Republic of the Philippines

Department of the Interior and Local Government

NATIONAL POLICE COMMISSION
NATIONAL HEADQUARTERS PHILIPPINE NATIONAL POLICE
OFFICE OF THE CHIEF, PNP
Camp Crame, Quezon City

June 25, 2011

PNP MEMORANDUM CIRCULAR

NUMBER: 2011-016

SUBJECT: IMPLEMENTING GUIDELINES ON THE CONSUMPTION CEILING FOR

ELECTRICITY AND WATER OF CAMP CRAME TENANT OFFICES
(REVISED)

SECTION I: REFERENCES

1. C, PNP approved Memo dated November 13, 2009, Subject: Proposed Camp
Crame Water Management Program (TAB “A”)

2. C, PNP approved Memo dated November 13, 2009, Subject: Proposed Camp
Crame Electricity Management Program (TAB “B”)

3. PNP Circular No. 2004-007 dated October 7, 2004, Subject: Policy on the
Reduction of Water and Light Consumption (TAB “C”)

4. Memorandum for C, PNP dated August 10, 2009 subject: Payment of Fixed
Expenditures Incurred by NSUs Outside Camp Crame (TAB “D”)

SECTION II: RATIONALE

As Camp Crame continuously experienced high electricity and water consumption

level despite implementation of various national government energy management
programs (GEMPs) and PNP-initiated ENERCON measures, the PNP management
relentlessly applied possible remedies to address these predicaments. These predicaments
compelled the present administration to conduct rigid research and study to avert such
situation. Surveys in all tenant offices hereat were conducted to discover real causes and
apply real time solutions. The study revealed that unconscious energy utilization was the
main cause of the huge water and electricity consumption. Among the indications of the
unconsciousness are the improper/abusive use of equipment and appliances (for
electricity) and total disregard of leaks and defective fittings (for water) within and outside
PNP NHQ offices. These findings led to the implementation of the Energy Management
Programs inside Camp Crame which include the improvement of distribution lines,
installation of individual tenant office metering system at the NHQ main building/no meter
tenant offices and implementation of this ideal consumption or the fund ceiling system
(FCA) for tenant offices.

SECTION III: PURPOSE AND SCOPE

This circular sets forth the guidelines on the implementation of the Camp Crame
Energy (Electricity and Water) Management Programs (EMP). Likewise, it outlines
measures sustaining the optimal consumption and/or fund ceiling system of tenant offices.
SECTION IV: GUIDELINES

1. Every tenant electricity and water service connections shall pass each metering
systems installed for the purpose. The monthly consumption based on meter
readings shall be the basis of FCA. Provided, that the service line, fittings and
other water facilities are in good condition. In contrast, the per capita rating shall
prevail pending the repair of defects;

2. Tenant offices inside Camp Crame shall be required to have their individual
metering systems to manage and regulate their energy utilization. Further, other
tenant offices including Non-Governmental Organizations (NGOs) housed under
the roof of a lead NSU-tenant office shall provide their own metering systems
prior to occupancy or implementation of the optimal consumption ceiling system.
Provided, that each tenant office shall have its separate comfort/rest room
without damaging the original building structure. Otherwise, the lead NSU-tenant
office shall proportion the EXCESS OF FCA to all co-tenant units according to
number of occupants during the period under consideration by means of the per
capita rating (water) and existing lighting/lighting systems and
appliances/equipments (electricity);

3. Tenant offices shall be allocated monthly optimal consumption ceiling based on

existing standards such as computed consumption of their reported
equipment/appliances intended for official function, lighting and lighting systems
(for electricity) and actual number of personnel/occupants/visitors (for water),
among others;

4. Monthly consumption of each tenant offices should be within the allocated

optimal consumption ceiling. Otherwise, those tenant offices which exceed the
allocated ceiling shall shoulder the excess through deduction of their
Miscellaneous and Other Operating Expenses (MOOE);

5. For PNPTS, ITG and other training units with irregular number of personnel in a
month are required to submit upon opening of each programs proof of trainings
to be conducted, duration, venue, attendees and billeting participants, among
others as basis for the computation of monthly FCA;

6. Allocation of additional consumption ceiling maybe granted. Provided, that

appropriate justifications be submitted through D, HSS and approved by TDL;

7. Heads of tenant offices shall ensure the proper maintenance of its electricity and
water distribution system. Damage in any part of the system through irregular
and/or deliberate manner shall be the responsibility of the concerned tenant
office/s;

8. Informal quartering and business operation (i.e., photocopying and vending

machines and other activities utilizing electricity and water) inside offices and
immediate vicinities is strongly discouraged. Otherwise, the consumption shall
become part of the consumption of the office of which they are attached; and

9. Quartering and concessionaire tenants including NGOs shall pay their

consumptions based on the actual meter readings and prevailing rates of service
providers to the 14th FSO. The same manner shall be applied to all personnel
quarters/barracks under the administration of tenant offices (i.e., SILG Internal
Security, ES, CS, MG, CLG, etc.) where energy consumptions shall be charged
to permanent/transient occupants.
SECTION V: TASKS/RESPONSIBILITIES

Office of the Directorate for Logistics (ODL)

Act as overall supervisor in the implementation of the Energy Management System.

