Table of Contents

Introduction (Guide) 3

Exhibitor Schedule of Events 6

Order Forms

Form 1: Exhibitor Listing in Conference Programme 7

Form 2: Advertising in the Conference Programme 8

Form 3: Fascia Board Signage (for shell scheme exhibitors) 9

Form 4a: Furniture/Audio Visual Requirements 10

Form 5: Electrical Fittings & Main Supply Requirements 14

Form 6: Stand Approval Form (for space only exhibitors) 16

Form 7: Complimentary/Paid Registrations 17

Catering and Floral Requirements 19

Hotel Reservation 19

Visa Information 20
Dear Exhibitors,

Thank you for exhibiting at the SPE ME Drilling & Technology Conference & Exhibition (MEDT). Enclosed in
this Exhibitor Service Manual (ESM) you will find information, guidelines and exhibitor order forms that will
help you carry on with the final stage of your event logistics and operations.

1. Form 1 - Exhibitor Profile: Please complete this form in the way you would like your company
profile, products and services to be listed in the on-site conference programme. Deadline of
submission 16 December 2016
2. Form 2 - Advertising in the Conference Programme: Fill in the form if you wish to place an
advertisement in the official conference programme. Full page advert costs USD 1200, however,
MEDT exhibitors get USD 300 off, so do not miss out on this opportunity to maximise on your
marketing initiatives and build brand awareness at the event. Deadline for submission of
Advertisement Form and artwork design is 16 December 2016
3. Form 3 - Fascia Board Signage (for shell scheme stand only): Please complete this form in the way
your company name should appear on the fascia board of your exhibition stand. The contractor
will print all fascia signs in one unified color and font. Company logos are not permitted on the
fascia board. Deadline of submission of form is on 16 December 2016
4. Form 4 – Furniture/AV Requirements: Last date for placing your request is 17 December 2016
5. Form 5 - Electrical Fittings & Main Supply Requirements Form:: Last date of placing your request
is on 17 December 2016
6. Form 6 - Stand Approval Form (for space stand only): Last date of placing your request is 16
December 2016 Only pre-approved stand designs will be allowed to proceed for build-up at the
venue. Height limited to 3 meters.
7. Form 7 – Complimentary Passes - Last date for placing your request is 16 December 2016
8. Catering, Floral Requirements, Hotel Reservations and Visa: Detailed information on pp 18-19.
9. Visitor Passes: You will be sent a soft copy of visitor invitations by email soon. These passes can be
handed over to your prospective clients or customers to invite them to your exhibition stand at
MEDT. Invitation can be brought and register on site.
ALL DEADLINE DATES SHOULD BE OBSERVED VERY STRICTLY.
SPE DOES NOT GUARANTEE PROCESSING ANY LATE ORDERS RECEIVED AFTER THE DEADLINE DATES.
LATE SUBMISSION WILL BE SUBJECT TO SURCHARGES AS PER THE STAND CONTRACTORS POLICY.
Shell Scheme Stand, Audio Visual and Furniture, Electrical & Lightning Information

Please note that each 9 square meters shell scheme package includes the following items:

 1 lockable counter
 1 table with 2 chairs
 1 electric connection 220 V- 13 A
 Brochure Holder Free Standing
 Waste bin
 Fascia board with company name and stand number
 3 Spot lights
 1 complimentary conference registration
 1 complimentary booth personnel.

Official Stand Contractor of all Shell Scheme Stand

Rochelle Rivera
Project Coordinator
Top Exhibition Organizers
T +9714 2895958 l F +9714 2894480
Mobile: +971 56 231 1756
E ops2@top-exhibitions.ae l www.top-exhibitions.com

There is only 1 type of Shell Scheme package at ME Drilling Technology Conference and Exhibition (MEDT),
details of which are confirmed above. If you have any doubt which you have booked or intend to book,
please contact:
Cherry Carandang Operations Analyst +971 4 457 5853 ccarandang@spe.org
Taghreed Khallaf Sales Manager +971 4 457 5850 tkhallaf@spe.org
HOTEL: The official hotel for MEDT 2016 is the Jumeirah at Etihad Towers Abu Dhabi. All events will take
place under one roof and we do recommend that you book your accommodation at the same hotel.
Deadline for hotel bookings is 17 December 2015 after which rooms and rates will be subject to availability.

OFFICIAL FREIGHT FORWARDER: Meritex International Freight Services Ltd. is the appointed freight
forwarder of Drilling Technology Conference and Exhibition. For more information please contact:

Rasa Margyte
Meritex International Freight Services Ltd.
Email: rasa@meritex.co.uk
T + 44 (0)1392 454999 l F + 44(0)1392 454998

INTERNET: The venue provides complimentary WiFi and it is accessible without password.

