PROCUREMENT AND BIDDING PROCESS

REPUBLIC ACT 9184

PROCUREMENT PLANNING

PREPARE BIDDING DOCUMENTS

Bidding documents shall be prepared by the procuring entity following the standard forms
and manuals prescribed by the GPPB and ensure equal access to information and before it
is released, any information regarding the submitted document should be confidential.

INVITATION TO BID
Pre-Procurement Conferece is organized to assess the readiness of the procurement such
as reviewing the relevant documents and confirming the certification of availability of funds.
For competative bidding, all invitation to bid for contracts are advertised by the Procuring
Entity.
Pre-bid Conference is conducted within a reasonable period before deadline for receipt of
bids to allow prospective bidders to prepare for their bids

Documents submitted with the complete requirements shall be made under oath by the
bidder certifying the correctness and authenticity of the document submitted. Prospective
bidders are allowed to submit their requirements electronically. Modifications and withdrawal
of the bid can be done before the deadline for the receipt of bids.

BID EVALUATION
BAC examines the bid before bid evaluation using “pass/fail” to determine if all requirements
are present. Bids that passed the preliminary examination are ranked from lowest to highest
in terms of calculated prices.

The bidder with If the bidder with

the Lowest the LCB fails to
Calculated Bid, or pass post
the Highest Rated POST qualification, the
Bid, undergoes QUALIFICATION BAC shall
verification and Process of verifying, validating, immediately notify
and ascertaining all statements
validation whether the said bidder in
made, the and documents
he has passed all submitted by the bidder in 12 writing of its post-
the requirements days disqualification
and conditions as and the grounds
specified in the for it.
Bidding
Documents.

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AWARD THE CONTRACT

Within 15 days of selecting the best bid, the Head of the
Procuring Entity approves or disapproves and issues the Notice
of Award.
The winning bidder signs a contract within 10 days.
If higher authority approval is required, they have 20 days to
decide.
Government-owned corporations have 30 days to act.
The Notice to Proceed is given to the winning bidder within 7
days of contract approval.
All notices count upon the contractor's receipt.

IMPLEMENTATION OF
CONTRACT
Contract Signing
Notice to Proceed
BAC will disqualify
the bidder if he
refuses or is
otherwise unable
to enter into
contract with the
Procuring Entity, or
if the bidder fails to
post the required
performance
security within the
period stipulated in
the Bidding DELIVERY , INSPECTION AND ACCEPTANCE
Documents.
The delivery of goods or services as outlined in the contract
will be carried out according to the agreed-upon terms and
conditions.

END OF PROCUREMENT