Office of the Directorate for Comptrollership (ODC)

1. Withhold the fund equivalent to the EXCESS of the monthly-allocated

consumption by any tenant office. Said fund shall automatically become part of
the fund intended for electricity and water payments; and

2. Shall conduct quarterly management audit on money and/or money equivalent

generated in the program and render report (furnish copy DL) for information of
the CPNP.

Engineering Service (ES)

1. Responsible in the evaluation of design of electrical and water facilities of new

constructions, repairs and improvements;

2. Responsible in the overall inspection and evaluation of existing water and

electricity facilities; and

3. Recommend periodic enhancement measures.

Headquarters Support Service (HSS): As Facilities Manager for Camps Crame and
Panopio, it shall;

1. Recommend and/or implement the systematic utilization of buildings/facilities (i.

e., integration of units under one office such as HRAU at LS, PIO/Media Center
at DPCR, Complaint Unit at Kiangan Billeting Center, etc. . . all under the
OCPNP) leading to the economic use of energy resources;

2. Periodically validate the proof of trainings to be conducted and its components

submitted by various training units;

3. Implement in coordination with the ES, the demolition of buildings/facilities

declared hazardous to life and properties, after determination and approval by
the C, PNP through the Disposal Committee of Building Official to prevent
intruders and/or pilferage;

4. Strictly implement the eviction of informal settlers and/or prevent the

establishment of the same for energy conservation;

5. Designate car wash areas with appropriate fee paid to the 14th Finance Service
Office 14FSO) preventing the use of office’s water resources and proliferation of
fly-by-night operators;

6. Conduct regular inspection in all electricity and water line facilities and caution
the concerned units/offices of any irregularity as provided in Section III of the
PNP Circular No. 2004-007 dated October 7, 2004;

7. Ensure that unauthorized/no business permit operation inside the Camp shall be
disallowed particularly those utilizing water and/or electricity;

8. Conduct monthly consumption reading on water and electricity meters, collect

payments and issue Disconnection Notice as provided in paragraph 1 to 4,
Section IV PNP Circular No. 2004-007 dated October 7, 2004;

9. Furnish the DC of the results of the meter readings including the equivalent
amount of the computed EXCESS of the monthly-allocated consumption.
Heads of Tenant Offices (Command Group, D-Staffs and NSUs)

1. Heads of the various tenant offices inside Camp Crame are given the authority to
manage and regulate their monthly electricity and water resources;

2. Initiate with its co-tenants the impartial distribution of the EXCESS OF FCA
based on the actual number of occupants during the period under consideration,
if any;

3. To strictly prohibit the proliferation of informal quartering and entrepreneurial

activities within AOR; and

4. To abide by the provisions of Section VI paragraphs 1 and 2 of PNP Circular No.

2004-007 dated October 7, 2004 in case of improvements, alteration or change
in office/building existing design and other circulars, issuances and provisions
related to electricity and water.

Energy Resource Management Officers (ERMOs)

The ERMOs shall be the primary overseer of the energy conservation measures and
the provisions of paragraphs 1 – 6, Section III of the PNP Circular No. 2004-007 dated
October 7, 2004 and related circulars and issuances.

14th Finance Service Office (14th FSO)

1. Ensure the effective and efficient collection of electricity and water consumption
payments;

2. Render monthly progress reports on collected electricity and water consumption

payments; and

3. To perform other function deemed necessary.

SECTION VI: UTILIZATION OF COLLECTED FUND EQUIVALENT TO THE EXCESS

CONSUMPTION

The amount deducted by the Directorate for Comptrollership from the MOOE of
concerned NSU/s that is equivalent to the excess of allocated monthly consumption ceiling
shall augment the payments to water and electricity service providers as provided in
Section V of PNP Circular No. 2004-007 dated October 7, 2004.

SECTION VII: PENALTY CLAUSE

Criminal, civil and/or administrative cases shall be filed against any person found
violating any provision of this circular.

SECTION VIII: REPEALING CLAUSE

Provision of existing PNP regulations, memoranda, circulars, SOPs and directives in

conflict and contrary with this Circular hereby modified accordingly.

SECTION IX: EFFECTIVITY

This Circular shall take effect upon approval.

Original Signed
ATTY RAUL M BACALZO, Ph. D.
Police Director General
Chief, PNP