Camp Budget Worksheet

The tan cells are inputs - be careful with the existing formulas as some cells are formula driven and you may break the spreads

Attendees

Youth 8
Adults 4
Total 12

Variable Costs Per person Total Category

Food Badge (for everyone
Event 20 240 Food
attending) 3 36 Program Related

TOTAL VARIABLE COSTS 276

Fixed (incremental) Costs Total Category

Campsite Fuel (white

gas/propane) - roughly 1 can of
gas 20 Campsite Fuel

Campsite Rental (using normal

campsites at provincial park) 52 Campsite Rental

TOTAL FIXED (or fixed increment) COSTS 72

Transport Category
Distance to travel (round trip) 210
Variable costs per km (roughly
per BCAA guide assuming a
large SUV/minivan)
http://caa.ca/docs/eng/CAA_Driv
ing_Costs_English.pdf 0.17

Number of vehicles needed 2

Cost per vehicle 35.7
Total Vehicle Expenses 71.4 Transportation

71.4

Total Camp Expenses 419.4

Revenues
Youth $ 440
Adult $ -
Additional group
subsidy/fundraising $ -
TOTAL REVENUES $ 440

Surplus/(Deficit) of revenues
over expenses $ 20.60

Budget sensitivity analysis

(click the plus to expand)
This looks at what happens to the surplus or deficit (in red) when the number of youth and adults differ factoring in the number

$ 20.60 2 3 4
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Youth Attendees 26
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and you may break the spreadsheet. You may add additional variable (changes with the number of attendees costs being careful if they ap

Transport Logistics

Pass per vehicle (w/ gear) 7

Total vehicles required 2

Camp Fees charged to attendees

Youth Participant 55
Adult 0

Campsite Logistics (for "group rates) - set

to zero if per person rate applies and put
per person rate in variable costs above

Max persons per campsite 8

Campsite Cost (per
campsite per night) 13
Number of nights 2
s differ factoring in the number of vehicles required and the number of campsites required. It may not be possible to have this number of a

Adult Attendees
5 6 7 8 9 10 11
dees costs being careful if they apply to youth only or adults too)
e possible to have this number of attendees at camp given campsite limitations and ratio requirements.

12 13 14 15 16
Receipt Receipt
Number Vendor Amount Category Reimbursed to Notes
Campsite
1 Costco 150 Fuel Heather Scouter
Transporta
2 Chevron 60 tion Heather Scouter

No receipt,
multiple
Scouters
can attest
to
National existence
Campgrou Campsite of
3 nd 80 Rental Joe Scouter expense
Activity Program
4 Provider 150 Related Phil Scouter
Petro Transporta
5 Canada 80 tion Phil Scouter
6
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Scouter Name Amount to be reimbursed Paid Via
Joe Scouter 80.00
Phil Scouter 230.00
Heather Scouter 210.00
Susan Scouter -
Hugh Scouter -
-
-
-
-
-
-
-
-
-
-
 Variance
(negative
numbers in
brackets
meant we
Category Name Budgeted Amount Actual Amount overspent)
Food 240.00 - 240.00
Transportation 71.40 140.00 (68.60)
Campsite Rental - 80.00 (80.00)
Program Related 36.00 150.00 (114.00)
Misc - - -
Campsite Fuel - 150.00 (150.00)
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -

TOTAL 347.40 520.00 (172.60)