If you have any further queries concerning MEDT 2016, please do not hesitate to contact me.

Regards,

Cherry Carandang
Exhibit Services Executive
SPE Middle East
Tel: +971.4.457.5853
Email: ccarandang@spe.org
www.spe.org
Exhibitor Schedule of Events
This is a simplified Exhibitor Schedule of Events. Upon early registration and on-site badge collection each
exhibitor delegate will receive a copy of the official Conference Programme. The conference programme
will have the full and final agenda of the event.

Exhibitors Advanced Registration* Deadline 16 December 2015

Onsite Registrations & Badge collections 1500-1700 Hours 26 January 2016
0730-1700 Hours 27 January 2016
0730-1530 Hours 28 January 2016
Official Contractor Move In & Floor Marking 0600-0800 Hours 24 January 2016
Space only Exhibitors Allowed for build-up 0800-2000 Hours 24 January 2016
Shell Scheme Exhibitors Allowed for exhibit arrangements 1500-2000 Hours 24 January 2016
Final Arrangements of Exhibit Stands 0600-0800 Hours 26 January 2016
Opening Ceremony 0900-0930 Hours 26 January 2016
Exhibition Inauguration and VIP Tour 0930-1030 Hours 26 January 2016
Exhibition Open Hours Day 1 1030-1700 Hours 26 January 2016
Exhibition Open Hours Day 2 0830-1730 Hours 27 January 2016
Exhibition Open Hours Day 3 0830-1730 Hours 28 January 2016
Bump-Out Period 1600-1900 Hours 28 January 2016

*The above mentioned schedule of events is a preliminary one and is subject to change. Changes will be
communicated on a regular basis by SPE.
 FORM 1 – COMPANY PROFILE
DEADLINE: December 16, 2015
This form must be completed and returned by to SPE Organizer
P.O. Box 37679, Dubai, United Arab Emirates | Tel.: (971-4) 457 5853, Fax: (971-4) 457 3164
Email: ccarandang@spe.org ; cc: zhussein@spe.org

Please list below the details and a short profile of your company and services. Text limitation for the
profile is 100 words. Longer texts will be subject to editing.
Company Name:
Stand Number: Hall Number:
Contact Person: Designation:
Address:
Telephone/Mobile Number: Fax Number:
Email Address: Website:

Company Profile:

<Click here and type> Max 100 words

*Organisers retain the right to publish exhibiting company’s contact details (as submitted in their Exhibit Application
Form) in case the Exhibitor failed to comply with the above mentioned deadline.
 FORM 2 – COMPANY ADVERTISEMENT
DEADLINE: December 16, 2015
This form must be completed and returned by to SPE Organizer
P.O. Box 37679, Dubai, United Arab Emirates | Tel.: (971-4) 457 5853, Fax: (971-4) 457 3164
Email: ccarandang@spe.org ; cc: zhussein@spe.org

Please complete this form if your company would like to place an advertisement in the onsite
conference programme. Coloured advertisements will be accepted only as digital files, ideally files in
high resolution EPS or TIF format. All files must include images and fonts, with a viewable PDF file
for comparison. All artwork should be sent along with the confirmation form or as specified.

Company Name:
Stand Number: Hall Number:
Contact Person: Designation:
Address:
Telephone/Mobile Number: Fax Number:
Email Address: Website:

Artwork Specifications:

Full Page (cost is USD 900) Half Page (cost is USD 600)

Trim Size W 14.85 cm x H 21 cm Trim Size: W 14.85 cm x H 10.5 cm

With Bleed: W 15.2 cm x H 21.6 cm With Bleed: W 15.2 cm x H 11.1 cm

*Open file in high resolution EPS or TIF format

We wish to place a full page advertisement in the on-site conference programme of MEDT 2016
for USD 900.

*Please note that failure to submit the advertisement by 16 December 2015 will result in the non-inclusion of the same. Refunds are
not applicable. In such cases, opportunity to place the ad in an alternate event conference programme can be chosen.
 FORM 3 – FASCIA NAME
DEADLINE: December 16, 2015
This form must be completed and returned by to SPE Organizer
P.O. Box 37679, Dubai, United Arab Emirates | Tel.: (971-4) 457 5853, Fax: (971-4) 457 3164
Email: ccarandang@spe.org ; cc: zhussein@spe.org

Please print in block letters.

