THRESHOLDS MATRIX FOR CLASS C PROCURING ENTITIES

Procureme Maximum or minimum level of expenditure allowed for the use of a particular Segregation of duties for different officers and committees in the procurement cycle under section 26(3)(c) of the Act)
nt Method procurement method
Goods Works Services Person responsible for procurement Body responsible for the Person responsible for Verification of receipt of
initiation awarding the contract signing the goods, services or works
Contract
Restricted The Maximum level The Maximum level of The Maximum level of The Head of the Procuring entity or the Tender committee The Head of the Procuring Inspection and acceptance
tender of expenditure shall expenditure shall be Kshs expenditure shall be Kshs Head of the User Department entity or the Accounting committee
Under 73 be Kshs 3,000,000 3,000,000 above this 1,000,000 above this Officer
(2)(c) of the above this threshold threshold use open tender threshold use open tender
Act use open tender
The minimum level of The minimum level of The minimum level of The Head of the Procuring Inspection and acceptance
expenditure is Kshs expenditure is Kshs expenditure is Kshs 500,000. Head of the User Department Tender committee entity or the Accounting committee
500,000.Below this 500,000. Below this Below this threshold use Officer
threshold use request threshold use request for request for quotations
for quotations quotations
Request for Maximum level of The Head of the Procuring entity or the Tender committee The Head of the Procuring Inspection and acceptance
proposals This method is not This method is not expenditure shall be Accounting Officer entity or the Accounting committee
(s. applicable for goods applicable for works determined by the funds Officer
76(1) of the allocated in the budget for the
Act) particular procurement
There is no minimum The Head of the Procuring entity or the Tender committee The Head of the Procuring Inspection and acceptance
expenditure for the use of this Accounting Officer entity or the Accounting committee
method Officer
Request for Maximum level of Maximum level of Maximum level of The Head of the Procuring Inspection and acceptance
quotations(s expenditure under this expenditure under this expenditure under this Head of the User Department Tender committee entity or the Accounting committee
88 of the method is Kshs method is Kshs 500,000 method is Kshs 500,000 Officer
Act) 500,000 Head of the User Department initiates Procurement committee Head of the User Department Inspection and acceptance
procurement whose awards for procurement signs contract for committee
expenditure is below Kshs. 100,000 whose expenditure is procurement whose
below Kshs.100,000 expenditure is below
Kshs.100,000
Direct No minimum or No minimum or maximum No minimum or maximum The Head of the Procuring entity or the Tender committee The Head of the Procuring Inspection and acceptance
procuremen maximum expenditure expenditure under this expenditure under this Accounting Officer entity or the Accounting committee
t Under 74 under this method method provided the method provided the Officer
(2) and (3) provided the conditions under this conditions under this section
of the Act. conditions under this section are met are met
section are met
Head of the User Department initiates Procurement committee Head of the User Department Inspection and acceptance
procurement whose awards for procurement signs contract for committee
expenditure is below Kshs. 200,000 whose expenditure is procurement whose
below Kshs 200,000 expenditure is below
Kshs.200,000
Low value Maximum level of Maximum level of Maximum level of Head of the User Department User The Head of the Procurement Stores officer
procuremen expenditure under this expenditure under this expenditure under this Unit
t(s 90 of the method is Kshs 5,000 method is Kshs 5,000 per method is Kshs 5,000 per
Act) per procurement per procurement per item procurement per item
item
There is no minimum There is no minimum There is no minimum Head of the User Department User The Head of the Procurement Stores officer
expenditure for the expenditure for the use of expenditure for the use of this Unit
use of this method this method method