Chapter II

Design and Methodology

Population and Locale of the Study

The study will be conducted in the province of La Union. The study will have

2 groups of participants. The first group for the study will be the catering

services, invitation maker, make-up artist, photographers and client The

researchers chose these respondents because the respondents will be the end-

user of this project The participation of the respondents is very important in the

development of the application and accomplishing the study's objectives. While

the second group of evaluators of the study are the IT Experts Where these

evaluators will going to test the Functionality, Reliability, Usability, Efficiency and

Maintainability

The researchers will use the Convenience Sampling technique for

respondents.Convenience sampling is a type of nonprobability sampling in which

people are sampled simply because they are "convenient" sources of data for

researchers.

Table 1. Respondents and Evaluators of the Study

Bachelor of Science in Information Technology

Respondents / Evaluators No. of Respondents / Evaluators

Catering Services 8

Invitation Maker 8

Make-up Artist 8

Photographers 8

Staff or Manager of Venues 8

Client 10

TOTAL 50

Bachelor of Science in Information Technology

 As shown in Table 1, The researcher will interview fifty (50)

respondents and evaluators from La Union. There are six(6) types of

respondents: eight(8) respondents for the catering services, eight(8) for the

invitation maker, eight(8) for the make-up artist, eight(8) for the

photographers, eight(8) for the staff or manager of venues , ten(10) for the

client. The researchers will interview the respondents because they are the one

who will evaluate the application to help the researchers for the development of

the system.

Inclusion/Exclusion Criteria

The study will include Catering Services ,Invitation Maker, Make-up

Artist,Photographers, Staff or Manager of Venues and clients who are currently

residing in La Union.

Ethical Considerations

The researchers will keep ethical factors in mind that voluntary

participation of respondents in the research is important. Moreover, participants

have rights to withdraw from the study at any stage if they wish to do so.Getting

the full consent of participants such as taking picture record audio as well as the

assurance of the confidentiality and safety of any information they contribute.

Because anonymity and confidentiality are important, any information provided

by participants was kept private, and their names were hidden. An open-ended

question was used to interview each participant one-on-one. The interviews

Bachelor of Science in Information Technology

would be collected by researchers. Participants were questioned as many times

as they needed, on platforms that they preferred or at times that suited them.

Data Gathering Tools and Procedures

For objective 1, to provide details such as catering services, location,

invitation maker, make-up artist and photographers.This will help the client to

easily locate the best venue of their occassion. The actual testing will be done by

the respondents.

For Objective 2, to provide an easy and fast way to easily locate venues

and contact information of the staff or manager for negotiation. To be able to

save time all the information you need in a single place and have a user-friendly

application that helps you find an apartment quickly and painlessly.

For Objective 3, To determine the Functionality, Reliability, Usability,

Efficiency and Maintainability of EventFinder application using the ISO 9126.The

researchers will conduct a survey using the International Organization for

Standardization (ISO) 9126 to the expert respondents through the use of Google

Forms.ISO 9126 will be used by the researchers because it is a useful tool for

analyzing and upgrading the system. It covers a wide range of system

characteristics, as well as technical and human interactions with the system.

Software Methodology

The developer will use Rapid Application Development (RAD) as the

methodology model in developing the system. RAD is a progressive development

Bachelor of Science in Information Technology

methodology that emphasizes fast prototyping and feedback over the lengthy

term development and testing cycle. This technique enables developers to

quickly make several changes and upgrades to software without having to restart

the development plan from the beginning. The software was chosen to deliver

high-quality software during a short period of time and organized flow of study.

Figure 2. Software Methodology

Figure 2,shows the methodology used to construct the entire system,

which will guide and assist the researchers in developing and answering

questions regarding the system. The phases of RAD are Requirements Planning,

User Design, Construction Phase and Cutover.

Requirements Planning

The first step, Requirements Planning, includes the collection of data

from customers and admin or the staff to know the existing problems that need

Bachelor of Science in Information Technology

to be solved. This part would help the researchers in deciding about the modules

that need to be included in the system. In the Design phase, the creation of the

user interface takes place. The developer made what is the best suitable design

for the system: the diagrams and the flow charts. In the third phase, or the

Construction phase, System Prototyping is done to be able to see what other

changes had to be done in order to improve the system. The last and final phase

is the Cutover Phase, the starting ground or the stepping stone before the

system can be implemented to the desired pilot area and revising the system if it

will comply with the requirements of ISO 9126. This is also the phase where the

final touches for the system should be done.