Please complete this form in the way you would like your company name to appear on the fascia
board of your stand. Only a maximum 30 letters are allowed (including punctuation marks, space
breaks or symbols). Addresses will not be included and ‘Company, Limited etc’ will be abbreviated.

The Contractor will print all the fascia signs in one unified colour and font for all exhibitors. No
exceptions will be made. Placing of logos or other corporate identification signs on the stand’s fascia
is prohibited.
Company Name:
Stand Number: Hall Number:
Contact Person: Designation:
Address:
Telephone Number: Fax Number:
Email Address: Mobile Number:

Please enter below the Company name which you require on the fascia (maximum 30 letters).
Please use block letters.

Fascia Name in English:

Note:
 Any changes on fascia name after the deadline as well onsite, will be an additional charge payable by
the exhibitor.

*Organisers retain the right to instruct the contactor to print company’s fascia signage (as submitted in the Exhibit Application Form)
in case the exhibitor failed to comply with the above mentioned deadline. Last minute changes in the fascia signage will not be
guaranteed and will result in additional charges forced by the contractor.
 FORM 4 – FURNITURE & AUDIOVISUAL
DEADLINE: December 16, 2015
This form must be completed and returned by to SPE Organizer
P.O. Box 37679, Dubai, United Arab Emirates | Tel.: (971-4) 457 5853, Fax: (971-4) 457 3164
Email: ccarandang@spe.org ; cc: zhussein@spe.org

Please print in block letters.

Company Name:
Stand Number: Hall Number:
Contact Person: Designation:
Address:
Telephone Number: Fax Number:
Email Address: Mobile Number:

S/N ITEM SIZE PRICE QTY TOTAL

CM US$ PRICE
A1 Information Counter 200x50x100 90
A2 Lockable Counter 100x50x90 50
A3 Reception Counter 100x50x105 60
A4 Curved R=100, H=90 75
B2 Counter
Adjustable 40
B3 Stool
Bar Stool 40
C1 Upholstered Chair 20
C2 White Chair 20
C3 Sofa Seat 50
D1 Round Table – Chrome D= 80 x H=75 40
D2 a) Square Table – Chrome, White 80x80x75 40
b) Square Table – White 70x70x75 35
D3 a) Adjustable Table D= 60 x H= 70-90 45
b) Adjustable Table D= 60 x H= 70-90 45
D4 Bar Table - Chrome D= 60 x H= 120 45
D5 Coffee Table 50x50x45 25
D6 Large Table 120x70x75 50
E1 Low 100x50x100 100
E2 Showcase
Tall 85x45x190 120
E3 Showcase
Octanorm Showcase 100x50x90 90
F1 Exhibit Base a) 50x50x50 30
b) 50x50x75 35
c) 50x50x100 45
G1 a) Flat Shelf Wooden 100x30x1.8 10
 b) Flat Shelf Glass 100x30x0.8 30
G2 Slope Shelf 100x30x0.9 12
H1 Folding Door 100x200 70
H2 Garment Hanger L= 130 x H= 170 45
H3 Brochure Holder Table Top 3 levels - Prespex 30
H4 a) Brochure Holder Free standing 10 pocket 30
b) Brochure Holder Zigzag 40
H5 a) Small Pegboard + 6 Hooks 90x120 40
b) Small Pegboard + 6 Hooks 45x120 30
H6 a) Big Pegboard +12 Hooks 90x240 60
b) Big Pegboard +8 Hooks 45x240 40
H7 Grid Panel (70x70 holes) 90x180 + 10 50
Hooks
H8 Waste Basket 5
J1 a) 42” plasma screen +DVD & 350
stand
a) 32” plasma screen +DVD Table 300
J5 top
TV Stand 50x50x120 50
J8 Refrigerator 48x53x82 80
TOTAL US$

IMPORTANT NOTE:

1. Orders are valid only when accompanied by full remittance

2. Transfers should be made Net of bank Charges, to

Top Exhibition Organizers, A/C

102 238 577 1401,
Emirates NBD Bank, Rashidiya Branch, Dubai UAE. IBAN:
AE 4902 6000 102 238 577 1401
Swift Code: EBI LA EAD,

3. Late orders will be subject to availability, and to 20% surcharge.

4. Prices are for the entire duration of the show.
5. Only local cheques are accepted in Favor of “Top Exhibition Organizers”
 FORM 5 – ELECTRICAL Fittings & MAIN SUPPLY REQUIREMENT
DEADLINE: December 17, 2015
This form must be completed and returned by to SPE Organizer
P.O. Box 37679, Dubai, United Arab Emirates | Tel.: (971-4) 457 5853, Fax: (971-4) 457 3164
Email: ccarandang@spe.org ; cc: zhussein@spe.org

Please print in block letters.

