Start Menu
Using the Start button is the most common method. Users will navigate to the start
button Insert below

Users will navigate to the start button on the bottom left side of your screen. When you left
click on this button, you will navigate to "all programs" and select the Microsoft Office tab.

From that tab you will select the Word tab. Note the graphic for the This graphic
is also called an icon, which is a graphic representation that provides commands. By
familiarizing yourself with this icon, you will have a visual reference when you return to the
Word software.

Another method to open Word software is by using a desktop shortcut. Offices that
frequently use Word software will often create a shortcut on the computer desktop to

the application. The shortcut will be represented by the icon shown in the
first video. If your desktop has this icon available, you will simply double click on the
application to open it.
 See if this option is available on your computer.

Another way to open Word is to use the icon that may be pinned to the taskbar. If
you have Word pinned to your taskbar, you can open the application simply by
clicking the icon.
 See if this option is available to you at this time.

GETTING STARTED WITH WORD SOFTWARE

Now that you understand some of the document types that can be created using
Word software, it is time to begin understanding how to use the software to maximize
your productivity in the workplace. To get started, let's open Word software.

There are three main ways to open the program. The methods available vary
depending on a computer's operating system, but generally you can select one of
these options:

1. use the Start button

2. use desktop shortcuts
 3. use the frequently used programs list on the Start Menu

Using the Start button is the most common method. Users will navigate to the start
button Insert below

Users will navigate to the start button on the bottom left side of your screen. When you left
click on this button, you will navigate to "all programs" and select the Microsoft Office tab.

From that tab you will select the Word tab. Note the graphic for the This graphic is also
called an icon, which is a graphic representation that provides commands. By familiarizing
yourself with this icon, you will have a visual reference when you return to the Word
software.

Another method to open Word software is by using a desktop shortcut. Offices that
frequently use Word software will often create a shortcut on the computer desktop to

the application. The shortcut will be represented by the icon shown in the first
video. If your desktop has this icon available, you will simply double click on the
application to open it.

See if this option is available on your computer.

Another way to open Word is to use the icon that may be pinned to the taskbar. If
you have Word pinned to your taskbar, you can open the application simply by
clicking the icon.

See if this option is available to you at this time.

ENTERING AND MODIFYING TEXT

Now that you have opened Word software, you are prepared to begin entering text.
On the Word screen, the blinking vertical line is considered the insertion point. This
is the place you will begin typing the text.

Click to Type

In the previous paragraph you were shown where to find the default insertion point
after you opened a word document Did you realize that Word software provides an
option known as "click to type" that allows you to easily move the insertion point to
any location on the screen? To use click to type, simply move your mouse to the
location you wish to enter text and double click on the left mouse button. Word will
move the insertion point to the location you have selected and you can begin typing.

Open a Microsoft Word document and use click to type to move the insertion
point to a new location.