For the required data, an interview with the owner or staff of the resort

and restaurant venue, caterer, photographers,make-up artist and invitation

maker will be conducted. The respondents will openly ask about the details of

their business, payment and location.The respondents will also be asked about

the challenges in dealing with clients.

User Design

The conceptualization for the application happened using the collected data

during the data gathering. Separate flow of the system was made for the

modules of the application. The diagrams such as use case, Virtual Table of

Contents (VTOC) and flowcharts. Draw.io were used in making the flowcharts

and the use case.

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Overview of the System

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 Figure 3.Use Case Diagram

Figure 3 shows the connection and functionality between the users and

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the system. For this application, we only have two (2) types of users and that

is the owners or staff of the business .Owners and staff can log in to the

system and access and configure the entire system, but they must first

register. If needed, the owner and staff can reset or update their passwords.

The Owner and staff can now choose what to configure to the system after

login in.This covers all of the system's functions, such as adding, reading,

updating, and removing all User and Event data. The Owner and staff can now

log out of the account after setting the system, and any changes made in the

system will be saved. While for the users,they can all book and view details

and event status and results but first they must also have an existing account

on the system to proceed. The user can also reset or change their

password.After logging in, the users can now view event details, book event

registration,check event status,view event result and update information. The

user can now log out of the account after setting the system, and any changes

made in the system will be saved.

Bachelor of Science in Information Technology

 Figure 4. Virtual Table of Contents for Admin

Figure 4 shows the virtual table of contents for the Admin .First, if the

user does not have an account, the Admin can register or create one for them.

Second, the administrator will log in to the existing account after signing up.

Third, after logging in, the administrator will be allowed to input details in the

system. The Admin can add ,update,search ,delete details, check event

status,view event results and update information.The system administrator can

search for data in real time. The user can now log out of the system after

configuring it, and any changes made in the system will be stored.

The flow of the system has been represented using flowcharts. This

comprises all of the system's functionalities, such as adding, viewing, updating,

and removing all of the Users' data, as well as the details and outcomes of

events. Some processes are similar in each category and function, but they must

be completed on their own pages.

Bachelor of Science in Information Technology

 Figure 5. Virtual Table of Contents for Client

Figure 5 shows the virtual table of contents for the client. To begin with,

the user can register or create an account if they do not already have one.

Second, the user will log in to an existing account after signing up. Third, after

logging in, the user can set up the system by doing the following activities: View

event details, Attend Event, Check Event Status, View Event Result, and Update

Information. After customizing the system, the user can log out and all changes

will be stored.

Bachelor of Science in Information Technology

 Figure 6. Login

Figure 6 shows the system login process. To manage anything on the

system, the user must first log into the system. The system will verify that the

user's email address and password are correct after they are entered. If this is

not the case, the user must re-enter the login information. The operation will end

once this condition is met, indicating that the login was successful.

Construction Phase

The system will be divided into two main modules: Admin module and

client module.

Client Module: The Client module will be a mobile-based application. It will

be made using the Ionic framework with the use of AngularJS for the

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functionality while HTML and CSS for the design. The Ionic framework will be

used for its mobile responsiveness. This module will be used for booking or

viewing details of events and venues using the management system module.

Registration and log-in modules are also included in this module.

Owner Module: This will mainly focus on showing the data that will be

saved in the database. This showed the reports submitted from both the client

modules. This will show the transactions that were both completed and

canceled. This module will be done using JavaScript jQuery version 3.1.0..

HTML and CSS will be used for the design.

Cutover Phase

In this phase of the RAD methodology, the researchers will have an actual test

of the application. The application is a web-based platform hence; the

application will be tested in a laptop. The web-based application will be used to

access the inventory system, helping the owner to track, configure, and

monitor the inventory and ordering system easily.

Appendix A

Bachelor of Science in Information Technology

 Letter to Capstone Teacher

Date: ________________

Dear SIR/MA’AM:

Greetings!

The undersigned are students of the 3rd year Section 1 of Bachelor of Science in
Information Technology under the College of Computer Studies and Engineering
conducting a study entitled “Event Planner: Venuespotted”.

We respectfully request your permission to use the attached validation tool to

validate the researcher-made survey questionnaire for the project.

We sincerely look forward to your response to our request and would appreciate
it.

Thank you and more power!

