Name of Employer

Name of Company or Business

Address of Business
City, State, Zip Code

DATE

Name of Employee
Position of Employee in the Business
Address of Employee
City, State, Zip Code

Dear Name of Employee:

The concerned authorities have discovered that you took leave from your employment on DATE
and DATE without obtaining or receiving prior approval from your supervisor. This is
interpreted as purposeful insubordination and excessive disregard in your obligations as a driver.

Absence without prior permission is irresponsible behavior that may result in disciplinary action.

You are hereby cautioned not to engage in such inappropriate activity again. If you do, the
proper disciplinary action will be taken against you.

I would like to suggest that you offer a formal explanation for taking illegal leave within three
working days of receiving this letter, as you have never done so before.

A copy of this letter will be put in your office personnel file. Kindly treat this as an urgent
matter.

Regards,

Signature of Employer
Printed Name of Employer
Name of Company or Business