Company Name:
Stand Number: Hall Number:
Contact Person: Designation:
Address:
Telephone Number: Fax Number:
Email Address: Mobile Number:

ELECTRICAL FITTINGS
More than 15 Less than 15
C/N ITEM Quantity Total US$
days prior days prior

EF1 100W Standard Spotlight 30 38

EF2 100W Arm Spotlight 35 45
EF3 150W Halogen Arm light 40 50
EF4 300W halogen flood light 45 58
EF5 75W HQI light 50 63
EF6 75W HQI arm light 55 70
EF7 13A Socket 35 45
EF8 15A socket 40 50
EF9 Extension Cord 20 27
EF10 Multi-Pin Adaptor 2 4

MAIN SUPPLY (Only for shows where Top Exhibitions is the main Contractor)

More than 1 Less than 1 On-Site

C/N ITEM Quantity Total US$
month prior month prior Rate

MS1 24 Hour Supply + 30% of below

MS2 prices
15Amps Single Phase Main 180 240 355
 MS3 30Amps Single Phase Main 295 420 620
MS4 15Amps Three Phase Main 470 610 930
MS5 30Amps Three Phase Main 830 1040 1500
MS6 60Amps Three Phase Main 1345 1600 2300
MS7 100Amps Three Phase Main 2355 2750 3900
MS8 Single Phase Distribution Board 150 170 200
MS9 Three Phase Distribution Board 250 280 300
MS10 Water and Waste 1000 1300 1900
Total US$

IMPORTANT NOTE:

1. Orders are valid only when accompanied by full remittance

2. Transfers should be made Net of bank Charges, to

Top Exhibition Organizers, A/C

102 238 577 1401,
Emirates NBD Bank, Rashidiya Branch, Dubai UAE.
IBAN: AE 4902 6000 102 238 577 1401
Swift Code: EBI LA EAD,

3. Late orders will be subject to availability, and to 20% surcharge.

4. Prices are for the entire duration of the show.
5. Only local cheques are accepted in Favor of “Top Exhibition Organizers”
 FORM 6 – STAND APPROVAL
DEADLINE: December 16, 2015
This form must be completed and returned by to SPE Organizer
P.O. Box 37679, Dubai, United Arab Emirates | Tel.: (971-4) 457 5853, Fax: (971-4) 457 3164
Email: ccarandang@spe.org ; cc: zhussein@spe.org

We advise that the following contractor has been appointed to erect the above stand or install electrics at the above
exhibition and it is the responsibility of the exhibitor to ensure that their contractors adhere to the regulations set by
the organizers.
Company Name:
Stand Number: Hall Number:
Appointed Contracting Company
Contractor Contact Person: Designation:
Address:
Telephone/Mobile Number: Fax Number:
Email Address:

Please note that space with carpet will be provided for you on build-up. Stand designs need to be
restricted to a height of 3m.The maximum load capacity of the flooring (wooden platform with
carpet) inside the tent is 500kg per sqm. The contractor needs to send this form and the stand
design for approval by December 16, 2015 to ccarandang@spe.org ; cc: zhussein@spe.org

Electricity Supply

Please note that only space will be provided for you to build-up. For the electric supply your
appointed contractor should bring their own distribution box and inform SPE on the required supply
in amperes during the submission of the stand design. Appointed contractors should also be
informed to bring required length of 32 Amp / 64 Amp power cords with additional male/female
pins for power supply from the venue. SPE recommends that the contractors do a site visit for the
same before the event.

*Only pre-approved stand designs will be allowed to proceed for build-up at the venue. To apply for an appropriate main power
supply please refer below for options and fill in Form 5 on the previous page.
 FORM 7 – REGISTRATIONS
DEADLINE: December 16, 2015
This form must be completed and returned by to SPE Organizer
P.O. Box 37679, Dubai, United Arab Emirates | Tel.: (971-4) 457 5853, Fax: (971-4) 457 3164
Email: ccarandang@spe.org ; cc: zhussein@spe.org

FORM 7.A COMPLIMENTARY REGISTRATION

All Exhibitors will receive additional Passes and Invitations as per the suggested sliding scale:

STAND SIZE
(IN M2) CONFERENCE PASS BOOTH PASS FREE VISITOR INVITES

9–17 1 1 50

18–26 2 2 50

27–35 3 3 50

36–44 4 4 50

45–53 5 5 75

54–62 6 6 75

63-71 7 7 100

72-80 8 8 100

81-89 9 9 100

90 - + 10+ 10+ 100

Each complimentary Conference Registration gives the individual access to the whole event. Each
complementary Booth Personnel Pass gives access to the opening ceremony, closing ceremony,
poster sessions, exhibition area, luncheons and coffee breaks only. To claim these complimentary
passes, please fill the separate form and send it back on or before December 16, 2015.
Should you require additional Booth Personnel passes to man your stand please fill out the exhibitor
registration form and a confirmation with invoice will be sent to the email address mentioned.
Please note that each additional Booth Personnel Pass is USD 300.
Each exhibitor is also entitled for free visitor invitations (will be emailed to you soon) which can be
used to invite peers, suppliers, customers and/or their contacts to the These passes give the holder
access to the opening ceremony, exhibition, coffee breaks, poster sessions and the closing
ceremony.
The deadline for pre-registering all above passes is 11 January 2016. Badges will be ready for pick-
up onsite at the registration counters. Please see Schedule of Events on page 6 for more
information.

With regards to complimentary registration, please contact ccarandang@spe.org ; cc:

zhussein@spe.org
Option 1: to register online, a link and a

Option 2: fill individual forms (exhibition registration form) on behalf of the attendees and revert to

FORM 7.B PAID REGISTRATION

If you would like to purchase additional Conference passes, please register to
16MEDT – REGISTRATION
 Catering and Floral Requirements

Jumeirah at Etihad Towers, Abu Dhabi is more than happy to help you out with your catering and floral
requirements if orders are placed by December 16, 2015. Please note that SPE will not take any
responsibility for orders made. Please obtain confirmation for your requirements by December 16, 2015
to avoid any last minute concerns. For more details please feel free to contact.

Juliane Schultz
Senior Event Manager
Conference & Events
Jumeirah at Etihad Towers
Mobile Number: +971 55 500 8855
E: Juliane.Schultz@jumeirah.com

Hotel Reservations

The official hotel for MEDT 2016 is Jumeirah at Etihad Towers, Abu Dhabi. All events will be run under one
roof and we recommend that you book your accommodation at the same hotel.

Please be advised that SPE has blocked a number of rooms at the Hotel at negotiated rates. Kindly note that
the reservation request must be received by the hotel no later than December 17, 2015 after which
reservations will be subject to availability and rate.

For more details kindly contact:

Juliane Schultz
Senior Event Manager
Conference & Events
Jumeirah at Etihad Towers
Mobile Number: +971 55 500 8855
E: Juliane.Schultz@jumeirah.com
Visa Information
The following nationalities can obtain visa upon arrival at the any of the airports in the United Arab Emirates.

Europe: United Kingdom, France, Italy, Germany, Holland, Belgium, Luxembourg, Switzerland, Austria,
Sweden, Norway, Denmark, Portugal, Ireland, Greece, Finland, Spain, Monaco, Vatican City, Iceland, Andorra,
San Marino, Liechtenstein.

America: USA and Canada.

Oceania: Australia and New Zealand.

Asia: Japan, Brunei, Singapore, Malaysia, Hong Kong, South Korea.

Gulf Cooperation Council Countries (GCC): Saudi Arabia, Qatar, Oman, Kuwait and Bahrain.

AGCC Residents: AGCC expatriate residents who meet certain conditions may obtain a non-renewable 30-day
visa upon arrival at the approved ports of entry; they may be businessmen, company managers or
representatives, auditors, accountants, doctors and engineers. AGCC residents visas should be at least 3
months valid before its expiration date and passport expiration date should not be less than 6 months.

*Note: The list of the countries mentioned above is subject to change as per the rules of the government of
United Arab Emirates. If in doubt regarding visa on arrival possibilities, please get in touch with the UAE
embassy in your respective location.

*Please feel free to email ccarandang@spe.org regarding any invitation letter you may require for visa
processing at your nearest UAE Embassy. SPE Middle East, North Africa and India will assist in providing visa
invitation letter, upon request in writing, to confirm registrants after receiving full payment of registration
fees. Visa invitation letters take five days to issue from date of the request and it is the delegate’s
responsibility to obtain their own visa. SPE cannot issue the visa nor can guarantee it will be obtained.

Alternatively, you may also contact Jumeirah at Etihad Towers, Abu Dhabi Department who at a nominal cost
would be able to provide you with visas against your hotel booking:

Juliane Schultz
Senior Event Manager
Conference & Events
Jumeirah at Etihad Towers
Mobile Number: +971 55 500 8855
E: Juliane.Schultz@jumeirah.com