Respectfully yours,

Gallegos,Benjie T.
Calica, Jasmine A.
Leonen,Karen B.
Researchers

Noted by:

MS. JANELLI MENDEZ

Capstone Teacher

Appendix B

Bachelor of Science in Information Technology

 Letter to Respondents

Dear respondents,

Greetings!

We,the 3rd year Bachelor of Science in Information Technology students enrolled

in IT24-(Capstone Project 1) conducting a study entitled “Event Planner:
Venuespotted” for our mobile application. Using this mobile application will bring
you the following benefits.

● You are able to create any types of event details

● You will have a user-friendly application that help you find a place,
photographers, invitation-maker, caterer and make-up artist quickly and
painlessly
● You are able to save time, all the information you need is in a single place

Our group created the questionnaire to collect information for our study. Our
group prepared some questions to collect information needed for our study.

In addition, we request that you answer the following questions honestly. We

guarantee that the information gathered will remain confidential.

Thank you so much!

Respectfully yours,

Gallegos,Benjie T.
Calica, Jasmine A.
Leonen,Karen B.
Researchers

Noted by:

MS. JANELLI MENDEZ

Capstone Teacher

Appendix C

Bachelor of Science in Information Technology

 Interview Guide for Tourists

1. Have you ever tried to celebrate any occasion in other places of La Union?

(Nasubukan mo na bang magdiwang ng anumang okasyon sa ibang lugar

ng La Union?)

2. Do you think different facebook pages can help you to find the perfect

place? (Sa palagay mo, matutulungan ka ba ng iba't ibang facebook page

na mahanap ang perpektong lugar na gusto mo)

3. Does it save your time searching on different facebook pages ?

(Nakakatipid ba ng oras ang paghahanap ng lugar gamit ang Facebook?)

4. Do you visit other places for those events? (Bumisita ka na ba ng ibang

lugar para sa okasyon?)

5. Does it save your time visiting different places for your occasion?

(Nakakatipid ba ng oras ang pagbisita mo sa iba’t ibang lugar para sa

inyong okasyon?)

6. How many resorts and restaurants do you know in La Union? (Ilang resort

at restaurant ang alam mo sa La Union?)

7. What other places you might want to celebrate your occasion in La Union?

(Ano ang iba pang mga lugar na maaari mong ipagdiwang ang iyong

okasyon sa La Union?)

8. Do you plan to have an application that can be used viewing your needs

in any occasion in a single place? (Gusto mo bang magkaroon ng isang

Bachelor of Science in Information Technology

 aplikasyon upang mapadali ang iyong paghahanap ng iyong kailangan

para sa okasyon?)

9. What is your strategy for looking for that better place?(ex.asking other

person) (Ano ang iyong diskarte sa paghahanap ng lugar , gumagawa ng

imbitasyon, taga kuha ng litrato atbp. para sa iyong okasyon? (hal.

pagtatanong sa ibang tao)

10. What means or platforms did you use to find your needs in any type of

occasion?(Anong mga paraan ang ginamit mo upang mahanap ang iyong

mga pangangailangan sa anumang uri ng okasyon?)

11. Do you think that the current platform for events related to your need is

lacking?If so,are you liable to switch to a better platform for the sake of

convenience?

Appendix C

Interview Guide for Owners/Managers

Bachelor of Science in Information Technology

1. Have you experienced having a client from other places?

2. How did they find you/your place?

3. Are there any other applications that will help the client to find

you/your place except Facebook?

4. Have you experienced having a client at the same time? How did you

handle it?

5. In your opinion, what is the most popular asset of your business that we

can feature ?

6. Do you know other people who have specialty experience in catering,

photography, make-up artists,resorts and restaurants and invitation

makers?

7. In your recommendation,who will be the people in-charge for catering,

photography, make-up artist,resorts and restaurants and invitation

maker should we feature more in our application?

8. Did they become your partner in the past?

9. Will an EventFinder application help the client sector of La Union to have

a time-saving and user friendly experience ?

Appendix D

Transcript Interview for Users

Bachelor of Science in Information Technology

Bachelor of Science in Information Technology
 Bibliography

Bachelor of Science in Information Technology

Tarafder,Gary(28th May 2014), ”Event Planning”

Kirui Kevin (2017), ” EVENT PLANNING AND MANAGEMENT SYSTEM”

Barrows, Powers & Reynolds. (2012), “Event management”

Bachelor of Science in Information Technology